OSGeo - User contributions [en]

Conference Committee

2016-09-16T22:04:21Z

Wiki-Pmbatty: /* Current Members */

The Conference Committee is the official committee of OSGeo responsible for operating the annual [[FOSS4G]] conferences.

= Noteworthy Documents =

* [[FOSS4G Handbook]] (provides guidance to future FOSS4G and related events, based upon the collective wisdom gained during prior events)
* [http://lists.osgeo.org/mailman/listinfo/conference_dev Conference Committee email list]
* [http://www.osgeo.org/conference OSGeo Conference Committee main page] (includes RFP, proposals, and archived files from past conferences)
* Past conference reports are detailed at [[Past FOSS4G Reports]]
* [[Conference website management]]
* [[Motion to form Conference Committee]]

= Goals =
The conference committee have the responsibility to:
* Run the selection process and voting for the global FOSS4G
* Vote on conference related proposals submitted to the committee
* Retain the [[FOSS4G Handbook | collected wisdom]] for FOSS4G and related events
* Advise the board, Local Organising Committees (LOC), and related events organisors, ideally referencing the [[FOSS4G Handbook]]
* Ensure OSGeo foundation principles are applied to global FOSS4G conferences

See also: '''2016 priorities are summarised in [[Conference Committee 2016 Priorities]]'''

=Proposed Conference Committee Policies=
This draft policy has been moved from email to this wiki to collate comments from the email list. The original text is copied from https://lists.osgeo.org/pipermail/conference_dev/2016-September/003859.html

Once discussion is complete, the comments should be removed leaving just the final text. (Reason, keep it simple for future readers).

Comments should be in red font, starting with the authors name.

==Votes for following text==
# [[User:Stevenfeldman | Steven Feldman]] +1
# [[User:EliL | Eli Adam]] +1
# [[User:pmbatty | Peter Batty]] +1
# [[User:Bitner | David Bitner]] +0
# [[User:Maria | Maria Brovelli]] -1 until the mechanism of voting has been revised.
# [[User:Jachym | Jachym Cepicky]] +1
# [[User:Vasile | Vasile Craciunescu]]
# David Fawcett positive words
# [[User:GFleming |Gavin Fleming]]
# Darrell Fuhriman
# [[User:Helena | Helena Mitasova]] +1
# Claude Philipona
# [[User:Venkat | Venkatesh Raghavan]]
# [[User:Pwramsey3 | Paul Ramsey]] +1
# [[User:Camerons | Cameron Shorter]] +1
# [[User:Sanghee | Sanghee Shin]] +1
# [[User:Till Adams | Till Adams]] positive words
# Jeroen Ticheler +1

==Role of the Committee and the broader community on the Conference_Dev list==

# Everyday topics will be decided upon by an open vote of all list participants in a clearly designated separate mail thread (+1/-1) over a minimum of two business days with a minimum participation of 3 votes. Ideally we aim for consensus falling back on simple majority vote where necessary. The result will be clearly declared afterwards (or whatever is decided). (Maxi: 3 votes out of 11 members and 2 days seems to me too restricted) (Steven: we have to set a quorum and a time limit on votes - sometimes decisions are needed relatively quickly) (Maria: in general the vote is not considered valid if there is less than a given percentage of people voting.) (Cameron: This is in line with other OSGeo committees/PSCs)(Venka: The quorum for a meeting should be more than 50% of the members)
# Election of conference committee is by secret vote and restricted to the remaining conference committee members and board members who are not members of the conference committee. (Maxi: I would like to see the votes open to all participants - all the charter member that are part of the conference mailing list or are registered as interested) (Steven: The role of the conference committee requires the expertise of past chairs. Only 5 of 11 places are allocated to past chairs, the other places are open to regional chairs or others with equivalent relevant experience)
# FOSS4G Selection - All Letters of Intent and subsequent proposals will be posted to the list for open comment by all list participants. The selection of the winning proposal is by secret vote of conference committee members only (for the avoidance of doubt the Board do not vote in the selection process but they do ratify the conference committee’s reccommendation).
# Any committee member who has a potential conflict of interest is expected to withdraw from vote. A member of the committee who is part of a bidding team, intends to become part of the LOC or is employed by a company playing an active part in a bid should exclude themselves from voting in the selection process. In the event of a disagreement regarding a potential conflict of interest the committee chair has the authority to make a decision.

Votes in 2 and 3 are to an online voting service or by email to an independent teller appointed by CC Chair

==Conference Committee membership policy and process==

# The conference committee aims to retain up to 11 active members, preferably an odd number (David Bitner: I would definitely like to have more room in the target than simply 11.)
# The committee aims for half of these members to be chairs (or vice chairs) of the most recent FOSS4G global events. The chair of the most recent FOSS4G event will automatically be invited to become a member (Jachym: ... or any other member of LOC, suggested by the chair of most recent FOSS4G) (Maxi: I don't like the idea that only who has chaired a conference is entitled to take decision on the conference)
# The remaining membership is open, ideally attracting people from earlier past chairs or active LOC members from past Global, Regional FOSS4G or related conferences
# Each year (after FOSS4G) 3 committee members should retire from the committee:
## The longest standing past FOSS4G chair
## The longest standing 2 committee members remaining
# Each year, prior to releasing the Global FOSS4G RfP, the remaining committee members should fill available vacancies, using the above criteria as voting guidelines. OSGeo Board members who are not on the conference committee will also be invited to vote.
# Past committee members including those who have stood down due to length of service may stand for re-election
# Votes will be secret either using an online voting system or by email to a designated teller who is not a voter. The mechanism will be selected by the committee chair.

= Current Members =

# [[User:Stevenfeldman | Steven Feldman]] (Chair) - member since October 2013 (chair of Global FOSS4G 2013)
# [[User:EliL | Eli Adam]] - member since [https://lists.osgeo.org/pipermail/conference_dev/2015-January/002811.html January 2015] (1 of 4 co-chairs of Global FOSS4G 2014)
# [[User:pmbatty | Peter Batty]] - member since 2011 (chair of Global FOSS4G 2011)
# [[User:Bitner | David Bitner]] (chair of the 2013 FOSS4GNA)
# [[User:Maria | Maria Brovelli]] - member since March 2016 (Chair FOSS4G Europe 2015)
# [[User:Jachym | Jachym Cepicky]]
# [[User:Vasile | Vasile Craciunescu]] - member since July 2013 (chair of FOSS4G Central and Eastern Europe 2013)
# David Fawcett (Programme Team FOSS4GNA 2013)
# [[User:GFleming |Gavin Fleming]] - (chair of Global FOSS4G 2008)
# Darrell Fuhriman (1 of 4 co-chairs of Global FOSS4G 2014)
# [[User:Helena | Helena Mitasova]]
# Claude Philipona - (chair of Global FOSS4G 2006)
# [[User:Venkat | Venkatesh Raghavan]] (Chair FOSS4G-2004, FOSS4G-Asia 2014)
# [[User:Pwramsey3 | Paul Ramsey]] - Chair of global FOSS4G 2007
# [[User:Camerons | Cameron Shorter]] - member since 2009 (chair of Global FOSS4G 2009)
# [[User:Sanghee | Sanghee Shin]] - member since 2015 (chair of Global FOSS4G 2015)
# [[User:Till Adams | Till Adams]] - member since September 2016 (chair of Global FOSS4G 2016)

= Past Members =

# Lorenzo Becchi
# Allan Doyle
# Olivier Ertz
# Alain Grignon
# Luc Maurer
# Daniel Rappo
# Dave Patton
# Rafael Medeiros Sperb
# [[Jeff McKenna]]
# Arnulf Christl
# [[Markus Neteler]]
# Steve Lime
# Frank Warmerdam
# [[User:Davemac | Dave McIlhagga]] (resigned August 2016)
# [[User:Ticheler | Jeroen Ticheler]] (resigned September 2016)
# [[User:Thierry Badard | Thierry Badard]] (resigned September 2016)

= Meetings =

* Meetings occur in IRC in the #foss4g channel (on irc.freenode.net) or by other means organized on the email list. Meetings are infrequent.
* <s>As of 2016 the [[Conference_Committee_Meetings | Conference Committee Meetings]] page was not being maintained any more.</s>

=2018 Pages=

* [[Conference_Committee_F2F_2016 | Conference Committee Face to Face meeting in Bonn, 2016]]
* [[FOSS4G_2018_Bid_Process | 2018 RFP schedule]]

= 2017 Pages =

* [[FOSS4G_2017_Bid_Process | 2017 RFP schedule]]

= 2016 Pages =

* [http://www.osgeo.org/conference/rfp/ 2016 RFP schedule]

= 2015 Pages =

* [[FOSS4G 2015 Bid Process]]

= 2014 Pages =

* [[FOSS4G 2014 Bid Process]]
* [[FOSS4G 2014]]
* [[FOSS4G Europe 2014]]

= 2013 Pages =

* Main page: [[FOSS4G_2013]]
* [http://svn.osgeo.org/osgeo/foss4g/2013/documents/FOSS4G_2013_UK_Proposal-Final_version.pdf 2013 Proposal]
* Reflections on the event by the LOC (includes lessons learnt and supersedes the old Lessons Learned page): [[FOSS4G2013_Reflections_by_the_LOC]]

= 2012 Pages =
Main page: [[FOSS4G 2012]]
* RFP ([http://svn.osgeo.org/osgeo/foss4g/rfp/2012/osgeo-conference-2012-request-for-proposal.odt OpenOffice], [http://svn.osgeo.org/osgeo/foss4g/rfp/2012/osgeo-conference-2012-request-for-proposal.pdf pdf])
* budget template ([http://svn.osgeo.org/osgeo/foss4g/rfp/2012/osgeo-conference-budget-template.ods OpenOffice])
* Important dates:
** Letters of Intent (Stage 1) due: 2011-06-30 ([http://www.timeanddate.com/worldclock/fixedtime.html?year=2011&month=06&day=30&hour=23&min=0&sec=0 23:00 UTC])
** Stage 1 question period: 2011-06-30 to 2011-07-07
** Stage 1 decision: 2011-07-07
** Proposals (Stage 2) due: 2011-08-01 ([http://www.timeanddate.com/worldclock/fixedtime.html?year=2011&month=08&day=01&hour=23&min=0&sec=0 23:00 UTC])
** Stage 2 question period: 2011-08-01 to 2011-08-05
** Final decision: 2011-08-05

= 2011 Pages =

* [http://www.osgeo.org/conference/rfp RFP and Letters of Intent]
* [[FOSS4G_2011_Bid_Process | 2011 Bid Process]]
* [[FOSS4G Reboot 2011 | Initial thoughts on 2011 required changes]]

= 2010 Pages =

* [http://www.osgeo.org/conference/rfp RFP and Proposals]
* [[Conference_Committee_2010_Bid_Questions | Bid Questions]]
* [[Conference_Committee_2010_Voting_Process | Voting Process]]

= 2009 Pages =

* [[FOSS4G 2009 Governance]]
* All [http://wiki.osgeo.org/wiki/Category:FOSS4G2009 FOSS4G 2009] pages.

= 2008 Pages =

* [http://www.osgeo.org/conference/rfp RFP and Proposals]
* [http://lists.osgeo.org/pipermail/conference_dev/2007-July/000355.html Voting Process]
* [[FOSS4G 2008 Governance]]
* [[FOSS4GLOC matters]]
* [http://spreadsheets.google.com/pub?key=p6mc38S7PA8lHWRQuIgExDA Workshop and lab evaluations]

= 2007 Pages =

* [http://wiki.osgeo.org/index.php/Category:FOSS4G2007 Pages in category "FOSS4G2007"]
* [[FOSS4G2007]] - wiki page
* http://www.foss4g2007.org/ - Conference Site
* [http://www.osgeo.org/conference/rfp Proposals and RFP]
* [[OSGeo_Conference_RFP_2007#RFP_Response_Requirements | requirements Wiki page]]
* [[OSGeo_Conference_Naming_Results | Naming results]]
* [http://www.foss4g2007.org/bid_site/ Victoria 2007 Proposal]
* [[FOSS4G 2007 Governance]]
* [[FOSS4G2007 Lessons Learned]]

= 2006 Pages =

* [http://wiki.osgeo.org/index.php/Category:FOSS4G2006 Pages in category "FOSS4G2006"]
* http://www.foss4g2006.org/ - Conference Site
* [[FOSS4G2006]] information

= Event Policy Pages =

* [[Official_OSGeo_Event_Policy | OSGeo Event policy]] (in review)
* [[OSGeo_Conference_Policy | Board notes]] regarding event policy
* [http://www.osgeo.org/code_of_conduct OSGeo Code of Conduct]

[[Category:FOSS4G]]
[[Category:Committees]]
[[Category:Conference Committee]]

User:Pmbatty

2015-07-28T03:51:20Z

Wiki-Pmbatty:

===Peter Batty ===

[[File:PeterBatty.jpg|thumb|right|100px|Peter Batty]]

Co-founder and CTO of Geospatial Division, Ubisense

Location: Denver, CO, United States (originally from the United Kingdom)

Peter has worked in the geospatial industry for 25 years and has served as CTO for two of the world's top 200 software companies, [http://intergraph.com Intergraph] and [http://www.gepower.com/prod_serv/products/gis_software/en/index.htm Smallworld] (now part of GE Energy). In recent years he has worked extensively with open source systems and new generation web mapping applications such as Google Maps.
More details at [http://www.linkedin.com/in/peterbatty LinkedIn].

;OSGeo Experience [[File:OSGeo_board.png|link=OSGeo_Advocate#OSGeo_Board_Members]] [[File:OSGeo_charter.png|link=OSGeo_Advocate#OSGeo_Charter_Members]] [[File:OSGeo_chair.png|link=OSGeo_Advocate#Voted_position_in_an_OSGeo_community]] [[File:OSGeo_committee.png|link=OSGeo_Advocate#Developers_and_Committee_Members]] [[File:OSGeo_user.png|link=OSGeo_Advocate#OSGeo_Community_Members]]

:
:* Chaired the FOSS4G conference in Denver in 2011. It was the largest FOSS4G to date with over 900 attendees from 42 countries
:* Has spoken at many conferences around the world on trends in the geospatial industry, including open source geospatial
:* Served on the OSGeo board from 2011 to 2013
:* Has developed applications using a variety of OSGeo software, including PostGIS, MapFish and OpenLayers
:* Is a member of the OSGeo Conference Committee
:* Was the OSGeo Board Liaison for the FOSS4G 2013 conference in Nottingham, UK
:* Writes a [http://geothought.blogspot.com/ Blog]

;Other interests

* When not doing geo things, keen traveler and photographer. See photos at [http://batty.photos Peter Batty photos] and also check out the [http://smallworldlivelarge Peter Batty travel and photography blog]

;Contact:
: Email: peter AT ebatty DOT com
: Skype: pmbatty
: [https://twitter.com/#!/pmbatty twitter @pmbatty]

;Spoken Language(s): English

;Profile last updated: 1 February 2015

{{#umSetParam: -104.99854|39.753358|Denver, CO, US|Pmbatty|Peter Batty}}

[[Category:Former OSGeo Director]]

Conference Committee

2015-06-25T09:57:33Z

Wiki-Pmbatty: /* Current Members */

The Conference Committee is the official committee of OSGeo responsible for operating the annual [[FOSS4G]] conferences.

= Noteworthy Documents =

* [http://www.osgeo.org/conference OSGeo Conference Committee main page] (includes RFP, proposals, and archived files from past conferences)
* http://lists.osgeo.org/mailman/listinfo/conference_dev - Conference Committee email list
* [[Motion to form Conference Committee]]
* [[Conference website management]]

= Goals =

* facilitate the hosting application/decision process
* assist the conference local organizing committees in planning
* make sure OSGeo foundation principles exist in all conferences
* possibly support other affiliated conferences

== Other Responsibilities ==

* [[Sol Katz Award]]

= Current Members =

* [[User:EliL | Eli Adam]]
* Thierry Badard
* [[User:pmbatty | Peter Batty]]
* David Bitner
* Jachym Cepicky
* Vasile Craciunescu
* David Fawcett
* [[User:Stevenfeldman | Steven Feldman]]
* Gavin Fleming
* Darrell Fuhriman
* Dave McIlhagga
* Helena Mitasova
* Claude Philipona
* Venkatesh Raghavan
* Paul Ramsey
* Cameron Shorter
* Jeroen Ticheler

= Past Members =

* Lorenzo Becchi
* Allan Doyle
* Olivier Ertz
* Alain Grignon
* Luc Maurer
* Daniel Rappo
* Dave Patton
* Rafael Medeiros Sperb
* [[Jeff McKenna]]
* Arnulf Christl
* [[Markus Neteler]]
* Steve Lime
* Frank Warmerdam

= Meetings =

* Meetings occur in IRC in the #foss4g channel (on irc.freenode.net)
* See the [[Conference_Committee_Meetings | Conference Committee Meetings]] page for information about the committee's meetings.

= 2017 Pages =

* [[FOSS4G_2017_Bid_Process | 2017 RFP schedule]]

= 2016 Pages =

* [http://www.osgeo.org/conference/rfp/ 2016 RFP schedule]

= 2015 Pages =

* [[FOSS4G 2015 Bid Process]]

= 2014 Pages =

* [[FOSS4G 2014 Bid Process]]
* [[FOSS4G 2014]]
* [[FOSS4G Europe 2014]]
* [[FOSS4G Handbook]] (provides guidance to future FOSS4G and FOSS4G related events, based upon the collective wisdom gained during prior events)

= 2013 Pages =

* Main page: [[FOSS4G_2013]]
* [http://svn.osgeo.org/osgeo/foss4g/2013/documents/FOSS4G_2013_UK_Proposal-Final_version.pdf 2013 Proposal]
* Reflections on the event by the LOC (includes lessons learnt and supersedes the old Lessons Learned page): [[FOSS4G2013_Reflections_by_the_LOC]]

= 2012 Pages =
Main page: [[FOSS4G 2012]]
* RFP ([http://svn.osgeo.org/osgeo/foss4g/rfp/2012/osgeo-conference-2012-request-for-proposal.odt OpenOffice], [http://svn.osgeo.org/osgeo/foss4g/rfp/2012/osgeo-conference-2012-request-for-proposal.pdf pdf])
* budget template ([http://svn.osgeo.org/osgeo/foss4g/rfp/2012/osgeo-conference-budget-template.ods OpenOffice])
* Important dates:
** Letters of Intent (Stage 1) due: 2011-06-30 ([http://www.timeanddate.com/worldclock/fixedtime.html?year=2011&month=06&day=30&hour=23&min=0&sec=0 23:00 UTC])
** Stage 1 question period: 2011-06-30 to 2011-07-07
** Stage 1 decision: 2011-07-07
** Proposals (Stage 2) due: 2011-08-01 ([http://www.timeanddate.com/worldclock/fixedtime.html?year=2011&month=08&day=01&hour=23&min=0&sec=0 23:00 UTC])
** Stage 2 question period: 2011-08-01 to 2011-08-05
** Final decision: 2011-08-05

= 2011 Pages =

* [http://www.osgeo.org/conference/rfp RFP and Letters of Intent]
* [[FOSS4G_2011_Bid_Process | 2011 Bid Process]]
* [[FOSS4G Reboot 2011 | Initial thoughts on 2011 required changes]]

= 2010 Pages =

* [http://www.osgeo.org/conference/rfp RFP and Proposals]
* [[Conference_Committee_2010_Bid_Questions | Bid Questions]]
* [[Conference_Committee_2010_Voting_Process | Voting Process]]

= 2009 Pages =

* [[FOSS4G 2009 Governance]]
* All [http://wiki.osgeo.org/wiki/Category:FOSS4G2009 FOSS4G 2009] pages.

= 2008 Pages =

* [http://www.osgeo.org/conference/rfp RFP and Proposals]
* [http://lists.osgeo.org/pipermail/conference_dev/2007-July/000355.html Voting Process]
* [[FOSS4G 2008 Governance]]
* [[FOSS4GLOC matters]]
* [http://spreadsheets.google.com/pub?key=p6mc38S7PA8lHWRQuIgExDA Workshop and lab evaluations]

= 2007 Pages =

* [http://wiki.osgeo.org/index.php/Category:FOSS4G2007 Pages in category "FOSS4G2007"]
* [[FOSS4G2007]] - wiki page
* http://www.foss4g2007.org/ - Conference Site
* [http://www.osgeo.org/conference/rfp Proposals and RFP]
* [[OSGeo_Conference_RFP_2007#RFP_Response_Requirements | requirements Wiki page]]
* [[OSGeo_Conference_Naming_Results | Naming results]]
* [http://www.foss4g2007.org/bid_site/ Victoria 2007 Proposal]
* [[FOSS4G 2007 Governance]]
* [[FOSS4G2007 Lessons Learned]]

= 2006 Pages =

* [http://wiki.osgeo.org/index.php/Category:FOSS4G2006 Pages in category "FOSS4G2006"]
* http://www.foss4g2006.org/ - Conference Site
* [[FOSS4G2006]] information

= Event Policy Pages =

* [[Official_OSGeo_Event_Policy | OSGeo Event policy]] (in review)
* [[OSGeo_Conference_Policy | Board notes]] regarding event policy
* [http://www.osgeo.org/code_of_conduct OSGeo Code of Conduct]
[[Category:FOSS4G]]
[[Category:Committees]]
[[Category:Conference Committee]]

User:Pmbatty

2015-02-01T20:24:09Z

Wiki-Pmbatty: /* Peter Batty */

User:Pmbatty

2015-02-01T20:23:23Z

Wiki-Pmbatty: /* Peter Batty */

Election 2013

2013-08-06T02:13:53Z

Wiki-Pmbatty: /* Board Election */

The 2013 OSGeo the [[Charter Members]] election will take place in July 2013, followed by the [[Board]] nominations and elections in August so that new board members have a chance to meet face-to-face at [http://2013.foss4g.org FOSS4G] in Nottingham, UK in September.

== Charter Member Election ==
As every year we are electing new Charter Members into the Foundation.

* See the official list of [http://www.osgeo.org/charter_members Charter Members] as of 2012.
* Full details of the [[Membership Process]].
* The [[New Member Nominations 2012]] provide an illustration.
* The role of the [[Chief Returning Officer]].

=== Nominate new Charter Members: 2013-07-09 to 2013-07-23 (2 weeks) ===
* Please confirm with the nominated person first!
* Please email cro@osgeo.org with their '''name''', '''contact email''' and '''paragraph describing why you are recommending this person as a Charter Member'''
* Please also feel free to cc: the nomination to the OSGeo discussion list - discuss@lists.osgeo.org - so the community can be nudged along and have a sense of what is going on.
* The list of nominees will be compiled at: [[New Member Nominations 2013]]

=== Nominated Member Introductions ===
* During the period between a nomination and the start of the election, charter member nominees are encouraged to introduce themselves on the OSGeo discussion list (discuss@lists.osgeo.org).

=== Vote for new Charter Members: 2013-07-25 to 2013-08-01 (1 week) ===
All 2013 nominees were accepted into Charter Membership by common consent (see results below).

=== Final Status: 2013-08-02 ===
* As per [http://wiki.osgeo.org/wiki/New_Membership_Process OSGeo bylaws] we are free to add between 10% and one third of the existing charter membership. With 144 existing members in 2012 this means between 14 and 48 new members. Update: During [[Board_Meeting_2013-07-11]] the OSGeo Board decided to accept 30 new Charter Members for 2013; however on [http://lists.osgeo.org/pipermail/board/2013-July/011003.html 2013-07-29] the Board decided to accept all 37 nominations.

