Difference between revisions of "WebCom Meeting 20060309"

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(Revised Agenda)
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= Web Site Committee Meeting 2006-Mar-09 =
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= Web Site Committee Meeting 2006-Mar-09 Tentative Agenda =
  
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== Tentative Agenda==
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== Meeting Info ==
  
 
  Chair:  Daniel
 
  Chair:  Daniel
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  Minutes:  ??
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  Minutes:  Jason (volunteering, unless someone else wants to step in)
 
  Conference Phone Number: 1-877-326-2337 conf ID: 320-6046#
 
  Conference Phone Number: 1-877-326-2337 conf ID: 320-6046#
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  IRC:  #osgeo
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  IRC:  [irc://irc.freenode.net/osgeo #osgeo]
 
  Date:  2006-Mar-09 (in North America)
 
  Date:  2006-Mar-09 (in North America)
 
  Time: [http://timeanddate.com/worldclock/fixedtime.html?day=10&month=3&year=2006&hour=1&min=0&sec=0&p1=0 19:00 CST]
 
  Time: [http://timeanddate.com/worldclock/fixedtime.html?day=10&month=3&year=2006&hour=1&min=0&sec=0&p1=0 19:00 CST]
  
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=== Business: ===  
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== Agenda Items ==
  
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* remove Tyler from committee
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=== Committee Business ===
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* induct new members nito the committee
 
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* Process for changes to the web site
 
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* Responsibilities of committee members
 
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* Discuss Translation of key pages
 
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* report on these changes to the board (for motion?)
 
  
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=== Suggestions for meeting times: ===
 
  
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* I'd suggest meeting during the day the following week, biweekly after that until the site is more developed, and eventually going to monthly meetings with exceptions as directed by circumstance or the board.
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* '''membership changes (2 minutes)'''
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* Suggested Wednesdays, in this time slot: 
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** remove Tyler from committee
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http://timeanddate.com/worldclock/fixedtime.html?year=2006&month=3&day=15&hour=19&min=0&sec=0
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** induct new members into the committee
  
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===  Fred's notes (form basis of agenda?) ===
 
  
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* when are people able to actively work on the site? days(s) and time(s)
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* '''fix a time for meetings, and come to an agreement on meeting frequency'''  (3 minutes)
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* how often should we have regular meetings?
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** Suggested: [http://timeanddate.com/worldclock/fixedtime.html?year=2006&month=3&day=15&hour=19&min=0&sec=0 Wednesdays, 19:00 UTC]
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** Weekly, bi-weekly, monthly?
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** Second meeting next week so that we can bring international members on board, then bi-weekly until we're satisfied with moving to monthly and then bi-monthly meetings
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** best time seems to be in the evening 7 or 8 until 8 or 9 (lets keep them to an hour at the most)
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* how should we conduct our meetings?
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** we should have a clear agenda, at the very least we should come to those meetings with a list of issues that need to be discussed
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* '''establish protocol for what we can decide on the list and what should be decided in meetings''' (5 minutes)
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** I think each time, someone should "chair" the meeting to keep us on topic and on time
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** I also think someone should "record" the meeting as a list of assigned tasks, or issues etc. in a wiki. This person could also be the "chair"
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* Managing the web site (Discussion of process and the Project Tracker from DanielB should cover most of this)
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* '''establish protocol for changes to the web site''' (10 minutes)
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** what are our priorities?
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 +
 
 +
=== Web Site Items ===
 +
 
 +
 
 +
* '''Content Responsibility - owner(s), status, discussion''' (15 minutes)
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** Logo contest
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** Main page content, Right Nav
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** Main Content Left nav, Header, footer
 +
** Project Left Nav  
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** Foundation documentation
 +
** Other content
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** Wiki - Monitoring for spam and errors
 
** what do people want to tackle?
 
** what do people want to tackle?
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** how do we deal with suggestions?
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** when are people able to actively work on the site? days(s) and time(s)
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* should we nominate a "lead" from our number?  Does Frank become our "lead" as he's on the board? Is Daniel our "lead" since he's our community manager... I ask this since I work much better when a clear lead is established
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* site design ideas and organization.  Jason I know you are already discussing this on the list, but a discussion could be useful to get "buy in"
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* Protocol with what we can decide on the list and what should be decided in meetings
 
  
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=== Other items ===
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* '''Discuss usage of site features''' (10 minutes)
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** Project Tracker for managing site updates (replacing email, TODO, and pages to move)
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** Announcements as possible replacement for News section
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** establish discuss list for general discussion of web site?
 +
** does site allow same translation mechanism for non-main pages?
  
