FOSS4G 2017 Lessons Learned - Revision history

Aanderson: /* Academic Program */

2018-02-21T13:25:02Z

Academic Program

Aanderson: /* Academic Track */ Changed to Academic Program; it’s not a single track!

2018-02-21T13:23:19Z

Academic Track: Changed to Academic Program; it’s not a single track!

Aanderson: /* Academic Track */ Added some lessons learned; also corrected the number of reviewers per paper from 3 to 2.

2018-02-20T19:33:15Z

Academic Track: Added some lessons learned; also corrected the number of reviewers per paper from 3 to 2.

Aanderson: /* Academic Track */

2018-02-19T16:38:16Z

Academic Track

Aanderson: /* Paper selection */

2018-02-19T16:36:54Z

Paper selection

Aanderson: /* Academic Track */

2018-02-19T16:22:16Z

Academic Track

Wiki-MichaelTerner: /* FOSS4G 2017 Lessons Learned */

2018-01-21T17:59:12Z

FOSS4G 2017 Lessons Learned

Wiki-MichaelTerner: /* Abstract Submissions */

2018-01-21T17:58:12Z

Abstract Submissions

Wiki-MichaelTerner: /* Paper selection */

2018-01-21T17:57:19Z

Paper selection

Wiki-MichaelTerner: /* LOC Organization */

2018-01-21T17:55:52Z

LOC Organization

@@ Line 82: / Line 82: @@
 # When scheduling presentations, organize them by topic, whether or not they have an academic paper associated with them. Session speakers and audiences can benefit by having both academic and non-academic participants.
-[http://2017.foss4g.org/program/academic-review/ This blog by '''Academic Committee Co-Chairs, Charlie Schweik & Mohammed Zia'''], provides an overview of the committee’s goals and process.
+[http://2017.foss4g.org/program/academic-review/ This blog by '''Academic Committee Co-Chairs, Charlie Schweik & Mohammed Zia'''], provides more details on the committee’s goals and process.
 === Code Sprint ===

@@ Line 72: / Line 72: @@
 === Workshops ===
-=== Academic Track ===
+=== Academic Program ===
 The [[FOSS4G_2017#Academic_Committee | Academic Committee]], co-chaired by [[User:Zia | Mohammed Zia]] and [[Charlie Schweik]], consisted of 21 individuals with a broad set of academic backgrounds who separately reviewed 49 proposals out of the 411 submissions that requested academic consideration. Each abstract was assigned to three members of the committee with relevant experience, and they used a standard rubric to ensure the selection was a fair and equitable process. Thirty of these proposals were accepted and papers were requested from the proposers; another fourteen were accepted in the form of posters. The proposals were also reviewed separately by the program committee, and a number of authors subsequently withdrew their papers or posters in favor of a regular presentation with the approval of the program committee. The submitted papers were subsequently reviewed by two members of the committee, revisions were requested in many cases, and the resulting papers were included on the FOSS4G 2018 flash drive in the form of [https://scholarworks.umass.edu/foss4g/ proceedings that are also available online].

@@ Line 74: / Line 74: @@
 === Academic Track ===
-The [[FOSS4G_2017#Academic_Committee | Academic Committee]], co-chaired by [[User:Zia | Mohammed Zia]] and [[Charlie Schweik]], consisted of 21 individuals with a broad set of academic backgrounds who separately reviewed 49 proposals out of the 411 submissions that requested academic consideration. Each abstract was assigned to three members of the committee with relevant experience, and they used a standard rubric to ensure the selection was a fair and equitable process. Thirty of these proposals were accepted and papers were requested from the proposers; another fourteen were accepted in the form of posters. The proposals were also reviewed separately by the program committee, and a number of authors subsequently withdrew their papers or posters in favor of a regular presentation with the approval of the program committee. The submitted papers were subsequently reviewed by three members of the committee, revisions were requested in many cases, and the resulting papers were included on the FOSS4G 2018 flash drive in the form of [https://scholarworks.umass.edu/foss4g/ proceedings that are also available online].
+The [[FOSS4G_2017#Academic_Committee | Academic Committee]], co-chaired by [[User:Zia | Mohammed Zia]] and [[Charlie Schweik]], consisted of 21 individuals with a broad set of academic backgrounds who separately reviewed 49 proposals out of the 411 submissions that requested academic consideration. Each abstract was assigned to three members of the committee with relevant experience, and they used a standard rubric to ensure the selection was a fair and equitable process. Thirty of these proposals were accepted and papers were requested from the proposers; another fourteen were accepted in the form of posters. The proposals were also reviewed separately by the program committee, and a number of authors subsequently withdrew their papers or posters in favor of a regular presentation with the approval of the program committee. The submitted papers were subsequently reviewed by two members of the committee, revisions were requested in many cases, and the resulting papers were included on the FOSS4G 2018 flash drive in the form of [https://scholarworks.umass.edu/foss4g/ proceedings that are also available online].
 [http://2017.foss4g.org/program/academic-review/ This blog by '''Academic Committee Co-Chairs, Charlie Schweik & Mohammed Zia'''], provides an overview of the committee’s goals and process.

