LOC conference call Jul 26, 2011 - Revision history

Tmitchell at 18:27, 26 July 2011

2011-07-26T18:27:55Z

Tmitchell: add summary

2011-07-26T18:27:22Z

add summary

Tmitchell: posted!

2011-07-26T18:25:43Z

posted!

New page

Attending: Bob, James, Libby, Matt K, Matt B, Tyler M, Tyler E, Jeff M

== General Items ==
# Matt K - will help confirm speakers, Bob described current situation. GITA drafting follow up for speaker information package.
## '''TODO:''' Bob, add Mark K to distribution list for speaker followup queries

== Printed Program ==
By '''AUG 1''' - Need review of the descriptions for all plenary, group activities, BOF. Copy to list so website and program are aligned.
# '''TODO:''' Peter/Tyler: Review plenary slot descriptions - keynotes in particular are lacking and a few TBD for sponsor talks
# '''TODO:''' Jeff providing description for BOF, Sol Katz for program.
# '''TODO:''' Peter/Tyler - Libby needs more hi-res speaker photos for plenary speakers and logos, status?
# '''TODO:''' Tyler provide OSGeo exhibitor description 75 words
# Peter: is LOC page on website complete enough for use in printed program?
# '''TODO:''' Peter: provide welcome letter for program

== Sponsorship/Exhibits ==
OpenGeo signed up as exhibitor

== Hotel ==
Rooms almost full in our block - over 800 mark! Awesome!

== Workshops ==
# Room allocations still looking good
# Master machine sent to Chris H for machine setup
# Two workshops have < 10 - how to handle workshops with poor sign up?
# '''TODO:''' At some point we will need to make the call on how many computers to put in rooms, i.e. allow a few extras for on-site registration? How many?
# Jeff and James are aligned on workshop handout printed material prep timelines.

== Academic ==
Libby working with Rafael and coast2coast for arrangement of posters, looking good

== BOF ==
# Jeff coordinating more info for program and wiki
# Libby looking at room sizes list for references

== Program ==
# TylerE - looking at final rearrangements of schedule and finding bios may be messed up where primary presenters were switched. Continuing to review.
# Bob sending confirmation speaker spreadsheet to list
## are follow up emails including academic speakers?
## '''TODO: Program committee/Peter?''' Assess CANCELLATIONS - how to fill in cancelled speakers 2-3 so far.
### Recommended to look at registration list and rejected speaker list - to come up with backup list of people who will already be attending

== Marketing ==
# GITA focus on top 10 + video in their mailout next week
# '''TODO:''' More comments? Matt's top 10 going out tomorrow

== Code Sprint ==
# Any ideas for how to continue promoting it
# Tyler continuing to work on sponsors for some food
## Review code sprint budget and line up catering

== AGM ==
# Libby confirmed ballroom availability until 6pm - booked
# Jeff has been including AGM requirements in the RFP, hard to keep on the priority list for LOC somehow (lesson learned, but what lesson? ;-) )

← Older revision		Revision as of 18:27, 26 July 2011
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	# Libby confirmed ballroom availability until 6pm - booked		# Libby confirmed ballroom availability until 6pm - booked
	# Jeff has been including AGM requirements in the RFP, hard to keep on the priority list for LOC somehow (lesson learned, but what lesson? ;-) )		# Jeff has been including AGM requirements in the RFP, hard to keep on the priority list for LOC somehow (lesson learned, but what lesson? ;-) )
		+
		+	[[Category:FOSS4G2011]]

← Older revision		Revision as of 18:27, 26 July 2011
Line 1:		Line 1:
	Attending: Bob, James, Libby, Matt K, Matt B, Tyler M, Tyler E, Jeff M		Attending: Bob, James, Libby, Matt K, Matt B, Tyler M, Tyler E, Jeff M
		+
		+	== Summary of Actions ==
		+	* '''TODO:''' Bob, add Mark K to distribution list for speaker followup queries
		+	* '''TODO:''' Peter/Tyler: Review plenary slot descriptions - keynotes in particular are lacking and a few TBD for sponsor talks
		+	* '''TODO:''' Jeff providing description for BOF, Sol Katz for program.
		+	* '''TODO:''' Peter/Tyler - Libby needs more hi-res speaker photos for plenary speakers and logos, status?
		+	* '''TODO:''' Tyler provide OSGeo exhibitor description 75 words
		+	* '''TODO:''' Peter: provide welcome letter for program
		+	* '''TODO:''' At some point we will need to make the call on how many computers to put in rooms, i.e. allow a few extras for on-site registration? How many?
		+	* '''TODO: Program committee/Peter?''' Assess CANCELLATIONS - how to fill in cancelled speakers 2-3 so far.
		+	* '''TODO:''' More comments? Matt's top 10 going out tomorrow
		+	-----

	== General Items ==		== General Items ==