Talk:FOSS4G 2016 Code Sprint - Revision history

astrid_emde at 13:16, 4 August 2016

2016-08-04T13:16:41Z

astrid_emde at 13:12, 4 August 2016

2016-08-04T13:12:42Z

astrid_emde at 22:02, 11 July 2016

2016-07-11T22:02:07Z

astrid_emde at 21:57, 11 July 2016

2016-07-11T21:57:26Z

astrid_emde: Table calculation

2016-03-03T18:14:01Z

Table calculation

Tadams at 12:38, 18 February 2016

2016-02-18T12:38:05Z

astrid_emde at 06:18, 18 February 2016

2016-02-18T06:18:38Z

astrid_emde: Created page with "= Sprint Info = A request for supporting a sprint by OSGeo should include the following information about the event and the funding model for it:
'''Basic Information'..."

2016-02-18T06:15:36Z

Created page with "= Sprint Info = A request for supporting a sprint by OSGeo should include the following information about the event and the funding model for it:<br> '''Basic Information'..."

New page

= Sprint Info =

A request for supporting a sprint by OSGeo should include the following information about the event and the funding model for it:<br>

'''Basic Information'''

* Have a look at the sprint page: https://wiki.osgeo.org/wiki/FOSS4G_2016_Code_Sprint

*Audience: how many people are expected? - +- 120
*Region: is the sprint localized to a specific region? - Bonn, FOSS54G 2016
*Projects: is the sprint to work on just one specific project, or is it for multiple projects? - all OSGeo projects
*Length: how many days will the sprint cover? sunday-thursday and saturday-sunday (2.5 + 1.5 = 4 days)
*Venue: where will the sprint be held? will food be provided? will overnight lodging be provided?
** Basecamp Bonn
** overnight lodging is not provided. Participants have to pay for the lodging. Only food and drinks are provided

'''Expected budget'''

*Where is the prospective budget published? Provide a link to a publicly accessible resource (e.g. wiki). The prospective budget shall list the levels/amounts of forecasted sponsorship, and show that OSGeo is providing matching funds (see Sponsorship Criteria below).

The budget shall contain the following information:

*what is the expected registration fee, if any, for each attendee? - no fee
*what is the expected amount of third-party sponsorships? - we asked FOSSGIS e.V. for sponsoring too
*what in-kind donations are expected (such as donated use of a conference room)? - no costs for the room
*what is the desired amount of OSGeo sponsorship? 5000 € minimum
*what is the expected cost per attendee, for travel, lodging, and food?
** food 20.000 including snacks
*what is the expected cost for the venue (such as conference room, wifi support, snacks, etc)?
** no costs for the room and wifi, snacks are included in the price of the food (see above)

'''Profit / Loss / Risk'''

*What is the expected profit of the event, if any? where will any surplus money go?
*Under what circumstances might the event incur a loss? how will this risk be mitigated?

@@ Line 35: / Line 35: @@
 *what is the expected cost for the venue (such as conference room, wifi support, snacks, etc.)?
 ** no extra costs for room snacks are included in the price of the food (see above)
-* wifi will cost +- 2100 Euro as we provide an extra access point to provide a mature internet connection
+* wifi will cost +- 2100 Euro as we provide an extra access point to provide a stable internet connection
 {| class="wikitable"
@@ Line 49: / Line 49: @@
 | Saturday || 32 || 3200 || 3840
 |-
-| Sunday || 20 || 2000 || 2400
+| Sunday || 20 maybe less costs as only some hours sprint  || 2000 || 2400
 |-
 | Sum  ||  || 13600 || 16320

@@ Line 30: / Line 30: @@
 ** no extra costs for the room, as long as all basecamp (~70 beds) is occupied by Code sprint people, if not, we have to pay for the not-booked beds -> '''no extra costs, as all beds are booked'''
 *what is the desired amount of OSGeo sponsorship?
-** 7500 €
+** 7500 € or more
 *what is the expected cost per attendee, for travel, lodging, and food?
-** food and drinks 20.000€ including snacks as it is August and we have to buy the drinks from the venue, we calculated with a 5k €/day flat charge, this is 41€ pe4r Person per day
+** food and drinks +-13.000€ including snacks as it is August and we have to buy the drinks from the venue, we calculated with a 5k €/day flat charge, this is 20/32€ per Person per day
 *what is the expected cost for the venue (such as conference room, wifi support, snacks, etc.)?
-** no extra costs for room and wifi, snacks are included in the price of the food (see above)
+** no extra costs for room snacks are included in the price of the food (see above)
+* wifi will cost +- 2100 Euro as we provide an extra access point to provide a mature internet connection
 {| class="wikitable"
@@ Line 55: / Line 55: @@
 | Accommodation ||  || - || -
 |-
-| Total ||  || 13600 || 16320
+| Wifi ||  || 2100 €||2100 €
 |-
 | Costs extra electricity  ||  || ?? || ??

