Draft FOSS4G Travel Grants - Revision history

Elil: Add additional point category ideas, not sure on all of them, just trying ideas

2017-06-07T17:49:56Z

Add additional point category ideas, not sure on all of them, just trying ideas

Elil: Eli Adam (EA:) comments

2017-06-07T17:46:01Z

Eli Adam (EA:) comments

Stevenfeldman: /* Preface */

2017-06-02T12:47:21Z

Preface

Stevenfeldman: /* Coverage */

2017-06-02T12:45:58Z

Coverage

Stevenfeldman: /* Selection Process */

2017-06-02T12:43:32Z

Selection Process

Stevenfeldman: /* Coverage */

2017-06-02T12:35:03Z

Coverage

Stevenfeldman: /* About */

2017-06-02T12:21:33Z

About

Tadams: /* Selection Process */

2017-05-23T10:57:53Z

Selection Process

Tadams: /* = */

2017-05-23T10:56:11Z

Tadams: /* About */

2017-05-22T06:35:19Z

About

@@ Line 58: / Line 58: @@
    * accepted talk (3P)
    * rejected talk (1P)
 * Every applicant will be rated in a secret table, after a calculation between money/costs per applicant travel grants are assigned to the top ranked applicants
 * If two applicants have the same amount of points and only one could be accepted, this last travel grant is assigned by lot (need a defintion of the lot process)

@@ Line 1: / Line 1: @@
 === Preface ===
-This is a very first draft edited by Till. Feel free to add/edit/discuss. (''Comments added by SF'')
+This is a very first draft edited by Till. Feel free to add/edit/discuss. (''Comments added by SF.''  ''Additional comments by EA.'')
 === About ===
@@ Line 9: / Line 9: @@
 * ConfComm voted to request the take-over of responsibility for travel grant programme
 ** OSGeo Board have suggested that ConfComm forms a "Working Group" to administer the Travel Grant program. The WG can apply for budget in 2018 and beyond
-* ConfComm decided to add the rules for the programme to the foss4g conference handbook (''SF: it may be easier to maintain the Travel Grant Program in a separate wiki page linked from the handbook'')
+* ConfComm decided to add the rules for the programme to the foss4g conference handbook (''SF: it may be easier to maintain the Travel Grant Program in a separate wiki page linked from the handbook.'' ''EA: Agree.'')
 === Coverage ===
@@ Line 17: / Line 17: @@
 Suggestion:
-* TGP only covers Conference Ticket and accommodation (''SF: suggest adding an allowance for other expenses''), no travel costs. Why?
+* TGP only covers Conference Ticket and accommodation (''SF: suggest adding an allowance for other expenses.  EA: Agree.''), no travel costs. Why?
-* if TGP supports travel costs, they might be granted in advance, so that attendees can pay for their tickes, problems:
+* if TGP supports travel costs, they might be granted in advance, so that attendees can pay for their tickets, problems:
    * if people already planned their travel, but do not get a valid visa, the money is gone (also because of other reasons, such as illness)
-   * we do not know the people requesting, the money might just disappear
+   * we do not know the people requesting, the money might just disappear ''(EA: just pay the travel costs and other expenses as a set amount (per diem) after the event.)''
 Suggestion:
-* Accommodation should cover a regular hotel, not a "cheap" solution, because travel grantees should not feel as 2nd class attendees
+* Accommodation should cover a regular hotel, not a "cheap" solution, because travel grantees should not feel as 2nd class attendees ''(EA: Agree on not marginalizing recipients.)''
-** (''SF: we will need to set out a fixed sum for each event that allows people to find reasonable accommodation - this will vary dependent upon the venue. For 2017 I would suggest a sum of $750-1,000 which would cover 5-7 nights at a cost of $100-125 which are [https://www.airbnb.co.uk/s/Boston--MA--United-States/homes?adults=2&allow_override%5B%5D=&checkin=2017-08-12&checkout=2017-08-19&children=0&guests=2&ib=true&infants=0&price_max=99&s_tag=FmY8PwKQ current AirBnB rates] plus an allowance for meals etc'')
+** (''SF: we will need to set out a fixed sum for each event that allows people to find reasonable accommodation - this will vary dependent upon the venue. For 2017 I would suggest a sum of $750-1,000 which would cover 5-7 nights at a cost of $100-125 which are [https://www.airbnb.co.uk/s/Boston--MA--United-States/homes?adults=2&allow_override%5B%5D=&checkin=2017-08-12&checkout=2017-08-19&children=0&guests=2&ib=true&infants=0&price_max=99&s_tag=FmY8PwKQ current AirBnB rates] plus an allowance for meals etc.  EA: Agree with this reasonable approach, timeliness helps in this department too since accommodation options will be getting more scarce with time.'')
 * TGP pays an Early Bird ticket, regardless whether Early bird registration is already closed, when TGP is fixed or not (should be approved by upcoming local teams) ''(SF: It should become a requirement for future FOSS4G RfPs that the LOC will make available up to 10 or 15 TGP conference passes at the Early Bird rate or less - Boston have already offered this'')
@@ Line 30: / Line 30: @@
 We expect, that the money for TGP normally is less than people wanting to get sponsorship for FOSS4G attendance
 Therefore we need a selection process.
-* TGP should be announced xx (4 e.g.) month before the conference. The apply period should be open for at least xx (4?) weeks.
+* TGP should be announced xx (4 e.g.) months before the conference. The apply period should be open for at least xx (4?) weeks.
 * Each applicant needs to draft an application letter in which he/she introduces him/herself and the individual contact or relation to FOSS4G
-* Selection process is based on world banks country ranking (https://datahelpdesk.worldbank.org/knowledgebase/articles/906519) that groupd cxountries into these groups:
+* Selection process is based on world banks country ranking (https://datahelpdesk.worldbank.org/knowledgebase/articles/906519) that group countries into these groups:
    * LOW-INCOME ECONOMIES ($1,025 OR LESS)
    * LOWER-MIDDLE-INCOME ECONOMIES ($1,026 TO $4,035)
@@ Line 39: / Line 39: @@
    * HIGH-INCOME ECONOMIES ($12,476 OR MORE)
    * Residents from the first three groups are justified to attend
 * Selection process is based on a point system:
@@ Line 44: / Line 48: @@
    * Lower-Middle Income Countries: 2 P
    * Upper-Middle Income Countries: 1 P
 (''SF: The additional points could be based upon the specific criteria set out by the LOC, e.g. gender or racial diversity. Economic Diversity should always be part of the criteria as above'')
 * Additional points could be given for (e.g.)
-   * male/female (1P)
+   * gender (1P)
    * student (1P)
    * accepted talk (3P)