* The new charter members for 2013 are (in alphabetical order):
*#Sergio Acosta y Lara (Uruguay)
*#Eli Adam (USA)
*#Till Adams (Germany)
*#Dan Ames (USA)
*#Peter Baumann (Germany)
*#Just van den Broecke (The Netherlands)
*#Yann Chemin (Sri Lanka)
*#Silvana Comboin (Brazil)
*#Paolo Corti (Italy)
*#Phillip Davis (USA)
*#Maxim Dubinin (Russia)
*#Ian Edwards (United Kingdom)
*#Dirk Frigne (Belgium)
*#Alessandro Furieri (Italy)
*#Taichi FURUHASHI (Japan)
*#Micho García (Spain)
*#Codrina Maria Ilie (Romania)
*#Nobusuke IWASAKI (Japan)
*#Marc Jansen (Germany)
*#Borys Jurgiel (Poland)
*#Daniel Kastl (Germany)
*#Helmut Kudrnovsky (Austria)
*#Harish Kumar Solanki (India)
*#Marco Lechner (Germany)
*#Minpa Lee (Korea)
*#Mark,Leslie (Australia)
*#Daniel McInerney (Ireland)
*#Volker Mische (Germany)
*#Sarawut NINSAWAT (Thailand)
*#Vincent Picavet (France)
*#François Prunayre (France)
*#Maria Arias de Reyna (Spain)
*#Pekka Sarkola (Finland)
*#Yoichi SEINO (Japan)
*#Tuong Thuy VU (Malaysia)
*#Nikos Ves (Greece)
*#Nathan Woodrow (Australia)

* The full list of nominees is at [[New Member Nominations 2013]]

== Board Election ==
* Following the [[Board Election Procedure]] there are '''4''' seats up for election this year.
* [[User:Pmbatty | Peter Batty]], [[User:mpg | Michael Gerlek]], and [[Mark Lucas]] have reached the end of their 2-year term, [[Jáchym Čepický]] has reached the end of his 1 year interim term. Board members wishing to stand in the 2013 election must receive a nomination, like any other candidate.
** xxx is planning to stand for re-election if he gets a nomination.
** Michael Gerlek is '''not''' standing for re-election.
** Peter Batty is '''not''' standing for re-election.
* Continuing Board members who have another year to serve are
** [[Anne Ghisla]]
** [[Jeff McKenna]]
** [[Daniel Morissette]]
** [[Cameron Shorter]]
** [[Frank Warmerdam]]

=== Nominate new Board Members - 2013-08-05 - 2012-08-20 (2 weeks) ===
* Please '''confirm with the person''' that they would like to stand for election as a Board member.
* Email a nomination, consisting of name, current country of residence and a paragraph describing why you think this person would make a good Board member, to '''cro@osgeo.org''' by 23:59 (your time zone) on '''Tuesday 20 August 2013'''
* Remember that only the [http://www.osgeo.org/charter_members Charter Members] are eligible for a seat on the Board and voting but that anybody can ''nominate'' a board member.
* The final list will be collected at [[Board Member Nominations 2013]]

=== Vote for new Board Members - 2013-08-23 - 2013-09-06 ===
* Only Charter Members are eligible to vote.
* Choose from [[Board Member Nominations 2013]] list.
* Email cro@osgeo.org with a list of names up to '''4''' lines long (one vote per board slot).
* You can cast up to 4 votes, for 4 different people. Multiple votes for one person will be counted as one vote!
* Voting closes at 23:59 (your timezone) '''6 September 2013'''.
* Results will be posted at [[Board Election 2013 Results]] on 7 September 2013.
* Contact cro@osgeo.org with questions.

[[Category:Elections]]
[[Category:Election 2013]]

User:Pmbatty

2013-06-15T18:37:15Z

Wiki-Pmbatty:

User:Pmbatty

2013-06-15T18:32:52Z

Wiki-Pmbatty:

User:Pmbatty

2013-06-15T18:30:50Z

Wiki-Pmbatty:

Board Meeting 2013-06-13

2013-06-12T16:55:29Z

Wiki-Pmbatty: /* Agenda */

This board meeting is '''scheduled for the 13th of June 2013''' at [http://www.timeanddate.com/worldclock/fixedtime.html?year=2013&month=6&day=13&hour=20&min=0&sec=0 20.00 UTC] on IRC and follow up voting on Skype or by email.

== Agenda ==

* roll call
* appoint meeting chair, meeting scribe/secretary
* Review and approve past minutes: [[Board Meeting 2013-05-09]]
* GRASS code sprint support ([http://lists.osgeo.org/pipermail/board/2013-June/010812.html request])
* Begin plans for Board and Charter member elections
** Including refreshing [[OSGeo Advocate]] page. (raised by Cameron Shorter)
* Discussion on new possible Standards committee, to work with OGC
* Brief update on FOSS4G in Nottingham
* Possible OGC Board and OSGeo Board informal meeting in Nottingham (S.Feldman's idea)
* OSGeo appearance at INSPIRE conference - 2013 and future --[[User:Jachym|Jachym]] 01:36, 6 June 2013 (PDT)
* OSGeo SDI committee --[[User:Jachym|Jachym]] 01:37, 6 June 2013 (PDT)
* Board, please clarify (brief) - is FOSS4G a trademark? Does the OSGeo Logo and brand appear at FOSS4G events ? --[[User:darkblue_b|darkblue_b]] 08:20, 6 June 2013 (PDT)
* ''add your items here''
* Decide on who to report this meeting summary to the Discuss list
* Schedule next meeting

== Minutes ==

* Attending:
* Presiding:
* Scribing:

=== Assigned Tasks ===

*

=== Motions ===

*

=== Full, raw minutes notes ===

*

[[Category:Board]]
[[Category:Board Meetings 2013]]

Geoservices REST API

2013-05-09T15:00:14Z

Wiki-Pmbatty: /* Signed */

This wiki page aims to collate community concerns related to the proposed acceptance of the "Geoservices REST API" becoming an OGC standard. It is being collaboratively edited, targeting completion before the end of May 2013.

= Open Letter to OGC and voting members =

''Please don't edit this "Open Letter" statement, comments and discussion should go below.''

May 2013

We, the undersigned, have concerns that approving the "Geoservices REST API" as an OGC standard, would have detrimental impacts on interoperability within the spatial industry.

We strongly urge that the proposed "Geoservices REST API", as it stands in May 2013, be rejected as an OGC standard.

People have listed different reasons for concern. They are described below.

== Signed ==
''Please add your name here if you agree with the above statement. Include name, work title (if appropriate), very brief title/involvement in OSGeo if appropriate. (Link to OSGeo profile if appropriate). You may sign as a group, such as the Project Steering Committee of XXX project if you wish, or as Your Name on behalf of YYY company.''

* [[User:camerons|Cameron Shorter]], Geospatial Solutions Director at [http://lisasoft.com LISAsoft], core contributor & coordinator of [http://live.osgeo.org OSGeo-Live]
* [[Mark Lucas]], Founding member and board of directors for OSGeo foundation, Prinicipal Scientist for RadiantBlue Technologies Inc.
* [[User:Woodbri|Stephen Woodbridge]], Director of [http://imaptools.com iMaptools.com], Contributor and/or PSC of [http://mapserver.org Mapserver], [http://pgrouting.org/ pgRouting], [http://www.pagcgeo.org/ PAGC], and [http://www.postgis.org/ PostGIS]
* [[User:rouault|Even Rouault]], Geospatial developer, OSGeo Charter Member, core contributor and PSC member of [http://gdal.org GDAL/OGR], contributor of [http://mapserver.org Mapserver], [http://trac.osgeo.org/proj/ PROJ.4], [http://trac.osgeo.org/geotiff/ libgeotiff], [http://shapelib.maptools.org/ shapelib], [http://www.remotesensing.org/libtiff/ libtiff]
* Gerhard Triebnig, Managing Director at [http://eox.at EOX IT Services GmbH]
* [[User:pcreso|Brent Wood]], Environmental Information Delivery Programme Leader, NIWA, New Zealand. OGC member, Aust/NZ OSGEO chapter member, NZOSS Council member
* [[User:Schpidi|Stephan Meissl]], CTO at [http://eox.at EOX IT Services GmbH], contributor to [http://mapserver.org Mapserver], PSC chair of [http://eoxserver.org EOxServer]
* [[User:ticheler|Jeroen Ticheler]], Director of [http://geocat.net GeoCat], project founder and PSC chair of [http://geonetwork-opensource.org GeoNetwork opensource]
* [[User:Just|Just van den Broecke]], Director at [http://www.justobjects.nl Just Objects], contributor to [http://heron-mc.org Heron Mapping Client], secretary of [http://osgeo.nl OSGeo Dutch Local Chapter], member at [http://www.opengeogroep.nl OpenGeoGroep]
* [[User:milovanderlinden|Milo van der Linden]], member at [http://www.opengeogroep.nl OpenGeoGroep]
* [[User:surveyor|Landon Blake]], GIS Department Manager/Land Surveyor at [http://www.ksninc.com KSN], OSGeo California Chapter Board Representative.
* [[User:dmorissette|Daniel Morissette]], President at [http://mapgears.com/ Mapgears], core contributor and PSC member of [http://mapserver.org Mapserver] and [http://gdal.org GDAL/OGR]. Former OGC TC member and involved in the implementation of several OGC WxS services specs in MapServer.
* [[User:blammo|Bob Basques]], GIS Systems Developer at the City of Saint Paul, MN. [http://gis.ci.stpaul.mn.us Public Works GIS (GISmo)], Technical Director at [http://www.sharedgeo.org SharedGeo], OSGeo Charter Member, OSGeo TCMUG local chapter member, Co-founder and PSC member of [http://www.geomoose.org GeoMoose] project.
* [[User:vehrka|Pedro-Juan Ferrer Matoses]], PM at Omnium Strategic Intelligence, Spain, OSGeo Charter Member, OSGeo Spanish Local Chapter Liaison officer.
* Bevan Rudge, Director Lucion Limited, IT Advisor at Conservation Strategy Fund, Esri client
* [[User:Delawen|María Arias de Reyna]], software engineer at [http://geocat.net GeoCat], Spain, member of OSGeo Spanish Local Chapter.
* [[User:Aghisla|Anne Ghisla]], OSGeo Board Member, Italy, member of OSGeo Italian Local Chapter.
* [[User:Michogar|Micho Garcia]], Freelance and member of [http://geomati.co geomati.co], Spain, member of Spanish Local Chapter
* [[User:Madi|Margherita Di Leo]], OSGeo Charter Member, Italy
* [[Jorge Sanz]], GIS Consultant at [http://www.prodevelop.es Prodevelop], OSGeo Charter Member, OSGeo Spanish Local Chapter Member, Spain
* [[Pablo Sanxiao]], CTO and co-founder at [http://www.icarto.es iCarto], OSGeo Spanish Local Chapter Member, Spain
* [[User:Fsteggink|Frank Steggink]], GIS software developer at [http://www.vicrea.nl Vicrea], The Netherlands, member of the Dutch Local Chapter
* [[User:Olivier.courtin|Olivier Courtin]], [http://www.oslandia.com Oslandia] co-founder, core contributor or/and PSC member of [http://mapserver.org Mapserver] and [http://www.postgis.org/ PostGIS]. OGC TC member.
* [[User:Bolosig|Wladimir Szczerban]], OSGeo Spanish Local Chapter Member, Spain
* [[User:AnitaGraser|Anita Graser]], GIS specialist with AIT Austrian Institute of Technology, OSGeo Charter member and QGIS team member.
* [[User:Vmische|Volker Mische]], geospatial software engineer, creator of GeoCouch
* [[User:Ivansanchez|Iván Sánchez]], OSGeo Spanish Local Chapter Member, head of [http://www.openstreetmap.es OpenStreetMap Spain], [http://osmfoundation.org OpenStreetMap Foundation] member, [http://hot.openstreetmap.org/ Humanitarian OpenStreetMap Team] member, [http://www.idee.es/ Spanish SDI working group] member
* [[User:Gabi|Gabriel Carrión]], Strategy Manager at [http://www.gvsig.com gvSIG association]
* [http://strk.keybit.net Sandro Santilli], OSGeo Charter Member, [http://postgis.net PostGIS] and [http://trac.osgeo.org/geos GEOS] PSC member and core hacker.
* [[User:Javiarch|Javier Diaz]], member of Geoinquietos Bs As [http://wiki.osgeo.org/wiki/Category:Geoinquietos_Buenos_Aires], member of the Organizing Committee FOSS4G Bs As 2013 [http://www.foss4g-ba.org/]
* [[User: JoCook|Jo Cook]], Consultant at [http://isharemaps.com| Astun Technology], former Director of OSGeo, Charter Member, founder of UK Local Chapter, Deputy Chair of [http://2013.foss4g.org| FOSS4G 2013]
* [[User: Fpenarru | Francisco José Peñarrubia]], CTO and co-founder at [http://www.scolab.es SCOLAB]. Members of [http://www.gvsig.com gvSIG Association]
* [[User: Ganesh|Shanmugam Ganeshkumar]], Director of [http://www.geoicon.com GeoICON], member OSGeo Malaysia Chapter
* [[User:Barryrowlingson|Barry Rowlingson]], Senior Researcher, Lancaster University and Software Sustainability Institute Fellow
* [[User: Sfkeller|Stefan Keller]], University of Applied Sciences, Rapperswil (Switzerland), Member of Swiss OSM (SOSM) and QGIS association and of organizing committees of pgConf.DE and FOSSGIS 2013, and member of eCH (e-government standards of Switzerland)
* [[User: AndyBMapMan|Andrew Bailey]], OSGeo member, Astun Technology
* [[User: Sanand|Suchith Anand]], OSGeo Charter member, OSGeo Education member, FOSS4G 2013 LOC member
* [[User: krefftc|Carlos Krefft]], GIS software developer at [http://www.cstars.miami.edu CSTARS - University of Miami], OGC and OSGeo Member.
* [[User:Steko|Stefano Costa]], OSGeo member, GFOSS.it member and former board member, Ministero per i Beni e le Attività Culturali (Italy)
* [[User:pebau|Peter Baumann]], [http://www.jacobs-university.de/lsis Jacobs University], OGC member, WCS.SWG chair, editor of 10+ specs (disclaimer: this is an expression of my personal opinion and not in any way endorsed by OGC)
* [[User:pmbatty|Peter Batty]], CTO of Geospatial Division at [http://www.ubisense.net Ubisense], OSGeo board member, former CTO of [http://intergraph.com Intergraph] and [http://www.gedigitalenergy.com/gis.htm GE Smallworld], Technical Committee member of OGC in its formative years c 1995-97

= Concerns =
--- DRAFT ____

''Please add concerns as bullet points below. Try to be concise. Where appropriate, link to external web pages (such as email achieves)''

== Summary ==
As at May 2013, OGC members have been asked to decide whether to accept the "GeoServices REST API" as an OGC standard. This is a contentious issue, with many people arguing that introduction of the “GeoServices REST API” will have costly, far reaching, negative impacts on interoperability, and significantly tarnish the OGC's reputation as a champion of interoperability.

The key points of contention revolve around the fact that the proposed "GeoServices REST API" does not build upon or extend existing OGC standards, but rather addresses similar requirements using an alternative API. In particular, the overlap and/or duplication of existing standards is widespread: OGC's core standards of WMS, WMTS, WFS, SE/SLD, WCS, CS/W are all duplicated to a significant extent. This defeats the purpose of having standards in the first place.

Duplication of standards will likely result in a combination of the following:
# The cost to application developers, systems integrators, testers and sponsors to support all relevant OGC standards will be substantially increased.
# Consequently, organisations and/or applications may choose to only support one standard, or only support one standard fully.
# Sponsors (such as governments) who require compliance with OGC standards will discover that applications don't communicate together, due to applications supporting different OGC standards that essentially do the same thing.
# This will result in a diminished importance of OGC, as the "OGC standards" stamp of approval will not equate interoperability.
# After a while, in order to solve interoperability issues, a respected international organisation or program will likely take the initiative to mandate one standard as the preferred standard for all agencies to follow. To date, the OGC has provided this leadership.
# One standard taking prominance over the other will likely lead to the other being neglected or deprecated, resulting in many OGC compliant systems becoming legacy systems in the process. This should be considered an undesirable outcome for a standards organisation. Backward compatibility to the existing WxS standards is important in this respect.
# Given backwards compatibility with the ESRI Restful implementation is mandated, this is not an Open Standard, and should not be ratified as if it was.

== Political Concerns ==

* Adopting the standard will expose the OGC to a strong suspicion of acting as a rubber stamp organization under ESRI weight, and will be detrimental to its recognized position as a reference organization for geospatial standards.
* It is a dubious practice that a standardization organisation promotes competing standards, without explicitely obsoleting (or at least recommending) some of them. How is a newcomer to the industry supposed to select the appropriate standard if several ones share the same scope : WFS or GeoServices REST API Feature Service, WMS or GeoServices REST API Map Service, etc. ?

== Commercial Concerns ==

* Promoting standards from an existing implementation made by a single vendor leads to an obvious bias in competition.
* Supporting multiple overlapping standards greatly reduces usability while it increases complexity and cost of development and maintenance.
* Many SME's have invested in supporting existing OGC standards in their products. They will be forced to choose the standards they support (and can explain), resulting in decreased interoperability, confusion and frustration for clients.
* Confusing customers with new, overlapping OGC standards will lower the credibility of companies and of OGC, reducing business opportunities.

== Technical Concerns ==

* The Geoservices REST API overlaps in large proportion with existing OGC standards such as WMS, WCS, WFS, WMTS, CSW, with no effort made to reconcile with those standards.
* The standardization of WKT for Spatial reference systems is unfortunately currently quite weak in OGC standards. Geoservices REST API is tied with ESRI's version of WKT, which is not properly specified in the Geoservices REST API documents, and is known to be incompatible with other OGC documents, which will lead to a larger confusion. See the following [http://lists.opengeospatial.org/pipermail/requests/2012-July/000166.html comment] for more details on this issue.
* The Geoservices REST API is not particularly RESTful - it's a thinly disguised service call, not an address space for RESTful objects that can be operated on.
* At least as far as "imagery" is concerned, OGC standards arguably are substantially more mature, powerful, flexible, and modular then the ESRI "Geoservice REST API" Part 6 (and some design principles suggest that scalability may be hampered as well):
** data model:
*** the ESRI "Geoservice REST API" appears constrained to 2-D imagery, plus optional time stamps. OGC has established a [http://en.wikipedia.org/wiki/Coverage_data unified coverage model] which fully supports n-D spatio-temporal data. It allows use and exchange of coverages between different services, such as [http://en.wikipedia.org/wiki/Web_Coverage_Service WCS], [http://en.wikipedia.org/wiki/Web_Coverage_Processing_Service WCPS], WPS, and SWE.
*** OGC coverages support both regular and irregular grids; the ESRI "Geoservice REST API" supports only regular grids, more specifically: only rectified grids with quadrilateral pixels.
*** the ESRI "Geoservice REST API" lacks support for temporal data; it only offers timestamps, measured in milliseconds; this is inconvenient for users and immediately excludes, e.g., geological dates. OGC has established uniform handling of horizontal, vertical, and temporal coordinate reference systems (CRSs), following a deep consensus process with GIS science and backwards compatible with EPSG. The ESRI "Geoservice REST API" specific way of handling coordinates is not known to support this, thereby excluding appropriate timeseries handling in remote sensing, air traffic, MetOcean, etc.
*** OGC coverages provide a concise, versatile model for supporting different binary formats; the ESRI "Geoservice REST API" supports only very few selected 2-D formats, excluding, e.g., JPEG2000, NetCDF, HDF, etc.
*** the ESRI "Geoservice REST API" lacks a clear model of their data structures, it can be deduced only implicitly from the operation mechanics.
** service model:
*** The ESRI "Geoservice REST API" Part 6 lacks conciseness, thereby opening up ways for implementations that are not interoperable. For developers of alternative implementations this may mean they have to acquire ESRI licenses for finding out the intended behavior.
*** Functionality in the ESRI "Geoservice REST API" appears randomly chosen, with no clear concept visible; this burdens implementers while still leaving holes of functionality. For example, this functionality appears restricted to mapping applications and does not easily extend into other domains.
*** It has been said that the ESRI "Geoservice REST API" can be seen as a "wrapper around OGC W*S" services. This is not true for WCS (and WCPS), at least: the ESRI "Geoservice REST API" Part 6 is too poor in functionality and too different in mechanics to accomplish this.
** In summary, the ESRI "Geoservice REST API" Imaging part is at a technological level where WCS departed from some 5 years ago. Inconciseness of the specification at large will make it difficult for third parties to come up with interoperable implementations. Therefore, Part 6 of the ESRI "Geoservice REST API", if to become a standard, needs to be discussed in the WCS.SWG for harmonization, clarification, and improvement.

== Methodological Concerns ==

* No public response (nor private to the authors of the comments) has been made to the various comments sent on the OGC Requests mailing list in [[http://lists.opengeospatial.org/pipermail/requests/2012-July/date.html July 2012]] and [[http://lists.opengeospatial.org/pipermail/requests/2012-August/date.html August 2012]] during the 30 day public comments period.
* The Geoservices REST API can not be amended (other than editorial changes in the specification document), because of a requirement of backward compatibility with ESRI implementation. Consequently, the standard is unlikely to improve, or its evolution will be only lead by ESRI.
* OGC standards normally require interoperability experiments and a richer process to ratify a standard such as this one. No explanation has been forthcoming as to why a simplified process is appropriate in this case.
* ESRI/OGC have specifically [http://lists.osgeo.org/pipermail/discuss/2013-May/011659.html rejected requests] to openly share their justifications document being selectively sent to OGC voters.

= History =

Todo: please expand
* Explain how this standard came to be
* Based on ArcGIS Server API
* Attempted but failed to go through OGC fast track process
* Recent voting history: refer to: http://lists.osgeo.org/pipermail/discuss/2013-May/011602.html

= References =
Todo: Link to key external docs, such as the proposed standards

[[Category: OGC]]
[[Category: Standards]]

Board Meeting 2012-12-13

2012-12-13T18:51:50Z

Wiki-Pmbatty: /* Agenda */

This board meeting is '''scheduled for the 13th of December 2012''' at [http://www.timeanddate.com/worldclock/fixedtime.html?year=2012&month=12&day=13&hour=20&min=0&sec=0 20.00 UTC] on IRC and follow up voting on Skype or by email.

== Agenda ==
* roll call
* appoint meeting chair, meeting scribe/secretary
* Review and approve past minutes: [[Board Meeting 2012-11-22|Board Meeting 2012-11-15]]
* Review MoU draft with Geomatics Laboratory of Como Campus of Politecnico di Milano
** wiki: [[MOU Politecnico di Milano]]
** initially discussed privately by the Board around 2011-09-19
* Brief update on Eclipse LocationTech Working Group (Peter has just completed and submitted paperwork to them - once signed by them we should make an announcement)
* Face to face meeting? A few months back we talked about having a meeting when the new board was in place. Do we think we should do this, if so when, where, etc?
* ''please add items''
* Decide on who to report this meeting summary to the Discuss list
* Schedule next meeting

== Minutes ==

*
==== Assigned Tasks ====

*

==== Motions ====

*

[[Category:Board]]
[[Category:Board Meetings 2012]]

Board Meeting 2012-12-13

2012-12-13T18:51:15Z

Wiki-Pmbatty: /* Agenda */

This board meeting is '''scheduled for the 13th of December 2012''' at [http://www.timeanddate.com/worldclock/fixedtime.html?year=2012&month=12&day=13&hour=20&min=0&sec=0 20.00 UTC] on IRC and follow up voting on Skype or by email.

== Agenda ==
* roll call
* appoint meeting chair, meeting scribe/secretary
* Review and approve past minutes: [[Board Meeting 2012-11-22|Board Meeting 2012-11-15]]
* Review MoU draft with Geomatics Laboratory of Como Campus of Politecnico di Milano
** wiki: [[MOU Politecnico di Milano]]
** initially discussed privately by the Board around 2011-09-19
* Brief update on Eclipse LocationTech Working Group (Peter has just completed and submitted paperwork to them - once signed we should make an announcement)
* Face to face meeting? A few months back we talked about having a meeting when the new board was in place. Do we think we should do this, if so when, where, etc?
* ''please add items''
* Decide on who to report this meeting summary to the Discuss list
* Schedule next meeting

== Minutes ==

*
==== Assigned Tasks ====

*

==== Motions ====

*

[[Category:Board]]
[[Category:Board Meetings 2012]]

501c3 Application: Questions from IRS, September 2012

2012-12-04T20:50:17Z

Wiki-Pmbatty:

On September 14, 2012, OSGeo Received a letter with questions from the IRS relating to its 501c3 application.

The letter is available here: http://svn.osgeo.org/osgeo/board/irs_docs/OSGeo-IRS-Letter-20120914.pdf

This page is to work on the response to those questions.

'''1. On September 11, 2012, Mr David Atkin, your authorized representative, indicated that you are willing to move some of your non-educational activities to a taxable subsidiary. Please indicate which activities you will retain.'''

* The board decided on 2012-11-15 to drop the sponsorship program which was the main issue driving the need for a taxable subsidiary. This means that we will NOT create a taxable subsidiary and our plan is to stick with a single 501(c)(3) entity after dropping the Project Sponsorship Program.

