Event Management - Revision history

Gsteinmon: added conference series category

2015-08-03T22:21:57Z

added conference series category

Gsteinmon: re-wrote sentence about category tag for clarity

2015-07-31T21:49:09Z

re-wrote sentence about category tag for clarity

Wiki-HamishBowman: Undo revision 62300 by Techrahul (talk) SPAM

2012-05-10T07:14:05Z

Undo revision 62300 by Techrahul (talk) SPAM

Wiki-Techrahul at 17:59, 26 April 2012

2012-04-26T17:59:28Z

Fjbehr at 10:58, 8 February 2012

2012-02-08T10:58:28Z

Fjbehr at 10:58, 8 February 2012

2012-02-08T10:58:09Z

Arnulf: Reverted edits by Lu (Talk) to last revision by Arnulf Christl

2011-05-06T08:22:06Z

Reverted edits by Lu (Talk) to last revision by Arnulf Christl

Wiki-Lu: /* During the Event */

2011-05-06T06:51:03Z

During the Event

Arnulf: some VisCom

2007-10-18T12:27:38Z

some VisCom

Arnulf: /* Proposing Participation at an Event */ minor modifications

2007-02-24T21:32:40Z

Proposing Participation at an Event: minor modifications

← Older revision		Revision as of 22:21, 3 August 2015
Line 95:		Line 95:
	After the event has ended, be sure to change the Category Tag to <nowiki>[[Category:Past Events]]</nowiki>!.		After the event has ended, be sure to change the Category Tag to <nowiki>[[Category:Past Events]]</nowiki>!.

−	[[Category:Proposed Events]] [[Category:Events]] [[Category:Past Events]]	+	[[Category:Proposed Events]]
		+	[[Category:Events]]
		+	[[Category:Past Events]]
		+	[[Category:Conference Series]]

@@ Line 93: / Line 93: @@
 * be sure and follow up with any "important" contacts you made (or ask some other more appropriate OSGeo member do so)
-After the event the Category Tag is changed to <nowiki>[[Category:Past Events]]</nowiki>!.
+After the event has ended, be sure to change the Category Tag to <nowiki>[[Category:Past Events]]</nowiki>!.
 [[Category:Proposed Events]] [[Category:Events]] [[Category:Past Events]]

@@ Line 73: / Line 73: @@
 == During the Event ==
-Once the event gets going, things get very busy very fast.  But, keep [http://hostgator1centcoupon.net/ the following] in mind:
+Once the event gets going, things get very busy very fast.  But, keep the following in mind:
 * do you have sufficient collateral, or will you need to run out and print more?
 * interview requests from the press (magazines, bloggers, podcasters, etc) are not uncommon

@@ Line 73: / Line 73: @@
 == During the Event ==
-Once the event gets going, things get very busy very fast.  But, keep the following in mind:
+Once the event gets going, things get very busy very fast.  But, keep [http://hostgator1centcoupon.net/ the following] in mind:
 * do you have sufficient collateral, or will you need to run out and print more?
 * interview requests from the press (magazines, bloggers, podcasters, etc) are not uncommon

@@ Line 46: / Line 46: @@
 == Proposing Participation at an Event ==
-This is easy! First create a new page in this Wiki with the name and year (if applicable) of the event like in [[[[AGSE]]]] and add your name to it. The new page should contain information such as:
+This is easy! First create a new page in this Wiki with the name and year (if applicable) of the event like in [[[[FOSS4G 2006]]]] and add your name to it. The new page should contain information such as:
 * what the event is
 * where and when it takes place

@@ Line 71: / Line 71: @@
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+== During the Event ==
-http://www.meizitangbotanicalslimming.us.com/meizitang-botanical-slimming/3-packs-new-meizitang-botanical-slimming-natural-soft-gel.html
 == After the Event ==

