FOSS4G Travel Grant Programme 2018 - Revision history

Wiki-Kateregga1: /* Application & Deadline */

2018-07-19T15:20:43Z

Application & Deadline

Jmckenna: add category so page is found in future

2018-06-12T18:10:53Z

add category so page is found in future

Stevenfeldman: /* Guidance to the Selection group on the process */

2018-03-22T17:08:08Z

Guidance to the Selection group on the process

Stevenfeldman: /* Selection Process */

2018-03-22T16:52:24Z

Selection Process

Stevenfeldman at 16:45, 15 March 2018

2018-03-15T16:45:29Z

Stevenfeldman: /* Selection Process */

2018-03-15T15:32:55Z

Selection Process

Stevenfeldman: /* Selection Process */

2018-03-15T12:17:01Z

Selection Process

Stevenfeldman: /* Selection Criteria */

2018-03-15T11:42:08Z

Selection Criteria

Stevenfeldman: /* Document Status */

2018-03-15T11:36:02Z

Document Status

Stevenfeldman at 11:33, 15 March 2018

2018-03-15T11:33:56Z

@@ Line 102: / Line 102: @@
 = Application & Deadline =
-Applications should be submitted on the <span style="color:red">insert link to application form</span> by <span style="color:red">insert date</span>
+==Travel Grant Program II==
 = Outcomes =

← Older revision		Revision as of 18:10, 12 June 2018
Line 108:		Line 108:

	== Lessons Learnt ==		== Lessons Learnt ==
		+
		+	[[Category:Conference Committee]]

@@ Line 72: / Line 72: @@
 * '''The decision of the Conference Committee selection group is final and not subject to any appeal'''
-== Guidance to the Selection group on the process ==
+== Guidance for those wishing to run a TGP ==
 This guidance is for those considering becoming a member of a selection group for a FOSS4G TGP (Global or Regional). It is based on the experience and lessons learnt in running the 2017 TGP. Each FOSS4G TGP will develop its own approach and hopefully add to this advice.

← Older revision		Revision as of 16:52, 22 March 2018
Line 72:		Line 72:
	* '''The decision of the Conference Committee selection group is final and not subject to any appeal'''		* '''The decision of the Conference Committee selection group is final and not subject to any appeal'''

		+	== Guidance to the Selection group on the process ==
		+
		+	This guidance is for those considering becoming a member of a selection group for a FOSS4G TGP (Global or Regional). It is based on the experience and lessons learnt in running the 2017 TGP. Each FOSS4G TGP will develop its own approach and hopefully add to this advice.
		+
		+	=== Getting Started ===
		+	* Regional FOSS4Gs wishing to run a TGP should approach the Conference Committee for an allocation of funding.
		+	** The chair of CC will confirm the amount of TGP funding available and assign at least one member of CC to support the LOC in running the TGP.
		+	** You will need to negotiate with your LOC to establish whether free conference passes will be available (the CC may be reluctant to allocate funding for a TGP if your LOC will not fund conference passes)
		+	** You will also need to raise additional funds either from the event or from sponsors or by crowdfunding
		+	* You need to appoint a chair of selectors who will 'run' the process and keep things on track
		+	* The LOC should agree some criteria for the selection process (e.g. income category, gender, submitting a paper, contribution to OSGeo etc) - you do not need to establish the weightings for criteria at this stage
		+	* The TGP team will need to draft an application form that includes questions that help to evaluate the applications against the LOC criteria
		+	** This is [https://docs.google.com/forms/d/e/1FAIpQLSf53t3ToF6xHjGlKEmgWrihoaf5w9e1SGYZakZx-cd0hR9cNg/viewform a copy of a Google form] which which was used in 2017, it fed into a spreadsheet. There is no need to use this form if you have an alternative tool that you prefer.
		+
		+	=== Selection ===
		+	* At the close of the application period the chair of selectors should collate all of the applications, anonymise them (so that selection is a "blind" process) and send to each selector
		+	* Each selector should devise their own personal marking scheme (i.e. you balance the different criteria in the way that you wish, giving more or less weight to income, gender, contribution etc).
		+	** You need to try to be consistent in the way that you evaluate each submission.
		+	* Finally you will need to rank the submissions in descending order (based upon your marking). You will only be asked to rank slightly more than the likely number of grants that you will be making i.e. if there is a grant fund of $3,000 and you expect to make about 6 grants then each selector might be asked to rank your top 8 in descending order (8 for your top choice, then 7 etc)
		+	* In 2017 we had 86 applications, it took over 4 hours to review, mark and rank them!
		+	* You may wish to set a period to ask questions or seek clarifications from some applicants
		+	* Once the individual selections are completed, the chair will combine the rankings from each of the selectors to provide an overall ranking.
		+	* You may then need to schedule a call to discuss any marginal choices (we did not do this last year)
		+	* Once you have agreed the awards you should send award messages to the applicants who have been successful and notify the next few who just missed the cut that they are on a “standby” list.
		+	** You should then send a mail to those who have not been successful
		+	* There is then a wait while people confirm their acceptance of the grant, provide evidence of eligibility criteria, travel plans, visas, etc.
		+	* We recommend that you get confirmation that the grant recipients will be able to receive funds electronically as you really really really do not want to be trying to issue grants in cash at the conference.
		+	* There will be quite a lot of correspondence with grant recipients in the run up to the event