Here is our response with the list of activities that we plan to retain (reviewed with David who thinks they should all be acceptable, pending minor adjustments for things like renaming the Marketing committee, see below):

* OSGeo is a federation of software projects run by communities of volunteers who join their efforts for a common goal, so it act as an umbrella organization for those projects to coordinate collaboration between projects and with educational organizations around the world. OSGeo's main activities include:
** Education and Curriculum Project: http://www.osgeo.org/education
** FOSS4G Conference and Workshops: http://foss4g.org/
** Incubator: http://www.osgeo.org/incubator All software projects go through this thorough review before being admitted, to confirm that they meet OSGeo's standards (too long to list here), including the fact that the project is related to our field, that it has an open and active community of users and developers, and that it is appropriate for use in education and by the geospatial industry in general.
** Copyright ownership for some projects.
** System Administration Committee: hosting of the member project's web site, source code repositories, issue trackers, mailing list, forums, etc.
** Outreach Committee http://wiki.osgeo.org/wiki/Marketing_Committee (currently known as "Marketing committee" but would be better perceived if renamed as "Outreach Committee" in a non-profit context)
** Collaboration agreements (MoUs) with educational organizations, OSGeo labs, etc: http://wiki.osgeo.org/wiki/Category:MoU

'''2. The funds from your Project Sponsorships are used to fund specific software projects which will be moved into your taxable subsidiary. Since an exempt organization cannot use its funds to support the activities of its taxable subsidiary, you may wish to move this type of support to your taxable subsidiary. '''

* We will drop the project sponsorship program completely.

'''3. Do you plan to move your trademarks and copyrights to your taxable subsidiary? '''

* No.

'''4. Your website indicates that you provide "financial, organizational and legal support to the broader open source geospatial community... OSGeo serves as an outreach and advocacy organization for the open source geospatial community, and provides a common forum and shared infrastructure for improving cross-project collaboration." Please explain how these activities further a purpose described in section 501(c)(3) of the Code.'''

* OSGeo is a federation of software projects run by communities of volunteers who join their efforts for a common goal. The activities listed above help them realize their educational mission by providing a level of confidence in the software which is demonstrated by the recognition of OSGeo in the geomatics industry in general. For instance, this level of confidence and OSGeo's recognition by the industry makes it easier for schools, universities, etc to justify their choice to use OSGeo software in their programs to educate their students. At the end of the day, students want jobs, and they want to know that the software that was used to train them is recognized by the industry that they want to work in.
* David also said something about there being "no improper private benefit" related to those activities... we'll let him elaborate on that.

'''5. Your website states that you provide support for the use of OSGeo software in education via curriculum development, outreach and support. Please explain what this entails.'''

* TODO
* Ref to MOUs?

'''6. Your website refers to both the OSGeo Educational Content Inventory and the OSGeo Education and Curriculum Project. Are these separate programs? Please explain.'''

* TODO

'''7. With respect to the inventory and project referred above, is all of the information contributed by volunteers? Do you monitor the content contributed or take other actions to monitor and maintain the inventory and/or project? Please explain.'''

* TODO

'''8. The OSGeo Educational Content Inventory contains educational material. Is the content of the inventory limited to materials related to the software you sponsor or is it pertinent to other geospatial software? Please explain.'''

* TODO

'''9. You state that you have an online training material database that students can use to find material for self-study. Is this the material that has been contributed to the OSGeo Educational Content inventory? If not, please explain.'''

* TODO

'''10. Please provide a description of your last FOSS4G conference. This should include the length of the conference, the number of lectures, workshops, etc, the topics covered and the number of individuals attending.'''

* The last global FOSS4G conference was held in Denver, Colorado from September 12-16, 2011. Note that some other groups organize local "FOSS4G" events, such as FOSS4G Japan and FOSS4G North America, with OSGeo's permission to use the FOSS4G name, but OSGeo is not directly involved in organizing these events, just the annual global event. The 2012 global event was scheduled to be held in Beijing, China, but was canceled due to issues with the local organizing committee. The 2013 event will be held in Nottingham, UK, and planning is well advanced for that.

* The Denver event ran for 5 days in total, 2 days of pre-conference workshops and 3 days for the main conference. It was attended by over 900 people from 42 countries. The program included 24 half day workshops, 12 tutorials of 90 minutes each, approximately 150 technical presentations of 30 minutes each, an academic track with 24 papers, 6 keynote presentations, 12 lightning talks of 5 minutes each. The conference covered a wide range of topics in the broad area of Free and Open Source Software for Geospatial. The detailed program is available at http://2011.foss4g.org/program.

'''11. How do you make upcoming conferences known to the public?'''

* The location of the yearly FOSS4G conference is decided through an open call for proposals and selection process where bids by local groups around the world are submitted and evaluated by the Conference Committee. The bids are public and the decision is usually made and announced by the committee between 1 and 2 years before the conference date.
* A website is created for each year's conference under the foss4g.org domain, e.g. http://2011.foss4g.org/
* Announcements about the conference dates, location, and various deadlines (call for proposals, registration period, etc.) are sent from time to time on the general "OSGeo-Discuss" mailing list and on several project discussion forums or mailing lists.
* Links to the conference website are placed on the main osgeo.org website and on OSGeo software project websites.
* Community members and partner organizations are encouraged to spread the word through their own website, blogs, network of contacts, social networks, etc.
* Advertizement through targeted publications (magazines, journals, website ads) may also be published if appropriate (this item is part of the strategy decided by the local organizing committee and may change from year to year)

'''12. Please provide a copy of your most recent OSGeo Journal.'''

* [http://svn.osgeo.org/osgeo/journal/volume_10/en-us/final_pdfs/OSGeoJournal_FOSS4G2011.pdf Volume 10 FOSS4G 2011 Proceedings]. (Volume 11 coming very soon)

'''13. Is your journal published semi-annually or annually?'''

* On average semi-annually but no less frequently than annually.

'''14. Are your annual report and your OSGeo Journal the same publication? If not, please provide a copy of your annual report.'''

* Yes. Some volumes of the OSGeo Journal are the annual report (Volume 4, 5, 7, 9, and 11 are annual reports). Not all Journal volumes are annual reports.

'''15. Are you willing to accept exemption under section 501(c)(3) effective the day you move certain of your activities into your taxable subsidiary? If so, please provide a statement to this effect.'''

* David recommended that we do not seek retroactive exemption for past years as this would be harder to get, unless we have a very good reason to do so (and we don't). So here comes our statement:
* OSGeo is willing to accept exemption under section 501(c)(3) effective the day that we will officially cancel our Project Sponsorship program.

'''16. If you plan to accept prospective exemption from the time you move certain of your activities into a taxable subsidiary, please furnish financial statements for 2011 and projected financial statements for 2012. If you are seeking exemption from the date you filed your application, please submit financial statements for 2008-2011 and projected financial statements for 2012.'''

* TODO: 2011 financial statement
* TODO: 2012 projected financial statement

501c3 Application: Questions from IRS, September 2012

2012-12-04T20:35:40Z

Wiki-Pmbatty: Added content relating to FOSS4G 2011 in Denver

On September 14, 2012, OSGeo Received a letter with questions from the IRS relating to its 501c3 application.

The letter is available here: http://svn.osgeo.org/osgeo/board/irs_docs/OSGeo-IRS-Letter-20120914.pdf

This page is to work on the response to those questions.

'''1. On September 11, 2012, Mr David Atkin, your authorized representative, indicated that you are willing to move some of your non-educational activities to a taxable subsidiary. Please indicate which activities you will retain.'''

* The board decided on 2012-11-15 to drop the sponsorship program which was the main issue driving the need for a taxable subsidiary. This means that we will NOT create a taxable subsidiary and our plan is to stick with a single 501(c)(3) entity after dropping the Project Sponsorship Program.

Here is our response with the list of activities that we plan to retain (reviewed with David who thinks they should all be acceptable, pending minor adjustments for things like renaming the Marketing committee, see below):

* OSGeo is a federation of software projects run by communities of volunteers who join their efforts for a common goal, so it act as an umbrella organization for those projects to coordinate collaboration between projects and with educational organizations around the world. OSGeo's main activities include:
** Education and Curriculum Project: http://www.osgeo.org/education
** FOSS4G Conference and Workshops: http://foss4g.org/
** Incubator: http://www.osgeo.org/incubator All software projects go through this thorough review before being admitted, to confirm that they meet OSGeo's standards (too long to list here), including the fact that the project is related to our field, that it has an open and active community of users and developers, and that it is appropriate for use in education and by the geospatial industry in general.
** Copyright ownership for some projects.
** System Administration Committee: hosting of the member project's web site, source code repositories, issue trackers, mailing list, forums, etc.
** Outreach Committee http://wiki.osgeo.org/wiki/Marketing_Committee (currently known as "Marketing committee" but would be better perceived if renamed as "Outreach Committee" in a non-profit context)
** Collaboration agreements (MoUs) with educational organizations, OSGeo labs, etc: http://wiki.osgeo.org/wiki/Category:MoU

'''2. The funds from your Project Sponsorships are used to fund specific software projects which will be moved into your taxable subsidiary. Since an exempt organization cannot use its funds to support the activities of its taxable subsidiary, you may wish to move this type of support to your taxable subsidiary. '''

* We will drop the project sponsorship program completely.

'''3. Do you plan to move your trademarks and copyrights to your taxable subsidiary? '''

* No.

'''4. Your website indicates that you provide "financial, organizational and legal support to the broader open source geospatial community... OSGeo serves as an outreach and advocacy organization for the open source geospatial community, and provides a common forum and shared infrastructure for improving cross-project collaboration." Please explain how these activities further a purpose described in section 501(c)(3) of the Code.'''

* OSGeo is a federation of software projects run by communities of volunteers who join their efforts for a common goal. The activities listed above help them realize their educational mission by providing a level of confidence in the software which is demonstrated by the recognition of OSGeo in the geomatics industry in general. For instance, this level of confidence and OSGeo's recognition by the industry makes it easier for schools, universities, etc to justify their choice to use OSGeo software in their programs to educate their students. At the end of the day, students want jobs, and they want to know that the software that was used to train them is recognized by the industry that they want to work in.
* David also said something about there being "no improper private benefit" related to those activities... we'll let him elaborate on that.

'''5. Your website states that you provide support for the use of OSGeo software in education via curriculum development, outreach and support. Please explain what this entails.'''

* TODO
* Ref to MOUs?

'''6. Your website refers to both the OSGeo Educational Content Inventory and the OSGeo Education and Curriculum Project. Are these separate programs? Please explain.'''

* TODO

'''7. With respect to the inventory and project referred above, is all of the information contributed by volunteers? Do you monitor the content contributed or take other actions to monitor and maintain the inventory and/or project? Please explain.'''

* TODO

'''8. The OSGeo Educational Content Inventory contains educational material. Is the content of the inventory limited to materials related to the software you sponsor or is it pertinent to other geospatial software? Please explain.'''

* TODO

'''9. You state that you have an online training material database that students can use to find material for self-study. Is this the material that has been contributed to the OSGeo Educational Content inventory? If not, please explain.'''

* TODO

'''10. Please provide a description of your last FOSS4G conference. This should include the length of the conference, the number of lectures, workshops, etc, the topics covered and the number of individuals attending.'''

* The last global FOSS4G conference was held in Denver, Colorado from September 12-16, 2011. Note that some other groups organize local "FOSS4G" events, such as FOSS4G Japan and FOSS4G North America, with OSGeo's permission to use the FOSS4G name, but OSGeo is not directly involved in organizing these events, just the annual global event. The 2012 global event was scheduled to be held in Beijing, China, but was canceled due to issues with the local organizing committee. The 2013 event will be held in Nottingham, UK, and planning is well advanced for that.

* The Denver event ran for 5 days in total, 2 days of pre-conference workshops and 3 days for the main conference. It was attended by over 900 people from 42 countries. The program included 24 half day workshops, 12 tutorials of 90 minutes each, approximately 150 technical presentations of 30 minutes each, an academic track with 24 papers, 6 keynote presentations, 12 lightning talks of 5 minutes each. The conference covered a wide range of topics in the broad area of Free and OpenSource Software for Geospatial. The detailed program is available at http://2011.foss4g.org/program.

'''11. How do you make upcoming conferences known to the public?'''

* The location of the yearly FOSS4G conference is decided through an open call for proposals and selection process where bids by local groups around the world are submitted and evaluated by the Conference Committee. The bids are public and the decision is usually made and announced by the committee between 1 and 2 years before the conference date.
* A website is created for each year's conference under the foss4g.org domain, e.g. http://2011.foss4g.org/
* Announcements about the conference dates, location, and various deadlines (call for proposals, registration period, etc.) are sent from time to time on the general "OSGeo-Discuss" mailing list and on several project discussion forums or mailing lists.
* Links to the conference website are placed on the main osgeo.org website and on OSGeo software project websites.
* Community members and partner organizations are encouraged to spread the word through their own website, blogs, network of contacts, social networks, etc.
* Advertizement through targeted publications (magazines, journals, website ads) may also be published if appropriate (this item is part of the strategy decided by the local organizing committee and may change from year to year)

'''12. Please provide a copy of your most recent OSGeo Journal.'''

* [http://svn.osgeo.org/osgeo/journal/volume_10/en-us/final_pdfs/OSGeoJournal_FOSS4G2011.pdf Volume 10 FOSS4G 2011 Proceedings]. (Volume 11 coming very soon)

'''13. Is your journal published semi-annually or annually?'''

* On average semi-annually but no less frequently than annually.

'''14. Are your annual report and your OSGeo Journal the same publication? If not, please provide a copy of your annual report.'''

* Yes. Some volumes of the OSGeo Journal are the annual report (Volume 4, 5, 7, 9, and 11 are annual reports). Not all Journal volumes are annual reports.

'''15. Are you willing to accept exemption under section 501(c)(3) effective the day you move certain of your activities into your taxable subsidiary? If so, please provide a statement to this effect.'''

* David recommended that we do not seek retroactive exemption for past years as this would be harder to get, unless we have a very good reason to do so (and we don't). So here comes our statement:
* OSGeo is willing to accept exemption under section 501(c)(3) effective the day that we will officially cancel our Project Sponsorship program.

'''16. If you plan to accept prospective exemption from the time you move certain of your activities into a taxable subsidiary, please furnish financial statements for 2011 and projected financial statements for 2012. If you are seeking exemption from the date you filed your application, please submit financial statements for 2008-2011 and projected financial statements for 2012.'''

* TODO: 2011 financial statement
* TODO: 2012 projected financial statement

Board Meeting 2012-10-11

2012-10-17T17:28:53Z

Wiki-Pmbatty: /* Agenda */

[[Category:Board]]
[[Category:Board Meetings 2012]]

This board meeting is re-scheduled for the 18th of October 2012 [http://www.timeanddate.com/worldclock/fixedtime.html?year=2012&month=10&day=18&hour=3&min=0&sec=0 at 3:00 UTC] on IRC and follow up voting on Skype or by email.

== Agenda ==
* roll call
** appoint meeting chair, meeting scribe/secretary

* Review and approve past minutes: [[Board Meeting 2012-09-13]]

* Action items from last and previous meetings
** ...

* New business
** Motion: OGC Team project enters incubation with Justin DeOlivera as mentor.
** Motion: Marble Virtual Globe project enters incubation with Arnulf Christl as mentor.
** Proposal for forming an Executive Committee (to be added shortly - FrankW).
** Finances: IRS (internal revenue service) update
** Consider participation in LocationTech (http://lists.osgeo.org/pipermail/board/2012-October/010254.html)
** Just for the initial information: OSGeo participation at IST Africa (http://www.ist-africa.org/Conference2013/)
*** Team: Government of Kenya through the Ministry of Higher Education Science and Technology, Supported by the European Commission and African Union Commission
*** 15 - 17 May, Nairobi, Kenia
*** Call for Papers Deadline 07 December
*** ''Call for Exhibitors will open in December and close on 28 February.''
*** CCSS (one of organizators of FOSS4G-CEE) goes there, want's to organize "OSGeo workshop", prepare stand with some materials about OSGeo. Anybody else who want's to join is welcomed. --[[User:Jachym|Jachym]] 12:01, 10 October 2012 (PDT)
** Brief report on FOSS4G 2013 status / any questions (Peter) - in general all going well, impressed by all that is going on with the LOC
** ''please add items''

* Confirm next meeting time and date [[Board Meeting 2012-xx-xx]]

== Minutes ==

* logistics
** detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2012-10-11.log
** Attending:
** Absent with regrets:
** Missing:
** Chair:
** Secretary:

==== Assigned Tasks ====
# ...

==== Motions ====
# ...

==== Notes ====
...

== Supporting Material ==

...

FOSS4G 2011 Lessons Learned

2012-07-13T16:41:00Z

Wiki-Pmbatty: /* Sponsorship */

[[FOSS4G 2011|FOSS4G 2011 Home]]

== Previous Years Lessons Learned ==

*[[FOSS4G 2010 Lessons Learned|2010]]
*[[FOSS4G 2009 Lessons Learned|2009]]
*[[FOSS4G2008 Lessons Learned|2008]]
*[[FOSS4G2007 Lessons Learned|2007]]

== FOSS4G 2011 Lessons Learned ==

Starting this page early so we can document lessons learned as we go along where appropriate, for the benefit of future FOSS4Gs!!

=== Logo ===

We had a few misunderstandings over the logo requirements initially! This is a summary of requirements for the logo:

*It must incorporate the FOSS4G "ribbon" element, which has been used in the logo of all FOSS4G conferences. Past logos can be seen [http://foss4g.org/static/index.html here].
*It does not need to incorporate the OSGeo logo.

The logo is something on which everyone has an opinion (often a strong one!). We recommend assigning a small group to get the logo done rather than having extensive debate with the whole team! We ended up using [http://www.crowdspring.com crowdspring] and were very pleased with the way that this worked - we would highly recommend using them in future. Start on the logo asap as you need it for other early stage documents like the sponsorship prospectus.

=== Sponsorship ===

Make sure that your sponsorship benefits are a reasonable match for the previous year's, unless you have a compelling reason to change that you are willing to defend. In our first brochure we inadvertently reduced the number of conference passes provided, and quickly heard negative feedback about this from several people (in particular the fact that the bronze sponsorship included no passes rather than one). We changed the benefits to match the previous year in the light of this feedback. Also I suggest keeping sponsorship payment amounts somewhat similar to the previous year. In particular we had feedback that there should be an affordable lower level sponsorship as lots of small companies traditionally sign up for that.

We offered a 10% discount for sponsors who signed up early (by end of January for us), and this worked very well. I'd need to check but from memory, I think we had roughly 2/3 of our overall sponsorship money in by end of January, which was great.

We specifically decided that we would not offer keynote talks as part of any level sponsorship packages. We felt it's an important part of the FOSS4G ethos to not be "too commercial" and for the committee to have control over the content of keynotes. We did offer a guaranteed talk in a regular session (in parallel streams) for the top level sponsorship.

=== LOC Organization ===

The Chair needs to get assignments made to members of the team as early as possible, and delegate effectively. I (Peter) didn't do this soon enough.

=== Discounts ===

Have discounts/comps for workshops and tutorials clearly ironed out '''before''' making any call for proposals for workshops/tutorials. This affects who and how many presenters might submit proposals and what they hopes/expectations might be. This year, our budget only stated how many free passes, generally, were available - not with a particular number set aside for workshops.

=== Abstract Submissions ===

* We allowed users to enter their name (including title) in a single box. This proved to be difficult to parse into firstname, lastname, title in order to check for multiple abstract submissions. Suggestion: have separate entries for firstname, lastname, title
* We allowed users to check multiple boxes for type of presentation (i.e. lightning, general session, etc) from which it was impossible to determine if the submitter had a format preference. Suggestion: have users select choices from a "first preference (required)" and "second preference (optional)" pick list.
* We mixed academic and general track submissions, which made the resulting datasets more difficult to process. Suggestion: Require submissions to be for either the academic OR the general track. Not both.
* Suggestion: Allow users to supply a list of keywords (such as software package, application, etc) This would help to facilitate grouping of talks when scheduling.
* Suggestion: assign an unique "abstract ID" to each abstract when it is submitted, and use it throughout the abstract voting process.
* Suggestion: State explicitly the maximum number of talks (2) on the abstract submission form.

=== Paper selection ===

With the size that FOSS4G has now reached, this is a LOT of effort, even with the community ranking system (which is a big help). Work out the "shape" of the program ahead of abstract submission closing - how many tracks you have, how many plenary sessions and how long they run, how much space for the academic track and tutorials, etc. You need to know all these things in order to know how many papers to select. Check for multiple paper submissions from the same person relatively early if possible and decide how to handle these situations. We decided that we would be open to multiple papers from the same person, but in general a maximum of two (maybe in exceptional circumstances three). We had a couple of people who submitted 5 presentations. One strategy we used was to ask the person to combine multiple presentations where this made sense (e.g. they had multiple abstracts on similar topics). Another was to see if some presentations could be given by someone else.

=== Events that need to be scheduled ===

There are several items that need to be included in the program in addition to the general presentations. We found out about some of these late in the day and it would have been easier to schedule them if we'd known about them up front. These include the following:

* Birds of a Feather (BOF) meetings - need about an hour and a half with availability of multiple rooms for groups to self-organize.
* OSGeo AGM - not strictly part of FOSS4G, but a meeting that normally happens during the conference. Also plan an hour and a half for this.
* The closing session needs to include the Sol Katz award (10 mins), next year FOSS4G introduction (10 mins).
* Web Mapping shootout - not strictly mandatory, but has been an ongoing and popular plenary session. This has traditionally been in the closing session but doesn't necessarily have to be. Need to allow 30-45 minutes for this (talk to whoever is organizing it).

[[Category:FOSS4G2011]]
[[Category:FOSS4G]]

FOSS4G 2011 Lessons Learned

2012-07-13T16:38:47Z

Wiki-Pmbatty: /* Sponsorship */

[[FOSS4G 2011|FOSS4G 2011 Home]]

== Previous Years Lessons Learned ==

*[[FOSS4G 2010 Lessons Learned|2010]]
*[[FOSS4G 2009 Lessons Learned|2009]]
*[[FOSS4G2008 Lessons Learned|2008]]
*[[FOSS4G2007 Lessons Learned|2007]]

== FOSS4G 2011 Lessons Learned ==

Starting this page early so we can document lessons learned as we go along where appropriate, for the benefit of future FOSS4Gs!!

=== Logo ===

We had a few misunderstandings over the logo requirements initially! This is a summary of requirements for the logo:

*It must incorporate the FOSS4G "ribbon" element, which has been used in the logo of all FOSS4G conferences. Past logos can be seen [http://foss4g.org/static/index.html here].
*It does not need to incorporate the OSGeo logo.

The logo is something on which everyone has an opinion (often a strong one!). We recommend assigning a small group to get the logo done rather than having extensive debate with the whole team! We ended up using [http://www.crowdspring.com crowdspring] and were very pleased with the way that this worked - we would highly recommend using them in future. Start on the logo asap as you need it for other early stage documents like the sponsorship prospectus.

=== Sponsorship ===

Make sure that your sponsorship benefits are a reasonable match for the previous year's, unless you have a compelling reason to change that you are willing to defend. In our first brochure we inadvertently reduced the number of conference passes provided, and quickly heard negative feedback about this from several people (in particular the fact that the bronze sponsorship included no passes rather than one). We changed the benefits to match the previous year in the light of this feedback. Also I suggest keeping sponsorship payment amounts somewhat similar to the previous year. In particular we had feedback that there should be an affordable lower level sponsorship as lots of small companies traditionally sign up for that.

We offered a 10% discount for sponsors who signed up early (by end of January for us), and this worked very well. I'd need to check but from memory, I think we had roughly 2/3 of our overall sponsorship money in by end of January, which was great.

=== LOC Organization ===

The Chair needs to get assignments made to members of the team as early as possible, and delegate effectively. I (Peter) didn't do this soon enough.

=== Discounts ===

Have discounts/comps for workshops and tutorials clearly ironed out '''before''' making any call for proposals for workshops/tutorials. This affects who and how many presenters might submit proposals and what they hopes/expectations might be. This year, our budget only stated how many free passes, generally, were available - not with a particular number set aside for workshops.

