Wiki-Toozeer at 15:35, 8 July 2015

2015-07-08T15:35:16Z

Wiki-Toozeer at 16:54, 6 July 2015

2015-07-06T16:54:08Z

Wiki-Toozeer: Created page with "== Skype Meeting 03-07-2015 == === Present === Dirk Maëlle Moritz Marc Tommy == Agenda == * OSGeo-BE * Legal structure ASBL/VZW "statuts" * Budget * FOSS4G-BE * Web site..."

2015-07-06T16:52:55Z

Created page with "== Skype Meeting 03-07-2015 == === Present === Dirk Maëlle Moritz Marc Tommy == Agenda == * OSGeo-BE * Legal structure ASBL/VZW "statuts" * Budget * FOSS4G-BE * Web site..."

New page

== Skype Meeting 03-07-2015 ==

=== Present ===

Dirk
Maëlle
Moritz
Marc
Tommy

== Agenda ==

* OSGeo-BE
* Legal structure ASBL/VZW "statuts"
* Budget
* FOSS4G-BE
* Web site
* Call for papers
* Call for sponsors
* Translations
* Collaboration with ICA
* Hackathon Open Data Brussels
* State of the map

== OSGeo-BE ==

=== Legal structure ASBL/VZW "statuts" ===

Moritz sent a revised version of the "statuts" via the mailing list on 02/07/2015.
Points discussed are :
* Founding members : at this point, Moritz, Dirk, Tommy, Marc and Maëlle want to be founding members. Are there other candidates (Johan, Gaël, ...) ?
* article 2, localization : the association will be localized at Moritz's home address
* article 5, effective members : physical persons only or also moral persons ? There is no clear view on this point. One of the major argument against moral persons members is the risk of a possible "takeover". In OSGeo-fr, only physical persons are allowed. Some actions will be taken in order to progress on this point (see below).
* article 7, non charter member : agreement to mimick OSGeo central and allow registration via the web site.
* article 11, membership fee : annual contribution : free membership is a possibility but it can only be done through sponsorship. Depending on the budget required to make the organisation work, a contribution may be required
* article 12, general assembly : only effective members are part of the general assembly. Other members can assist if they want, but do not have the right to vote.
* board members : the following proposition is made :
* President : Dirk
* Secretary : Tommy
* Treasury : Marc
* dealine : the legal structure should be created no later than October 1st

'''Action: Johan, Gaël or others must decide if they want to be founding members.''' 
'''Action: Dirk will discuss the situation about membership types in Como.''' 
'''Action: Marc will ask OSGeo-fr why they only accept individuals.''' 
'''Action: Dirk and Marc will ask about membership fees in OSGeo-fr and OSGeo.nl.''' 
'''Action: everyone : review the board members proposition.''' 

=== Budget ===

The registration of the ASBL/VZW costs approximately 180€.
Benefits (if there are any) from the FOSS4G-BE event will be used to finance the organisation.
A bank account can be created prior to the ASBL/VZW official creation : for instance, this can be done via triodos.be ([https://www.triodos.be/downloads/downloads-fr/formulaires-d-ouverture-d-un-compte-pour-professionnels/Dossier-d-ouverture-pour-les-associations-de-fait.pdf association de fait - a de facto association])
It is agreed that the organization should have a very transparent accounting.

'''Action: Marc will make a first simple financial plan with potential income and costs.''' 

== FOSS4G-BE ==

=== Web site ===

A web site should be up and running very fast (by 15/07 ?) . This is an important prerequisite for the call for sponsors and call for papers.
The proposition made by Gaël's contact (Marcos) is a full "communication package" with the website itself (around 10 pages), flyers, posters, event coverage, ...
Marcos estimated the work around 10 days - 2000€.
Even if the price is interesting for the whole package, it appears to be an expensive first investment.
There are also simpler approaches : linkedin page, wiki, ...

'''Action: Moritz will check if it is possible to involve less money in the website.''' 