	= Application & Deadline =		= Application & Deadline =

← Older revision		Revision as of 16:45, 15 March 2018
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	= Application & Deadline =		= Application & Deadline =
	Applications should be submitted on the <span style="color:red">insert link to application form</span> by <span style="color:red">insert date</span>		Applications should be submitted on the <span style="color:red">insert link to application form</span> by <span style="color:red">insert date</span>
		+
		+	= Outcomes =
		+
		+
		+	== Lessons Learnt ==

@@ Line 58: / Line 58: @@
 * How they would make use of their attendance at FOSS4G to benefit themselves, their local society and the wider OSGeo community
-== Selection Process ==
+= Selection Process =
 The selection group will comprise 3 volunteers from the OSGeo Conference Committee and 3 members of the Dar Local Organising Committee.
@@ Line 73: / Line 73: @@
-=== Application & Deadline ===
+= Application & Deadline =
 Applications should be submitted on the <span style="color:red">insert link to application form</span> by <span style="color:red">insert date</span>

@@ Line 62: / Line 62: @@
 The selection group will comprise 3 volunteers from the OSGeo Conference Committee and 3 members of the Dar Local Organising Committee.
 * Every eligible applicant will be 'blind evaluated' by each member of the selection group who will rank applicants for each size of grant
 * The aggregate of the rankings will be used to select grant recipients
 * The selection group may adjust the number of grants in each size category dependent on funds available and the number of applications

@@ Line 41: / Line 41: @@
 === Eligibility ===
-* To be eligible for a TG, applicants must be a citizen of <span style="color:red">and resident in (check)</span> a country listed by the [https://datahelpdesk.worldbank.org/knowledgebase/articles/906519 OECD Development Assistance Committee]. It is likely that priority will be given to
+* To be eligible for a TG, applicants must be a citizen of <span style="color:red">and resident in (SF check)</span> a country listed by the [https://datahelpdesk.worldbank.org/knowledgebase/articles/906519 OECD Development Assistance Committee]. It is likely that priority will be given to
 ** Low income economiesS ($1,025 or less)
 ** Lower middle income economies ($1,026 to $4,035)

@@ Line 1: / Line 1: @@
 == Document Status ==
-* Draft edited by Steven on 2018-03-15
+* Draft edited by Steven on 2018-03-15 <span style="color:red">Dates and topics for discussion in red</span>
 = About the Travel Grant Programme=

@@ Line 14: / Line 14: @@
 ** Donations to the TGP can be made via the [[https://www.paypal.com/cgi-bin/webscr?cmd=_s-xclick&hosted_button_id=BHVFTPSGFS99W OSGeo PayPal]] account
 * Further sponsorship is sought from OSGeo local chapters, commercial partners, NGO's and academic institutions. Enquiries about sponsorship should be made to the Chair of the Conference Committee
 = Details of the Travel Grant Programme =
@@ Line 29: / Line 30: @@
 | $1,000 || 5 || Delegates from outside of the region
 |}
 * All TGs include a full pass for the conference <span style="color:red">including access to workshops (SF- need to check)</span> and an allowance towards accommodation and expenses
@@ Line 38: / Line 38: @@
 * Applicants must be in possession of a valid entry visa and immunisation docs (if required).
 == Selection Criteria ==
 We expect, that the funds available for the TGP will be less than the number of people seeking sponsorship for FOSS4G attendance
@@ Line 48: / Line 47: @@
 ** Upper middle income economies ($4,036 to $12,475)
 * Some preference will be given to applicants resident within the African continent
 === Additional Selection Criteria ===
@@ Line 54: / Line 52: @@
 ** Gender, the LOC is seeking to encourage gender balance through the TGP
 ** Applicants who have submitted a talk or workshop
 === Contributions to OSGeo ===
@@ Line 61: / Line 58: @@
 * Usage and experience of OSGeo software
 * How they would make use of their attendance at FOSS4G to benefit themselves, their local society and the wider OSGeo community
 == Selection Process ==
@@ Line 71: / Line 67: @@
 * The selection group may make minor adjustments to the selection process as it considers appropriate
 * Applicants will be notified of the result of their application by <span style="color:red">insert date</span> at the latest
-** Applicants who just missed the cut in the election process will be notified and asked if they are willing to be a 'standby'
+** Applicants who just missed the cut in the selection process will be notified and asked if they are willing to be a 'standby'
 * Applicants will have <span style="color:red">14 or 21 days?</span> to confirm acceptance of a TG and to provide visas etc
 * TGs not confirmed within the required period will be offered to people on the standby list