OSGeo-BE-meeting-20150921 - Revision history

Wiki-Toozeer at 08:57, 28 September 2015

2015-09-28T08:57:41Z

Mlennert: added all board members

2015-09-28T08:19:58Z

added all board members

Wiki-Toozeer at 17:59, 27 September 2015

2015-09-27T17:59:13Z

Wiki-Toozeer at 14:06, 27 September 2015

2015-09-27T14:06:38Z

Wiki-Toozeer: Created page with "== Face to face meeting 21-09-2015 == === Present === Claude Dirk Gaël Johan Oliver Maëlle Marc Moritz Theo Tommy == Agenda == * FOSS4G-BE * Call for papers & agenda * C..."

2015-09-27T14:04:08Z

Created page with "== Face to face meeting 21-09-2015 == === Present === Claude Dirk Gaël Johan Oliver Maëlle Marc Moritz Theo Tommy == Agenda == * FOSS4G-BE * Call for papers & agenda * C..."

New page

== Face to face meeting 21-09-2015 ==

=== Present ===

Claude
Dirk
Gaël
Johan
Oliver
Maëlle
Marc
Moritz
Theo
Tommy

== Agenda ==

* FOSS4G-BE
* Call for papers & agenda
* Call for sponsors
* Organisation and call for volunteers
* Translations
* Hackathon
* OSGeo
* OSGeo-BE Legal structure
* OSGeo-Europe

== FOSS4G-BE ==

=== Call for papers & agenda ===

At the moment, we have 7 requests. Two or three other presentations are expected very soon.
We should have at least 20 presentations.
On the website, the deadline for submissions is October 2. Reminders will be sent.
The idea is to make as much noise as possible around the call for papers : OSGeo local chapters, Regions, Agoria, Administrations ...
Possible keynotes presentations are : OSGeo, OSGeo Live, OSM, OGC, Open Knowledge Foundation, ...
Those presentations should target the Belgian community as much as possible.
Concerning the agenda, it is decided to postpone the discussions around the detailed program until we have a good view on submitted papers.
Bruxelles environnement will probably give a short introduction about themselves during one of the keynotes.

'''Action: Dirk will contact Tom Van Herck from AGIV''' 
'''Action: Gaël will contact some GIS actors in Wallonia : Xavier Demarets, Jean-Claude Jasselette, AM/FM-GIS Belux''' 
'''Action: Claude will contact Agoria (Tanguy De Lestré)''' 

=== Call for sponsors ===

At the moment, we have 4 platinum sponsors, 4 gold sponsors, 2 silver sponsors and 2 bronze sponsors.
Since OSGeo Belgium will also have a booth, there is only 1 more exhibition slot left (Platinum and Gold sponsors). This has to be written on the website.
Bruxelles environnement doesn't need a booth.

'''Action: Johan, Gaël : add the exhibition slot left on the call for sponsors webpage''' 

=== Organisation & call for volunteers ===

Oliver has prepared a wiki page with all [http://wiki.osgeo.org/wiki/Belgium/FOSS4G_2015_Organisation the organisation details]. Names have to be added.
The technical informations about the booth are the following : 1 table, 2 chairs, electricity, wifi, no wall
There will be WiFi available for everyone via Urbizone. This should be announced before the event in order to let everyone register.
A technical person from the venue will be available for free.
Parking may be an issue during the event. Parking at a rate of 3 € per hour is available. It is free on the street (parking disc).
We can also reserve parking places at the rate of 5 € per place. This will be done for the sponsors.
Concerning the t-shirt, Marcos has proposed a design with the hat on the front side and the logo on the back side.
The sale price will be 20 €. There will not be a goody bag but we will have a A5 booklet.
The lunch organisation is complex. Many scenarios are evaluated but we'll wait for more detailed informations from Biorganic before we take a decision.
Anyway, we need to open the registration ASAP. This will be done via EventBrite with two alternatives : free tickets and sponsor tickets (50 €).
Theo will prepare a poster for the event.
The possibility of filming the sessions has also been discussed. Even if it may be interesting, this is not a priority.
Oliver has also prepared a [http://wiki.osgeo.org/wiki/Belgium/FOSS4G_2015_Call_for_volunteers call for volunteers wiki page]. At the moment, it is in English but it will be translated in Dutch and French.