@@ Line 74: / Line 74: @@
 === Academic Track ===
-The [[FOSS4G_2017#Academic_Committee | Academic Committee]], chaired by [[Charlie Schweik]] and [[User:Zia | Mohammed Zia]], consisted of 21 individuals with a broad set of academic backgrounds who separately reviewed 49 proposals out of the 411 submissions that requested academic consideration. Each abstract was assigned to three members of the committee with relevant experience, and they used a standard rubric to ensure the selection was a fair and equitable process. Thirty of these proposals were accepted and papers were requested from the proposers; another fourteen were accepted in the form of posters. The proposals were also reviewed separately by the program committee, and a number of authors subsequently withdrew their papers or posters in favor of a regular presentation with the approval of the program committee. The submitted papers were subsequently reviewed by three members of the committee, revisions were requested in many cases, and the resulting papers were included on the FOSS4G 2018 flash drive in the form of [https://scholarworks.umass.edu/foss4g/ proceedings that are also available online].
+The [[FOSS4G_2017#Academic_Committee | Academic Committee]], co-chaired by [[User:Zia | Mohammed Zia]] and [[Charlie Schweik]], consisted of 21 individuals with a broad set of academic backgrounds who separately reviewed 49 proposals out of the 411 submissions that requested academic consideration. Each abstract was assigned to three members of the committee with relevant experience, and they used a standard rubric to ensure the selection was a fair and equitable process. Thirty of these proposals were accepted and papers were requested from the proposers; another fourteen were accepted in the form of posters. The proposals were also reviewed separately by the program committee, and a number of authors subsequently withdrew their papers or posters in favor of a regular presentation with the approval of the program committee. The submitted papers were subsequently reviewed by three members of the committee, revisions were requested in many cases, and the resulting papers were included on the FOSS4G 2018 flash drive in the form of [https://scholarworks.umass.edu/foss4g/ proceedings that are also available online].
 [http://2017.foss4g.org/program/academic-review/ This blog by '''Academic Committee Co-Chairs, Charlie Schweik & Mohammed Zia'''], provides an overview of the committee’s goals and process.

@@ Line 64: / Line 64: @@
 === Paper selection ===
-The Program Committee, Chaired by Andy Anderson, led the paper review and selection process. With a very large volume of 411 submitted abstracts having a fair and equitable process that helped to create a diverse program - both in terms of human diversity and program diversity - was essential.
+The Program Committee, chaired by [[Andy Anderson]], led the paper review and selection process. With a very large volume of 411 submitted abstracts having a fair and equitable process that helped to create a diverse program - both in terms of human diversity and program diversity - was essential.
-[http://2017.foss4g.org/program/abstract-review/ This blog by '''Conference Chair, Michael Terner'''], provides an overview of our goals for a diverse program as well as the process and some of our challenges:
+[http://2017.foss4g.org/program/abstract-review/ This blog by '''Conference Chair, Michael Terner'''], provides an overview of our goals for a diverse program as well as the process and some of our challenges.
-[http://2017.foss4g.org/program/abstract-selection/ This blog by '''Program Committee Chair, Andy Anderson'''] outlines many of the details and finer points of our process and abstract scoring:
+[http://2017.foss4g.org/program/abstract-selection/ This blog by '''Program Committee Chair, Andy Anderson'''] outlines many of the details and finer points of our process and abstract scoring.
 === Workshops ===

