Conference-Europe-2026 - Revision history

Tonisk at 09:02, 2 September 2025

2025-09-02T09:02:57Z

Tonisk at 10:59, 30 July 2025

2025-07-30T10:59:29Z

Tonisk at 13:53, 20 July 2025

2025-07-20T13:53:35Z

Tonisk at 13:42, 20 July 2025

2025-07-20T13:42:07Z

Tonisk: /* How to submit proposal */

2025-07-20T10:34:43Z

How to submit proposal

Tonisk: /* How to submit proposal */

2025-07-20T10:33:33Z

How to submit proposal

Tonisk: /* Additional information for the proposal */

2025-07-20T10:29:31Z

Additional information for the proposal

Tonisk: /* Additional information for the proposal */

2025-07-20T10:28:00Z

Additional information for the proposal

Tonisk: /* Additional information for the proposal */

2025-07-20T10:26:52Z

Additional information for the proposal

Tonisk: /* Additional information for the proposal */

2025-07-20T10:26:12Z

Additional information for the proposal

@@ Line 105: / Line 105: @@
 == Submitted Proposals ==
+* Venue proposal from Timișoara, Romania ( [https://nextcloud.osgeo.org/s/BGKGQK7rLYeq92a proposal ])
 === Discussion ===

@@ Line 37: / Line 37: @@
 * What are the accommodation options (include rough costs and keep it mixed - from expensive fancy hotels to affordable student dorms, camping sites, etc.)
 * Early thoughts on prices of conference attendance? (indicative estimates)
-* Do you plan for child care?
+* Do you plan for child care for speakers/participants travelling with children?
 * Do you plan to run the [https://www.osgeo.org/initiatives/foss4g-travel-grant-program/  Travel Grant Program] (TGP)? Indicate a rough budget and how you plan to finance it
 * What do you expect, FOSS4G-Europe conference will bring to your region
@@ Line 56: / Line 56: @@
 * Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessarily, in the holiday season.
 * At the same time keep in mind the typical vacation times in Europe which differ from North to South.
 * Although the mobile data roaming policy in the European Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that a significant portion of participants are coming from non-EU countries.
 * If the venue is not located in a EU member state, please be advised to also use an EU-based bank account. SEPA payments really make lives easier.
 * Be prepared to help/assist with visas for those travelling from outside the Schengen area.
 * When listing accommodation options, include all: more expensive fancy hotels, but also affordable (camping, student dorms, etc)
 * The communication language of the conference is English
 * FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.
@@ Line 68: / Line 71: @@
 * You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.
 * '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). You should provide quiet work-rooms and offer administrative help as needed.
 * Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details
 * There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful
-* We believe, students are our future - please take significant discount for students into your budget proposal
+* We believe, students are our future - please try to take significant discount for students into your budget
 * What will you do if travel is significantly restricted in 2026? What is your financial strategy to make the event sustainable in this complex situation?

← Older revision		Revision as of 13:53, 20 July 2025
Line 43:		Line 43:

	Proposal deadline: '''2025-08-31''' end-of-day		Proposal deadline: '''2025-08-31''' end-of-day
		+
		+	Please don't send attached files to the mailinglist, add them to e.g [https://nextcloud.osgeo.org/ OSGeo NectCloud] and send a publicly accessible url instead. pdf is an acceptable format.
		+
		+	Or better yet, you can write the text also in e-mail.

	=== Additional information for the proposal ===		=== Additional information for the proposal ===

@@ Line 35: / Line 35: @@
 * A rough schedule overview for the week (include social events)
 * What are the traveling options from Europe (trains? ferries? buses? airplanes?)
-* What are the accommodation possibilities (include rough costs)
+* What are the accommodation options (include rough costs and keep it mixed - from expensive fancy hotels to affordable student dorms, camping sites, etc.)
 * Early thoughts on prices of conference attendance? (indicative estimates)
 * Do you plan for child care?
@@ Line 53: / Line 53: @@
 * At the same time keep in mind the typical vacation times in Europe which differ from North to South.
 * Although the mobile data roaming policy in the European Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that a significant portion of participants are coming from non-EU countries.
-* If the venue is not located in a EU member state, please be advised to use also an EU-based bank account. SEPA payments really make lives easier.
+* If the venue is not located in a EU member state, please be advised to also use an EU-based bank account. SEPA payments really make lives easier.
 * The communication language of the conference is English
 * FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.

@@ Line 38: / Line 38: @@
 * Early thoughts on prices of conference attendance? (indicative estimates)
 * Do you plan for child care?
-* Do you plan to run the [https://www.osgeo.org/initiatives/foss4g-travel-grant-program/|Travel Grant Program]? Indicate a rough budget and how you plan to finance it
+* Do you plan to run the [https://www.osgeo.org/initiatives/foss4g-travel-grant-program/  Travel Grant Program] (TGP)? Indicate a rough budget and how you plan to finance it
 * What do you expect, FOSS4G-Europe conference will bring to your region
 * Please indicate, is your proposal valid for this time only, or would you also be willing to stay on a waiting list for later years.