Board Meeting 2016-11-03 - Revision history

Kalxas: /* Motions */

2016-11-24T15:38:48Z

Motions

Kalxas at 14:47, 6 November 2016

2016-11-06T14:47:20Z

Kalxas: Work in progress - minutes

2016-11-06T14:44:41Z

Work in progress - minutes

Kalxas: Work in progress - minutes

2016-11-06T14:17:18Z

Work in progress - minutes

Kalxas: Work in progress - minutes

2016-11-06T13:45:17Z

Work in progress - minutes

Kalxas: Work in progress - minutes

2016-11-06T12:56:28Z

Work in progress - minutes

Kalxas at 12:23, 6 November 2016

2016-11-06T12:23:30Z

Kalxas at 12:04, 6 November 2016

2016-11-06T12:04:34Z

Jive: /* Current items */

2016-11-03T14:07:14Z

Current items

Jive: /* Current items */

2016-11-02T05:51:35Z

Current items

@@ Line 105: / Line 105: @@
 |Venka, Maria, Helena (only on IRC)
+|
-|Michael, Jody (only on IRC, -0 on loomio)
+|Michael, Jody
+|
-|Currently Blocked
+|Blocked
+|
 |-
@@ Line 121: / Line 121: @@
 |Michael, Jody, Anita
 |Venka (-0)
-|Maria (only on IRC, -0 on loomio)
+|Maria
 |Helena
-|Currently Blocked
+|Blocked
+|
 |-
@@ Line 131: / Line 131: @@
 |Venka, Maria
+|
-|Currently Blocked
+|Blocked
+|
 |-

@@ Line 122: / Line 122: @@
 |Venka (-0)
 |Maria (only on IRC, -0 on loomio)
-|Helena,
+|Helena
 |Currently Blocked
+|
@@ Line 135: / Line 135: @@
 |-
 |MOT7: Next board meeting 2016-11-17
-|Venka,
+|Venka, Maria, Jody
+|Michael
+|
+|

@@ Line 63: / Line 63: @@
 ** Michael asked if President/Vice-President are different than other OSGeo Officers of the board. Venka indicated that President and VP need to sign documents on behalf of out foundation. Michael commented that Secretary and Treasurer also have signed documents (eg bank documents, tax forms, incorporation documents). Angelos noted that our current Secretary is not in the Board anymore.
 ** Board members voted for the 2 positions of vice-presidents. Helena received 5 votes, Dirk received 1 vote, Angelos received 3 votes. Voting moved to Loomio.
-* MOT7 (Venka): Next board meeting [2016-11-17 https://wiki.osgeo.org/wiki/Board_Meeting_2016-11-17].
+* MOT7 (Venka): Next board meeting 2016-11-17 [https://wiki.osgeo.org/wiki/Board_Meeting_2016-11-17].
 === Tabled for email/loomio discussion ===
@@ Line 96: / Line 96: @@
 |MOT2: The incubation committee has recognized the GeoNode project as having met our graduation requirements. We would like to formally put for this project for recognition by the board, with Jeff Johnson volunteering to serve as project officer
 |Jody, Venka, Anita, Angelos, Michael, Maria, Sanghee, Helena, Vasile
+|
+|

@@ Line 56: / Line 56: @@
 *** Michael requested that the board will consider nominations with at least some board experience.
 *** Venka asked if the board will continue to select President and Vice-President or do we ask out charter members to vote for this. Michael confirmed that his motion still includes this decision to the board.
-** MOT4 (Angelos): Appoint Venka as OSGeo President.
+** MOT4 (Angelos): Appoint Venka as OSGeo President. Motion moved to Loomio.
-** MOT5 (Michael): Appoint President and Vice-President with at least some board experience.
+** MOT5 (Michael): Appoint President and Vice-President with at least some board experience. Motion moved to Loomio.
 ** MOT6 (Jody): Board is voting, the potential officers are required to be charter members.
-*** Venka voted -1 (President and Vice-President are selected from board members selected by charter members)
+*** Venka and Maria voted -1 on MOT6 (both support that President and Vice-President should be selected from board members selected by charter members)
+** Maria proposed to continue with voting on current nominations (Venka, Helena, Angelos and Dirk).
 === Tabled for email/loomio discussion ===
 === Action Items ===
@@ Line 68: / Line 74: @@
 ** Update the website, or open a SAC ticket since updating the website is hard (Jody)
 ** Make a news anouncement (Venka)
 === Motions  ===

