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== OSGeo.be - Face to face meeting 15-09-2016 ==

=== Present ===

Johan
Dirk
Gaël
Marc
Tommy

== Agenda ==
* FOSS4G-BE 2016
* Registrations
* Surveyors
* Volunteers - organisation
* Sponsors
* Communication - press release
* Social dinner
* Collaborations - hack day
* Program
* OSGeo.be
* General Assembly
* VAT
* Miscellaneous
* Next meeting

== FOSS4G-BE 2016 ==

=== Regitrations ===

We currently have 186 registrations.

'''Action: all : activate our networks to try to attarct more people to the conference''' 

=== Surveyors ===

The event will stay free but filing fees of 25 € will be charged to obtain a certificate.
The whole administrative process (invoice, payment, certificate delivery) can handled after the event.
All we gave to do is hold a register with check in and check out times.

'''Action: Marc : update EventBrite (surveyors tickets)''' 
'''Action: Tommy : update website''' 
'''Action: Tommy : announce our event to surveyors / associations ''' 

=== Volunteers - organisation ===

We definitely need to contact Oliver to see how many volunteers we have and how we van organise the work (documents, signs, ...)

'''Action: Tommy, Dirk : Contact Oliver''' 

=== Sponsors ===

Platinum and and gold sponsors will get respectively two and one table(s) at the sponsor village.
They will also get two parking places

=== Communication - press release ===

We'll try to contact some medias (espicially in Brussels).
We'll also post something on the OpenBelgium blog.

'''Action: Gaël, Tommy : review last year press relase and send it to some medias''' 
'''Action: Johan : post on OpenBelgium blog''' 

=== Social dinner ===

'''Action: Gaël : send email to presenters and make reservation''' 

=== Collaborations - hack day ===

We will be promoting the hackday during FOSS4G-BE

=== Program ===

Detailed program for the morning is the following :

* Intro: 10 minutes Johan intro conference
* Dirk 5 minutes on OSGeo
* Tommy 5 minutes on activities of OSGeo.be
* Johan (coordinate)Overview of OSGeo Projects
* Gael/Johan: News from Bonn - Gael impressions from Bonn

== OSGeo.be ==

=== General Assembly ===

The General Assembly will be held in the Sylva room.
It will be a good room to interact with participants

=== VAT ===

It seems that there are two alternatives to manage our VAT obligations :
* [http://finances.belgium.be/fr/entreprises/tva/assujettissement_a_la_tva/regime_franchise_de_la_taxe Régime de franchise de la taxe pour les petites entreprises]
* [http://ccff02.minfin.fgov.be/KMWeb/document.do?method=view&nav=1&id=c4fc97b2-ba4b-4baa-aa1b-22a05236ea2e#findHighlighted Article 44 8°]

Anyway, we will contact an [http://www.vsdc.be/NL/index organisation] that can help us with that issue

'''Action: Johan : contact VSDC''' 

== Miscellaneous ==

=== Next meeting ===

Next meeting is scheduled for September 22 at Brussels (FOSS4G.BE - Bruxelles environnement).

[[Category:Local Chapters]]
[[Category:Belgium]]

OSGeo-BE-meeting-20160915 - Revision history

Wiki-Toozeer: Created page with "== OSGeo.be - Face to face meeting 15-09-2016 == === Present === Johan Dirk Gaël Marc Tommy == Agenda == * FOSS4G-BE 2016 * Registrations * Surveyors * Volunteers - o..."