Neteler: Twenty Second Board Meeting moved to Board Meeting 2006 12 15

2008-07-23T13:23:14Z

Twenty Second Board Meeting moved to Board Meeting 2006 12 15

Neteler: +cat

2007-09-07T16:07:52Z

+cat

Tmitchell: Added minutes from meeting

2006-12-15T19:19:19Z

Added minutes from meeting

Warmerdam: /* Agenda */

2006-12-15T03:32:23Z

Agenda

Warmerdam: fix #, add tentatively.

2006-11-22T01:15:30Z

fix #, add tentatively.

Warmerdam: new

2006-11-22T01:11:47Z

new

New page

The 20th board meeting has been scheduled for the 15th of December at 16:00 UTC ([http://www.timeanddate.com/worldclock/fixedtime.html?month=12&day=15&year=2006&hour=16&min=0&sec=0 fixedtime]), by phone and IRC ([irc://irc.freenode.net/#osgeo #osgeo]) at the same time.

Communication will use the new [[Conference Call]] facilities.

== Agenda ==

* Appoint meeting secretary
* Review and approve [[Twenty First Board Meeting]] minutes
* Establish a process for consulting legal advice
* Update from Tyler

← Older revision		Revision as of 16:07, 7 September 2007
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	=== Motion to close meeting ===		=== Motion to close meeting ===
	16:00UTC - Gary moves to close, Jo seconded, all voted in favour		16:00UTC - Gary moves to close, Jo seconded, all voted in favour
		+
		+	[[Category: Board]]