@@ Line 21: / Line 21: @@
 * Presiding: Venka
 * Scribing: Angelos
-* MOT1(Venka): Approve meeting minutes from 2016-10-20. Motion moved to Loomio.
+* MOT1 (Venka): Approve meeting minutes from 2016-10-20. Motion moved to Loomio.
-* MOT2(Jody): The incubation committee has recognized the GeoNode project as having met our graduation requirements. We would like to formally put for this project for recognition by the board, with Jeff Johnson volunteering to serve as project officer.
+* MOT2 (Jody): The incubation committee has recognized the GeoNode project as having met our graduation requirements. We would like to formally put for this project for recognition by the board, with Jeff Johnson volunteering to serve as project officer.
 ** Results of GeoNode going through the incubation process [https://wiki.osgeo.org/wiki/GeoNode_Incubation_Checklist]
 ** Incubation Committee voting [http://osgeo-org.1560.x6.nabble.com/MOTION-GeoNode-Graduation-from-OSGeo-Incubation-tp5282336p5293866.html]
@@ Line 32: / Line 32: @@
 * Appoint president and regional vice-presidents
 ** Angelos nominated Venka for the role of the President, Helena seconded, Venka accepted the nomination.
 ** Michael asked to clarify if president and/or vice presidents need to be board members. There is nothing in the bylaws that require this and we have secretary that is not currently on the board.
 ** Venka proposed that President and Vice Presidents should be roles assigned to active board members.
@@ Line 40: / Line 39: @@
 ** Michael asked the board to decide that we want the president/vice-presidents to be board members but then we have to clarify that president/vp are different from other officers (eg secretary / treasurer). Michael expressed his will to staying on as treasurer after board membership. Angelos agreed that secretary and treasurer can be a longer term positions. Jody acknowledged Michael's point, especially with a region lock (for legal reasons) on the treasure role.
 ** Jody asked (in f2f meeting) for Venka's feedback on how having two vice-presidents was. Venka indicated that it was a positive relationship, with a division of travel and work that made his position easier. Jody commented that he can see the division of travel but not the division of work. Jody pointed out that we can have any of our members represent us in an official capacity at events - all we need to do is ask.
-** Venka also suggested that Project steering committee be designated as XXX Project Officers and Leaders of other committees (Marketing, Incubation etc. be designated as Associate Vice President), so OSGeo has one President, 2 Vice-Presidents, many Associate Vice Presidents and many Project Officers.
+** Venka also suggested that Project steering committee be designated as XXX Project Officers and Leaders of other committees (Marketing, Incubation etc. be designated as Associate Vice President), so OSGeo has one President, 2 Vice-Presidents, many Associate Vice Presidents and many Project Officers. Jody commented that he does not mind if we change the title of our officers; the important part is that each individual understand they are acting in a formal capacity (and take responsibility for their actions, since they reflect on the organization).

