SAC:Budget

Please help fill in the based on this pdf report from the treasurer. Budget allocations can be found via general budget pages on the wiki.

2024

OSGeo_Budget_2024

Item	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Budget	51950 [0]	0	Total Requested
Hosting	6,500 [0]	0	OSUOSL for hosting services $6500
Wordpress ACF Pro Plugin	150[0]	0	https://www.advancedcustomfields.com/pro/?utm_source=ACF+PRO (needed for both prod and dev)
Limesurvey	100 [0]	0	ComfUpdate payment
Hardware Supplies	2,500 [0]	0	Emergency reserve for replacing parts as needed (drives, power supplies etc) and new hard drives, but not planned any change
Donations open source infra projects	4,000 [0]	0	See https://wiki.osgeo.org/wiki/SAC:Budget#Donations_open_source_infra_projects
Domains	300 [0]	0	Renewals, expect 5 domains (~$15 x 5 years each)
Sysadmin	38,400 [0]	0	Specific or General support contracts. Can be used in any hours desired and rate/hr, to be approved by SAC PSC. Key items for this year: Upgrade LDAP, Osgeo6, OSGeo7, secure, pretalx, wiki, matrix, mail system, migrate mailing lists to discourse, standardize infra on ansible, update documentation on our system setup

Donations open source infra projects

Item	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Pretalx	500 [0]	0
weblate	500 [0]	0
Matrix	500 [0]	0
LiberaChat	500 [0]	0
Trac	500 [0]	0
gitea	500 [0]	0
LXD/Incus (main contributor)	500 [0]	0
jitsi	500 [0]	0

SysAmin contracts

Name	Hours	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Regina	100	12800		Upgrades: wiki (major upgrade, our version is EOL), pretalx (major upgrade flip to postgres, new preferred db), osgeo7, osgeo6, ldap (this is a major upgrade since requires db upgrade); Other upgrades as needed; General support
Sandro	100	12800		Upgrade mail (major upgrade to be used by mailman and discourse), matrix (newer clients will not be able to use soon without upgrade); ansible standardization; General support
Vicky	100	12800		Discourse migration and mirroring, website/wordpress, ansible standardization, nginx, General support

2023

Submitted to Board

Item	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Budget	32550 [32550]	?	Total Requested
Hosting	6000 [6000]	?	Donation to OSUOSL for hosting services $6000
Hardware Supplies	2,500 [0]	0	Reserve for replacing parts as needed (drives, power supplies etc)
Cloud Hosting	1,000 [1000]	0	Fund for utilizing 3rd party cloud services
Donations open source infra projects	4,000 [4000]	$2582?	Given: Pretalx, weblate, Matrix, LiberaChat, Limesurvey, Trac, gitea, incus/lxd (main contributor), LimeSurvey Comfupdate ($82)
Domains	300 [300]	136	Renewals, expect 3 domains (~$15 x 5 years each)
Sysadmin	18750 [18750]	~$18592	150 hours, ~3x 50 hour general support contracts (~6250 USD each)

Donations open source infra projects

Item	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Pretalx	500	500
weblate	500	500
Matrix	500	0
LiberaChat	500	500
Trac	500	?
gitea	500 [0]	?
LXD/Incus (main contributor)	500 [0]	500
jitsi	500 [0]	?
Limesurvey	82	82

2022

Submitted to Board

Item	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Budget	32550 [32,550]	26905.32	Total Requested
Hosting	5000 [5000]	5000	Donation to OSUOSL for hosting services $5000
Hardware Supplies	2,500 [2,500]	~$526	Drives for osgeo8 and osgeo9
Cloud Hosting	2,000 [2,000]	0	Fund for utilizing 3rd party cloud services
Donations open source infra projects	4,000 [4,000]	~2582 USD	Currently dispensed: Pretalx , Weblate, Limesurvey (78 Euro) for comfort update tool), gitea, LiberaChat , Matrix. Help keep software we use FOSS in particular projects with very few developers
Domains	300 [300]	22.65 + 377.5 + 22.65 = 422.80	Renewals, expect 3 domains (~$15 x 5 years each)
Sysadmin	18750 [18750]	5975 + 6200 + 1891 + 1891 + 1580 + 713 + 124 ($18374)	150 hours, ~3x 50 hour general support contracts (~6250 USD each)

2021

Submitted to Board - [vote]

Item	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Budget	35100 [30,700]	0	Total Requested - New amount is $31600 + (with $3500 carried from 2020 contract - see below)
Hosting	4,600	0	Donation to OSUOSL for hosting services $4600
Hardware Supplies	1,000	0	Reserve for replacing parts as needed (drives, power supplies etc)
Cloud Hosting	6,000	0	Fund for utilizing 3rd party cloud services as needed includes Travis ($5000) + $1000 set aside for others
Domains	300	0	Renewals, expect 3 domains (~$15 x 5 years each), expect a few transfers from Eclipse Foundation.
Sysadmin	13200 [8800]	0	120 hours, ~3x 40 hour general support contracts (~4400 USD each)
Wiki LDAP Completion	$6,500	$8050	Contract to complete migration Wiki logins to LDAP, OSGeo single sign on. This amount is the maximum, it could cost less based on actual hours required to complete.
Wiki LDAP	$3,500	$3,500	Existing contract commitment from 2020.