=== Abstract Submissions ===

* We allowed users to enter their name (including title) in a single box. This proved to be difficult to parse into firstname, lastname, title in order to check for multiple abstract submissions. Suggestion: have separate entries for firstname, lastname, title
* We allowed users to check multiple boxes for type of presentation (i.e. lightning, general session, etc) from which it was impossible to determine if the submitter had a format preference. Suggestion: have users select choices from a "first preference (required)" and "second preference (optional)" pick list.
* We mixed academic and general track submissions, which made the resulting datasets more difficult to process. Suggestion: Require submissions to be for either the academic OR the general track. Not both.
* Suggestion: Allow users to supply a list of keywords (such as software package, application, etc) This would help to facilitate grouping of talks when scheduling.
* Suggestion: assign an unique "abstract ID" to each abstract when it is submitted, and use it throughout the abstract voting process.
* Suggestion: State explicitly the maximum number of talks (2) on the abstract submission form.

=== Paper selection ===

With the size that FOSS4G has now reached, this is a LOT of effort, even with the community ranking system (which is a big help). Work out the "shape" of the program ahead of abstract submission closing - how many tracks you have, how many plenary sessions and how long they run, how much space for the academic track and tutorials, etc. You need to know all these things in order to know how many papers to select. Check for multiple paper submissions from the same person relatively early if possible and decide how to handle these situations. We decided that we would be open to multiple papers from the same person, but in general a maximum of two (maybe in exceptional circumstances three). We had a couple of people who submitted 5 presentations. One strategy we used was to ask the person to combine multiple presentations where this made sense (e.g. they had multiple abstracts on similar topics). Another was to see if some presentations could be given by someone else.

=== Events that need to be scheduled ===

There are several items that need to be included in the program in addition to the general presentations. We found out about some of these late in the day and it would have been easier to schedule them if we'd known about them up front. These include the following:

* Birds of a Feather (BOF) meetings - need about an hour and a half with availability of multiple rooms for groups to self-organize.
* OSGeo AGM - not strictly part of FOSS4G, but a meeting that normally happens during the conference. Also plan an hour and a half for this.
* The closing session needs to include the Sol Katz award (10 mins), next year FOSS4G introduction (10 mins).
* Web Mapping shootout - not strictly mandatory, but has been an ongoing and popular plenary session. This has traditionally been in the closing session but doesn't necessarily have to be. Need to allow 30-45 minutes for this (talk to whoever is organizing it).

[[Category:FOSS4G2011]]
[[Category:FOSS4G]]

User:Pmbatty

2012-07-05T14:36:06Z

Wiki-Pmbatty: /* Peter Batty */

===Peter Batty ===

[[File:PeterBatty.jpg|thumb|right|100px|Peter Batty]]

Co-founder and CTO of Geospatial Division, Ubisense

Location: Denver, CO, United States (originally from the UK)

Peter has worked in the geospatial industry for 25 years and has served as CTO for two leading companies in the industry (and two of the world's top 200 software companies), [http://intergraph.com Intergraph] and [http://www.gepower.com/prod_serv/products/gis_software/en/index.htm Smallworld] (now part of GE Energy). In recent years he has worked extensively with open source systems and new generation web mapping applications such as Google Maps.

[http://geothought.blogspot.com/ Blog]

[http://www.linkedin.com/in/peterbatty LinkedIn]

[https://twitter.com/#!/pmbatty twitter @pmbatty]

;OSGeo Experience [[File:OSGeo_board.png|link=OSGeo_Advocate#OSGeo_Board_Members]] [[File:OSGeo_charter.png|link=OSGeo_Advocate#OSGeo_Charter_Members]] [[File:OSGeo_committee.png|link=OSGeo_Advocate#Developers_and_Committee_Members]] [[File:OSGeo_user.png|link=OSGeo_Advocate#OSGeo_Community_Members]]



:
:* Chaired the FOSS4G conference in Denver in 2011. It was the largest FOSS4G to date with over 900 attendees from 42 countries
:* Has spoken at many conferences around the world on trends in the geospatial industry, including open source geospatial
:* Was elected to the OSGeo board in 2011
:* Has developed applications using a variety of OSGeo software, including PostGIS, MapFish and OpenLayers
:* Is a member of the OSGeo Conference Committee
:* Is the OSGeo Board Liaison for the FOSS4G 2013 conference in Nottingham, UK

;Contact:
: Email: peter AT ebatty DOT com
: Skype: pmbatty

;Spoken Language(s): English

;Profile last updated: 5 July 2012

[[Category:Board of Directors]]

OSGeo Advocate

2012-07-05T14:27:31Z

Wiki-Pmbatty: /* United States */

__FORCETOC__

= Introduction =

OSGeo Advocates are authoritative OSGeo personalities who have volunteered to talk on behalf of the [http://osgeo.org OSGeo foundation]. Advocates should be able to speak well, even better if they are entertaining.

There are hundreds, if not thousands of conferences around the world which have an interest in seeing presentations from authoritative speakers, with deep insights into topics related to Open Source Geospatial Software. Luckily, OSGeo is fortunate to draw extensive membership from around the world, and has access to such authoritative figures within most countries.

= OSGeo Advocates =
This section lists current OSGeo Advocates:

== Australia ==
{{User:camerons}}

{{User:jive}}

== Europe ==
{{User:Arnulf Christl}}

{{User:Ticheler}}

{{User:Jsanz}}

{{User:Vehrka}}

{{User:Sanand}}

{{User:JoCook}}

{{User:Kalxas}}

{{User:Ianturton}}

{{User:Aghisla}}

{{User:volaya}}

{{User:Lluís}}

{{User:ArArgyridis}}

{{User:grizonnetm}}

{{User:Astrid_Emde}}

{{User:Vasile}}

{{User:Aaime}}

{{User:KarelCharvat}}

{{User:JRM}}

{{User:Madi}}

== Canada ==
{{User:Gzeiss}}
{{User:Dmorissette}}

== United States ==

{{User:pmbatty}}

===Brian M Hamlin===
{{User:Brian Hamlin}}
[[File:BrianPortrait1.jpg|thumb|right|100px|dbb]]

Location: [http://en.wikipedia.org/wiki/Berkeley,_California Berkeley, CA USA]

''"The time is now to accelerate geo data and geo software. I will use my abilities as a speaker, investigator, coder and event organizer to further the development and deployment of Open Source Geospatial Software."''

By fate or by fluke, Brian served as steering committee member for the '''5th International Symposium on Digital Earth''' in 2007. [http://isde5.pbworks.com link] As liason to speakers and distinguished guests, network administrator and conference strategist, Brian built on experience with un-conferences and an unusual collection of resources to make the five day, one hundred and twenty presentation international conference a critical success. Subsequently Brian dove headlong into the vast arcana of geo-software, beginning with GDAL and moving on to C-Tribe projects and web software. The OSGeo Live DVD is a fundamental piece of the puzzle, in a rapidly changing and perhaps urgent context of the relationship of civilization and [http://en.wikipedia.org/wiki/Gaia_hypothesis Gaia]

;OSGeo Experience [[File:OSGeo_coder.png|link=OSGeo_Advocate#Developers_and_Committee_Members]][[File:OSGeo_committee.png|link=OSGeo_Advocate#Developers_and_Committee_Members]][[File:OSGeo_user.png|link=OSGeo_Advocate#OSGeo_Community_Members]]:
:* Member, [[California| California OSGeo Chapter]]
:* Member, [[Marketing Committee]]
:* Developer Diplomat for [http://live.osgeo.org OSGeo-Live]
:* Teaches: Introduction to PostGIS, GeoWeb, Spatial Databases
:* Uses: C, Python, Postgis, Debian, Ubuntu, GDAL, Openlayers, Geoserver
:* [http://blog.light42.com Geo Web Log]

;Contact:
: Email: maplabs AT light42 DOT com
: IRC: darkblue_b dbb

;Profile last updated: 04 July 2012

{{User:Alex Mandel}}
{{User:Woodbri}}

== Latin America ==
{{User:Aborrell}}
{{User:Maurimiranda}}

== Asia ==
{{User:Sanghee}}

= Past OSGeo Advocates =
This section lists prior listed Advocates who have not recently updated their profiles.

= Understanding OSGeo roles =

Below is an explanation of roles which Advocates might have been involved in as part of OSGeo:

====[[File:OSGeo_board.png]] [[File:OSGeo_exboard.png]] OSGeo Board Members====
: We only have 8 active board members in the world, which have been peer selected based upon their outstanding leadership in the greater OSGeo community.

====[[File:OSGeo_charter.png]] OSGeo Charter Members====
: Charter membership is obtained through a strongly contested selection process. Members tend to be developers and leaders in one or more OSGeo projects, and/or OSGeo business leaders, and have a deep understanding in many of the OSGeo projects and principles of Open Source.

====[[File:OSGeo_chair.png]] [[File:OSGeo_psc.png]] Voted position in an OSGeo community====
: These people hold a position of responsibility within one of the OSGeo sub-communities. This may be a chair of an OSGeo committee or Regional Chapter, or as a member of a project's Project Steering Committee (PSC).

====[[File:OSGeo_coder.png]] [[File:OSGeo_committee.png]] Developers and Committee Members====
: This is where the real work gets done developing and coordinating development of OSGeo Software.

====[[File:OSGeo_user.png]] OSGeo Community Members====
: These people are actively involved in one or more OSGeo communities, acting as practitioners, users, promoters or supporters of OSGeo software. These people tend to have a practical understanding about how OSGeo software works.

====[[File:OSGeo_translate.png]] OSGeo Translators====
: These people have translated documentation for OSGeo-Live, and/or OSGeo projects. They usually have an established understanding of OSGeo topics and can present them in local languages.

= Process for becoming an OSGeo Advocate =

Anyone fitting one of the [[OSGeo_Advocate#Understanding_OSGeo_roles|OSGeo Advocate categories]], may put themselves forward as an OSGeo Advocate. To do so, you will need to:
* Create an OSGeo wiki account, to edit this wiki (See "login" link in top right of this page).
* Create a new wiki page http://wiki.osgeo.org/wiki/User:YourOSGeoWikiUserName, and populate as per [[User:Template]], (copy and paste from the [http://wiki.osgeo.org/index.php?title=User:Template&action=edit source] so that you see comments in the template).
* You can then add your profile on [[OSGeo_Advocate#OSGeo_Advocates|this wiki page]], under your Country, using the following:
{{User:<YourOSGeoWikiUserName>}}

= Annual Refresh of Advocate list =
* The list of OSGeo Advocates will be refreshed annually, after the annual voting of OSGeo Charter Members. This will be achieved by removing lapsed Advocates, then moving all Current Advocates into the Past Advocate section. All Advocates will be invited to update their profile, and move their profile back into the current Advocates section.

= Other Resources =
Links to other organizations running a similar process.
* http://www.ogcnetwork.net/node/1585

User:Pmbatty

2012-07-05T14:25:29Z

Wiki-Pmbatty: /* Peter Batty */

===Peter Batty ===

[[File:PeterBatty.jpg|thumb|right|100px|Peter Batty]]

Co-founder and CTO of Geospatial Division, Ubisense

Location: Denver, CO, United States (originally from the UK)

Peter has worked in the geospatial industry for 25 years and has served as CTO for two leading companies in the industry (and two of the world's top 200 software companies), [http://intergraph.com Intergraph] and [http://www.gepower.com/prod_serv/products/gis_software/en/index.htm Smallworld] (now part of GE Energy). In recent years he has worked extensively with open source systems and new generation web mapping applications such as Google Maps.

[http://geothought.blogspot.com/ Blog]

[http://www.linkedin.com/in/peterbatty LinkedIn]

;OSGeo Experience [[File:OSGeo_board.png|link=OSGeo_Advocate#OSGeo_Board_Members]] [[File:OSGeo_charter.png|link=OSGeo_Advocate#OSGeo_Charter_Members]] [[File:OSGeo_committee.png|link=OSGeo_Advocate#Developers_and_Committee_Members]] [[File:OSGeo_user.png|link=OSGeo_Advocate#OSGeo_Community_Members]]



:
:* Chaired the FOSS4G conference in Denver in 2011. It was the largest FOSS4G to date with over 900 attendees from 42 countries
:* Has spoken at many conferences around the world on trends in the geospatial industry, including open source geospatial
:* Was elected to the OSGeo board in 2011
:* Has developed applications using a variety of OSGeo software, including PostGIS, MapFish and OpenLayers
:* Is a member of the OSGeo Conference Committee
:* Is the OSGeo Board Liaison for the FOSS4G 2013 conference in Nottingham, UK

;Contact:
: Email: peter AT ebatty DOT com
: Skype: pmbatty

;Spoken Language(s): English

;Profile last updated: 5 July 2012

[[Category:Board of Directors]]

User:Pmbatty

2012-07-05T14:24:19Z

Wiki-Pmbatty: /* Peter Batty */

===Peter Batty ===

[[File:PeterBatty.jpg|thumb|right|100px|Peter Batty]]

Co-founder and CTO of Geospatial Division, Ubisense

Location: Denver, CO, United States (originally from the UK)

Peter has worked in the geospatial industry for 25 years and has served as CTO for two leading companies in the industry (and two of the world's top 200 software companies), [http://intergraph.com Intergraph] and [http://www.gepower.com/prod_serv/products/gis_software/en/index.htm Smallworld] (now part of GE Energy). In recent years he has worked extensively with open source systems and new generation web mapping applications such as Google Maps.

[http://geothought.blogspot.com/ Blog]

[http://www.linkedin.com/in/peterbatty LinkedIn]

;OSGeo Experience [[File:OSGeo_board.png|link=OSGeo_Advocate#OSGeo_Board_Members]] [[File:OSGeo_charter.png|link=OSGeo_Advocate#OSGeo_Charter_Members]] [[File:OSGeo_committee.png|link=OSGeo_Advocate#Developers_and_Committee_Members]] [[File:OSGeo_user.png|link=OSGeo_Advocate#OSGeo_Community_Members]]



:
:* Chaired the FOSS4G conference in Denver in 2011. It was the largest FOSS4G to date with over 900 attendees from 42 countries
:* Has spoken at many conferences around the world on trends in the geospatial industry, including open source geospatial
:* Was elected to the OSGeo board in 2011
:* Has developed applications using a variety of OSGeo software, including PostGIS, MapFish and OpenLayers

;Contact:
: Email: peter AT ebatty DOT com
: Skype: pmbatty

;Spoken Language(s): English

;Profile last updated: 5 July 2012

[[Category:Board of Directors]]

User:Pmbatty

2012-07-05T14:23:21Z

Wiki-Pmbatty: /* Peter Batty */

===Peter Batty ===

[[File:PeterBatty.jpg|thumb|right|100px|Peter Batty]]

Co-founder and CTO of Geospatial Division, Ubisense

Location: Denver, CO, United States (originally from the UK)

Peter has worked in the geospatial industry for 25 years and has served as CTO for two leading companies in the industry (and two of the world's top 200 software companies), [http://intergraph.com Intergraph] and [http://www.gepower.com/prod_serv/products/gis_software/en/index.htm Smallworld] (now part of GE Energy). In recent years he has worked extensively with open source systems and new generation web mapping applications such as Google Maps.

[http://geothought.blogspot.com/ Blog]

[http://www.linkedin.com/in/peterbatty LinkedIn]

;OSGeo Experience [[File:OSGeo_board.png|link=OSGeo_Advocate#OSGeo_Board_Members]] [[File:OSGeo_charter.png|link=OSGeo_Advocate#OSGeo_Charter_Members]] [[File:OSGeo_committee.png|link=OSGeo_Advocate#Developers_and_Committee_Members]] [[File:OSGeo_user.png|link=OSGeo_Advocate#OSGeo_Community_Members]]



:
:* Chaired the FOSS4G conference in Denver in 2011. It was the largest FOSS4G to date with over 900 attendees from 42 countries
:* Has spoken at many conferences around the world on trends in the geospatial industry, including growth in open source
:* Was elected to the OSGeo board in 2011
:* Has developed applications using a variety of OSGeo software, including PostGIS, MapFish and OpenLayers

;Contact:
: Email: peter AT ebatty DOT com
: Skype: pmbatty

;Spoken Language(s): English

;Profile last updated: 5 July 2012

[[Category:Board of Directors]]

File:PeterBatty.jpg

2012-07-05T14:22:17Z

Wiki-Pmbatty: Photo of Peter Batty

Photo of Peter Batty

User:Pmbatty

2012-07-05T14:19:22Z

Wiki-Pmbatty:

===Peter Batty ===

[[File:OSGeo_compass300.png|thumb|right|100px|Your Name]]

Co-founder and CTO of Geospatial Division, Ubisense

Location: Denver, CO, United States (originally from the UK)

Peter has worked in the geospatial industry for 25 years and has served as CTO for two leading companies in the industry (and two of the world's top 200 software companies), [http://intergraph.com Intergraph] and [http://www.gepower.com/prod_serv/products/gis_software/en/index.htm Smallworld] (now part of GE Energy). In recent years he has worked extensively with open source systems and new generation web mapping applications such as Google Maps.

[http://geothought.blogspot.com/ Blog]

[http://www.linkedin.com/in/peterbatty LinkedIn]

;OSGeo Experience [[File:OSGeo_board.png|link=OSGeo_Advocate#OSGeo_Board_Members]] [[File:OSGeo_charter.png|link=OSGeo_Advocate#OSGeo_Charter_Members]] [[File:OSGeo_committee.png|link=OSGeo_Advocate#Developers_and_Committee_Members]] [[File:OSGeo_user.png|link=OSGeo_Advocate#OSGeo_Community_Members]]



:
:* Chaired the FOSS4G conference in Denver in 2011. It was the largest FOSS4G to date with over 900 attendees from 42 countries
:* Has spoken at many conferences around the world on trends in the geospatial industry, including growth in open source
:* Was elected to the OSGeo board in 2011
:* Has developed applications using a variety of OSGeo software, including PostGIS, MapFish and OpenLayers

;Contact:
: Email: peter AT ebatty DOT com
: Skype: pmbatty

;Spoken Language(s): English

;Profile last updated: 5 July 2012

[[Category:Board of Directors]]

Board Meeting 2012-06-07

2012-06-07T16:57:25Z

Wiki-Pmbatty: /* Agenda */

[[Category:Board]]
[[Category:Board Meetings 2012]]

This board meeting is scheduled for the 7th of June 2012 [http://www.timeanddate.com/worldclock/fixedtime.html?year=2012&month=06&day=07&hour=17&min=0&sec=0 at 17:00 UTC] on IRC and follow up voting on Skype or by email.

== Agenda ==
* Review past minutes: [[Board Meeting 2012-05-10]]
* Appoint secretary
* Action items from last meeting
*# Peter Batty and Jo Cook to work on getting FOSS4G 2011 material online - discussions under way, need to get some (small) volunteer effort to pull things together
*# Preparation for elections in July
*# '''mpg''' to do inventory of committees and local chapters (carried over from previous meeting)
*#* Clean out and update Charter Membership (carried over from previous meeting again)
*# '''Daniel''' to resolve 'c3 vs. 'c6 issue
*# '''Jo''' report from the ELOgeo importation process
*# '''Daniel''' to decide what to do about QuickBooks issue
* update on Beijing FOSS4G conference discussion
* (place holder:) OSGeo Ambassador role.
** Meeting for ambassador role set: [[Marketing_Meeting_2012-06-04]]
* Continue dialog on how to associate with Eclipse
* Confirm next meeting time and date [[Board Meeting 2012-07-12]]
* Incubation committee motions:
** PostGIS has completed incubation requirements, project officer Paul Ramsey
** Note that Opticks and Zoo-Project have entered the incubation process
* ''please add items''

== Minutes ==
* logistics
** detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2012-06-07.log
** Attending:
** Absent:
** Chair:
** Scribe:
** Secretary:

==== Assigned Tasks ====
# ...

==== Motions ====
# ...

==== Notes ====
...

Face to Face Meeting Seattle 2012

2012-02-09T20:26:02Z

Wiki-Pmbatty: /* Minutes */

== Meeting ==

As many board members as possible (and potentially others contributing to OSGeo) are planning to meet for two days.

[[File:Board-of-directors seattle-meeting-2012.jpg|thumb|800px|From left to right: Arnulf, Peter, Michael, Marc, Jo, Daniel, Frank. (Jeff and Tim missing)]]

== When and Where ==
* Pre [[IslandWood_Code_Sprint_2012]] in Seattle, 4th and 5th February (Saturday and Sunday).
* 9AM to 5PM on Saturday and 9AM to Noon on Sunday.
* Cedarboork Lodge near the Seattle airport (http://www.cedarbrooklodge.com/)
** venue includes wireless internet access, lodging, conference room, breakfast/lunch/snacks during meeting, etc

== Attendees ==

Board Members
# [[User:Warmerda | Frank Warmerdam]] (arrive Saturday morning, leaving Sunday evening)
# [[Arnulf Christl]] (arriving in Seattle on Wednesday. Friday and Saturday over night, leaving Sunday 1pm)
# [[User:Mpg | mpg]] -- arriving Saturday morning (8am), leaving Sunday afternoon (after meeting ends)
# [[Daniel Morissette]] -- arriving Friday night, leaving Sunday pm
# [[Peter Batty]] - arriving Friday night, leaving Sunday afternoon (flight at 3:09pm, so need to leave at 1pm or so)
# [[User:Mlucas17 | Mark Lucas]] -- arriving Friday night, leaving Monday (I'll pay the extra day)
# [[User:JoCook | Jo Cook]] -- arriving Friday, leaving Monday (I'll pay the extra obviously)

Sunday guests:
# Paul Ramsey
# Aaron Racicot

Board members not attending:
# [[Jeff McKenna]]
# Tim Schaub

== Agenda ==

* Friday evening: informal group dinner [if sufficient people around]

* Saturday
** 8:30am - continental breakfast
** 11:00am - morning snack
** 1:00pm - lunch
** 3:00pm - afternoon snack
** 5:00pm - meeting adjourn
** 6:00pm - group dinner (on-site, CopperLeaf Restaurant)

* Sunday
** 8:30am - continental breakfast
** 11:00am - morning snack
** 12:00pm - lunch
** (some time after lunch) - meeting adjourn
** 3:00pm - afternoon snack [if needed]

== Agenda items ==
''Please add a list of non-contentious voting items to be done first''
* Official chapter status http://wiki.osgeo.org/wiki/Nederlands
** See request: http://lists.osgeo.org/pipermail/board/2012-January/009330.html
* Endorsement of the Sierra Club v. Orange County amicus letter
** http://wiki.osgeo.org/wiki/OrangeCounty_Amicus

== Discussion Topics ==
'' Broader topics which need to be prepared in advance by each participant. Please move them to the Agenda items list if you can provide concise background and propose a solution.''

Suggestion from Peter on how to approach strategy discussion: [http://lists.osgeo.org/pipermail/board/2012-January/009319.html]

* Strategic mission
** Continue as a federation of projects
** Focus on business models and help people make livings following our philosophy.
* Goals
** Support software projects (how to do that?)
** Addressing corporate and government worlds who continue to shift towards open source implementations
** Support end-users
* Core staff
** is there a need?
** objectives
** roles
** budget
* Housekeeping
** Bylaws
*** Is there a need to prioritize charter member opinions?
*** How do we integrate regular OSGeo members
** Membership engagement
** Membership tracking
** Accounting support
** 501c3 status (see note 3 below)
** Potential relation to GITA
* Our budgeting process
** Adopt a different revenue model (licenses, certificates, franchise for LC's, etc.)
** FY2012 budget
* Thoughts on sponsorships (see note 1 below)
* FOSS4G 2012
** Status report (conference chair, who else?)
** Jeff & the Beijing trip - what happened? See also [[FOSS4G Advisor Role]] and some [http://wiki.osgeo.org/index.php?title=Face_to_Face_Meeting_Seattle_2012&action=historysubmit&diff=60362&oldid=60358 background].
* The OSGeo Journal (see note 2 below)
** long-term plan; intent, audience, funding, editor role, etc.

===Note 1===

''mpg received the following email note about sponsorship of OSGeo:''

I've been a consumer of Mapserver and supporting tools for years. I have never had much interest in getting down into the weeds of developing it. I was content to use the tools and accept the progress that was made.

I remember having a conversation in Victoria with one of the developers (can't remember who) about an enhancement I wanted to scalebars. The conversation quickly got into way more specification, implementation, and contract detail than I cared about. I had cash ready to support it but it just felt like too much effort to get the work done, so I never followed through.

The logo/sponsor thing on the OSGeo home page was useless to me. I'm not a Mapserver consultant, and there's no reason for me to pay for presence there--I would just be advertising to peers.