@@ Line 23: / Line 23: @@
 * MOT1(Venka): Approve meeting minutes from 2016-10-20. Motion moved to Loomio.
 * MOT2(Jody): The incubation committee has recognized the GeoNode project as having met our graduation requirements. We would like to formally put for this project for recognition by the board, with Jeff Johnson volunteering to serve as project officer.
-# Results of GeoNode going through the incubation process [https://wiki.osgeo.org/wiki/GeoNode_Incubation_Checklist]
+** Results of GeoNode going through the incubation process [https://wiki.osgeo.org/wiki/GeoNode_Incubation_Checklist]
-# Incubation Committee voting [http://osgeo-org.1560.x6.nabble.com/MOTION-GeoNode-Graduation-from-OSGeo-Incubation-tp5282336p5293866.html]
+** Incubation Committee voting [http://osgeo-org.1560.x6.nabble.com/MOTION-GeoNode-Graduation-from-OSGeo-Incubation-tp5282336p5293866.html]
-# Venka proposed to plan an incubation sprint in the near future. Jody reported that teams interested in making progress have been content to do so in a normal OSGeo code sprint.
+** Venka proposed to plan an incubation sprint in the near future. Jody reported that teams interested in making progress have been content to do so in a normal OSGeo code sprint.
-# Jody wanted to recognize a key point in our motion above - recognizing Jeff Johnson as project officer. As a project officer he formally acts on behalf of our organization, and reports to the board if we have any questions about GeoNode is getting on in the world. So we are recognizing two things with this motion - a new OSGeo project joining our Foundation - and a new individual joining our Foundation
+** Jody wanted to recognize a key point in our motion above - recognizing Jeff Johnson as project officer. As a project officer he formally acts on behalf of our organization, and reports to the board if we have any questions about GeoNode is getting on in the world. So we are recognizing two things with this motion - a new OSGeo project joining our Foundation - and a new individual joining our Foundation
-# Jody also noted: I would also point out that GeoNode completed incubation very quickly for such a large project; I was very impressed. They even got stuck (on code ownership) and were still one of our fastest projects.
+** Jody also noted: I would also point out that GeoNode completed incubation very quickly for such a large project; I was very impressed. They even got stuck (on code ownership) and were still one of our fastest projects.
-# Micael noted: its a big project, diverse support, experienced people, not that surprising, imho
+** Micael noted: its a big project, diverse support, experienced people, not that surprising, imho
-# Motion moved to Loomio.
+** Motion moved to Loomio.
+* Appoint president and regional vice-presidents
@@ Line 36: / Line 46: @@
 === Action Items ===
 === Motions  ===

@@ Line 22: / Line 22: @@
 * Scribing: Angelos
 * MOT1(Venka): Approve meeting minutes from 2016-10-20. Motion moved to Loomio.
 === Tabled for email/loomio discussion ===
@@ Line 43: / Line 53: @@
+|
 |Michael, Jody, Sanghee
-|Still open in Loomio
+|Passed
+|
 |-

@@ Line 18: / Line 18: @@
 == Minutes ==
 === Tabled for email/loomio discussion ===
@@ Line 34: / Line 38: @@
 !Notes
 |-
+|MOT1: Approve meeting minutes from 2016-10-20
 |}
@@ Line 42: / Line 53: @@
 === Full, raw minutes notes ===
 [[Category:Board]]
 [[Category:Board Meetings 2016]]

@@ Line 14: / Line 14: @@
 * Discuss about CRO Feedback [https://wiki.osgeo.org/wiki/Elections_2016_CRO_feedback]
 * incubation: The incubation committee [http://osgeo-org.1560.x6.nabble.com/MOTION-GeoNode-Graduation-from-OSGeo-Incubation-tp5282336p5293866.html has recognized] the GeoNode project as having met our [[GeoNode_Incubation_Checklist|graduation requirements]]. We would like to formally put for this project for recognition by the board, with Jeff Johnson volunteering to serve as project officer.
 * Add agenda items

@@ Line 9: / Line 9: @@
 * ''roll call''
 * ''appoint meeting chair, meeting scribe/secretary''
 * Appoint president and regional vice-presidents
 * Budget 2017
 * Discuss about CRO Feedback [https://wiki.osgeo.org/wiki/Elections_2016_CRO_feedback]
 * Add agenda items