Face to Face Meeting Seattle 2012 - Revision history

Wiki-Tschaub: correct spelling of Mark

2012-03-22T17:24:06Z

correct spelling of Mark

Wiki-Mpg: /* Summary of Motions and Action Items */

2012-03-22T17:16:06Z

Summary of Motions and Action Items

Wiki-Mpg: /* Minutes */

2012-02-14T17:04:48Z

Minutes

Wiki-Pmbatty: /* Minutes */

2012-02-09T20:26:02Z

Minutes

Jocook at 09:29, 9 February 2012

2012-02-09T09:29:30Z

Wiki-Mpg: /* Minutes */

2012-02-08T21:29:36Z

Minutes

Wiki-Mpg: /* Minutes */

2012-02-08T21:21:45Z

Minutes

Neteler: +Minutes

2012-02-07T10:09:20Z

+Minutes

Warmerdam: /* Agenda */

2012-02-05T16:59:01Z

Agenda

Arnulf: /* Meeting */

2012-02-04T22:04:18Z

Meeting

@@ Line 3: / Line 3: @@
 As many board members as possible (and potentially others contributing to OSGeo) are planning to meet for two days.
-[[File:Board-of-directors seattle-meeting-2012.jpg|thumb|800px|From left to right: Arnulf, Peter, Michael, Marc, Jo, Daniel, Frank. (Jeff and Tim missing)]]
+[[File:Board-of-directors seattle-meeting-2012.jpg|thumb|800px|From left to right: Arnulf, Peter, Michael, Mark, Jo, Daniel, Frank. (Jeff and Tim missing)]]
 == When and Where ==

@@ Line 198: / Line 198: @@
 * accept Dutch local chapter - 1/Arnulf, 2/Daniel, all +1
-* Michael to write a letter to Bruce Goffe on behalf of OSGeo - 1/mpg, 2/Arnulf, all +1
+* Michael to write a letter to Bruce Joffe on behalf of OSGeo - 1/mpg, 2/Arnulf, all +1
 * FrankW to talk to Beijing, as board liaison to LOC, to ask for budget framework - 1/mpg, 2/jo, all +1
 * approve Google docs based budget at 105K income and 76K outgo - 1/Frank, 2/Mark, all +1
@@ Line 209: / Line 209: @@
 * mpg to write endorsement letter for amicus [done]
 * mpg, as secy, will make sure all committees and chapters report in once or twice a year ( and make sure we have a list of all those committees and chapters )
 == Minutes ==

← Older revision		Revision as of 17:04, 14 February 2012
Line 192:		Line 192:

	Please note our shuttle is not permitted to wait or circle the airport in compliance with Port of Seattle/SeaTac International Airport regulations.		Please note our shuttle is not permitted to wait or circle the airport in compliance with Port of Seattle/SeaTac International Airport regulations.
		+
		+	== Summary of Motions and Action Items ==
		+
		+	Motions
		+
		+	* accept Dutch local chapter - 1/Arnulf, 2/Daniel, all +1
		+	* Michael to write a letter to Bruce Goffe on behalf of OSGeo - 1/mpg, 2/Arnulf, all +1
		+	* FrankW to talk to Beijing, as board liaison to LOC, to ask for budget framework - 1/mpg, 2/jo, all +1
		+	* approve Google docs based budget at 105K income and 76K outgo - 1/Frank, 2/Mark, all +1
		+	* look into change status from c3 to c6 after treasurer gets advice - 1/mpg, 2/dmorissette, all +1
		+	* in addition to the annual foss4g global conference ( which is in Beijing for 2012 ), OSGeo will support additional regional conferences the first of which is In Washington DC, April 2012 - 1/Peter, 2/Jo, all +1
		+
		+
		+	Action items
		+
		+	* mpg to write endorsement letter for amicus [done]
		+	* mpg, as secy, will make sure all committees and chapters report in once or twice a year ( and make sure we have a list of all those committees and chapters )
		+

	== Minutes ==		== Minutes ==

@@ Line 258: / Line 258: @@
 * [21:59] afternoon spent brainstorming on flip charts
 ** pmbatty: can you post the pictures of the pages that you took?
 ** side notes that came up:
 *** mlucas makes observations about needs and opportunities for us in the face of harshly declining govt budgets

@@ Line 215: / Line 215: @@
 ** motion for Michael to write a letter to Bruce Goffe on behalf of OSGeo - 1/mpg, 2/Arnulf, all +1
-* Jo notes page on wiki for bylaws discussion -- sign up if interested
+* Jo notes page on wiki for bylaws discussion -- sign up if interested - http://wiki.osgeo.org/wiki/OSGeo_Bylaws
 * membership tracking issue to be discussed -- how many years/votes before you are deemed "no sign of life" and subject to removal?