← Older revision		Revision as of 16:22, 19 February 2018
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	=== Academic Track ===		=== Academic Track ===
		+
		+	The [[FOSS4G_2017#Academic_Committee \| Academic Committee]], chaired by [[Charlie Schweik]] and [[User:Zia \| Mohammed Zia]], consisted of 21 individuals with a broad set of academic backgrounds who separately reviewed 49 proposals out of the 411 submissions that requested academic consideration. Each abstract was assigned to three members of the committee with relevant experience, and they used a standard rubric to ensure the selection was a fair and equitable process. Thirty of these proposals were accepted and papers were requested from the proposers; another fourteen were accepted in the form of posters. The proposals were also reviewed separately by the program committee, and a number of authors subsequently withdrew their papers or posters in favor of a regular presentation with the approval of the program committee. The submitted papers were subsequently reviewed by three members of the committee, revisions were requested in many cases, and the resulting papers were included on the FOSS4G 2018 flash drive in the form of [https://scholarworks.umass.edu/foss4g/ proceedings that are also available online].
		+
		+	[http://2017.foss4g.org/program/academic-review/ This blog by '''Academic Committee Co-Chairs, Charlie Schweik & Mohammed Zia'''], provides an overview of the committee’s goals and process.

	=== Code Sprint ===		=== Code Sprint ===

@@ Line 15: / Line 15: @@
 == FOSS4G 2017 Lessons Learned  ==
-The Boston Team was thrilled to welcome the global OSGeo community and other interested parties to Boston in 2017. And we were extremely proud to set the attendance record of 1,150 people while also delivering strong financial performance with a surplus of over $115,000 returned to OSGeo, above and beyond full repayment of the advance that was provided to our Boston Local Organizing Committee (BLOC).
+The Boston Team was thrilled to welcome the global OSGeo community and other interested parties to Boston in 2017. And we were extremely proud to set the attendance record of '''1,150 people''' while also delivering strong financial performance with a surplus of over '''$115,000 returned to OSGeo''', above and beyond full repayment of the advance that was provided to our Boston Local Organizing Committee (BLOC).
 We benefited greatly from the guidance of past Chairpersons, and we look forward to sharing our lessons learned through this page. Our plan is to use a slightly different approach than some of the other material found on this Wiki. Indeed, we performed a lot of documentation and data collection ''in the process'' of producing the conference. As such, a good deal of the material we present will be links to shared Google documents and spreadsheets, with brief introductions and links presented on this page. And of course, we remain available to, and look forward to providing direct guidance to future conference teams beginning with Dar es Salaam and Bucharest.

@@ Line 58: / Line 58: @@
 Our Call for Presentations '''opened on February 3, 2017''' with a final abstract '''submission deadline of March 21, 2017'''. We promoted our Call for Papers heavily through both Twitter and our regularly distributed newsletter. We were pleased that this promotion was successful and by the deadline we had received '''411 abstracts''' and thus did not have a need to extend our deadline.
-Our original "[http://2017.foss4g.org/call-for-presentations/ '''Call for Presentations''']" can be found on this page of our website:
+Our original "[http://2017.foss4g.org/call-for-presentations/ '''Call for Presentations''']" is found on this page of our website.
 [https://docs.google.com/spreadsheets/d/1FMJenntEXhZXyXqxOYS2ii8h2abF3cnO-y1fnsuL_GY/edit?usp=sharing '''This Google Spreadsheet provides the week-by-week tracking'''] of how abstracts were submitted over time, as well as a chart that indicates the flow of abstracts over time. Spoiler alert: the vast majority of abstracts were submitted in the 1 week preceding the deadline.

@@ Line 46: / Line 46: @@
 [[User:gsteinmon|'''Guido Stein''']] was Conference Co-Chair
-Our Boston Local Organizing Committee, as known as '''The BLOC''', is described on this page from our website:
+Our Boston Local Organizing Committee, as known as '''The BLOC''', is described on [http://2017.foss4g.org/about/#bloc '''this page from our website''']:
 === Marketing ===