@@ Line 1: / Line 1: @@
 === Preface ===
-This is a very first draft edited by Till. Feel free to add/edit/discuss.
+This is a very first draft edited by Till. Feel free to add/edit/discuss. (''Comments added by SF'')
 === About ===

@@ Line 24: / Line 24: @@
 Suggestion:
 * Accommodation should cover a regular hotel, not a "cheap" solution, because travel grantees should not feel as 2nd class attendees
-** (''SF: we will need to set out a fixed sum for each event that allows people to find reasonable accommodation - this will vary dependent upon the venue. For 2017 I would suggest a sum of $750-1,000 which would cover 5-7 nights at a cost of $100-125 which are current AirBnB rates plus an allowance for meals etc'')
+** (''SF: we will need to set out a fixed sum for each event that allows people to find reasonable accommodation - this will vary dependent upon the venue. For 2017 I would suggest a sum of $750-1,000 which would cover 5-7 nights at a cost of $100-125 which are [https://www.airbnb.co.uk/s/Boston--MA--United-States/homes?adults=2&allow_override%5B%5D=&checkin=2017-08-12&checkout=2017-08-19&children=0&guests=2&ib=true&infants=0&price_max=99&s_tag=FmY8PwKQ current AirBnB rates] plus an allowance for meals etc'')
 * TGP pays an Early Bird ticket, regardless whether Early bird registration is already closed, when TGP is fixed or not (should be approved by upcoming local teams) ''(SF: It should become a requirement for future FOSS4G RfPs that the LOC will make available up to 10 or 15 TGP conference passes at the Early Bird rate or less - Boston have already offered this'')

@@ Line 45: / Line 45: @@
    * Upper-Middle Income Countries: 1 P
-* Additional points could be given for (e.g.)
+(''SF: The additional points could be based upon the specific criteria set out by the LOC, e.g. gender or racial diversity. Economic Diversity should always be part of the criteria as above'')
    * male/female (1P)
    * student (1P)

@@ Line 6: / Line 6: @@
 * OSGeo boards decided in May 2017 to pass over responsibility for travel grants to the Conference committee.
 * OSgeo board also decided to dedicate an amount of 10k US $ as travel grant program money
 * ConfComm voted to request the take-over of responsibility for travel grant programme
-* ConfComm decided to add the rules for thew programme to the foss4g conference handbook
+** OSGeo Board have suggested that ConfComm forms a "Working Group" to administer the Travel Grant program. The WG can apply for budget in 2018 and beyond
 === Coverage ===

← Older revision		Revision as of 10:56, 23 May 2017
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	* Every applicant will be rated in a secret table, after a calculation between money/costs per applicant travel grants are assigned to the top ranked applicants		* Every applicant will be rated in a secret table, after a calculation between money/costs per applicant travel grants are assigned to the top ranked applicants
	* If two applicants have the same amount of points and only one could be accepted, this last travel grant is assigned by lot (need a defintion of the lot process)		* If two applicants have the same amount of points and only one could be accepted, this last travel grant is assigned by lot (need a defintion of the lot process)
−
−	~~===~~