@@ Line 195: / Line 195: @@
 == Minutes ==
-http://irclogs.geoapt.com/osgeo/%23osgeo.2012-02-04.log
+IRC logs:
-http://irclogs.geoapt.com/osgeo/%23osgeo.2012-02-05.log
+* http://irclogs.geoapt.com/osgeo/%23osgeo.2012-02-04.log
-Minutes from the F2F mtg
+''(all times are GMT, meeting took place at GMT-8)''
-(all times are GMT, meeting took place at GMT-8)
+'''Day One (Feb 4th)'''
 * [17:18] meeting begins
@@ Line 218: / Line 217: @@
 * Jo notes page on wiki for bylaws discussion -- sign up if interested
-* membership trackikng issue to be discussed -- how many years/votes before you are deemed "no sign of life" and subject to removal?
+* membership tracking issue to be discussed -- how many years/votes before you are deemed "no sign of life" and subject to removal?
 * MarkusN notes today is OSGeo's 6th birthday
@@ Line 240: / Line 239: @@
 * [19:15] moving on to talk about FOSS4G 2012
-** mpg overviews the currrent FOSS412 situation
+** mpg overviews the current FOSS412 situation
 *** Jeff did not make the trip to Beijing, for reasons still not understood
 *** currently no approved budget and no contract with Beijing
-*** we have a timeline from Biejing, but the dates are later than we'd like
+*** we have a timeline from Beijing, but the dates are later than we'd like
 **** Timeline sent by Beijing LOC: http://lists.osgeo.org/pipermail/board/2012-January/009370.html
 ** FrankW is on the LOC now
 *** implicitly his role will include to oversee their budget?
-*** are we underwriting the Beij conf ( in terms of if a loss )? are we getting a cut of the profits?
+*** are we underwriting the Beijing conference ( in terms of if a loss )? are we getting a cut of the profits?
-*** FrankW to talk as LOC/baord member about budget, contract, etc with them
+*** FrankW to talk as LOC/board member about budget, contract, etc with them
-*** concern that even if financial success, attendence of 10 people would nonetheless deem it failure -- need to express confidence in the event, marketing, etc
+*** concern that even if financial success, attendance of 10 people would nonetheless deem it failure -- need to express confidence in the event, marketing, etc
-** motion to have FrankW talk to Beijing, as board liason to LOC, to ask for budget framework - 1/mpg, 2/jo, all +1
+** motion to have FrankW talk to Beijing, as board liaison to LOC, to ask for budget framework - 1/mpg, 2/jo, all +1
 *** FrankW to report back in two weeks with status, and board to take action then as needed
 ** summary position
 *** we're felling better about the Beijing communications issue now
 *** and Jeff has said he's not going to Beijing anyway, so we've withdrawn that motion from last month
-*** FrankW is primary liasison to beijing conf cmttee, but will bring in others to distribute load -- e.g. to preserve "FOSS4G-ness" ofr the 2012 event
+*** FrankW is primary liaison to Beijing conference committee, but will bring in others to distribute load -- e.g. to preserve "FOSS4G-ness" of the 2012 event
-* [21:59] afternoon spent brainstorming on flipcarts
+* [21:59] afternoon spent brainstorming on flip charts
 ** pmbatty: can you post the pictures of the pages that you took?
 ** side notes that came up:
 *** mlucas makes observations about needs and opportunities for us in the face of harshly declining govt budgets
-*** mpg, as secy, will make sure all cmtees and chapters report in once or twice a year ( and make sure we have a list of all those cmtees and chapters )
+*** mpg, as secy, will make sure all committees and chapters report in once or twice a year ( and make sure we have a list of all those committees and chapters )