'''Action: Gaël : Open Registration ASAP''' 
'''Action: Marc : contact the platinum and gold sponsors and provide them with the technical informations about the booth''' 
'''Action: Oliver : translate the "call for volunteers" in Dutch''' 
'''Action: Tommy : translate the "call for volunteers" in French''' 
'''Action: Oliver : send the "call for volunteers"''' 
'''Action: Johan : Check if filming hardware can be available for the event''' 
'''Action: Theo : Prepare a poster''' 

=== Translations ===

There is no need for English translations.

=== Hackathon ===

The BRIC will organise a Hackathon on October 28. It will be open to people from administrations, students, companies, ...
The theme will be Open Data and the objectives are to promote Open Data and to develop a wider community. [http://ckan.org/ Ckan] will be used.
The Bric would like to promote this event in a wider context. This is where we could help : promote the Hackathon on foss4g.be website, technical support with OSGeo projects, session during the Foss4G Belgium event, ...

'''Action: Gaël and Claude : Prepare a web page describing the Hackathon''' 

== OSGeo ==

=== OSGeo-BE Legal structure ===

The ASBL/VZW statutes are almost ready. Board members will be : Marc (Treasury), Tommy (Secretary) and Johan (President).

'''Moritz: Johan : send the statutes definitive version ''' 

=== OSGeo-Europe ===

The idea is to use this organisation as a platform between European local chapters. The structure should be up by the end of this year.
Dirk expects help from the the European Commission.
Known founding members are : Dirk, Vasile, Jáchym. They would like to create the equivalent of an ASBL/VZW at the European level.

The next skype meeting is scheduled for September 28.
The next face to face meeting is scheduled for October 5, 17:00 at Brussels (Bruxelles environnement).

[[Category:Local Chapters]]
[[Category:Belgium]]

@@ Line 97: / Line 97: @@
 Positions in the board will be held by Marc (Treasury), Tommy (Secretary) and Johan (President).
-'''Moritz: Johan : send the statutes definitive version '''<br/>
+'''Action : Moritz: send the statutes definitive version '''<br/>
 === OSGeo-Europe ===

@@ Line 93: / Line 93: @@
 === OSGeo-BE Legal structure ===
-The ASBL/VZW statutes are almost ready. Board members will be : Marc (Treasury), Tommy (Secretary) and Johan (President).
+The ASBL/VZW statutes are almost ready. Initial board members will be : Dirk, Gaël, Johan, Maëlle, Marc, Oliver, Tommy.
 '''Moritz: Johan : send the statutes definitive version '''<br/>

@@ Line 55: / Line 55: @@
 Oliver has prepared a wiki page with all [http://wiki.osgeo.org/wiki/Belgium/FOSS4G_2015_Organisation the organisation details]. Names have to be added.
-The technical informations about the booth are the following : 1 table, 2 chairs, electricity, wifi, no wall
+The technical informations about the booth are the following : 1 table, 2 chairs, electricity, wifi, no wall.
 There will be WiFi available for everyone via Urbizone. This should be announced before the event in order to let everyone register.
 A technical person from the venue will be available for free.
@@ Line 103: / Line 103: @@
 Known founding members are : Dirk, Vasile, Jáchym. They would like to create the equivalent of an ASBL/VZW at the European level.<br/><br/>
-The next skype meeting is scheduled for September 28.<br/>
+The next skype meeting is scheduled for September 28, 17:00.<br/>
 The next face to face meeting is scheduled for October 5, 17:00 at Brussels (Bruxelles environnement).
 [[Category:Local Chapters]]
 [[Category:Belgium]]