Board Meeting 2017-11-02 - Revision history

Jive: /* Motions */

2017-11-21T14:08:36Z

Motions

Kalxas: /* Actions */

2017-11-03T12:32:19Z

Actions

Kalxas at 12:31, 3 November 2017

2017-11-03T12:31:14Z

Kalxas at 12:29, 3 November 2017

2017-11-03T12:29:28Z

Jive: /* Actions */

2017-11-03T06:22:29Z

Actions

Jive: /* Actions */

2017-11-03T06:20:23Z

Actions

Jive: /* Website/reboot status update; feedback summary, providing access to community for management (call on community to organize sprints to fill in information, solve map issues) */

2017-11-03T06:20:00Z

Website/reboot status update; feedback summary, providing access to community for management (call on community to organize sprints to fill in information, solve map issues)

Jive: /* = OSGeo-Live incubation application approved by incubation committee */

2017-11-03T06:19:36Z

= OSGeo-Live incubation application approved by incubation committee

Jive: /* Minutes */

2017-11-03T06:18:58Z

Minutes

Jive: /* Welcome */

2017-11-03T05:55:11Z

Welcome

@@ Line 148: / Line 148: @@
 * Block:
 * Moved to Loomio: https://www.loomio.org/d/u153HNCi/recognize-osgeo-live-as-entering-the-incubation-process-
-* Outcome: Motion pending
+* Outcome: Passed, news anouncement made.
 MOT 2: Disband and reform finance committee
@@ Line 158: / Line 158: @@
 * Block:
 * Moved to Loomio: https://www.loomio.org/d/P7wRCHhV/dissolve-the-finance-committee-as-inactive
-* Outcome: Motion pending
+* Outcome: Motion passed, wiki page updated to indicate financial committee is inactive.
 IRC Log

@@ Line 132: / Line 132: @@
 === Actions ===
-* action: Jeff / Maxi volunteer to work on converting project report from google document to wiki
+* Jeff / Maxi volunteer to work on converting project report from google document to wiki
-* action: Vasile: Coordinate sharing of travel calendars and establish when two board members can meet
+* Vasile to coordinate sharing of travel calendars and establish when two board members can meet
-* action: Angelos to ask 4-5 projects to attend the next meeting (from those who did not attend AGM), request slide to complete AGM presentation
+* Angelos to ask 4-5 projects to attend the next meeting (from those who did not attend AGM), request slide to complete AGM presentation
-action: Vasilie to schedule f2f meeting
+* Vasile to schedule f2f meeting
-* Action: Maria A, Jody and Angelos to coordinate direct email campaign to project officers and set up wiki pages for 2018 budget
+* Maria A, Jody and Angelos to coordinate direct email campaign to project officers and set up wiki pages for 2018 budget
-* Action: Maria A schedule second meeting, using doodle poll
+* Maria A schedule second meeting, using doodle poll
 === Motions  ===

@@ Line 121: / Line 121: @@
 ** Board to approve in decemeber (ahead of 2018 calendar date)
 * contacting project officers
-** Action: Delawen, Jody and Angelos to coordinate direct email campaign to project officers and set up wiki pages for 2018 budget
+** Action: Maria A, Jody and Angelos to coordinate direct email campaign to project officers and set up wiki pages for 2018 budget
 * MOT 2: disband and reform finance committee
@@ Line 128: / Line 128: @@
 * Note prior board minuets were approved by prior board via electronic voting.
 * Could not establish 2nd meeting date in November
-** Action: Delawen schedule second meeting, using doodle poll
+** Action: Maria A schedule second meeting, using doodle poll
 === Actions ===
@@ Line 134: / Line 134: @@
 * action: Jeff / Maxi volunteer to work on converting project report from google document to wiki
 * action: Vasile: Coordinate sharing of travel calendars and establish when two board members can meet
-* action: Angelous to ask 4-5 projects to attend the next meeting (from those who did not attend AGM), request slide to complete AGM presentation
+* action: Angelos to ask 4-5 projects to attend the next meeting (from those who did not attend AGM), request slide to complete AGM presentation
 action: Vasilie to schedule f2f meeting
-* Action: Delawen, Jody and Angelous to coordinate direct email campaign to project officers and set up wiki pages for 2018 budget
+* Action: Maria A, Jody and Angelos to coordinate direct email campaign to project officers and set up wiki pages for 2018 budget
-* Action: Delawen schedule second meeting, using doodle poll
+* Action: Maria A schedule second meeting, using doodle poll
 === Motions  ===