 *** discussion veers over to the journal and Landon's questions; FrankW emails Landon
 *** much appreciation being expressed for LiveDVD work
 *** mpg is totes jazzed about the idea of setting up a speakers bureau, like the service providers directory
-*** on open osurce business models: http://osbr.ca/ojs/index.php/osbr
+*** on open source business models: http://osbr.ca/ojs/index.php/osbr
 * [1:38] motion to adjourn for the day - 1/Frank, 2./Jo, all +1
-Day Two
+'''Day Two'''
 * [17:02] meeting starts
@@ Line 276: / Line 275: @@
 * [17:03] update from Michael ( secretary ) about charters members database
-** charter members on asnnounce list? or other list?
+** charter members on announce list? or other list?
 ** so we are currently tracking charter members. How about regular members? Need to eventually come up with a way to let them register themselves as members; no time for this today, but let's get back to this later
 ** mpg is updating and reviewing list of charter members
-** need for privacy of memberhsip info noted
+** need for privacy of membership info noted
-** discussion of hwo to engage charter members, e.g. polling, can proiceed once we have the DB updated
+** discussion of how to engage charter members, e.g. polling, can proceed once we have the DB updated
 ** mpg is using a CSV file for now, could eventually migrate back to civicrm as needed in future
-* [17:25] now discussing options for bookkeeppiinngg and accounting support
+* [17:25] now discussing options for bookkeeping and accounting support
-** mpg to send out ino on virtual front company - virtualmgmt.com
+** mpg to send out info on virtual front company - virtualmgmt.com
 * [17:31] review and approval of budget for fy2 by Daniel
@@ Line 291: / Line 290: @@
 ** Discussion about how to best go about reviving the marketing committee
 ** Budget for a new ( 3rd ) server at OSUOSL since we are starting to be tight with the 2 current ones
-** Plan to retire the Peer1 server by June ( FrankW to harrass SAC about this )
+** Plan to retire the Peer1 server by June ( FrankW to harass SAC about this )
 ** Michael, Peter and Aaron will take the lead to bring Marketing committee back to life - Jo will also assist them
 ** Several marketing related ideas were discussed in yesterday's brainstorming session, so Marketing will have lots on its place when it's back up
@@ Line 298: / Line 297: @@
 *** based on strategic value, identifying best candidate for each specific event, etc.
 ** Action: Arnulf will draft some guidelines and get back to the board
-*** guidelines should include documented criterias
+*** guidelines should include documented criteria
-** motion to approve google docs based budget at 105K income and 76K outgo - 1/Frank, 2/Mark, all +1
+** motion to approve Google docs based budget at 105K income and 76K outgo - 1/Frank, 2/Mark, all +1
 *** Final budget snapshot online at https://docs.google.com/spreadsheet/ccc?key=0Av9Xf1ehZXz-dFA0SHRYYnprNmo3Tl9NMXRsMElTNEE&authkey=CJyi7tsO
@@ Line 305: / Line 304: @@
 ** motion look into change status from c3 to c6 after treasurer gets advice - 1/mpg, 2/dmorissette, all +1
-* [19:09] peter doing a recap of flipcharting exercise from yesterday
+* [19:09] peter doing a recap of flip-charting exercise from yesterday
 * [19:35] now discussing issues around the foss4gna conference and strategic issues for osgeo
 ** hard issues around the foss4gna conference
-** Motion: in addition to the annual foss4g global conference ( which is in Beijing for 2012 ), OSGeo will support additional regional conferences the first of which is In Washington DC, april 2012.
+** Motion: in addition to the annual foss4g global conference ( which is in Beijing for 2012 ), OSGeo will support additional regional conferences the first of which is In Washington DC, April 2012.
 *** 1/Peter, 2/Jo, all +1
-* [20:47] motion to adjourn - 1/mopg, 2/Frank, all +1
+* [20:47] motion to adjourn - 1/mpg, 2/Frank, all +1