← Older revision		Revision as of 19:19, 15 December 2006
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	* Update from Tyler		* Update from Tyler
	* Confirm selection of Victoria for FOSS4G 2007, discuss financial controls.		* Confirm selection of Victoria for FOSS4G 2007, discuss financial controls.
		+
		+	== Minutes ==
		+	* 15h07 - 22nd board meeting called to order
		+	* Board members present: Frank Warmerdam, Jo Walsh, Chris Holmes, Markus Neteler, Gary Lang, Venka Raghavan
		+	* Others present: Tyler Mitchell (Executive Director), Heather Meeker (GT Law, legal counsel via Autodesk), Laura Rivera (Autodesk)
		+	* Tyler as scribe, Frank as chair
		+	=== Motion to accept previous meeting minutes ===
		+	* Reviewed minutes from previous mtg.
		+	* Gary moved to accept, Frank second, all voted in favour
		+	=== Legal advice process ===
		+	* Discussed formalising a process for asking/receiving legal counsel (Frank leading)
		+	* Goal is to not overuse/misuse available resources and to keep the board in the loop
		+	* Chris mentioned a software law group that may provide pro bono support for osgeo as a non-profit, they have open source IP experience, can also help with incorporation stuff. Chris to bring back more details about building a relationship with this group.
		+	* Heather explained that they remain available for helping OSGeo as well
		+	* Discussed what we have been doing already, some questions from Geotools developers are soon to be answered via Heather
		+	* All agreed there should be 1-2 personal contacts established as gateways to/from legal counsel.
		+	** Frank to be primary contact for software IP, incubation types of issues
		+	** Tyler to be primary contact for other general issues
		+	* Q&A will be posted to wiki FAQ pages as a legal knowledge-base
		+
		+	=== Executive Director Update ===
		+	* General update on various facets of work Tyler has been doing
		+
		+	==== Fundraising / Sponsorship ====
		+	* Starting to get more interest
		+	* Wrote up several docs. in course of dialogue with sponsors (help sponsor osgeo, summary/overview of organisation, fundraising invitation letter)
		+	* Invoicing procedure in place now, need some follow-up on A/P now :)
		+	* 1Spatial background - unsolicited interest, via Geoff/Gary, various discussions/emails
		+	* At least 2 more sponsors waiting in wings for new year
		+	* Several GDAL sponsors
		+	* Planning for meeting in Ottawa, it went well, believe we can find common ground.. requires follow-up recommendations
		+	** continuing to polish our pitch and documents
		+	* Open Tec. Development - Wash. D.C. conf. shaping up.. need OSGeo part to start iron out
		+	* Sponsorship web pages needed now (?)
		+	* Confusion about how other local chapters tie into the overall sponsorship plan
		+
		+	==== Finance ====
		+	* summarising various account payables, ensuring invoices are being paid, answering questions as needed
		+	* day-to-day expenses are now more manageable,
		+	* worked with Laura regularly
		+	* weekly follow-up discussions
		+	* '''TODO: In near future - need detailed summary of accounts... etc to build transparency, waiting for software to arrive'''
		+	* '''TODO: Tyler/Frank to discuss final approved budget'''
		+
		+	==== Infrastructure ====
		+	* negotiated final pricing and coordinated hosting provider contract
		+	* several other DNS-related services now subscribed to and ready for changeover
		+	* regular semi-weekly meeting/touching base with indictrans, CN, Bob, Shawn, Jason re: various migration tasks, reviewing migration plan and priorities
		+	* setting up various applications and services as required for testing on community.osgeo site
		+	* following development of content porting - focused on primary content / tools, new features are secondary
		+
		+	==== Promotion & Visibility ====
		+	* Booth/attendance at GISIDEAS successful
		+	* AU event
		+	** Helped organise booth at AU with Nathalie/Heather, etc.
		+	** MapGuide OS user meeting sounded great
		+	** Great OSGeo promotion from on-stage - Andrew M, Andy M, Carsten, etc. met Liam
		+	** Met many faces.. many more opportunities to suggest direction to MGOS marketing, education potentials, etc. .. OSGeo well received with all I spoke to
		+	* Three specific upcoming events that have approached us: GeoTec, Location Intelligence, Where 2.0 (sort of)... how to best connect?
		+	* Various branding/design items are wrapping up final vers. - likely by year end
		+	* Potential to work with new sponsors marketing groups now
		+	* Discuss conference bid with Victoria bid group
		+	* Spoke at Ottawa local chapter meeting (~20 people)
		+	* Newsletter status - migration to osgeo, provided editorial
		+
		+	==== Legal ====
		+	* no significant progress made
		+	* some review of budget started.. will pass crystal ball past board
		+	** this needed also for sponsorship solicitation
		+	** need to go through application form in more detail
		+	* question of insurance for officers/directors
		+	* '''TODO: Tyler to gather quotes for O&D insurance'''
		+
		+	==== Office / General ====
		+	* now have a public mailing address (PO Box)
		+	* Do we need to set up a permanent address for foundation - my office PO box is fine, otherwise need virtual service.
		+	* Set up pretty well with supplies, etc. - will aim to get some good letterhead, etc.
		+	* Can order biz cards if wanted
		+	* Tracking expenses
		+	* Various benefits forms, etc. completed
		+	* Available more now in IRC :)
		+	* Gary recommended a service called http://remotecontrolmail.com
		+	* Generally agreed this was a good idea to get for OSGeo
		+	* '''TODO: Tyler to check into options for this service'''
		+
		+	=== Motion to confirm FOSS4G conference venue ===
		+	* Victoria, BC, Canada was chosen by Conference Committee as venue for 2007 conference
		+	* '''Frank motioned to confirm this selection, Jo seconded, all were in favour'''
		+	* Discussed need to have point person for helping contract set up for venue confirmation needed, etc.
		+	* '''Agreed to ask conference committee to come up with a process for how to manage funds, etc. approval process, and have board agree on process'''
		+	* Tyler will be available for signing, coordinating on behalf of OSGeo proper
		+
		+	=== Other Items ===
		+	* Discussed support request for some training events in India next year
		+	* Tyler to follow up with indictrans/schuyler to see if OSGeo India has funding already and if this is an official OSGeo India initiative
		+
		+	=== Motion to close meeting ===
		+	16:00UTC - Gary moves to close, Jo seconded, all voted in favour

← Older revision		Revision as of 03:32, 15 December 2006
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	* Establish a process for consulting legal advice		* Establish a process for consulting legal advice
	* Update from Tyler		* Update from Tyler
		+	* Confirm selection of Victoria for FOSS4G 2007, discuss financial controls.

← Older revision		Revision as of 01:15, 22 November 2006
Line 1:		Line 1:
−	The ~~20th~~ board meeting has been scheduled for the 15th of December at 16:00 UTC ([http://www.timeanddate.com/worldclock/fixedtime.html?month=12&day=15&year=2006&hour=16&min=0&sec=0 fixedtime]), by phone and IRC ([irc://irc.freenode.net/#osgeo #osgeo]) at the same time.	+	The 22th board meeting has been tentatively scheduled for the 15th of December at 16:00 UTC ([http://www.timeanddate.com/worldclock/fixedtime.html?month=12&day=15&year=2006&hour=16&min=0&sec=0 fixedtime]), by phone and IRC ([irc://irc.freenode.net/#osgeo #osgeo]) at the same time.

	Communication will use the new [[Conference Call]] facilities.		Communication will use the new [[Conference Call]] facilities.