@@ Line 36: / Line 36: @@
 ** no extra costs for room and wifi, snacks are included in the price of the food (see above)
 {| class="wikitable"
 |-
-! Day !! costs !! 100 persons !! 120 persons
+! Day !! costs per day !! 100 persons !! 120 persons
 |-
 | Sunday || 20 || 2000 || 2400
@@ Line 63: / Line 53: @@
 | Sum  ||  || 13600 || 16320
 |-
-| Accommodation ||  || 1750 || 1750
+| Accommodation ||  || - || -
 |-
-| Total || || 15350 || 18070 ||
+| Total ||  || 13600 || 16320
 |-
 | Costs extra electricity  ||  || ?? || ??
@@ Line 72: / Line 62: @@
 |-
 |}
 '''Profit / Loss / Risk'''
@@ Line 78: / Line 70: @@
 ** community building, work on OSGeo projects by taking the chance, that a lot of dev's are at FOSS4G anyway
 *Under what circumstances might the event incur a loss? how will this risk be mitigated?
-** if not all accommodations in basecamp Bonn are occupied, we'd have to pay for the not booked beds
+** if not all accommodations in basecamp Bonn are occupied, we'd have to pay for the not booked beds -> by july 2016 all beds are booked

@@ Line 26: / Line 26: @@
 ** there is no fee
 *what is the expected amount of third-party sponsorships?
-** we asked FOSSGIS e.V. for sponsoring too, looks like they donate between 3-5k Euro
+** we asked FOSSGIS e.V. for sponsoring too, looks like they donate between 5k Euro
 *what in-kind donations are expected (such as donated use of a conference room)?
-** no extra costs for the room, as long as all basecamp (~70 beds) is occupied by Code sprint people, if not, we have to pay for the not-booked beds
+** no extra costs for the room, as long as all basecamp (~70 beds) is occupied by Code sprint people, if not, we have to pay for the not-booked beds -> '''no extra costs, as all beds are booked'''
 *what is the desired amount of OSGeo sponsorship?
 ** 7500 €

@@ Line 35: / Line 35: @@
 *what is the expected cost for the venue (such as conference room, wifi support, snacks, etc.)?
 ** no extra costs for room and wifi, snacks are included in the price of the food (see above)
 '''Profit / Loss / Risk'''

@@ Line 1: / Line 1: @@
 = Sprint Info for OSGeo Funding =
@@ Line 14: / Line 8: @@
 *Audience: how many people are expected? - +- 120
-*Region: is the sprint localized to a specific region? - Bonn, FOSS54G 2016
+*Region: is the sprint localized to a specific region? - Bonn, Codesprint is scheduled before and after FOSS54G 2016
 *Projects: is the sprint to work on just one specific project, or is it for multiple projects? - all OSGeo projects
 *Length: how many days will the sprint cover? sunday-thursday and saturday-sunday (2.5 + 1.5 = 4 days)
@@ Line 24: / Line 18: @@
 *Where is the prospective budget published? Provide a link to a publicly accessible resource (e.g. wiki). The prospective budget shall list the levels/amounts of forecasted sponsorship, and show that OSGeo is providing matching funds (see Sponsorship Criteria below).
 The budget shall contain the following information:
-*what is the expected registration fee, if any, for each attendee? - no fee
+*what is the expected registration fee, if any, for each attendee?
-*what is the expected amount of third-party sponsorships? - we asked FOSSGIS e.V. for sponsoring too
+** there is no fee
-*what in-kind donations are expected (such as donated use of a conference room)? - no costs for the room
+*what is the expected amount of third-party sponsorships?
-*what is the desired amount of OSGeo sponsorship? 5000 € minimum
+** we asked FOSSGIS e.V. for sponsoring too, looks like they donate between 3-5k Euro
 *what is the expected cost per attendee, for travel, lodging, and food?
-** food 20.000 including snacks
+** food and drinks 20.000€ including snacks as it is August and we have to buy the drinks from the venue, we calculated with a 5k €/day flat charge, this is 41€ pe4r Person per day
-*what is the expected cost for the venue (such as conference room, wifi support, snacks, etc)?
+*what is the expected cost for the venue (such as conference room, wifi support, snacks, etc.)?
-** no costs for the room and wifi, snacks are included in the price of the food (see above)
+** no extra costs for room and wifi, snacks are included in the price of the food (see above)
 '''Profit / Loss / Risk'''
-*What is the expected profit of the event, if any? where will any surplus money go? - community building, work on OSGeo projects
+*What is the expected profit of the event, if any? where will any surplus money go?
 *Under what circumstances might the event incur a loss? how will this risk be mitigated?