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* Can we use the Annoucements feature of the WWW project for main site news instead of the current html-based system?
 
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* I like the way that the mapguide project has removed the project info from their main page.  Is it OK that we do this too?
 
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* I also like the way that they have used some of the CN formatting, is it ok to integrate this into the main site?
 
  
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== Minutes ==
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* '''Site design ideas and organization''' (15 minutes)
 +
** jason would like to remove the project info header from the webcom main page with a javascript that sets that div to hidden
 +
** jason would like to reformat the main site pages uses the class="h2" tags for markup the way the mapguide project has
 +
** focus on users / potential users:
 +
***  blurbs on each of the projects with nice colourful screenshots
 +
*** "success stories"
 +
*** "up close and personal with" type bio info on the board members/project leads/community illuminati
 +
*** audience-based info pages (Who are you?, Where do you work? What do you need?)
  
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* Add resolutions and action items here
 
  
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* Project Tracker - Managing our tasks and updates
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== Minutes ==
  
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Content Responsibility - Owner(s), status, discussion
 
  
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* Logo contest
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* Add resolutions and action items here
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* Main page content, Right Nav
 
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* Main Content Left nav, Header, footer
 
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* Project Left Nav 
 
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* Foundation documentation
 
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* Other content
 
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* Wiki - Monitoring for spam and errors
 

Revision as of 20:36, 8 March 2006

Web Site Committee Meeting 2006-Mar-09 Tentative Agenda

Meeting Info

Chair:  Daniel
Minutes:  Jason (volunteering, unless someone else wants to step in)
Conference Phone Number: 1-877-326-2337 conf ID: 320-6046#
IRC:  #osgeo
Date:  2006-Mar-09 (in North America)
Time: 19:00 CST

Agenda Items

Committee Business

  • membership changes (2 minutes)
    • remove Tyler from committee
    • induct new members into the committee


  • fix a time for meetings, and come to an agreement on meeting frequency (3 minutes)
    • Suggested: Wednesdays, 19:00 UTC
    • Second meeting next week so that we can bring international members on board, then bi-weekly until we're satisfied with moving to monthly and then bi-monthly meetings


  • establish protocol for what we can decide on the list and what should be decided in meetings (5 minutes)


  • establish protocol for changes to the web site (10 minutes)


Web Site Items

  • Content Responsibility - owner(s), status, discussion (15 minutes)
    • Logo contest
    • Main page content, Right Nav
    • Main Content Left nav, Header, footer
    • Project Left Nav
    • Foundation documentation
    • Other content
    • Wiki - Monitoring for spam and errors
    • what do people want to tackle?
    • when are people able to actively work on the site? days(s) and time(s)


  • Discuss usage of site features (10 minutes)
    • Project Tracker for managing site updates (replacing email, TODO, and pages to move)
    • Announcements as possible replacement for News section
    • establish discuss list for general discussion of web site?
    • does site allow same translation mechanism for non-main pages?


  • Site design ideas and organization (15 minutes)
    • jason would like to remove the project info header from the webcom main page with a javascript that sets that div to hidden
    • jason would like to reformat the main site pages uses the class="h2" tags for markup the way the mapguide project has
    • focus on users / potential users:
      • blurbs on each of the projects with nice colourful screenshots
      • "success stories"
      • "up close and personal with" type bio info on the board members/project leads/community illuminati
      • audience-based info pages (Who are you?, Where do you work? What do you need?)


Minutes

  • Add resolutions and action items here
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