The codesprint sponsorship feels like a way to throw money in the direction of development that will benefit me (and the community too, of course), without having to become a program manager. I'm happy to trust the people involved to continue to do good engineering, to say no to bad ideas and feature requests, and to generally improve the state of the tools. I'm sure there must be other organizations who would like to support development, but would like a similarly frictionless way to do it.

===Note 2===

''Landon Blake wrote:''

I’m in the process of trying to wrap up the 2010 annual report of the OSGeo Journal. During this work some questions about the Journal kept surfacing. I wanted to ask them here. At this point, I’m unsure if work on the 2010 annual report should even continue.

Tyler Mitchell had a major role in previous efforts to prepare and publish the journal. His absence has created what I feel is an important void.

Some of this void deals with practical issues. For example:
* How are decisions about the style, content, and format of the Journal going to be made?
* Who has the final say on these decisions, and how is the board going to give its input, if at all?
* Is there an official point of contact at the board for the journal team?
* Will we support peer-reviewed articles on open source geospatial topics, and if so, what will our guidelines for submission and review be?
* Will we have advertising of any form? If so, what will our guidelines be for adertising content?
* Do we want to support alternate formats for the journal, like EPUB, MP4, Video, etc...

The void also creates some strategic issues. For example:
* How does the Journal support the board’s long term goals for the organization?
* How is the Journal related, if at all, to the organizations other activities?
* Does the board even see a need for the Journal?

To be honest, at this point, despite repeated requests for help, production of the Journal is currently a one-man show. If the board decides it doesn’t want or need a journal, I’m OK with that decision.

If the board does feel the Journal is important, I’d like to talk with board members more about what the tasks the Journal is supposed to accomplish, how it is supposed to accomplish those tasks, and how this
work will be coordinated and supported.''

===Note 3===

''David Bitner wrote:''

Over the past couple years Tyler and I have had multiple conversations related to the moratorium that the IRS has had on accepting applications for 501c3 from "software" related non-profits. It seems as though they have started letting things through the system again. Sahana Software Foundation has just received our 501c3 (granted in the review process we tried to play up our humanitarian response activities over our software development) after a couple years in limbo. It may be a good time to try to follow up with the IRS if you have not done so recently.

===Note 4===

''Venka wrote:''

I think I have made several specific suggestions before;

1) Retire Charter Members who did not vote for 3 consecutive years

2) Assign more responsibilities to Charter Members rather then
making them only vote for OSGeo Board and new Charter Member
elections.

3) Have Charter Members vote on crucial issues

4) OSGeo Board Members can update their views of
role of Charter Members in the Wiki page that you
requested to be created
http://wiki.osgeo.org/wiki/OSGeo_charter_member_page_instruction

5) Set up an Advisory Committee comprising of members
form within and outside OSGeo. These members could
be from Academia, Government, intergovernmental
organizations and charitable foundations. The role
would be to evaluate our performance since 2006
and suggest where and how we should be heading
in 2015. Such an Advisory Committee could work with the present
OSGeo Board to formulate "OSGeo - Vision 2020" that could be
presented at FOSS4G2012.

6) Bring out the "OSGeo-2011 Executive Report from the President"
and also for subsequent years.

7) Approve and publish the OSGeo Budget for 2010 and 2011
http://wiki.osgeo.org/wiki/OSGeo_Budget_2010
http://wiki.osgeo.org/wiki/OSGeo_Budget_2011
are still drafts

8) Spend funds to keep the OSGeo web-site up-to-date.
For example, most of the translation are out of date. Better to remove
them and show links to language/regional chapter pages.

[[Category: Board]]
[[Category: Board Meetings 2012]]

== Airport Shuttle Info ==

''(from the Cedarbrook folks)''

SEATAC AIRPORT to CEDARBROOK LODGE SHUTTLE: The airport shuttle picks up from ISLAND 1 or 3 in the parking garage. Follow the signs for ground transportation which will take you across the sky bridge to the parking garage. Go down one floor where there are 3 islands for shuttle pick up. There is a courtesy phone at ISLAND 1 or 3 with direct dial to Cedarbrook (#56). Please call once you arrive at ISLAND 1 or 3, at this time we will dispatch the driver for pickup. Cedarbrook is approximately ten minutes from the airport.

Address: 18525 36th Avenue South, SeaTac, WA 98188
Reception Desk: 866.901.9268 or 206.901.9268

CEDARBROOK LODGE to SEATAC AIRPORT SHUTTLE: Reservations are required for return shuttles to the airport. Please make your reservation with one of our Front Desk Guest Service Agents. The shuttle departs Cedarbrook on the hour & half-hour. Reservations may be made in person or by calling the reception desk at 206.901.3268. Shuttles drop off at ISLAND 1 or 3.

Please note our shuttle is not permitted to wait or circle the airport in compliance with Port of Seattle/SeaTac International Airport regulations.

== Minutes ==

IRC logs:
* http://irclogs.geoapt.com/osgeo/%23osgeo.2012-02-04.log
* http://irclogs.geoapt.com/osgeo/%23osgeo.2012-02-05.log

''(all times are GMT, meeting took place at GMT-8)''

'''Day One (Feb 4th)'''

* [17:18] meeting begins
** mpg acting as secretary
** attending: Peter, Mark, Jo, Daniel, Michael, Arnulf (Frank arrived at 17:39)

* [17:30] motion to accept Dutch local chapter - 1/Arnulf, 2/Daniel, all +1

* some side discussion of requirements for logo compliance: consensus is to allow changes, as the Dutch did

* [17:33] Endorsement of the Sierra Club v. Orange County amicus letter
** overview of issue by mpg - http://wiki.osgeo.org/wiki/OrangeCounty_Amicus
** motion for Michael to write a letter to Bruce Goffe on behalf of OSGeo - 1/mpg, 2/Arnulf, all +1

* Jo notes page on wiki for bylaws discussion -- sign up if interested - http://wiki.osgeo.org/wiki/OSGeo_Bylaws

* membership tracking issue to be discussed -- how many years/votes before you are deemed "no sign of life" and subject to removal?

* MarkusN notes today is OSGeo's 6th birthday

* issue to come up later: how to "use" charter members, in a way more than just two elections?
** Frank notes we need to not set up a distinct elite class of members, though

* topic for tomorrow, e.g. with racicot here: 501c3 vs 'c6, etc

* [18:16] Daniel gives finance update:
** current cashflow snapshot https://docs.google.com/spreadsheet/ccc?key=0Av9Xf1ehZXz-dDB3VVhGUm5kdmdMZFJBdHUxME5OZnc
** VERY DRAFT budget proposal for discussion https://docs.google.com/spreadsheet/ccc?key=0Av9Xf1ehZXz-dE5mdDZsZkNOOW8yTU5vbWpzeVd0X3c
** general discussion of finance items - expenses, sponsors, independent monies that "live elsewhere" ( e.g. $20K for a sprint ), etc
** noted that we need to prepare FY2011 end of year report

* [18:45] FrankW gives an overview of the OSGeo servers and SAC.
** website committee essentially inactive...
** we want to plan to get website off peer1 by mid-year

* side discussion on project sponsorship monies: should OSGeo's cut be 25%, 5% or 0%?

* [19:15] moving on to talk about FOSS4G 2012
** mpg overviews the current FOSS412 situation
*** Jeff did not make the trip to Beijing, for reasons still not understood
*** currently no approved budget and no contract with Beijing
*** we have a timeline from Beijing, but the dates are later than we'd like
**** Timeline sent by Beijing LOC: http://lists.osgeo.org/pipermail/board/2012-January/009370.html
** FrankW is on the LOC now
*** implicitly his role will include to oversee their budget?
*** are we underwriting the Beijing conference ( in terms of if a loss )? are we getting a cut of the profits?
*** FrankW to talk as LOC/board member about budget, contract, etc with them
*** concern that even if financial success, attendance of 10 people would nonetheless deem it failure -- need to express confidence in the event, marketing, etc
** motion to have FrankW talk to Beijing, as board liaison to LOC, to ask for budget framework - 1/mpg, 2/jo, all +1
*** FrankW to report back in two weeks with status, and board to take action then as needed
** summary position
*** we're felling better about the Beijing communications issue now
*** and Jeff has said he's not going to Beijing anyway, so we've withdrawn that motion from last month
*** FrankW is primary liaison to Beijing conference committee, but will bring in others to distribute load -- e.g. to preserve "FOSS4G-ness" of the 2012 event

* [21:59] afternoon spent brainstorming on flip charts
** pmbatty: can you post the pictures of the pages that you took?
** Pictures of the brainstorming flipcharts are at http://www.flickr.com/photos/ebatty/sets/72157629248576763/
** side notes that came up:
*** mlucas makes observations about needs and opportunities for us in the face of harshly declining govt budgets
*** mpg, as secy, will make sure all committees and chapters report in once or twice a year ( and make sure we have a list of all those committees and chapters )
*** discussion veers over to the journal and Landon's questions; FrankW emails Landon
*** much appreciation being expressed for LiveDVD work
*** mpg is totes jazzed about the idea of setting up a speakers bureau, like the service providers directory
*** on open source business models: http://osbr.ca/ojs/index.php/osbr

* [1:38] motion to adjourn for the day - 1/Frank, 2./Jo, all +1

'''Day Two'''

* [17:02] meeting starts
** attending: pmbatty mlucas jo dmorissette FrankW mpg_mobile seven
** guests: racicot msmith (pramsey arrives at 18:50)

* [17:03] update from Michael ( secretary ) about charters members database
** charter members on announce list? or other list?
** so we are currently tracking charter members. How about regular members? Need to eventually come up with a way to let them register themselves as members; no time for this today, but let's get back to this later
** mpg is updating and reviewing list of charter members
** need for privacy of membership info noted
** discussion of how to engage charter members, e.g. polling, can proceed once we have the DB updated
** mpg is using a CSV file for now, could eventually migrate back to civicrm as needed in future

* [17:25] now discussing options for bookkeeping and accounting support
** mpg to send out info on virtual front company - virtualmgmt.com

* [17:31] review and approval of budget for fy2 by Daniel
** https://docs.google.com/spreadsheet/ccc?key=0Av9Xf1ehZXz-dE5mdDZsZkNOOW8yTU5vbWpzeVd0X3c
** Decision to plan for a second F2F meeting this year after next board election
** Discussion about how to best go about reviving the marketing committee
** Budget for a new ( 3rd ) server at OSUOSL since we are starting to be tight with the 2 current ones
** Plan to retire the Peer1 server by June ( FrankW to harass SAC about this )
** Michael, Peter and Aaron will take the lead to bring Marketing committee back to life - Jo will also assist them
** Several marketing related ideas were discussed in yesterday's brainstorming session, so Marketing will have lots on its place when it's back up
** Discussing ambassador role
*** need guidelines to decide on how to allocate/authorize funds/reimbursement
*** based on strategic value, identifying best candidate for each specific event, etc.
** Action: Arnulf will draft some guidelines and get back to the board
*** guidelines should include documented criteria
** motion to approve Google docs based budget at 105K income and 76K outgo - 1/Frank, 2/Mark, all +1
*** Final budget snapshot online at https://docs.google.com/spreadsheet/ccc?key=0Av9Xf1ehZXz-dFA0SHRYYnprNmo3Tl9NMXRsMElTNEE&authkey=CJyi7tsO

* [18:51] racicot takes the floor to talk about c3 vs 6c
** motion look into change status from c3 to c6 after treasurer gets advice - 1/mpg, 2/dmorissette, all +1

* [19:09] peter doing a recap of flip-charting exercise from yesterday

* [19:35] now discussing issues around the foss4gna conference and strategic issues for osgeo
** hard issues around the foss4gna conference
** Motion: in addition to the annual foss4g global conference ( which is in Beijing for 2012 ), OSGeo will support additional regional conferences the first of which is In Washington DC, April 2012.
*** 1/Peter, 2/Jo, all +1

* [20:47] motion to adjourn - 1/mpg, 2/Frank, all +1

Face to Face Meeting Seattle 2012

2012-02-04T17:35:14Z

Wiki-Pmbatty: /* Discussion Topics */

== Meeting ==

As many board members as possible (and potentially others contributing to OSGeo) are planning to meet for two days.

== When and Where ==
* Pre [[IslandWood_Code_Sprint_2012]] in Seattle, 4th and 5th February (Saturday and Sunday).
* 9AM to 5PM on Saturday and 9AM to Noon on Sunday.
* Cedarboork Lodge near the Seattle airport (http://www.cedarbrooklodge.com/)
** venue includes wireless internet access, lodging, conference room, breakfast/lunch/snacks during meeting, etc

== Attendees ==

Board Members
# [[User:Warmerda | Frank Warmerdam]] (arrive Saturday morning, leaving Sunday evening)
# [[Arnulf Christl]] (arriving in Seattle on Wednesday. Friday and Saturday over night, leaving Sunday 1pm)
# [[User:Mpg | mpg]] -- arriving Saturday morning (8am), leaving Sunday afternoon (after meeting ends)
# [[Daniel Morissette]] -- arriving Friday night, leaving Sunday pm
# [[Peter Batty]] - arriving Friday night, leaving Sunday afternoon (flight at 3:09pm, so need to leave at 1pm or so)
# [[User:Mlucas17 | Mark Lucas]] -- arriving Friday night, leaving Monday (I'll pay the extra day)
# [[User:JoCook | Jo Cook]] -- arriving Friday, leaving Monday (I'll pay the extra obviously)

Sunday guests:
# Paul Ramsey
# Aaron Racicot

Board members not attending:
# [[Jeff McKenna]]
# Tim Schaub

== Agenda ==

* Friday evening: informal group dinner [if sufficient people around]

* Saturday
** 8:30am - continental breakfast
** 11:00am - morning snack
** 1:00pm - lunch
** 3:00pm - afternoon snack
** 5:00pm - meeting adjourn
** 6:00pm - group dinner (on-site, CopperLeaf Restaurant)

* Sunday
** 8:30am - continental breakfast
** 11:00am - morning snack
** 1:00pm - lunch
** (some time after lunch) - meeting adjourn
** 3:00pm - afternoon snack [if needed]

== Agenda items ==
''Please add a list of non-contentious voting items to be done first''
* Official chapter status http://wiki.osgeo.org/wiki/Nederlands
** See request: http://lists.osgeo.org/pipermail/board/2012-January/009330.html
* Endorsement of the Sierra Club v. Orange County amicus letter
** http://wiki.osgeo.org/wiki/OrangeCounty_Amicus

== Discussion Topics ==
'' Broader topics which need to be prepared in advance by each participant. Please move them to the Agenda items list if you can provide concise background and propose a solution.''

Suggestion from Peter on how to approach strategy discussion: [http://lists.osgeo.org/pipermail/board/2012-January/009319.html]

* Strategic mission
** Continue as a federation of projects
** Focus on business models and help people make livings following our philosophy.
goals
* Goals
** Support software projects (how to do that?)
** Addressing corporate and government worlds who continue to shift towards open source implementations
** Support end-users
* Core staff
** is there a need?
** objectives
** roles
** budget
* Our budgeting process
** adopt a different revenue model (licenses, certificates, franchise for LC's, etc.)
** FY2012 budget
* Thoughts on sponsorships (see note 1 below)
* FOSS4G 2012
** Status report (conference chair, who else?)
** Jeff & the Beijing trip - what happened? See also [[FOSS4G Advisor Role]] and some [http://wiki.osgeo.org/index.php?title=Face_to_Face_Meeting_Seattle_2012&action=historysubmit&diff=60362&oldid=60358 background].
* The OSGeo Journal (see note 2 below)
** long-term plan; intent, audience, funding, editor role, etc.
* 5013c status (see note 3 below)
* Membership tracking

===Note 1===

''mpg received the following email note about sponsorship of OSGeo:''

I've been a consumer of Mapserver and supporting tools for years. I have never had much interest in getting down into the weeds of developing it. I was content to use the tools and accept the progress that was made.

I remember having a conversation in Victoria with one of the developers (can't remember who) about an enhancement I wanted to scalebars. The conversation quickly got into way more specification, implementation, and contract detail than I cared about. I had cash ready to support it but it just felt like too much effort to get the work done, so I never followed through.

The logo/sponsor thing on the OSGeo home page was useless to me. I'm not a Mapserver consultant, and there's no reason for me to pay for presence there--I would just be advertising to peers.

The codesprint sponsorship feels like a way to throw money in the direction of development that will benefit me (and the community too, of course), without having to become a program manager. I'm happy to trust the people involved to continue to do good engineering, to say no to bad ideas and feature requests, and to generally improve the state of the tools. I'm sure there must be other organizations who would like to support development, but would like a similarly frictionless way to do it.

===Note 2===

''Landon Blake wrote:''

I’m in the process of trying to wrap up the 2010 annual report of the OSGeo Journal. During this work some questions about the Journal kept surfacing. I wanted to ask them here. At this point, I’m unsure if work on the 2010 annual report should even continue.

Tyler Mitchell had a major role in previous efforts to prepare and publish the journal. His absence has created what I feel is an important void.

Some of this void deals with practical issues. For example:
* How are decisions about the style, content, and format of the Journal going to be made?
* Who has the final say on these decisions, and how is the board going to give its input, if at all?
* Is there an official point of contact at the board for the journal team?
* Will we support peer-reviewed articles on open source geospatial topics, and if so, what will our guidelines for submission and review be?
* Will we have advertising of any form? If so, what will our guidelines be for adertising content?
* Do we want to support alternate formats for the journal, like EPUB, MP4, Video, etc...

The void also creates some strategic issues. For example:
* How does the Journal support the board’s long term goals for the organization?
* How is the Journal related, if at all, to the organizations other activities?
* Does the board even see a need for the Journal?

To be honest, at this point, despite repeated requests for help, production of the Journal is currently a one-man show. If the board decides it doesn’t want or need a journal, I’m OK with that decision.

If the board does feel the Journal is important, I’d like to talk with board members more about what the tasks the Journal is supposed to accomplish, how it is supposed to accomplish those tasks, and how this
work will be coordinated and supported.''

===Note 3===

''David Bitner wrote:''

Over the past couple years Tyler and I have had multiple conversations related to the moratorium that the IRS has had on accepting applications for 501c3 from "software" related non-profits. It seems as though they have started letting things through the system again. Sahana Software Foundation has just received our 501c3 (granted in the review process we tried to play up our humanitarian response activities over our software development) after a couple years in limbo. It may be a good time to try to follow up with the IRS if you have not done so recently.

===Note 4===

''Venka wrote:''

I think I have made several specific suggestions before;

1) Retire Charter Members who did not vote for 3 consecutive years

2) Assign more responsibilities to Charter Members rather then
making them only vote for OSGeo Board and new Charter Member
elections.

3) Have Charter Members vote on crucial issues

4) OSGeo Board Members can update their views of
role of Charter Members in the Wiki page that you
requested to be created
http://wiki.osgeo.org/wiki/OSGeo_charter_member_page_instruction

5) Set up an Advisory Committee comprising of members
form within and outside OSGeo. These members could
be from Academia, Government, intergovernmental
organizations and charitable foundations. The role
would be to evaluate our performance since 2006
and suggest where and how we should be heading
in 2015. Such an Advisory Committee could work with the present
OSGeo Board to formulate "OSGeo - Vision 2020" that could be
presented at FOSS4G2012.

6) Bring out the "OSGeo-2011 Executive Report from the President"
and also for subsequent years.

7) Approve and publish the OSGeo Budget for 2010 and 2011
http://wiki.osgeo.org/wiki/OSGeo_Budget_2010
http://wiki.osgeo.org/wiki/OSGeo_Budget_2011
are still drafts

8) Spend funds to keep the OSGeo web-site up-to-date.
For example, most of the translation are out of date. Better to remove
them and show links to language/regional chapter pages.

[[Category: Board]]
[[Category: Board Meetings 2012]]

== Airport Shuttle Info ==

''(from the Cedarbrook folks)''

SEATAC AIRPORT to CEDARBROOK LODGE SHUTTLE: The airport shuttle picks up from ISLAND 1 or 3 in the parking garage. Follow the signs for ground transportation which will take you across the sky bridge to the parking garage. Go down one floor where there are 3 islands for shuttle pick up. There is a courtesy phone at ISLAND 1 or 3 with direct dial to Cedarbrook (#56). Please call once you arrive at ISLAND 1 or 3, at this time we will dispatch the driver for pickup. Cedarbrook is approximately ten minutes from the airport.

Address: 18525 36th Avenue South, SeaTac, WA 98188
Reception Desk: 866.901.9268 or 206.901.9268

CEDARBROOK LODGE to SEATAC AIRPORT SHUTTLE: Reservations are required for return shuttles to the airport. Please make your reservation with one of our Front Desk Guest Service Agents. The shuttle departs Cedarbrook on the hour & half-hour. Reservations may be made in person or by calling the reception desk at 206.901.3268. Shuttles drop off at ISLAND 1 or 3.

Please note our shuttle is not permitted to wait or circle the airport in compliance with Port of Seattle/SeaTac International Airport regulations.

Face to Face Meeting Seattle 2012

2012-01-03T20:51:04Z

Wiki-Pmbatty: /* Attendees */

== Meeting ==

As many board members as possible (and potentially others contributing to OSGeo) are planning to meet for two days.

== When and Where ==
* Pre [IslandWood Code Sprint 2012 Islandwood Codesprint] in Seattle, 4th and 5th February (Saturday and Sunday).
* 9AM to 5PM on Saturday and 9AM to Noon on Sunday.
* Cedarboork Lodge near the Seattle airport (http://www.cedarbrooklodge.com/)
** venue includes wireless internet access, lodging, conference room, breakfast/lunch/snacks during meeting, etc

== Attendees ==
# [[User:Warmerda | Frank Warmerdam]] (arrive Saturday morning, leaving Sunday evening)
# [[Arnulf Christl]] (Friday and Saturday over night, leaving Sunday pm)
# [[Jeff McKenna]]
# [[User:Mpg | mpg]] -- arriving Saturday morning (8am), leaving Sunday afternoon (after meeting ends)
# [[Daniel Morissette]] -- arriving Friday night, leaving Sunday pm
# [[Peter Batty]] - arriving Friday night, leaving Sunday afternoon (flight at 3:09pm, so need to leave at 1pm or so)
# [[User:Mlucas17 | Mark Lucas]] -- arriving Friday night, leaving Monday (I'll pay the extra day)
# [[User:JoCook | Jo Cook]] -- arriving Friday, leaving Monday (I'll pay the extra obviously)

== Agenda ==

Friday evening: informal group dinner [if sufficient people around]

Saturday: 09:00 to 17:00

Sunday: 09:00 to 17:00

== Discussion Topics ==

* Strategic mission, goals
* Our budgeting process
* FY2012 budget

[[Category: Board]]
[[Category: Board Meetings 2012]]

Face to Face Meeting Seattle 2012

2011-12-22T23:15:51Z

Wiki-Pmbatty:

== Meeting ==

As many board members as possible (and potentially others contributing to OSGeo) are planning to meet for two days.

=== When and Where ===
* Pre [IslandWood Code Sprint 2012 Islandwood Codesprint] in Seattle, 4th and 5th February (Saturday and Sunday).
* Likely 9AM to 5PM on Saturday and 9AM to Noon on Sunday.
* Likely venue is Cedarboork Lodge near the Seattle airport (http://www.cedarbrooklodge.com/)
* Venue includes wireless internet access, lodging, conference room, breakfast/lunch/snacks during meeting, etc

=== Planning to Attend ===
# [[User:Warmerda | Frank Warmerdam]]
# [[Arnulf Christl]] (Friday and Saturday over night, leaving Sunday pm)
# [[Jeff McKenna]]
# [[User:Mpg | mpg]] -- arriving Saturday morning, leaving Sunday night
# [[Daniel Morissette]] -- arriving Friday night, leaving Sunday pm
# [[Peter Batty]] - arriving Friday night, leaving Sunday afternoon
# [[User:Mlucas17 | Mark Lucas]] -- arriving Friday night, leaving Monday (I'll pay the extra day)
# [[User:JoCook | Jo Cook]] -- arriving Friday, leaving Monday (I'll pay the extra obviously)

=== Agenda ===
Meeting time: 09:00 to 17:00

* Strategic mission, goals
* Our budgeting process
* FY2012 budget

[[Category: Board]]
[[Category: Board Meetings 2012]]

Board Meeting 2011-10-05

2011-10-05T14:41:26Z

Wiki-Pmbatty: /* Agenda */

[[Category:Board]]
[[Category:Board Meetings 2011]]

This board meeting is scheduled for the 5th of October 2011 [http://www.timeanddate.com/worldclock/fixedtime.html?year=2011&month=10&day=05&hour=17&min=0&sec=0 at 17:00 UTC] on IRC and follow up voting on Skype.