=== Call for papers ===

The call for papers should be out before the FOSS4G in Como.

'''Action: Johan : what is the current situation about the call for papers ?''' 

=== Call for sponsors ===

Maëlle has established a spreadsheet with a lot of potential sponsors (for Wallonia and Brussels) . The document has been sent to Marc, Gaël, Tommy and Moritz.
Dirk also has list of [https://www.agiv.be/opleidingen/trefdagen/agiv-trefdag-2014 potential sponsors in Flanders].
The idea is to send the call for sponsors to the organisations listed and also to contact some persons directly.

'''Action: Gaël, Marc and Tommy will review Maelle list.'''
'''Action: Dirk will complete his list with contact persons.'''
'''Action: Tommy will contact FPS Finances to see if they are interested to sponsor such an event.''' 

=== Translations ===

Maëlle has contacted two schools of translators. Gaël will also contact some companies.
We area now waiting for answers.

=== Collaboration with ICA ===

They cannot support us financially, nor with human resources, but they would like to disseminate the infos concerning FOSS4G-be amongst their members with a call for further dissemination within each member's institution.
On the basis of an experience at UCL of this April, there is a proposal to launch an OSM mapathon in support of http://www.missingmaps.org/. This would take place on one day during the coming academic year and ideally be a coordinated action in all universities, inviting students to participate.

=== Hackathon Open Data Brussels ===

The BRIC would like to organize a new [http://www.transformabxl.be/agenda/event/hackathon-open-data-brussels Open Data Hackathon this year]. The event could take place the day before our FOSS4G-BE event.
Even if we'll surely be very busy on that day, this could be a good opportunity for OSGeo-BE to promote OSGeo projects and OSGeo-Live.

'''Action: Gaël will try to get a more clear picture of the situation and report it back to the mailing list.''' 

=== State of the map event===

The [https://2016.stateofthemap.org/ state-of-the-map] event is coming to Brussels next year: we should definitely promote OSGeo-be; eventually organizing a track about OSGeo / OSM what are the relationships, how we cross-feed each other, how we can strengthen the cooperation.

'''Action: Moritz will try to get a more clear picture of the situation and report it back to the mailing list. Dirk can backup him if needed.''' 

The next meeting is scheduled for July 24, 14:00, via Skype.

[[Category:Local Chapters]]
[[Category:Belgium]]

@@ Line 107: / Line 107: @@
 The [https://2016.stateofthemap.org/ state-of-the-map] event is coming to Brussels next year: we should definitely promote OSGeo-be; eventually organizing a track about OSGeo / OSM what are the relationships, how we cross-feed each other, how we can strengthen the cooperation.
-'''Action: Moritz will try to get a more clear picture of the situation and report it back to the mailing list. Dirk can backup him if needed.'''<br/>
+'''Action: Dirk will try to get a more clear picture of the situation and report it back to the mailing list.'''<br/>
 The next meeting is scheduled for July 24, 14:00, via Skype.

@@ Line 81: / Line 81: @@
 The idea is to send the call for sponsors to the organisations listed and also to contact some persons directly.
-'''Action: Gaël, Marc and Tommy will review Maelle list.'''
+'''Action: Gaël, Marc and Tommy will review Maelle list.'''<br/>
-'''Action: Dirk will complete his list with contact persons.'''
+'''Action: Dirk will complete his list with contact persons.'''<br/>
 '''Action: Tommy will contact FPS Finances to see if they are interested to sponsor such an event.'''<br/>

OSGeo-BE-meeting-20150703 - Revision history

Wiki-Toozeer at 15:35, 8 July 2015

Wiki-Toozeer at 16:54, 6 July 2015

Wiki-Toozeer: Created page with "== Skype Meeting 03-07-2015 == === Present === Dirk Maëlle Moritz Marc Tommy == Agenda == * OSGeo-BE * Legal structure ASBL/VZW "statuts" * Budget * FOSS4G-BE * Web site..."