← Older revision		Revision as of 21:21, 8 February 2012
Line 195:		Line 195:
	== Minutes ==		== Minutes ==

−	~~TBD~~	+	http://irclogs.geoapt.com/osgeo/%23osgeo.2012-02-04.log
		+	http://irclogs.geoapt.com/osgeo/%23osgeo.2012-02-05.log
		+
		+	Minutes from the F2F mtg
		+
		+	(all times are GMT, meeting took place at GMT-8)
		+
		+	Day One (Feb 4th)
		+
		+	* [17:18] meeting begins
		+	** mpg acting as secretary
		+	** attending: Peter, Mark, Jo, Daniel, Michael, Arnulf (Frank arrived at 17:39)
		+
		+	* [17:30] motion to accept Dutch local chapter - 1/Arnulf, 2/Daniel, all +1
		+
		+	* some side discussion of requirements for logo compliance: consensus is to allow changes, as the Dutch did
		+
		+	* [17:33] Endorsement of the Sierra Club v. Orange County amicus letter
		+	** overview of issue by mpg - http://wiki.osgeo.org/wiki/OrangeCounty_Amicus
		+	** motion for Michael to write a letter to Bruce Goffe on behalf of OSGeo - 1/mpg, 2/Arnulf, all +1
		+
		+	* Jo notes page on wiki for bylaws discussion -- sign up if interested
		+
		+	* membership trackikng issue to be discussed -- how many years/votes before you are deemed "no sign of life" and subject to removal?
		+
		+	* MarkusN notes today is OSGeo's 6th birthday
		+
		+	* issue to come up later: how to "use" charter members, in a way more than just two elections?
		+	** Frank notes we need to not set up a distinct elite class of members, though
		+
		+	* topic for tomorrow, e.g. with racicot here: 501c3 vs 'c6, etc
		+
		+	* [18:16] Daniel gives finance update:
		+	** current cashflow snapshot https://docs.google.com/spreadsheet/ccc?key=0Av9Xf1ehZXz-dDB3VVhGUm5kdmdMZFJBdHUxME5OZnc
		+	** VERY DRAFT budget proposal for discussion https://docs.google.com/spreadsheet/ccc?key=0Av9Xf1ehZXz-dE5mdDZsZkNOOW8yTU5vbWpzeVd0X3c
		+	** general discussion of finance items - expenses, sponsors, independent monies that "live elsewhere" ( e.g. $20K for a sprint ), etc
		+	** noted that we need to prepare FY2011 end of year report
		+
		+	* [18:45] FrankW gives an overview of the OSGeo servers and SAC.
		+	** website committee essentially inactive...
		+	** we want to plan to get website off peer1 by mid-year
		+
		+	* side discussion on project sponsorship monies: should OSGeo's cut be 25%, 5% or 0%?
		+
		+	* [19:15] moving on to talk about FOSS4G 2012
		+	** mpg overviews the currrent FOSS412 situation
		+	*** Jeff did not make the trip to Beijing, for reasons still not understood
		+	*** currently no approved budget and no contract with Beijing
		+	*** we have a timeline from Biejing, but the dates are later than we'd like
		+	**** Timeline sent by Beijing LOC: http://lists.osgeo.org/pipermail/board/2012-January/009370.html
		+	** FrankW is on the LOC now
		+	*** implicitly his role will include to oversee their budget?
		+	*** are we underwriting the Beij conf ( in terms of if a loss )? are we getting a cut of the profits?
		+	*** FrankW to talk as LOC/baord member about budget, contract, etc with them
		+	*** concern that even if financial success, attendence of 10 people would nonetheless deem it failure -- need to express confidence in the event, marketing, etc
		+	** motion to have FrankW talk to Beijing, as board liason to LOC, to ask for budget framework - 1/mpg, 2/jo, all +1
		+	*** FrankW to report back in two weeks with status, and board to take action then as needed
		+	** summary position
		+	*** we're felling better about the Beijing communications issue now
		+	*** and Jeff has said he's not going to Beijing anyway, so we've withdrawn that motion from last month
		+	*** FrankW is primary liasison to beijing conf cmttee, but will bring in others to distribute load -- e.g. to preserve "FOSS4G-ness" ofr the 2012 event
		+
		+	* [21:59] afternoon spent brainstorming on flipcarts
		+	** pmbatty: can you post the pictures of the pages that you took?
		+	** side notes that came up:
		+	*** mlucas makes observations about needs and opportunities for us in the face of harshly declining govt budgets
		+	*** mpg, as secy, will make sure all cmtees and chapters report in once or twice a year ( and make sure we have a list of all those cmtees and chapters )
		+	*** discussion veers over to the journal and Landon's questions; FrankW emails Landon
		+	*** much appreciation being expressed for LiveDVD work
		+	*** mpg is totes jazzed about the idea of setting up a speakers bureau, like the service providers directory