• Regina - I think funtoo we should discontinue because we only had limesurvey on there and I have since moved that to osgeo3. We will be using more OSUOSL resources for the osgeo8 and osgeo9 so that $600 saved on funtoo should be allocated to OSUOSL to compensate for the extra rackspace and support we'll need.
• Alex - Wiki LDAP project was split for easier accounting and the need to carry an already contracted amount over. Compromise in terms of total support hours, +20 from 100 hours in light of budget constraints, and the ongoing Wiki LDAP project costs. We only spent 100 hours last year, the remaining being spent on the Wiki LDAP project. On mailing list somewhere between 2-4 contracts was suggested 100-200 hours.
• Jody - isolated prior commitment into a distinct line, board does not hold over budget annually so I wanted to phrase this as a existing contract commitment.

2020

Item	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Budget	28350	~12632	Total Requested
Hosting	4,600	?	Donation to OSUOSL for hosting services $4000, $500 to funtoo (as monthly payments of $50/mth).
Hardware Supplies	1,000	742	Reserve for replacing parts as needed (drives, power supplies etc)
Cloud Hosting	6,000	?	Fund for utilizing 3rd party cloud services as needed includes Travis ($5000) + $1000 set aside for others
Domains	250	390	Renewals and new ones: postgis.net, gdal.org, proj.org, geotools.org, mapserver.org
Sysadmin	16500	16500[Contracted, ~$11,500 spent]	3x 50 hour support contracts (~5500 USD each), 1 for Wiki/LDAP, 2 for general support/upgrade

2019

Item	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Budget	23750	15351.72	Total Requested and Approved
Hosting	5,000	$4000+6*50?/month	Donation to OSUOSL for hosting services $4000, to make up for last year, $1000 to funtoo (as monthly payments of $50).
Hardware Supplies	1,000	776	Reserve for replacing parts as needed (drives, power supplies etc)
Cloud Hosting	1,000		Fund for utilizing 3rd party cloud services as needed
Domains	250	275.72 (65+56+24.72+65+65)	Renewals and new ones: postgis.net, gdal.org, proj.org, geotools.org, mapserver.org
Sysadmin	16500?	10000	3x 50 hour support contracts (~5500 USD each), at least 1 for wordpress, 1 for wiki LDAP migration, and 1 for general server support.

2018

Item	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Budget	20,250[20,000]	10201
Hosting	2,000	0	Donation to OSUOSL for hosting services - Was held up waiting for board to add more funds.
OSGeo7	6,000	7,221	New machine to replace OSGeo3. Was budgeted last year but not spent/purchased due to logistics.
Cloud Hosting	1,000	Travis??	Fund for utilizing 3rd party cloud services as needed
Domains	250	230	Renewals and new ones (65+56+19+45+45)
Sysadmin	11,000	~2,750	2x 50 hour support contracts

2017

Item	Amount	Notes
Budget	15,000	(+$3000 for new website if needed)
WebSite Hosting Transfer	-384.03	GetInteractive
Cloud Hosting	-100.00	34.95 Euro/month, estimated cost 2.5 months.
Sysadmin	-5533.05	strk, 5000 EUR (USD approximate)

2016

Item	Amount	Notes
Budget	12,800
SSL Certs	-744.51	3 yr.
Domains	-195.97
Sysadmin	-5200	strk, 5000 EUR (USD approximate)

2015

Item	Amount	Notes
Budget	8,700.00
OSGeo6	-5,580.82
Domains	-214.00
CodeHaus Move Contract	-800.00

2014

Item	Amount	Notes
Budget	12054
Hard Drive & PSU Replacement	-245.06	3 yr.
PEER1 Hosting	-1,903.73

2013

Item	Amount	Notes
Budget	12054
Backup Server	-2,403.00
PEER 1 Hosting	-1,204.51
OSUOSL Hosting (Donation)	-3150.00

2012

Item	Amount	Notes
Budget	12600
PEER 1 Hosting	-7,820.15

2011

Item	Amount	Notes
Budget	?
SSL Certs	-1,499	5 yr. OV
PEER 1 Hosting	-6,993.68

2010

Item	Amount	Notes
Budget	9900
OSGeo 3/4	-15,239.69
Domains	-440.00
Peer Directed Projects Center / Freenode	-77.00	Anyone remember what this was for?
PEER 1 Hosting	-13,851.98
Perflect / PSD2HTML	-533.00	Anyone remember what this was for?

2009

Item	Amount	Notes
Budget	?
SSL Certs	?	3 yr.
Domains	?

2008

Item	Amount	Notes
Budget	?
SSL Certs	?	3 yr.
Domains	?

2007

Item	Amount	Notes
Budget	?
SSL Certs	?	3 yr.
Domains	?