== Agenda ==
* Review past minutes: [[Face to Face Meeting Denver 2011]]
* Action items from last meeting
* Appoint new secretary
* Board meetings
** Find a regular day and time for board meetings (can also be agreed via mail up front).
** Evaluate options for IRC or voice conf and provider, or go for a combination
* ED tasks transfer (link forthcoming)
* Provide guidance to the Conference Committee wrt FOSS4G Beijing and potentially conflicting regional events
** Results from the foss4g 2011 attendee survey (Batty to summarize - latest results sent to board list 10/5/2011)
** North American regional conference for 2012
** Discussion to fund Jeff for conference management
* Finances
** Status update
** Outsourcing options (get quotes?)
* Open session regarding the future style of the organization (mpg's 3 suggestions)
** Three roles needed (to be filled by 1 person, or more?)
*** Administrative tasks
*** Project work (SAC, code sprints, etc.)
*** ED / ambassador:
**** Outreach
**** Fundraising
***** Conferences
***** Sponsorships
***** Sponsoring Memberships?
***** Other suggestions
* MOUs
** appointment of an MOU Czar
** proposal for Geomatics Laboratory of Politecnico di Milano
* ''please add items''

== Minutes ==
* Detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-10-05.log
* Attending: ...
* Regrets: ...
* Chair: (please note that Arnulf might not make it in time)
* Scribe: ...

=== Action Summary ===

==== Motions ====
# '''MOTION:'''
# ...

FOSS4G 2011 Follow up survey

2011-09-19T23:22:24Z

Wiki-Pmbatty: /* About FOSS4G 2011 */

This page contains a draft follow up survey for FOSS4G 2011, which will be sent out to conference attendees on Tuesday or Wednesday, Sep 20 or 21. The main aim of this survey is to provide information to help us plan future FOSS4G events and OSGeo activities. We want to maintain a reasonable balance between obtaining a good amount of useful information, while not taking too much of people's time and making sure it is easy to fill out so we get a good number of responses. 

Please feel free to edit / add ideas / make suggestions. But the FOSS4G Chair reserves the right to make edits to come up with the final version :).

Please fill out this survey to help us plan future FOSS4G events and continue to make them even better!

== About you ==

How many FOSS4G conferences have you attended, including this one? (Answer range: 1-6)

How heavily do you currently use geospatial open source? (from 1 not at all to 5 a great deal)

What is your primary job function:

- Software developer

- Geospatial software end user

- Manager

- Other

(Should we have additional / different categories here?)

What country are you from?

Other items?

== About FOSS4G 2011 ==

How do you rate FOSS4G 2011 overall? (1-5 where 1 is poor, 5 excellent)

General comments on the conference (free text)

How do you rate the following aspects (1-5 plus comments)

- Venue (rooms, layout, etc)

- Food

- Network access

- Opening reception at Wynkoop Brewery

- Exhibitor Reception

- Big Party at the Denver Art Museum

- Social faciliites in general

How did you rate the quality of the workshops overall (if applicable)? 1-5 plus comments

- Ideally would like ability to easily specify which workshops attended and 1-5 plus comments for each, not sure best way to do that. At least allow free text, maybe something better

How was the quality of presentations during the main conference? (1-5 plus comments)

== Future FOSS4Gs ==

How likely are you to attend the next FOSS4G in Beijing (From 1 definitely not to 5 very likely)

If we held a "local FOSS4G" event in North America next year, how likely would you be to attend (from 1 definitely not to 5 very likely)

Currently FOSS4G is focused on one global conference with a three year rotation between Europe, North America, and "Rest of the World", with some local / regional events that are independently organized.

Please rank each of the following options from 1 (poor) to 5 (excellent):

- One global conference on a three year rotation (as now)
- One global conference on a two year rotation between North America and Europe, with additional events in other parts of the world more focused on outreach
- A global conference on a three year rotation as now, plus a regional conference in North America (which would be the global event every 3 years, and in other years would be timed to not clash with the global event) - plus potentially other regional events on a similar basis

Comments, or other suggestions (free text)

[[Category:FOSS4G2011]] [[Category:FOSS4G]]

FOSS4G 2011 Follow up survey

2011-09-19T23:11:06Z

Wiki-Pmbatty: /* Future FOSS4Gs */

This page contains a draft follow up survey for FOSS4G 2011, which will be sent out to conference attendees on Tuesday or Wednesday, Sep 20 or 21. The main aim of this survey is to provide information to help us plan future FOSS4G events and OSGeo activities. We want to maintain a reasonable balance between obtaining a good amount of useful information, while not taking too much of people's time and making sure it is easy to fill out so we get a good number of responses. 

Please feel free to edit / add ideas / make suggestions. But the FOSS4G Chair reserves the right to make edits to come up with the final version :).

Please fill out this survey to help us plan future FOSS4G events and continue to make them even better!

== About you ==

How many FOSS4G conferences have you attended, including this one? (Answer range: 1-6)

How heavily do you currently use geospatial open source? (from 1 not at all to 5 a great deal)

What is your primary job function:

- Software developer

- Geospatial software end user

- Manager

- Other

(Should we have additional / different categories here?)

What country are you from?

Other items?

== About FOSS4G 2011 ==

How do you rate FOSS4G 2011 overall? (1-5 where 1 is poor, 5 excellent)

General comments on the conference (free text)

How do you rate the following aspects:

- Venue (rooms, layout, etc)

- Food

- Network access

- Opening reception at Wynkoop Brewery

- Exhibitor Reception

- Big Party at the Denver Art Museum

- Social faciliites in general

How did you rate the quality of the workshops overall (if applicable)? 1-5 plus comments

- Ideally would like ability to easily specify which workshops attended and 1-5 plus comments for each, not sure best way to do that. At least allow free text, maybe something better

How was the quality of presentations during the main conference? (1-5 plus comments)

== Future FOSS4Gs ==

How likely are you to attend the next FOSS4G in Beijing (From 1 definitely not to 5 very likely)

If we held a "local FOSS4G" event in North America next year, how likely would you be to attend (from 1 definitely not to 5 very likely)

Currently FOSS4G is focused on one global conference with a three year rotation between Europe, North America, and "Rest of the World", with some local / regional events that are independently organized.

Please rank each of the following options from 1 (poor) to 5 (excellent):

- One global conference on a three year rotation (as now)
- One global conference on a two year rotation between North America and Europe, with additional events in other parts of the world more focused on outreach
- A global conference on a three year rotation as now, plus a regional conference in North America (which would be the global event every 3 years, and in other years would be timed to not clash with the global event) - plus potentially other regional events on a similar basis

Comments, or other suggestions (free text)

[[Category:FOSS4G2011]] [[Category:FOSS4G]]

FOSS4G 2011 Follow up survey

2011-09-19T22:47:53Z

Wiki-Pmbatty: /* About you */

This page contains a draft follow up survey for FOSS4G 2011, which will be sent out to conference attendees on Tuesday or Wednesday, Sep 20 or 21. The main aim of this survey is to provide information to help us plan future FOSS4G events and OSGeo activities. We want to maintain a reasonable balance between obtaining a good amount of useful information, while not taking too much of people's time and making sure it is easy to fill out so we get a good number of responses. 

Please feel free to edit / add ideas / make suggestions. But the FOSS4G Chair reserves the right to make edits to come up with the final version :).

Please fill out this survey to help us plan future FOSS4G events and continue to make them even better!

== About you ==

How many FOSS4G conferences have you attended, including this one? (Answer range: 1-6)

How heavily do you currently use geospatial open source? (from 1 not at all to 5 a great deal)

What is your primary job function:

- Software developer

- Geospatial software end user

- Manager

- Other

(Should we have additional / different categories here?)

What country are you from?

Other items?

== About FOSS4G 2011 ==

How do you rate FOSS4G 2011 overall? (1-5 where 1 is poor, 5 excellent)

General comments on the conference (free text)

How do you rate the following aspects:

- Venue (rooms, layout, etc)

- Food

- Network access

- Opening reception at Wynkoop Brewery

- Exhibitor Reception

- Big Party at the Denver Art Museum

- Social faciliites in general

How did you rate the quality of the workshops overall (if applicable)? 1-5 plus comments

- Ideally would like ability to easily specify which workshops attended and 1-5 plus comments for each, not sure best way to do that. At least allow free text, maybe something better

How was the quality of presentations during the main conference? (1-5 plus comments)

== Future FOSS4Gs ==

How likely are you to attend the next FOSS4G in Beijing (From 1 definitely not to 5 very likely)

If we held a "local FOSS4G" event in North America next year, how likely would you be to attend (from 1 definitely not to 5 very likely)

[[Category:FOSS4G2011]] [[Category:FOSS4G]]

FOSS4G 2011 Follow up survey

2011-09-19T22:41:48Z

Wiki-Pmbatty: Created page with "This page contains a draft follow up survey for FOSS4G 2011, which will be sent out to conference attendees on Tuesday or Wednesday, Sep 20 or 21. The main aim of this survey is ..."

This page contains a draft follow up survey for FOSS4G 2011, which will be sent out to conference attendees on Tuesday or Wednesday, Sep 20 or 21. The main aim of this survey is to provide information to help us plan future FOSS4G events and OSGeo activities. We want to maintain a reasonable balance between obtaining a good amount of useful information, while not taking too much of people's time and making sure it is easy to fill out so we get a good number of responses. 

Please feel free to edit / add ideas / make suggestions. But the FOSS4G Chair reserves the right to make edits to come up with the final version :).

Please fill out this survey to help us plan future FOSS4G events and continue to make them even better!

== About you ==

How many FOSS4G conferences have you attended, including this one? (Answer range: 1-6)

How heavily do you currently use geospatial open source? (from 1 not at all to 5 a great deal)

What is your primary job function:

- Software developer

- Geospatial software end user

- Manager

- Other

(Should we have additional / different categories here?)

What country are you from?

== About FOSS4G 2011 ==

How do you rate FOSS4G 2011 overall? (1-5 where 1 is poor, 5 excellent)

General comments on the conference (free text)

How do you rate the following aspects:

- Venue (rooms, layout, etc)

- Food

- Network access

- Opening reception at Wynkoop Brewery

- Exhibitor Reception

- Big Party at the Denver Art Museum

- Social faciliites in general

How did you rate the quality of the workshops overall (if applicable)? 1-5 plus comments

- Ideally would like ability to easily specify which workshops attended and 1-5 plus comments for each, not sure best way to do that. At least allow free text, maybe something better

How was the quality of presentations during the main conference? (1-5 plus comments)

== Future FOSS4Gs ==

How likely are you to attend the next FOSS4G in Beijing (From 1 definitely not to 5 very likely)

If we held a "local FOSS4G" event in North America next year, how likely would you be to attend (from 1 definitely not to 5 very likely)

[[Category:FOSS4G2011]] [[Category:FOSS4G]]

FOSS4G 2011

2011-09-19T17:19:43Z

Wiki-Pmbatty: /* For the main FOSS4G 2011 web site, click here */

[[Image:Foss4g 2011 150px.png|thumb]]

= For the main FOSS4G 2011 web site, [http://2011.foss4g.org click here] =

'''The upcoming FOSS4G 2011 will take place from September 12-16 in Denver, Colorado'''

[[FOSS4G]] is ''the'' '''global''' and '''annual''' conference hosted by OSGeo in venues all around the globe. It attracts the best Open Source geospatial software projects and their developers making it the ''gathering of the tribes''. FOSS4G addresses the needs of users and developers alike and this year intends to also bridge the gap between the suits and the geeks by explaining how the business models can be used to address the needs of small and large organizations alike.

*[[FOSS4G 2011 Sponsor Page]]
*[[FOSS4G 2011 Logo]]
*[[FOSS4G 2011 Milestones]]
*[[FOSS4G 2011 Tasks]]
*[[FOSS4G 2011 LOC Meetings]]
*[[FOSS4G 2011 Lessons Learned]]
*[[FOSS4G 2011 Ideas]]
*[[FOSS4G 2011 LOC members and assignments]]
*[[FOSS4G 2011/Test page]]
*[[FOSS4G 2011 Workshop Scheduling]]
*[[FOSS4G 2011 Workshops Meetings]]
*[[FOSS4G 2011 Workshops Venue Logistics]]
*[[FOSS4G 2011 Workshops Timeline]]
*[[FOSS4G 2011 Discounts]]
*[[FOSS4G 2011 Plans June 2011]]
*[[FOSS4G 2011 Code Sprint]]
*[[FOSS4G 2011 Volunteer Management]]
*[[FOSS4G 2011 Travel Hints]]
*[[FOSS4G 2011 Follow up survey]]

== Denver LOC Proposal ==

The original proposal, in PDF form, can be downloaded.

The content in this section contains the developing proposal for FOSS4G 2011 in Denver. This content will continue to change per discussions on the [http://lists.osgeo.org/mailman/listinfo/conference_dev conference-dev list].

*[[FOSS4G 2011 Denver Welcome Letter|Welcome Letter]]
*[[FOSS4G 2011 Denver Choose Denver|Choose Denver for Mile High Success in 2011]]
*[[FOSS4G 2011 Denver Venue|Exciting Conference Location]]
*[[FOSS4G 2011 Denver LOC|Hosting Committee and Local Community]]
*[[FOSS4G 2011 Denver Budget|Budget]]
*[[FOSS4G 2011 Denver Program|Program]]
*[[FOSS4G 2011 Denver Dates|Dates]]
*[[FOSS4G 2011 Denver GITA|Conference Planners: GITA]]

*[[FOSS4G 2011 Denver Attendance Projections|Attendance Projections]]
*[[FOSS4G 2011 Questions]]

== Volunteering ==

Do you want to help?!? thanks!

first of all please subscribe to the public mailing list:

*http://lists.osgeo.org/mailman/listinfo/foss4g2011

There's a lot of things to do:

*Compare [[FOSS4G 2010|FOSS4G 2010 wiki page]] with this page and help filing the contents. Ask in the Mailing List if you have doubts.
*help reviewing the [http://2011.foss4g.org official web page] contents.
*Promote! this event is mostly known through friends and colleagues, help us promoting to your favorite mailing lists and buddies.

[[Category:FOSS4G2011]] [[Category:FOSS4G]]

Face to Face Meeting Denver 2011

2011-09-09T02:52:12Z

Wiki-Pmbatty:

== Meeting ==

As many board members as possible (and potentially others contributing to OSGeo) are planning to meet all
day September 18 in Denver after FOSS4G.

=== When and Where ===

* Post [http://2011.foss4g.org/ FOSS4G 2011] in Denver, 18th Sept. 2011, full day (9AM to 5PM).
Ubisense office,
1701 Wynkoop St, Unit #306,
Denver, CO 80202
* In Union Station - [http://www.openstreetmap.org/?lat=39.753242&lon=-105.000267&zoom=18&layers=M OSM] - [http://maps.google.com/maps?q=1701+Wynkoop+St,+%23306,+Denver,+CO+80202&hl=en&ll=39.753476,-104.998891&spn=0.00466,0.009645&sll=39.739402,-104.984665&sspn=0.009323,0.01929&vpsrc=6&t=h&z=17&layer=c&cbll=39.753702,-104.998595&panoid=mzZJ96QDYvu08FfyA8ifhw&cbp=12,234.16,,0,-1.6 streetview] from Wynkoop pub a block away
* Venue includes projector, screen, wireless internet access
* Lots of food and drink places nearby.

=== Planning to Attend ===

# Frank Warmerdam
# [[Arnulf Christl]]
# [[Jeff McKenna]]
# mpg
# [[Tim Schaub]]
# [[Daniel Morissette]]
# [[Peter Batty]]
# add yourself.

'''Regrets: Mark, Jo, Tyler'''

=== Agenda ===

Meeting time: 09:00 to 17:00

* welcome, intros
* non-contentious business items
** Set the number of Charter Members that will be added this year.
** Review and hopefully approve MOU with ICA and SIGTE (Tyler)
*** [[MOU ICA]]
*** [[MOU SIGTE]]
* review of prior finances
** revenue per quarter for the 5 years of our existence
** expenses per quarter for the 5 years of our existence
** pie-chart breakdown of where our revenue comes from (by fiscal year)
** pie-chart breakdown of where our expenses go to (by fiscal year)
* discussion of OSGeo mission, goals
* discussion of funding model, revenue sources
* executive session
* Review officer/exec positions:
** Treasurer, Secretary, President, others?
* [[Media Sponsorship]] - very draft outline of idea (Tyler)
* Talk about the idea to backup Code Sprint funding in general and specifically (see mpg's mails).
* Develop a 2012 budget (see [[OSGeo Budget 2010]])
* other major topics, as time permits
* Review [[Forward]] discussion items.
* Add items

Note: the "non-contentious business items" item is to quickly get out of the way any items that aren't expected to devolve existential or financial questions. If they do start to devolve into serious discussion, we should cut off debate and move them to end of meeting in hopes that the larger discussions during the day will shed light on them.

Note: as part of the mission/goals discussion, we should keep in mind topics like media sponsorship and code sprint funding as test cases. That is, have we stated our aims and intents for OSGeo such that the answers to the media sponsorship and code sprint funding questions can be readily determined? If so, then we have a good set of aims and intents.

[[Category: Board]]
[[Category: Board Meetings 2011]]
[[Category: FOSS4G2011]]

Board Member Nominations 2011

2011-08-10T03:51:00Z

Wiki-Pmbatty: /* Peter Batty */

The following nominations have been received for the OSGeo Board in 2011 through the [[Election 2011]] process. The end of Sunday, August 7th 2011 is the latest that new nominations, sent to cro@osgeo.org and the discuss list, will be accepted.

This list is presented in the order nominations were received.

Incumbent board members are marked with an asterisk (*).

Candidate statements, if they have been provided, are indented and provided immediately after the candidate name.

== Peter Batty ==

I nominate Peter Batty for a position on the OSGeo Board. I've worked closely with Peter in a variety of situations - his focus and experience would serve OSGeo well as a director. As Chair of the FOSS4G 2011 event he has shown a willingness to stick his neck out for FOSS4G and OSGeo - taking on the challenge of balancing the demands of the community at large and running a large event. He is well connected but has his feet on the ground, with many ideas for how to get things done, e.g. raising sponsorship, next steps for growth, etc. I've appreciated the insights he's shared at open source speaking tracks that I've been part of, he presents OSGeo very well. He's no stranger to the boardroom table and I hope we can put that experience to work for OSGeo.

More from [[User:Pmbatty | Peter's bio page]] or his blog: http://geothought.blogspot.com/

I have worked in the geospatial industry for 25 years. I am currently a co-founder and VP of geospatial technology at Ubisense, where I am leading the development of a product called Ubisense myWorld, which is focused on simple to use mapping for utilities and telcos, and makes use of several open source geospatial products including PostGIS, MapFish and OpenLayers. Previously I have been CTO of two of the top three (closed source) geospatial software companies (and two of the world's top 200 software companies) Intergraph, and Smallworld (now part of GE). I am chair of the FOSS4G 2011 conference in Denver.

I have contributed to several industry open data standards including the Open Geospatial Consortium in its formative years, and IEC TC57 Working Group 14 (for exchange of electric utility data). I am an active participant in and advocate for OpenStreetMap. I was a member of the Board of GITA (the Geospatial Information and Technology Association) for 5 years, from 2004 through 2008, and am again in 2011. I have been a member of the GeoWorld magazine Editorial Advisory Board since 1996, have published many articles and spoken at many conferences around the world, and write a blog called geothought.

I'm an active advocate for open source geospatial software. I speak regularly about open source at conferences. I have helped organize local events for FRUGOS, the Front Range Users of Geospatial Open Source, in Colorado. I was an organizer of the WhereCamp5280 event in Denver in 2009 and 2010.

''-- From: Tyler Mitchell''

I would like to thank Tyler Mitchell for nominating me, and I am honored to be standing with a great group of candidates, all of whom have a longer history of involvement with OSGeo than I do, I think. I have put in a lot of hours as FOSS4G chair over the past year though, so am trying to catch up to some degree!

However, as a relative newcomer to open source geospatial software I feel can bring some different attributes to the board, and I think that having a variety of strengths and perspectives among the members of any board is a good thing. In past lives I have been CTO at two of the top three (closed source) geospatial software companies, Intergraph and Smallworld. This background means that I am pretty well known in the broader geospatial industry, so I often get invitations to do keynote talks at conferences or contribute articles to publications, etc. This gives me a good platform to spread the word about OSGeo, especially to audiences who are often fairly uneducated about open source. My strong background in the closed source world adds credibility when I tell this type of audience that they need to look seriously at open source. This recent blog post is typical of the sort of story I tell this kind of audience about my experience with open source: http://bit.ly/qgI4lE. This post also talks a little more about the work I am currently doing on development of web mapping applications for large enterprises, especially utilities and telecoms, using various open source products including PostGIS, MapFish and OpenLayers.

I already do this kind of outreach and will continue to do so whether or not I'm on the board. But I think that being a board member would help add weight to the story I could tell about open source at events like these. Also as a board member I would like to help expand our outreach activities. At FOSS4G this year we have a one day event for newcomers, and I think that content and ideas from this could be packaged up and re-used elsewhere. Earlier this year I participated with several others in delivering an open source track at the GITA conference in the US, an established geospatial conference that had historically been focused mainly on closed source systems. I think we could get a much greater presence at small and large events around the world by maintaining a set of good quality presentation material, and a list of people interested in speaking, and proactively reaching out to event organizers (who are usually looking for good content).

With my background and good connections in the industry I think I am also in a good position to help attract more sponsorship / funding for OSGeo, to help us maintain and expand our activities. My experience with FOSS4G this year has made me think that there is more that we can and should do to help future organizers avoid reinventing the wheel, and I would be interested in continuing to work with Jeff McKenna, Tyler Mitchell and others on some ideas on this area. One specific idea is to expand the Drupal based web site we have put together for this year's FOSS4G, which with a little more effort could handle the whole abstract submission and selection process in a much more streamlined way than we were able to do it this year, save future organizing teams a lot of effort and cut down the scope for errors in the process. I also think that we should look seriously again at the idea which has been discussed several times of having more regional FOSS4G events in addition to the global one (though there are various things to think through about how best to do this).

I have served on the boards of multiple non-profit organizations, including 6 years on the board of GITA, a North American organization focused on geospatial education and conferences (who are also the conference organizers for FOSS4G). I have also served on the boards or advisory boards of several companies, and think I have a good ability to work with a broad range of people and help get things done.

I appreciate your consideration of me as a candidate, and hope to see many of you at FOSS4G in my adopted home town of Denver (I am from the UK originally).

''-- From: Peter Batty''

== Charlie Schweik ==

I nominate Charlie Schweik for a position on the OSGeo Board. Charlie Schweik is chair of the OSGEO education committee and an effective advocate for the use of open source geospatial software in academia. He is an Associate Professor with a joint appointment shared between the Department of Natural Resources Conservation and the Center for Public Policy and Administration at the University of Massachusetts, Amherst. He is also the Associate Director of the National Center for Digital Government, and an affiliated researcher with the Science, Technology, and Society Initiative at the University of Massachusetts Amherst.

His research focuses on environmental management and policy, public-sector information technology, and the intersection of those domains. His recent peer-reviewed publications focus on free and open source software and the social frameworks and institutions that drive their development and use.
With his colleague Robert English, he has just completed a 5-year National Science Foundation funded study on open source collaboration resulting in a book manuscript entitled “Successful Internet Collaboration: A Study of Open Source Software Commons” (forthcoming, June 2012, MIT Press). One chapter in this book analyzes OSGeo as a case study (thanks to interviews with OSGeo members a few years ago).
Charlie has regularly taught an Introduction to Spatial Technologies course to undergraduate students using OSGeo-related technologies. He also just completed teaching a course to high school teachers using QGIS.

It was through Charlie's hard work and persistence that OSGeo first created a web-based educational content inventory system. He is now trying to work with other OSGeo affiliated academics (especially Suchith Anand at the University of Nottingham) to build a network of OSGeo-affiliated academic institutions and move OSGeo education toward a new derivative work system. He is particularly interested in focusing some of this effort on how local governments might move toward or become interested in open source geospatial technologies and believes it is critical for OSGeo to promote affiliated projects more in the government space.

Charlie's formal training and experience as a computer programmer with academic interests in studying the open source movement and promoting the use of open source geospatial tools makes him well qualified to be a board member of OSGEO.