		+	*** on open osurce business models: http://osbr.ca/ojs/index.php/osbr
		+
		+	* [1:38] motion to adjourn for the day - 1/Frank, 2./Jo, all +1
		+
		+	Day Two
		+
		+	* [17:02] meeting starts
		+	** attending: pmbatty mlucas jo dmorissette FrankW mpg_mobile seven
		+	** guests: racicot msmith (pramsey arrives at 18:50)
		+
		+	* [17:03] update from Michael ( secretary ) about charters members database
		+	** charter members on asnnounce list? or other list?
		+	** so we are currently tracking charter members. How about regular members? Need to eventually come up with a way to let them register themselves as members; no time for this today, but let's get back to this later
		+	** mpg is updating and reviewing list of charter members
		+	** need for privacy of memberhsip info noted
		+	** discussion of hwo to engage charter members, e.g. polling, can proiceed once we have the DB updated
		+	** mpg is using a CSV file for now, could eventually migrate back to civicrm as needed in future
		+
		+	* [17:25] now discussing options for bookkeeppiinngg and accounting support
		+	** mpg to send out ino on virtual front company - virtualmgmt.com
		+
		+	* [17:31] review and approval of budget for fy2 by Daniel
		+	** https://docs.google.com/spreadsheet/ccc?key=0Av9Xf1ehZXz-dE5mdDZsZkNOOW8yTU5vbWpzeVd0X3c
		+	** Decision to plan for a second F2F meeting this year after next board election
		+	** Discussion about how to best go about reviving the marketing committee
		+	** Budget for a new ( 3rd ) server at OSUOSL since we are starting to be tight with the 2 current ones
		+	** Plan to retire the Peer1 server by June ( FrankW to harrass SAC about this )
		+	** Michael, Peter and Aaron will take the lead to bring Marketing committee back to life - Jo will also assist them
		+	** Several marketing related ideas were discussed in yesterday's brainstorming session, so Marketing will have lots on its place when it's back up
		+	** Discussing ambassador role
		+	*** need guidelines to decide on how to allocate/authorize funds/reimbursement
		+	*** based on strategic value, identifying best candidate for each specific event, etc.
		+	** Action: Arnulf will draft some guidelines and get back to the board
		+	*** guidelines should include documented criterias
		+	** motion to approve google docs based budget at 105K income and 76K outgo - 1/Frank, 2/Mark, all +1
		+	*** Final budget snapshot online at https://docs.google.com/spreadsheet/ccc?key=0Av9Xf1ehZXz-dFA0SHRYYnprNmo3Tl9NMXRsMElTNEE&authkey=CJyi7tsO
		+
		+	* [18:51] racicot takes the floor to talk about c3 vs 6c
		+	** motion look into change status from c3 to c6 after treasurer gets advice - 1/mpg, 2/dmorissette, all +1
		+
		+	* [19:09] peter doing a recap of flipcharting exercise from yesterday
		+
		+	* [19:35] now discussing issues around the foss4gna conference and strategic issues for osgeo
		+	** hard issues around the foss4gna conference
		+	** Motion: in addition to the annual foss4g global conference ( which is in Beijing for 2012 ), OSGeo will support additional regional conferences the first of which is In Washington DC, april 2012.
		+	*** 1/Peter, 2/Jo, all +1
		+
		+	* [20:47] motion to adjourn - 1/mopg, 2/Frank, all +1

← Older revision		Revision as of 10:09, 7 February 2012
Line 192:		Line 192:

	Please note our shuttle is not permitted to wait or circle the airport in compliance with Port of Seattle/SeaTac International Airport regulations.		Please note our shuttle is not permitted to wait or circle the airport in compliance with Port of Seattle/SeaTac International Airport regulations.
		+
		+	== Minutes ==
		+
		+	TBD

@@ Line 45: / Line 45: @@
 ** 8:30am - continental breakfast
 ** 11:00am - morning snack
-** 1:00pm - lunch
+** 12:00pm - lunch
 ** (some time after lunch) - meeting adjourn
 ** 3:00pm - afternoon snack [if needed]

← Older revision		Revision as of 22:04, 4 February 2012
Line 3:		Line 3:
	As many board members as possible (and potentially others contributing to OSGeo) are planning to meet for two days.		As many board members as possible (and potentially others contributing to OSGeo) are planning to meet for two days.

		+	[[File:Board-of-directors seattle-meeting-2012.jpg\|thumb\|800px\|From left to right: Arnulf, Peter, Michael, Marc, Jo, Daniel, Frank. (Jeff and Tim missing)]]

	== When and Where ==		== When and Where ==