LOC kickoff meeting Oct 19, 2010 - Revision history

Wiki-Leo at 10:32, 23 February 2015

2015-02-23T10:32:27Z

Wiki-Pmbatty at 23:35, 20 October 2010

2010-10-20T23:35:38Z

Wiki-Pmbatty: /* Minutes */

2010-10-20T21:09:11Z

Minutes

Wiki-Pmbatty at 18:38, 20 October 2010

2010-10-20T18:38:43Z

Wiki-Pmbatty: /* Minutes */

2010-10-20T17:40:31Z

Minutes

Wiki-Pmbatty at 17:21, 20 October 2010

2010-10-20T17:21:50Z

Wiki-Pmbatty: /* Minutes */

2010-10-20T17:08:47Z

Minutes

Wiki-Pmbatty at 17:08, 20 October 2010

2010-10-20T17:08:17Z

Wiki-Pmbatty at 16:59, 20 October 2010

2010-10-20T16:59:55Z

Wiki-Pmbatty: /* Agenda items */

2010-10-18T20:56:08Z

Agenda items

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 This lead to some discussion about the importance of indicating the technical level of different sessions and a skiing metaphor came up, and it was suggested that we might consider using this in the conference and have green, blue and black diamond sessions (or something along those lines). Tyler said that the code sprint at the end of the conference was an important element for the deep technical folks.
-We had some discussion about registration fees. In our proposal we catered for a range of 600 to 1000 attendees, and were able to propose a registration fee of $459, which is substantially cheaper than this year's standard registration which was around $650 (465 euros). This is possible because GITA and Eric negotiated some great terms with the Sheraton where the conference will be held, in particular we got the meeting space for free in exchange for certain room and catering commitments. Tyler and OSGeo had some concern that if the registration fee dropped too much, we might face a very large rise the following year. So we need to have some further discussion between the LOC and OSGeo to determine the right registration fee. Obviously a higher registration fee would give us additional flexibility to do more: perhaps additional social events, extra/better keynote speakers, etc.
+We had some discussion about registration fees. In our proposal we catered for a range of 600 to 1000 attendees, and were able to propose a significantly lower registration fee than this year's. This is possible because GITA and Eric negotiated some great terms with the Sheraton where the conference will be held, in particular we got the meeting space for free in exchange for certain room and catering commitments. Tyler and OSGeo had some concern that if the registration fee drops too much, we might face a very large rise the following year. So we need to have some further discussion between the LOC and OSGeo to determine the right registration fee. Obviously a higher registration fee would give us additional flexibility to do more: perhaps additional social events, extra/better keynote speakers, etc.
 We discussed roles in the group. GITA will manage all conference logistics, with oversight and direction from the LOC. The LOC will be entirely responsible for all conference content. We discussed the following roles within the group. Some roles people have already volunteered for, others still need to be filled.

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 == Mailing List ==
 If you have not already signed up for the LOC mailing list, please do so [http://lists.osgeo.org/mailman/listinfo/foss4g2011-private here]
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	It was mentioned that State of the Map normally has a number of scholarships to allow people from developing countries, who wouldn't otherwise be able to attend, to come to the conference. We could consider a combined program like this if the two conferences were back to back.		It was mentioned that State of the Map normally has a number of scholarships to allow people from developing countries, who wouldn't otherwise be able to attend, to come to the conference. We could consider a combined program like this if the two conferences were back to back.
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		+	We agreed that for the moment we will do conference calls every two weeks. We will aim to keep these short. And of course we will continue to communicate via the mailing list and wiki.

	== Actions ==		== Actions ==

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 * Marketing. Deb Tankersley expressed potential interest in this, but getting more involved would depend on her involvement in State of the Map
 * Social Events. David Cole was suggested in his absence! Peter also was interested in this.
 There was also some discussion about the possibility of holding OpenStreetMap's State of the Map 2011 conference in Denver, back to back with FOSS4G. There is currently a proposal in to hold the international SotM in Denver, a decision on that is due today (Oct 20), the day after our kickoff meeting. Even if Denver is not selected for the international SotM, it is highly likely that a US SotM would be held adjacent to FOSS4G. The events would be distinct but we would coordinate with each other. We would expect a good number of common attendees at both events, and would expect that we could recruit some speakers and content for our open data sessions from SotM participants. We would ensure that there was some overlap in organizing committees for coordination (Hurricane, Steve, Deb, David would all probably have involvement in SotM). Sponsorship is a potentially tricky issue as we will be competing to some extent for sponsorship dollars. We agreed that there would need to be a clear separation financially, but we might consider some incentive for people to do a "sponsorship package" - that they get for example some additional free conference passes or some other other incentive if they sponsor both events.
 == Actions ==

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 Attendees in person: Peter Batty, Steve Coast, Hurricane Coast, David Cole (part), Chris Helm, Matt Krusemark, Rafael Moreno, Deb Tankersley, Henry Rosales, James Sakamoto, Brian Timoney, Eric Wolf
 Attendees via skype: Tyler Mitchell, Jeff McKenna (part). Tyler Erickson called in but we couldn't get him on the call due to technical problems.
 Others who expressed interest in being involved but couldn't attend the meeting: Andrei Taraschuk, Greg Matthews, Dave Harris

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 * Peter and Tyler: create list of potential sponsors - 2 weeks, Nov 3
 * Peter and Steve: Get logo designed. Have several options for comment by the group - 1 week, Oct 27. Have final logo - 2 weeks, Nov 3.
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