@@ Line 43: / Line 43: @@
 * need is slightly reduced as treasurer reports  a new system to avoid punishing wire transfer costs
 * need two active board members, and a mandate from organization to open a bank account
-* discussion of board member availability and travel in europe; try to determine if this can be done prior to bonn code sprint
+* discussion of board member availability and travel in Europe; try to determine if this can be done prior to Bonn code sprint
 Action: Jody to see who could not make the AGM, and we can sort out contacting those projects on the board email list
@@ Line 67: / Line 67: @@
 * general feedback was that this was not noticed admit election results
 * discussion about asking project officers to join subsequent board meetings
-* action: Angelous to ask 4-5 projects to attend the next meeting (from those who did not attend AGM), request slide to complete AGM presentation
+* action: Angelos to ask 4-5 projects to attend the next meeting (from those who did not attend AGM), request slide to complete AGM presentation
 * Post AGM discussion: thanks Helena for chairing, not all projects reported, all active committees reported
 * Discussion about asking local chapters to report in AGM (welcome but not required as they do not have an officer representation).
@@ Line 78: / Line 78: @@
 * context: Action was to follow up to Alex (SAC Chair) attending Boston F2F meeting to facilitate hosting of new website
 * general discussion on committee governance challenges, reminder of current activity asking each committees to report on how they function
-* sidebar: appointment of officers
-** current officers: Venka (President), Helena (vice-president), Jachym (secretary), Michael (Treasurer)
+==== Discussion about Officer positions (President, Vice-Presidents, Secretary) ====
-** officers does not change until board acts to do so
-** officers are not required to be board members
+* current officers: Venka (President), Helena (vice-president), Jachym (secretary), Michael (Treasurer)
-** discussion on advantages of having two VPs, role of president, etc..
+* officers do not change until board acts to do so
-** prefer president / vice-president to be board members, after board stalemate last year with Dirk as vice-president
+* officers are not required to be board members according to our bylaws
-** discussion asking venka to continue to serve, advantages of regional representation, etc..
+* discussion on advantages of having two VPs, role of president, etc..
-** discussion of possible officer candidates (helena,  Maria B, ...)
+* prefer president / vice-president to be board members, after board stalemate last year with Dirk as vice-president
-** strategy:  ask existing officers to continue to service until f2f meeting
+* discussion asking venka to continue to serve, advantages of regional representation, etc..
-** action: Vasilie to schedule f2f meeting
+* discussion of possible officer candidates (Helena,  Maria B, ...)
 ==== OSGeo-Live incubation application approved by incubation committee ====
@@ Line 119: / Line 121: @@
 ** Board to approve in decemeber (ahead of 2018 calendar date)
 * contacting project officers
-** Action: Delawen, Jody and Angelous to coordinate direct email campaign to project officers and set up wiki pages for 2018 budget
+** Action: Delawen, Jody and Angelos to coordinate direct email campaign to project officers and set up wiki pages for 2018 budget
 * MOT 2: disband and reform finance committee

@@ Line 132: / Line 132: @@
 * action: Jeff / Maxi volunteer to work on converting project report from google document to wiki
 * action: Vasile: Coordinate sharing of travel calendars and establish when two board members can meet
 === Motions  ===

@@ Line 95: / Line 95: @@
 * MOT1: Recognize OSGeo Live as entering the incubation process.
-==== Website/reboot status update; feedback summary, providing access to community for management (call on community to organize sprints to fill in information, solve map issues) ====
+==== Website/reboot status update ====
 Marketing committee reporting

@@ Line 26: / Line 26: @@
 Initial discussion:
-- Review of agenda, general agreement to cap meeting at hour, consider holding second meeting in November due to crunch time
+* Review of agenda, general agreement to cap meeting at hour, consider holding second meeting in November due to crunch time
-- Discussion of appoint a chair (in the absence of committee chair). Apparently prior custom that "oldest member present chairs". Was unable to quickly confirm practice from logs. Angelos volunteered to chair the meeting in keeping with current custom of asking who would like to chair the meeting (even when we have a chair-of-the-board).
+* Discussion of appoint a chair (in the absence of committee chair). Apparently prior custom that "oldest member present chairs". Was unable to quickly confirm practice from logs. Angelos volunteered to chair the meeting in keeping with current custom of asking who would like to chair the meeting (even when we have a chair-of-the-board).
-- some discussion of who is the oldest member (by age, or ...)
+* some discussion of who is the oldest member (by age, or ...)
 ==== Review action items from previous [[Board Meeting 2017-10-05|meeting]] ====