''-- From: Ned Horning''

== Eduardo Kanegae ==

I would like to nominate Eduardo Patto Kanegae for the board for he is a power F4G user and advocate in Brazil since 2001. He had contributed with brazilian users with forum replies, weblog articles, MapServer/GIS trainings ( author of 'Introdução ao MapServer' MS4W package at http://www.maptools.org/ms4w/index.phtml?page=downloads.html), translations and documentations such as ShapeLib Tools User Guide as well. Hi is currently preparing his new site/blog at http://www.webmapit.com. He would be a plus in the board, representing South American inspirations e expectations regarding F4G.

''-- From: Rafael Medeiros Sperb''

some achievements (for detailed info, see ''tracklog'' section [http://www.webmapit.com/about/ here]):
*experience in MapServer & FOSS4G training
*author of the 1st portuguese MapServer web course (''Introdução ao MapServer'' MS4W package)
*FOSS4G tools dependency map
*integration cases of FOSS4G tools and ERP platforms
*integration case of MapServer & MS-SQL 2005
*1st Brazilian MapServer Users Meeting - committee member
*author of ''ShapeLib Tools - User Guide''
*Thuban translation to portuguese
*author of mdb2shapefile
*[http://www.webmapit.com/about/ more]

''-- From: himself''

== Jo Cook ==

I would like to nominate Jo Cook to the OSGeo Board of Directors. Jo has been the OSGeo representative in the UK for a number of years, both formally and in practical terms as our public face, organiser, and advocate. She has ensured that OSGeo has steadily increased in strength over the past three years, with a growing mailing list, and visibility at major conferences and events, including leading well-attended workshops at the OS GIS UK conferences and elsewhere. Jo has also ensured an effective online presence for OSGeo through the OSGeo UK pages of the website, including the recent addition of a number of case studies to the site in a standardised OSGeo format, and through her blog and Twitter feed. On a personal level, speaking as someone who first started working in GIS three years ago, Jo has given me significant support and encouragement in the open source field. I am sure that Jo would be able to bring great strengths and energy to the board.

''-- From: Antony Scott''

I would like to nominate Jo Cook for the OSGeo Board of Directors. She
is very committed to Free and Open Source Software. Her contribution
to OSGeo:UK chapter has been immense. She, with help of others has
managed to raise awareness about open source GIS in UK, where no one was
willing to talk about it!

''-- From: Saber Razmjooei''

== Jeff McKenna * ==

I would like to nominate Jeff McKenna to the OSGeo Board of Directors. Jeff has been an OSGeo Board member, a founding member of OSGeo, OSGeo Conference Committee chair, MapServer PSC member, FOSS4g Workshop Committee member and founding co-chair of the OSGeo Ottawa chapter. Jeff is very active in the MapServer, GDAL, FOSS4G, and OSGeo communities. He is responsible for running the ever popular WMS Benchmarking effort. Jeff is a tireless advocate for open source, open collaboration and is a big (ha!) welcoming presences in the OSGeo community for many first-timers. Jeff is responsible for the very popular MS4W Mapserver distribution, which is a mainstay for windows users of MapServer. Jeff is a graduate of the prestigious COGS (http://www.cogs.ns.ca/) and is the president of Gateway Geomatics. He has worked extensively with many international OSGeo chapters over the years. And he is a damn nice guy.

''-- From: Michael Smith''

:Thank you very much for this nomination Mike, I really appreciate these kind words.

:I would be honored to represent all OSGeo members on the Board of Directors, for 2011 to 2013. Indeed this is a great time to look back on my term on the Board from 2009 until now.

:I was thinking back to then, when I came across my nomination for the Board in 2009 (http://wiki.osgeo.org/wiki/Board_Member_Nominations_2009#Jeff_McKenna). Thank you to Julien-Samuel Lacroix for helping me to represent OSGeo these past years on the Board. And what a great few years.:
* I was very active in FOSS4G Sydney, Barcelona, and now Denver.
* I traveled to OSGeo-Japan many times (enough that my usual order at a local restaurant is now a special listed on its menu as the "Jeff Set")
* I traveled to other local chapters like OSGeo-Vietnam and OSGeo-China
* I worked with other OSGeo Board members living in countries like India, Germany, United States, Italy, and across Canada.

:I have always chosen to focus on the annual FOSS4G event, and I will continue to do so. One of my proudest achievements is bringing FOSS4G to communities around the world, including Cape Town, South Africa in 2008. I put my heart and soul into these events, and have done so since 2004. You will never see me as the visible face of these events, but scratch the surface and you'll find my comments, my recommendations, my guidance. As the chair of the OSGeo Conference Committee sometimes I am in a very hard position, being the messenger for wonderful hosting bids that are turned down that year (think of the Netherlands bid for 2010, or the Brazil bid for 2008). I enjoy working with and meeting all of these great OSGeo community people, and I appreciate each and every experience.

:But as you know times are changing: the OSGeo Foundation in 2006 is much different than the OSGeo Foundation in 2012. Revenues are scarce, everyone is much busier, Open Source is being used by anyone and everyone, and the calendar seems to move faster and faster. I feel we're now in a critical time for OSGeo. For those reasons the new Board of OSGeo will play an important role in how the Open Source geospatial industry moves forward in the coming years.

:Any why wouldn't I want to be a part of that on the OSGeo Board?! I would love to continue to do so.

:So my friends, as Lorenzo Becchi would say, "a big hug".

:Thank you for your consideration.

:''From: Jeff McKenna''

== Michael Gerlek ==

I would like to take this opportunity to nominate Michael Gerlek for the
OSGeo Board. Michael (known to many as MPG) has been an active member
of the OSGeo community from the very first planning meetings in 2006.
He has been a Charter member of OSGeo since 2006 and has actively
participated in many functions of OSGeo including leading the Visibility
committee. Michael also co-founded CUGOS, the regional OSGeo chapter in
the Pacific Northwest. He is actively involved in many open source GIS
projects, and now dedicates himself to full time consulting work in the
open source GIS space through his company Flaxen Geo Consulting. He has
a long history in participating with the OGC and could bring unique
experience in that arena to the board. Most importantly his
participation in the OSGeo board would bring great industry insight,
leadership experience, and a true dedication to furthering the OSGeo
mission. I strongly encourage the OSGeo community to consider Michael
as a valuable addition to the board and the OSGeo family.

http://wiki.osgeo.org/wiki/User:Mpg

Thanks for your consideration.

''--From: Aaron Racicot''

== Thierry Badard ==

I nominate Thierry Badard to serve on the OSGeo Board of Directors.

His involvement in OSGeo to date shows an encouraging commitment to advancing OSGeo's mission on many fronts. While primarily focused on the academic side through Laval University, he is also active with the OSGeo Francophone chapter and with several software projects (most notable GeoKettle).

The combination of his global outlook, educational experience and, lately, with business exposure through his work with Spatialytics gives him a powerful perspective on bringing many groups of people together. I've met Thierry several times and had encouraging discussions about how to grow the organisation and continue supporting people and projects that are connecting through OSGeo. He also worked for IGN France, so has some inside understanding of a national mapping agency, which I believe, is an increasingly important part of OSGeo's user base.

More from his Linkedin Profile: http://www.linkedin.com/in/thierrybadard

Dr. Thierry Badard is professor in geoinformatics at the Department of geomatics sciences of Laval University in Quebec City (Canada). He heads the GeoSOA research group and is a full time researcher of the Centre for Research in Geomatics (CRG). Former member of the steering committee of the CRG, he is also a regular researcher of the GEOIDE Network of Centres of Excellence in geomatics. He has more than 15 years of experience and he has been involved and has led national and international R&D projects of importance. His research interest deals with geospatial (Web) Services Oriented Architectures (SOA), location-based and context-aware web services and apps, geospatial Business Intelligence (GeoBI) and geo-analytical tools and the design of intelligent mobile applications for better decision support. He acts as a chair, editor and reviewer for numerous international journals and scientific conferences and has already an important record of scientific contributions. Dr. Thierry Badard is also actively involved in the geospatial free and open source community. He is developer, administrator and project coordinator of the GeoKettle (http://www.geokettle.org), GeoMondrian (http://www.geo-mondrian.org), SOLAPLayers (http://www.solaplayers.org) and GeOxygene (http://oxygene-project.sourceforge.net), open source projects. He is an OSGeo charter member and acts as a member of the OSGeo conference committee and a reviewer for the OSGeo Journal. Till last year, he was in charge of the free software commission in the OSGeo Francophone local chapter. He is a founding co-chairs the OSGeo Quebec local chapter and a founding co-chair of the ICA (International Cartographic Association) commission on open source geospatial technologies (http://ica-opensource.scg.ulaval.ca). He has also recently co-founded Spatialytics, a new company specialised in open source GeoBI where he acts as CTO. For further details, please visit http://www.spatialytics.com and http://geosoa.scg.ulaval.ca.

''-- From: Tyler Mitchell''

== Mark Lucas ==

I nominate Mark Lucas for the OSGeo Board of Directors. With over 25 years experience in the geospatial and remote sensing fields, he has lots to offer, especially his enthusiasm for OSGeo and helping teams work together. He works as Principal Scientist for http://www.radiantblue.com/ where OSSIM and open source geospatial are an increasingly important component.

Mark is no stranger to both OSGeo and the Board, having helped found OSGeo at the first meeting and serving a term as a Director early in the life of the organisation. He oversees the OSSIM project and actively helps integrate open source within government. His perspective on gov't systems and open source adoption is the clearest pictures we can get. He has been crucial in writing reports and recommendations that have led to further adoption of open source within the U.S. defense and intelligence sector. His involvement in the geospatial business sphere provides good insight into where the industry is heading and how OSGeo can help encourage further uptake of our projects. I've spent enjoyable hours brainstorming with and working alongside Mark and think he is an excellent fit to help for another term on the Board. He also works with the Open Source Software Institute and more. I'm sure his skills at coordinating the launch of Titan rockets will help propel OSGeo forward too!

His profile on linkedin.com includes many telling recommendations, including Gary's encouraging comment about his previous term:

"Mark showed a capacity for collaboration and creating an environment for it with the founding of OSGeo that was crucial to getting the foundation running. He was one of the most active people involved, and without his positive energy we would not have accomplished as much as a team in creating that groundbreaking organization."

His nomination from 2006 holds true today: http://www.osgeo.org/pipermail/discuss/2006-March/000205.html

''-- From: Tyler Mitchell''

Lets start with what is working well. In a very short period of time, an idea in Tyler's mind became a small meeting in Chicago where OSGeo was formed. Gary Lang and Autodesk provided the financial backing to make us a real organization- leading to infrastructure for hosting projects, conferences, and notoriety. The number of volunteers, committees, and projects that formed around us has allowed us to cast a large shadow and spread around the world in a very short period of time. Countless hours by Tyler, Frank, Arnulf, Jo, Chris, Hobu, Dave, Daniel, Geoff, Paul, Markus, Jody, Chris, Ned, Ravi, Tim, and many others have made us successful.

I support the following efforts which are currently well led by others:

• More international participation, our technologies are ideal for areas with limited resources,
we also have demonstrated rapid response to natural disasters around the world.
• Focus on how members without programming skills can contribute - education, documentation, marketing, coordinating and helping to integrating OSGeo projects into larger solutions.
• Live Disk efforts, more marketing
• Course materials for academia
• Enhancing and evolving the OSGeo project infrastructure

Where could I add the most value?

My desire would be to keep the culture and environment thriving while focusing on bringing in more revenue so that we can do more. Our conferences are enabled by a number of corporate sponsors. Many of us are making our livings working on open source technologies. I'd like to expand those opportunities and bring in more financial resources to the organization.

In particular, downsizing of government budgets creates significant opportunities for open source geospatial solutions and support. The OSGeo is in a position to help those organizations and agencies connect with open source resources and follow best practices.

• Outreach to government agencies
• Outreach to related organizations: OGC, MIL-OSS, OSFA, OSSI, Disaster relief, humanitarian projects.
• Acting as a bridge between government agencies and OSS based companies and consultants
• Encouraging open geospatial collaboration between international governments
• Focusing on additional sponsors and revenue streams so we can do more
• I believe we should also assist proprietary companies to make the transition to open technologies and business models

Many years ago, in Chicago, we declared we wanted to move open source geospatial projects to the next level. We have already accomplished that, but there is much more that we can do.

''-- From: Mark Lucas''

== Andrew Ross ==

I would like to nominate Andrew Ross for a position on the OSGeo Board.

Andrew brings a balanced mix of valuable technical and business skills which make him a great choice to become an OSGeo board member. His experience spans private, public, and academic organizations. He has been involved with OSGeo for five years, and has been a charter member of OSGeo for the past 3 years. In this time he has demonstrated considerable commitment to OSGeo, its projects, and organizations in the OSGeo ecosystem.

This list represents some of Andrew's experience and qualifications and experience relevant to his nomination:

* Founder of FOSSLC (http://fosslc.org) - a non-profit organization dedicated to education and business development with open source technologies
* Director of Ecosystems at the Eclipse Foundation
* Ingres' Director of Engineering (& Geospatial Technology)
** The development team at Ingres under his leadership contributed to OSGeo projects including GEOS, GDAL/OGR, Proj.4, and others.
** He arranged considerable financial support for OSGeo from Ingres, both direct (cash & code contributions) and indirect (contracting people to make contributions to OSGeo projects).
* Project founder, committer/architect for the open source video recording & streaming suite called Freeseer
* Organized multiple OSGeo related events including Geocamp 2008, Summercamp 2009, and a number of bootcamps.
* Organized teams to record videos for past OSGeo events including FOSS4G2009, Rendez-Vous OSGeo Quebec, and more.
* Mentor for dozens of programming interns as part of the Google Summer of Code, Talent First Network, UCOSP, and other student programs.
* Teaching Programming using open source technologies at Carleton University since 2006
* 7 years experience as an architect and software developer at Nortel creating carrier grade products and services based on open source code
* Very active member of the Ottawa OSGeo Chapter

In addition to his considerable personal experience, Andrew's work with the Eclipse Foundation, FOSSLC, and other organizations provides access to an enormous amount of experience, specialized skills, and a wealth of contacts. His addition to the board would create even more opportunities for technology sharing/development and valuable business development.

''-- From: David McIlhagga''

== Regina Obe ==

I nominate Regina Obe for the OSGeo Board of Directors. Regina is a member of the PostGIS steering Committee and has been an OSGeo Charter Member since 2009. Regina has a particular strength that is very rare in the Open Source world and that is her dedication to making open source software and programming accessible to the often non-technical savvy GIS user. Regina (along with her husband Leo) have maintained the BostonGIS blog and the Postgres Online Journal for many years providing quick and understandable tutorials, guides, and cheat sheets for various projects with a particular focus on PostgreSQL/PostGIS, much of this has culminated in the recent publication of Postgis in Action. While Regina has a very strong technical background, I believe that Regina could help drive a focus on the usability and accessibility of OSGeo projects.

''-- From: David William Bitner''

== David Bitner ==

David has been an active part of the Open Source Geospatial community for many years since helping to plan the 2005 MapServer Users meeting and helping to start the Twin Cities Mapserver Users Group (Now Twin Cities, MN OSGeo local chapter). David has been an active user and has helped to support the MapServer, PostGIS, OpenLayers, and GeoExt projects. David brings additional Board experience through serving on the Board of Directors of the Sahana Software Foundation which supports software (much of which leverages OSGeo software) used in emergency management and response.

''-- From: Perry Nacionales''

== Gérald Fenoy ==

I am pleased to nominate Gérald Fenoy for the OSGeo Board of Directors. Many of you will recognize Gérald in his ZOO-Project t-shirts at past FOSS4G events. He is a passionate person, and he gives his heart and soul to every project that he works on.

Gérald was the initial contributor to the ZOO-Project (http://www.zoo-project.org) Open Source project, a popular WPS platform. Living in southern France, he is also active in several other local Open Source projects including PostGIS (he is the maintainer of the PostGIS.fr website http://www.postgis.fr/).

Gérald is also a long-time MapServer user, and leverages MapServer (http://www.mapserver.org) in each and every project that he delivers. Throughout the years he has submitted several patches directly to the MapServer source code.

A frequent traveler, Gérald is also very active in OSGeo communities all around the world, including OSGeo-Senegal (Africa), OSGeo-Japan, OSGeo-Vietnam, and OSGeo-China.

Gérald frequently funds many OSGeo developers to add enhancements to their software for his projects (which often include committed enhancements to the GDAL and MapServer projects). He is a very active businessman for his company GeoLabs (http://geolabs.fr/) and he is very willing to help Open Source projects grow.

Most importantly, Gérald is very accessible, and lives in IRC chat as the "djay" username. He is always quick to respond (and you can always know that his cigarette is hanging from his lips as he thinks of a response to your challenging question). Another important point is that he is very professional, always listening to feedback no matter if it is positive or negative, and then making appropriate changes.

I feel that Gérald will be a great addition to the OSGeo Board of Directors. He brings a wealth of experience from the private sector that is always useful on any Board of Directors. In my recent talks with him he is very honored that I am nominating him for this position. It is my honor to do this for him.

http://wiki.osgeo.org/wiki/User:Djay

''-- From: Jeff McKenna''

----
[[Category:Elections]]
[[Category:Election 2011]]

User:Pmbatty

2011-08-03T05:33:34Z

Wiki-Pmbatty:

I have worked in the geospatial industry for 25 years. I am currently a co-founder and VP of geospatial technology at [http://ubisense.net Ubisense], where I am leading the development of a product called Ubisense myWorld, which is focused on simple to use mapping for utilities and telcos, and makes use of several open source geospatial products including PostGIS, MapFish and OpenLayers. Previously I have been CTO of two of the top three (closed source) geospatial software companies (and two of the world's top 200 software companies) [http://intergraph.com Intergraph], and [http://www.gepower.com/prod_serv/products/gis_software/en/index.htm Smallworld] (now part of GE). I am chair of the [http://2011.foss4g.org FOSS4G 2011] conference in Denver.

I have contributed to several industry open data standards including the Open Geospatial Consortium in its formative years, and IEC TC57 Working Group 14 (for exchange of electric utility data). I am an active participant in and advocate for OpenStreetMap. I was a member of the Board of GITA (the Geospatial Information and Technology Association) for 5 years, from 2004 through 2008, and am again in 2011. I have been a member of the GeoWorld magazine Editorial Advisory Board since 1996, have published many articles and spoken at many conferences around the world, and write a blog called [http://geothought.blogspot.com geothought].

I'm an active advocate for open source geospatial software. I speak regularly about open source at conferences. I have helped organize local events for FRUGOS, the Front Range Users of Geospatial Open Source, in Colorado. I was an organizer of the WhereCamp5280 event in Denver in 2009 and 2010.

User:Pmbatty

2011-08-03T05:13:03Z

Wiki-Pmbatty:

I have worked in the geospatial industry for 25 years. I am currently a co-founder and VP of geospatial technology at [http://ubisense.net Ubisense], where I am leading the development of a product called Ubisense myWorld, which is focused on simple to use mapping for utilities and telcos, and makes use of several open source geospatial products including PostGIS, MapFish and OpenLayers. Previously I have been CTO of two of the top three (closed source) geospatial software companies, [http://intergraph.com Intergraph], and [http://www.gepower.com/prod_serv/products/gis_software/en/index.htm Smallworld] (now part of GE) - and two of the world's top 200 software companies. I am chair of the [http://2011.foss4g.org FOSS4G 2011] conference in Denver.

I have contributed to several industry open data standards including the Open Geospatial Consortium in its formative years, and IEC TC57 Working Group 14 (for exchange of electric utility data). I am an active participant in and advocate for OpenStreetMap. I was a member of the Board of GITA (the Geospatial Information and Technology Association) for 5 years, from 2004 through 2008, and am again in 2011. I have been a member of the GeoWorld magazine Editorial Advisory Board since 1996, have published many articles and spoken at many conferences around the world, and write a blog called [http://geothought.blogspot.com geothought].

I'm an active advocate for open source geospatial software. I speak regularly about open source at conferences. I have helped organize local events for FRUGOS, the Front Range Users of Geospatial Open Source, in Colorado. I was an organizer of the WhereCamp5280 event in Denver in 2009 and 2010.

FOSS4G 2011 Code Sprint

2011-07-21T18:31:47Z

Wiki-Pmbatty: /* How to get there from the Sheraton */

== Code Sprint - what's that? ==

A code sprint is about getting a group together to work on Open Source software, sitting around a table and sharing ideas. It's not just about writing code, as you know a project has many needs including documentation, testing, and providing feedback. What a better way to give feedback and give back to the project that you love than to spend a day with the project's developers. There are roles needed to be filled, no matter what your expertise.

With such a short timeframe (one day) you should probably use this page to set a specific goal for your project. But don't worry, if all you get done is actually sitting at the same table with the project's developers and talking about the next release, that is also great :)

== Venue ==

For map and more details see

*Date: '''Saturday September 17th, 2011''' (the day after the conference).
*Time: '''9am-5pm'''  ([http://www.timeanddate.com/worldclock/fixedtime.html?year=2011&month=9&day=17&hour=15&min=0&sec=0 timeandate]) 
*'''Where:''' [http://www.tivoli.org/tivoli/ Tivoli Student Union building] (a former brewery), Auraria Campus
[[Image:Tivoli-logo.jpg|150px]]

Tivoli Student Union
900 Auraria Parkway
Denver, CO
'''[http://www.openstreetmap.org/?lat=39.745249&lon=-105.005806&zoom=18&layers=M OSM map]'''

*'''Rooms: (each room has a 60-70 person capacity)'''
** room 440/540 (bilevel)
** room 640

== What to Bring ==

* power bars (only outlets for 30 computers exist)

== How to get there from the Sheraton ==

The easiest way to get there from the Sheraton is to catch the free shuttle bus along 16th Street to Larimer, then it's about a half mile walk from there (7-10 minutes) - just take a left on Larimer and keep going straight into the campus. More detail to come shortly on how to get to the exact rooms etc.

== Sponsor ==

Please! contact organizers: Rafael Moreno, or [[Jeff McKenna]]

== Questions/Comments/Ideas ==

* ask on the foss4g2011 mailing list ([http://lists.osgeo.org/mailman/listinfo/foss4g2011 subscribe])

== Additional Interested People ==

The following people are potentially interested in participating in sprinting activities though have not yet established a Workgroup.

* name:project

= Workgroups =

To participate, copy a project skeleton and start a section below for your project.

== Project-name ==

'''Attending:'''

* user
* user

'''Goals:'''

* your goals

== MapQuery ==

'''Attending:'''

* [[User:Vmische|Volker Mische]]
* user

'''Goals:'''

* Making MapQUery more awesome
* Talk to OpenLayers 3 people about the future

== PostGIS ==

'''Attending:'''

* Paul Ramsey
* you?

'''Goals:'''

* Close bugs and triage for 2.0 release

== Opticks ==

'''Attending:'''

* Kip Streithorst
* Trevor Clarke
* Michael Considine

'''Goals:'''

* TBD

[[Category:FOSS4G2011]] [[Category:FOSS4G]] [[Category:Code_Sprints]]

FOSS4G 2011 Code Sprint

2011-07-21T18:31:17Z

Wiki-Pmbatty: /* How to get there from the Sheraton */

== Code Sprint - what's that? ==

A code sprint is about getting a group together to work on Open Source software, sitting around a table and sharing ideas. It's not just about writing code, as you know a project has many needs including documentation, testing, and providing feedback. What a better way to give feedback and give back to the project that you love than to spend a day with the project's developers. There are roles needed to be filled, no matter what your expertise.

With such a short timeframe (one day) you should probably use this page to set a specific goal for your project. But don't worry, if all you get done is actually sitting at the same table with the project's developers and talking about the next release, that is also great :)

== Venue ==

For map and more details see

*Date: '''Saturday September 17th, 2011''' (the day after the conference).
*Time: '''9am-5pm'''  ([http://www.timeanddate.com/worldclock/fixedtime.html?year=2011&month=9&day=17&hour=15&min=0&sec=0 timeandate]) 
*'''Where:''' [http://www.tivoli.org/tivoli/ Tivoli Student Union building] (a former brewery), Auraria Campus
[[Image:Tivoli-logo.jpg|150px]]

Tivoli Student Union
900 Auraria Parkway
Denver, CO
'''[http://www.openstreetmap.org/?lat=39.745249&lon=-105.005806&zoom=18&layers=M OSM map]'''

*'''Rooms: (each room has a 60-70 person capacity)'''
** room 440/540 (bilevel)
** room 640

== What to Bring ==

* power bars (only outlets for 30 computers exist)

== How to get there from the Sheraton ==

The easiest way to get there from the Sheraton is to catch the free shuttle bus along 16th Street to Larimer, then it's about a half mile walk from there (7-10 minutes) - just take a left on Larimer and keep going straight into the campus. Will add more detail on how to get to the exact rooms etc shortly.