@@ Line 1: / Line 1: @@
-This page covers everything to do with events: how VisCom manages events for OSGeo, what resources we can provide, what the "event owner" should do, etc.
+''This page covers '''everything''' to do with events: how [[Marketing]] manages events for OSGeo, what resources it can provide, what the "Event Owner" should do, etc. Please scan this page but don't take it as a must-happen at all. Every serious presentation of OSGeo is good for our visibility, no matter how involved the process to get there has been.''
 == Event Listing Service ==
-Working copies of all events that are currently in the OSGeo pipeline can be found in the [http://wiki.osgeo.org/index.php/Category:Events Events Category]. Once stabilized and approved they are added to the [http://www.osgeo.org/event OSGeo Portal Calendar] by [[VisCom]] and appear on the front page. Generally speaking, this list will contain a link to the event's website and a link to the corresponding page in this Wiki for organizing OSGeo's participation.
+Working copies of all events that are currently in the OSGeo pipeline can be found in the [http://wiki.osgeo.org/index.php/Category:Events Events Category]. Once stabilized and approved they can be added to the [http://www.osgeo.org/event OSGeo Portal Calendar] on request so they appear on the front page. Generally speaking, this list will contain a link to the event's website and a link to the corresponding page in this Wiki for organizing OSGeo's participation.
 Please read how to [[Event_Management#Proposing_Participation_at_an_Event | Propose New Events]] with OSGeo participation.
@@ Line 16: / Line 15: @@
 * ...
-In some cases, event organizers will come to us, explicitly asking OSGeo to participate; in other cases, VisCom will call for someone to help out with an event we've heard of; in still other cases, OSGeo members may come to VisCom with a proposal to participate in an event.  All three cases are welcome.
+In some cases, event organizers will come to us, explicitly asking OSGeo to participate; in other cases, Marketing will call for someone to help out with an event we've heard of; in still other cases, OSGeo members may come to Marketing with a proposal to participate in an event.  All three cases are welcome. Marketing will typically request for someone to "own" the event, and then work with that person (or group) to help put things together.
 OSGeo's participation at an event can cover several possible levels of involvement, such as:
-* supplying and staffing an OSGeo booth
+* providing keynote speakers or panelists
 * hosting an open source BOF / interest group
 * running an "open source" track or session
-* providing keynote speakers or panelists
+* supplying and staffing an OSGeo booth
-The Visibility and Promotion Committee doesn't itself have the resources or bandwidth to manage participation the all events that OSGeo might want to participate in: we will need to rely on volunteers to help out.
+== Marketing's Role ==
-VisCom's role will be to provide the following, as required:
+Marketing can help to provide the following, as required:
 * publicizing the event (via our mailing lists, etc)
 * providing support for collateral: brochures, handouts, etc
 * providing T-shirt support
 * helping to arrange for speakers, presenters, etc
 * helping with media (press) relations
 === Event Owner ===
-Each event must have a single point of contact within OSGeo, someone willing to work with VisCom and take responsibility for coordinating all the myriad details required for a successful event.  For larger event participation, e.g. running a booth, the Event Owner would ideally have some experience in helping to coordinate a similar such event in the past, is local to the event venue, and/or is involved somehow with event's overall program committee or organizers.  None of these criteria is actually required, however -- the real qualification is a desire to get the OSGeo message out and meet new people.  (Helping to participate in an event like this is a great way to make new contacts, meet VIPs in our industry, etc.)
+Ultimately, Marketing's interest in getting OSGeo to participate in events is for one or more of the following reasons:
+* spreading the Free and Open Source Software message in general
-Ultimately, VisCom's interest in getting OSGeo to participate in events is for one or more of the following reasons:
+* publicizing our Open Source projects
 * getting new members
-* attracting new sponsorships
+* attracting new sponsors
 * ...
 == Proposing Participation at an Event ==
+This is easy! First create a new page in this Wiki with the name and year (if applicable) of the event like in [[[[FOSS4G 2006]]]] and add your name to it. The new page should contain information such as:
 * what the event is
 * where and when it takes place
 * how will our participation help OSGeo
-This makes you the initial "Event Owner". Please send an email to the [http://lists.osgeo.org/mailman/listinfo/viscom-dev VisCom list] with the link to the new page and a few words why you think that OSGeo should be involved and whether you can organize things responsibly. [[VisCom]] will evaluate whether the event can be supported through funding. This formal step is required because the Foundation has an obligation to make sure that the OSGeo name and brand is used in a professional manner and is associated with events that further our goals and principles. If VisCom can afford to support the event you can have brochures, presentations and all the help we can provide. Please understand that VisCom's resources are also limited.
+This makes you the initial "Event Owner". Please send an email to the [http://lists.osgeo.org/mailman/listinfo/marketing Marketing Mail List] with the link to the new page and a few words why you think that OSGeo should be involved and whether you can organize things responsibly. [[Marketing]] will evaluate whether the event can be supported through funding. This formal step is required because the Foundation has an obligation to make sure that the OSGeo name and brand is used in a professional manner and is associated with events that further our goals and principles. If VisCom can afford to support the event you can have brochures, presentations and all the help we can provide. Please understand that VisCom's resources are also limited.
 == Before the Event: Planning ==