== Sponsor ==

Please! contact organizers: Rafael Moreno, or [[Jeff McKenna]]

== Questions/Comments/Ideas ==

* ask on the foss4g2011 mailing list ([http://lists.osgeo.org/mailman/listinfo/foss4g2011 subscribe])

== Additional Interested People ==

The following people are potentially interested in participating in sprinting activities though have not yet established a Workgroup.

* name:project

= Workgroups =

To participate, copy a project skeleton and start a section below for your project.

== Project-name ==

'''Attending:'''

* user
* user

'''Goals:'''

* your goals

== MapQuery ==

'''Attending:'''

* [[User:Vmische|Volker Mische]]
* user

'''Goals:'''

* Making MapQUery more awesome
* Talk to OpenLayers 3 people about the future

== PostGIS ==

'''Attending:'''

* Paul Ramsey
* you?

'''Goals:'''

* Close bugs and triage for 2.0 release

== Opticks ==

'''Attending:'''

* Kip Streithorst
* Trevor Clarke
* Michael Considine

'''Goals:'''

* TBD

[[Category:FOSS4G2011]] [[Category:FOSS4G]] [[Category:Code_Sprints]]

FOSS4G 2011 Lessons Learned

2011-07-14T17:48:35Z

Wiki-Pmbatty: /* Events that need to be scheduled */

[[FOSS4G 2011|FOSS4G 2011 Home]]

== Previous Years Lessons Learned ==

*[[FOSS4G 2010 Lessons Learned|2010]]
*[[FOSS4G 2009 Lessons Learned|2009]]
*[[FOSS4G2008 Lessons Learned|2008]]
*[[FOSS4G2007 Lessons Learned|2007]]

== FOSS4G 2011 Lessons Learned ==

Starting this page early so we can document lessons learned as we go along where appropriate, for the benefit of future FOSS4Gs!!

=== Logo ===

We had a few misunderstandings over the logo requirements initially! This is a summary of requirements for the logo:

*It must incorporate the FOSS4G "ribbon" element, which has been used in the logo of all FOSS4G conferences. Past logos can be seen [http://foss4g.org/static/index.html here].
*It does not need to incorporate the OSGeo logo.

The logo is something on which everyone has an opinion (often a strong one!). We recommend assigning a small group to get the logo done rather than having extensive debate with the whole team! We ended up using [http://www.crowdspring.com crowdspring] and were very pleased with the way that this worked - we would highly recommend using them in future. Start on the logo asap as you need it for other early stage documents like the sponsorship prospectus.

=== Sponsorship ===

Make sure that your sponsorship benefits are a reasonable match for the previous year's, unless you have a compelling reason to change that you are willing to defend. In our first brochure we inadvertently reduced the number of conference passes provided, and quickly heard negative feedback about this from several people (in particular the fact that the bronze sponsorship included no passes rather than one). We changed the benefits to match the previous year in the light of this feedback.

=== LOC Organization ===

The Chair needs to get assignments made to members of the team as early as possible, and delegate effectively. I (Peter) didn't do this soon enough.

=== Discounts ===

Have discounts/comps for workshops and tutorials clearly ironed out '''before''' making any call for proposals for workshops/tutorials. This affects who and how many presenters might submit proposals and what they hopes/expectations might be. This year, our budget only stated how many free passes, generally, were available - not with a particular number set aside for workshops.

=== Abstract Submissions ===

* We allowed users to enter their name (including title) in a single box. This proved to be difficult to parse into firstname, lastname, title in order to check for multiple abstract submissions. Suggestion: have separate entries for firstname, lastname, title
* We allowed users to check multiple boxes for type of presentation (i.e. lightning, general session, etc) from which it was impossible to determine if the submitter had a format preference. Suggestion: have users select choices from a "first preference (required)" and "second preference (optional)" pick list.
* We mixed academic and general track submissions, which made the resulting datasets more difficult to process. Suggestion: Require submissions to be for either the academic OR the general track. Not both.
* Suggestion: Allow users to supply a list of keywords (such as software package, application, etc) This would help to facilitate grouping of talks when scheduling.
* Suggestion: assign an unique "abstract ID" to each abstract when it is submitted, and use it throughout the abstract voting process.
* Suggestion: State explicitly the maximum number of talks (2) on the abstract submission form.

=== Paper selection ===

With the size that FOSS4G has now reached, this is a LOT of effort, even with the community ranking system (which is a big help). Work out the "shape" of the program ahead of abstract submission closing - how many tracks you have, how many plenary sessions and how long they run, how much space for the academic track and tutorials, etc. You need to know all these things in order to know how many papers to select. Check for multiple paper submissions from the same person relatively early if possible and decide how to handle these situations. We decided that we would be open to multiple papers from the same person, but in general a maximum of two (maybe in exceptional circumstances three). We had a couple of people who submitted 5 presentations. One strategy we used was to ask the person to combine multiple presentations where this made sense (e.g. they had multiple abstracts on similar topics). Another was to see if some presentations could be given by someone else.

=== Events that need to be scheduled ===

There are several items that need to be included in the program in addition to the general presentations. We found out about some of these late in the day and it would have been easier to schedule them if we'd known about them up front. These include the following:

* Birds of a Feather (BOF) meetings - need about an hour and a half with availability of multiple rooms for groups to self-organize.
* OSGeo AGM - not strictly part of FOSS4G, but a meeting that normally happens during the conference. Also plan an hour and a half for this.
* The closing session needs to include the Sol Katz award (10 mins), next year FOSS4G introduction (10 mins).
* Web Mapping shootout - not strictly mandatory, but has been an ongoing and popular plenary session. This has traditionally been in the closing session but doesn't necessarily have to be. Need to allow 30-45 minutes for this (talk to whoever is organizing it).

[[Category:FOSS4G2011]]
[[Category:FOSS4G]]

FOSS4G 2011 Lessons Learned

2011-07-14T17:47:27Z

Wiki-Pmbatty: /* Events that need to be scheduled */

[[FOSS4G 2011|FOSS4G 2011 Home]]

== Previous Years Lessons Learned ==

*[[FOSS4G 2010 Lessons Learned|2010]]
*[[FOSS4G 2009 Lessons Learned|2009]]
*[[FOSS4G2008 Lessons Learned|2008]]
*[[FOSS4G2007 Lessons Learned|2007]]

== FOSS4G 2011 Lessons Learned ==

Starting this page early so we can document lessons learned as we go along where appropriate, for the benefit of future FOSS4Gs!!

=== Logo ===

We had a few misunderstandings over the logo requirements initially! This is a summary of requirements for the logo:

*It must incorporate the FOSS4G "ribbon" element, which has been used in the logo of all FOSS4G conferences. Past logos can be seen [http://foss4g.org/static/index.html here].
*It does not need to incorporate the OSGeo logo.

The logo is something on which everyone has an opinion (often a strong one!). We recommend assigning a small group to get the logo done rather than having extensive debate with the whole team! We ended up using [http://www.crowdspring.com crowdspring] and were very pleased with the way that this worked - we would highly recommend using them in future. Start on the logo asap as you need it for other early stage documents like the sponsorship prospectus.

=== Sponsorship ===

Make sure that your sponsorship benefits are a reasonable match for the previous year's, unless you have a compelling reason to change that you are willing to defend. In our first brochure we inadvertently reduced the number of conference passes provided, and quickly heard negative feedback about this from several people (in particular the fact that the bronze sponsorship included no passes rather than one). We changed the benefits to match the previous year in the light of this feedback.

=== LOC Organization ===

The Chair needs to get assignments made to members of the team as early as possible, and delegate effectively. I (Peter) didn't do this soon enough.

=== Discounts ===

Have discounts/comps for workshops and tutorials clearly ironed out '''before''' making any call for proposals for workshops/tutorials. This affects who and how many presenters might submit proposals and what they hopes/expectations might be. This year, our budget only stated how many free passes, generally, were available - not with a particular number set aside for workshops.

=== Abstract Submissions ===

* We allowed users to enter their name (including title) in a single box. This proved to be difficult to parse into firstname, lastname, title in order to check for multiple abstract submissions. Suggestion: have separate entries for firstname, lastname, title
* We allowed users to check multiple boxes for type of presentation (i.e. lightning, general session, etc) from which it was impossible to determine if the submitter had a format preference. Suggestion: have users select choices from a "first preference (required)" and "second preference (optional)" pick list.
* We mixed academic and general track submissions, which made the resulting datasets more difficult to process. Suggestion: Require submissions to be for either the academic OR the general track. Not both.
* Suggestion: Allow users to supply a list of keywords (such as software package, application, etc) This would help to facilitate grouping of talks when scheduling.
* Suggestion: assign an unique "abstract ID" to each abstract when it is submitted, and use it throughout the abstract voting process.
* Suggestion: State explicitly the maximum number of talks (2) on the abstract submission form.

=== Paper selection ===

With the size that FOSS4G has now reached, this is a LOT of effort, even with the community ranking system (which is a big help). Work out the "shape" of the program ahead of abstract submission closing - how many tracks you have, how many plenary sessions and how long they run, how much space for the academic track and tutorials, etc. You need to know all these things in order to know how many papers to select. Check for multiple paper submissions from the same person relatively early if possible and decide how to handle these situations. We decided that we would be open to multiple papers from the same person, but in general a maximum of two (maybe in exceptional circumstances three). We had a couple of people who submitted 5 presentations. One strategy we used was to ask the person to combine multiple presentations where this made sense (e.g. they had multiple abstracts on similar topics). Another was to see if some presentations could be given by someone else.

=== Events that need to be scheduled ===

There are several items that need to be included in the program in addition to the general presentations. We found out about some of these late in the day and it would have been easier to schedule them if we'd known about them up front. These include the following:

* Birds of a Feather (BOF) meetings - need about an hour and a half with availability of multiple rooms for groups to self-organize.
* OSGeo AGM - not strictly part of FOSS4G, but a meeting that normally happens during the conference. Also plan an hour and a half for this.
* The closing session needs to include the Sol Katz award (10 mins), next year FOSS4G introduction (10 mins).
* Web Mapping shootout - not strictly mandatory, but has been an ongoing and popular plenary session. This has traditionally been in the closing session but doesn't necessarily have to be

[[Category:FOSS4G2011]]
[[Category:FOSS4G]]

FOSS4G 2011 Lessons Learned

2011-07-14T17:46:47Z

Wiki-Pmbatty: /* Events that need to be scheduled */

[[FOSS4G 2011|FOSS4G 2011 Home]]

== Previous Years Lessons Learned ==

*[[FOSS4G 2010 Lessons Learned|2010]]
*[[FOSS4G 2009 Lessons Learned|2009]]
*[[FOSS4G2008 Lessons Learned|2008]]
*[[FOSS4G2007 Lessons Learned|2007]]

== FOSS4G 2011 Lessons Learned ==

Starting this page early so we can document lessons learned as we go along where appropriate, for the benefit of future FOSS4Gs!!

=== Logo ===

We had a few misunderstandings over the logo requirements initially! This is a summary of requirements for the logo:

*It must incorporate the FOSS4G "ribbon" element, which has been used in the logo of all FOSS4G conferences. Past logos can be seen [http://foss4g.org/static/index.html here].
*It does not need to incorporate the OSGeo logo.

The logo is something on which everyone has an opinion (often a strong one!). We recommend assigning a small group to get the logo done rather than having extensive debate with the whole team! We ended up using [http://www.crowdspring.com crowdspring] and were very pleased with the way that this worked - we would highly recommend using them in future. Start on the logo asap as you need it for other early stage documents like the sponsorship prospectus.

=== Sponsorship ===

Make sure that your sponsorship benefits are a reasonable match for the previous year's, unless you have a compelling reason to change that you are willing to defend. In our first brochure we inadvertently reduced the number of conference passes provided, and quickly heard negative feedback about this from several people (in particular the fact that the bronze sponsorship included no passes rather than one). We changed the benefits to match the previous year in the light of this feedback.

=== LOC Organization ===

The Chair needs to get assignments made to members of the team as early as possible, and delegate effectively. I (Peter) didn't do this soon enough.

=== Discounts ===

Have discounts/comps for workshops and tutorials clearly ironed out '''before''' making any call for proposals for workshops/tutorials. This affects who and how many presenters might submit proposals and what they hopes/expectations might be. This year, our budget only stated how many free passes, generally, were available - not with a particular number set aside for workshops.

=== Abstract Submissions ===

* We allowed users to enter their name (including title) in a single box. This proved to be difficult to parse into firstname, lastname, title in order to check for multiple abstract submissions. Suggestion: have separate entries for firstname, lastname, title
* We allowed users to check multiple boxes for type of presentation (i.e. lightning, general session, etc) from which it was impossible to determine if the submitter had a format preference. Suggestion: have users select choices from a "first preference (required)" and "second preference (optional)" pick list.
* We mixed academic and general track submissions, which made the resulting datasets more difficult to process. Suggestion: Require submissions to be for either the academic OR the general track. Not both.
* Suggestion: Allow users to supply a list of keywords (such as software package, application, etc) This would help to facilitate grouping of talks when scheduling.
* Suggestion: assign an unique "abstract ID" to each abstract when it is submitted, and use it throughout the abstract voting process.
* Suggestion: State explicitly the maximum number of talks (2) on the abstract submission form.

=== Paper selection ===

With the size that FOSS4G has now reached, this is a LOT of effort, even with the community ranking system (which is a big help). Work out the "shape" of the program ahead of abstract submission closing - how many tracks you have, how many plenary sessions and how long they run, how much space for the academic track and tutorials, etc. You need to know all these things in order to know how many papers to select. Check for multiple paper submissions from the same person relatively early if possible and decide how to handle these situations. We decided that we would be open to multiple papers from the same person, but in general a maximum of two (maybe in exceptional circumstances three). We had a couple of people who submitted 5 presentations. One strategy we used was to ask the person to combine multiple presentations where this made sense (e.g. they had multiple abstracts on similar topics). Another was to see if some presentations could be given by someone else.

=== Events that need to be scheduled ===

There are several items that need to be included in the program in addition to the general presentations. We found out about some of these late in the day and it would have been easier to schedule them if we'd known about them up front. These include the following:

- Birds of a Feather (BOF) meetings - need about an hour and a half with availability of multiple rooms for groups to self-organize.
- OSGeo AGM - not strictly part of FOSS4G, but a meeting that normally happens during the conference. Also plan an hour and a half for this.
- The closing session needs to include the Sol Katz award (10 mins), next year FOSS4G introduction (10 mins).
- Web Mapping shootout - not strictly mandatory, but has been an ongoing and popular plenary session. This has traditionally been in the closing session but doesn't necessarily have to be

[[Category:FOSS4G2011]]
[[Category:FOSS4G]]

FOSS4G 2011 Lessons Learned

2011-07-14T17:46:08Z

Wiki-Pmbatty: /* Other Events */

[[FOSS4G 2011|FOSS4G 2011 Home]]

== Previous Years Lessons Learned ==

*[[FOSS4G 2010 Lessons Learned|2010]]
*[[FOSS4G 2009 Lessons Learned|2009]]
*[[FOSS4G2008 Lessons Learned|2008]]
*[[FOSS4G2007 Lessons Learned|2007]]

== FOSS4G 2011 Lessons Learned ==

Starting this page early so we can document lessons learned as we go along where appropriate, for the benefit of future FOSS4Gs!!

=== Logo ===

We had a few misunderstandings over the logo requirements initially! This is a summary of requirements for the logo:

*It must incorporate the FOSS4G "ribbon" element, which has been used in the logo of all FOSS4G conferences. Past logos can be seen [http://foss4g.org/static/index.html here].
*It does not need to incorporate the OSGeo logo.

The logo is something on which everyone has an opinion (often a strong one!). We recommend assigning a small group to get the logo done rather than having extensive debate with the whole team! We ended up using [http://www.crowdspring.com crowdspring] and were very pleased with the way that this worked - we would highly recommend using them in future. Start on the logo asap as you need it for other early stage documents like the sponsorship prospectus.

=== Sponsorship ===

Make sure that your sponsorship benefits are a reasonable match for the previous year's, unless you have a compelling reason to change that you are willing to defend. In our first brochure we inadvertently reduced the number of conference passes provided, and quickly heard negative feedback about this from several people (in particular the fact that the bronze sponsorship included no passes rather than one). We changed the benefits to match the previous year in the light of this feedback.

=== LOC Organization ===

The Chair needs to get assignments made to members of the team as early as possible, and delegate effectively. I (Peter) didn't do this soon enough.

=== Discounts ===

Have discounts/comps for workshops and tutorials clearly ironed out '''before''' making any call for proposals for workshops/tutorials. This affects who and how many presenters might submit proposals and what they hopes/expectations might be. This year, our budget only stated how many free passes, generally, were available - not with a particular number set aside for workshops.

=== Abstract Submissions ===

* We allowed users to enter their name (including title) in a single box. This proved to be difficult to parse into firstname, lastname, title in order to check for multiple abstract submissions. Suggestion: have separate entries for firstname, lastname, title
* We allowed users to check multiple boxes for type of presentation (i.e. lightning, general session, etc) from which it was impossible to determine if the submitter had a format preference. Suggestion: have users select choices from a "first preference (required)" and "second preference (optional)" pick list.
* We mixed academic and general track submissions, which made the resulting datasets more difficult to process. Suggestion: Require submissions to be for either the academic OR the general track. Not both.
* Suggestion: Allow users to supply a list of keywords (such as software package, application, etc) This would help to facilitate grouping of talks when scheduling.
* Suggestion: assign an unique "abstract ID" to each abstract when it is submitted, and use it throughout the abstract voting process.
* Suggestion: State explicitly the maximum number of talks (2) on the abstract submission form.

=== Paper selection ===

With the size that FOSS4G has now reached, this is a LOT of effort, even with the community ranking system (which is a big help). Work out the "shape" of the program ahead of abstract submission closing - how many tracks you have, how many plenary sessions and how long they run, how much space for the academic track and tutorials, etc. You need to know all these things in order to know how many papers to select. Check for multiple paper submissions from the same person relatively early if possible and decide how to handle these situations. We decided that we would be open to multiple papers from the same person, but in general a maximum of two (maybe in exceptional circumstances three). We had a couple of people who submitted 5 presentations. One strategy we used was to ask the person to combine multiple presentations where this made sense (e.g. they had multiple abstracts on similar topics). Another was to see if some presentations could be given by someone else.

=== Events that need to be scheduled ===

There are several items that need to be included in the program in addition to the general presentations. We found out about some of these late in the day and it would have been easier to schedule them if we'd known about them up front. These include the following:

- Birds of a Feather (BOF) meetings - need about an hour and a half with availability of multiple rooms for groups to self-organize.
- OSGeo AGM - not strictly part of FOSS4G, but a meeting that normally happens during the conference. Also plan an hour and a half for this.
- The closing session needs to include the Sol Katz award (10 mins), next year FOSS4G introduction (10 mins).
- Web Mapping shootout - not strictly mandatory, but has been an ongoing and popular plenary session. This has traditionally been in the closing session but doesn't necessarily have to be

[[Category:FOSS4G2011]]
[[Category:FOSS4G]]

FOSS4G 2011

2011-02-18T06:46:55Z

Wiki-Pmbatty:

[[Image:Foss4g 2011 150px.png|thumb]]

= For the main FOSS4G 2011 web site, [http://2011.foss4g.org click here] =

'''The upcoming FOSS4G 2011 will take place from September 12-16 in Denver, Colorado'''

[[FOSS4G]] is ''the'' '''global''' and '''annual''' conference hosted by OSGeo in venues all around the globe. It attracts the best Open Source geospatial software projects and their developers making it the ''gathering of the tribes''. FOSS4G addresses the needs of users and developers alike and this year intends to also bridge the gap between the suits and the geeks by explaining how the business models can be used to address the needs of small and large organizations alike.

*[[FOSS4G 2011 Sponsor Page]]
*[[FOSS4G 2011 Logo]]
*[[FOSS4G 2011 Milestones]]
*[[FOSS4G 2011 Tasks]]
*[[FOSS4G 2011 LOC Meetings]]
*[[FOSS4G 2011 Lessons Learned]]
*[[FOSS4G 2011 Ideas]]
*[[FOSS4G 2011 LOC members and assignments]]
*[[FOSS4G 2011/Test page]]
*[[FOSS4G 2011 Workshops Meetings]]
*[[FOSS4G 2011 Discounts]]

== Denver LOC Proposal ==

The original proposal, in PDF form, can be downloaded.

The content in this section contains the developing proposal for FOSS4G 2011 in Denver. This content will continue to change per discussions on the [http://lists.osgeo.org/mailman/listinfo/conference_dev conference-dev list].

*[[FOSS4G 2011 Denver Welcome Letter|Welcome Letter]]
*[[FOSS4G 2011 Denver Choose Denver|Choose Denver for Mile High Success in 2011]]
*[[FOSS4G 2011 Denver Venue|Exciting Conference Location]]
*[[FOSS4G 2011 Denver LOC|Hosting Committee and Local Community]]
*[[FOSS4G 2011 Denver Budget|Budget]]
*[[FOSS4G 2011 Denver Program|Program]]
*[[FOSS4G 2011 Denver Dates|Dates]]
*[[FOSS4G 2011 Denver GITA|Conference Planners: GITA]]

*[[FOSS4G 2011 Denver Attendance Projections|Attendance Projections]]
*[[FOSS4G 2011 Questions]]

== Volunteering ==

Do you want to help?!? thanks!

first of all please subscribe to the public mailing list:

*http://lists.osgeo.org/mailman/listinfo/foss4g2011

There's a lot of things to do:

*Compare [[FOSS4G 2010|FOSS4G 2010 wiki page]] with this page and help filing the contents. Ask in the Mailing List if you have doubts.
*help reviewing the [http://2011.foss4g.org official web page] contents.
*Promote! this event is mostly known through friends and colleagues, help us promoting to your favorite mailing lists and buddies.

[[Category:FOSS4G2011]] [[Category:FOSS4G]]

LOC conference call Feb 8, 2011

2011-02-09T00:53:10Z

Wiki-Pmbatty: /* Workshops (Ben Tuttle) */

= Agenda =

''' Meeting notes in bold

'''Attendees:

* ''' Peter Batty
* ''' James Fee
* ''' Jeff McKenna
* ''' James Sakamoto
* ''' Ben Tuttle
* ''' Hurricane McEwen

== LOC members and roles ==

* See [[FOSS4G 2011 LOC members and assignments]] for current list

''' Peter still needs to chase down a few people and confirm if they are in or out of the LOC

== Sponsorship Update (Peter Batty / Tyler Mitchell) ==

* Review of sponsor prospect list and status of those that are likely / confirmed

''' We are now up to 12 bronze sponsors (+ 1 silver, 2 gold, 1 platinum)

== Workshops (Ben Tuttle) ==
* Ready to start review process
* Announcement of accepted proposals on 16 Feb 2011

''' We have a good set of proposals submitted (33 for workshops and 25 for tutorials)
''' How many tutorials do we want to do? Ben is thinking maybe 20. We need to consider how this impacts the number of comps we give out, and also how it impacts the number of presentations we can have (for every tutorial we have 3 fewer regular presentations). Since the overall shape of the program isn't decide yet (number / length of plenary sessions, etc), we may need to be a little conservative about choosing tutorials. Possibly confirm 10 now and say that we may select additional ones at a later date?

''' We have agreed on 24 workshops. The one possible caveat on this is that we need space for the "newcomers' events", and in the worst case we could remove two workshops to accommodate these. But there are various options so that is unlikely.

''' Agreed number of comps is (up to) 1.5 per workshop and 0.5 per tutorial.

'''We agreed that the workshop committee will all vote on the submissions by end of day Thursday, and will have a conference call Friday to discuss.

== Academic Track (Rafael Moreno) ==

== Program (James Fee) ==

''' We agreed on 30 minutes for sessions - while everyone is generally in favor of short (20 minute) presentations, with multiple tracks we really need at least 5 minutes to switch, ideally a little more. Squeezing to 25 minute sessions makes all the timings more complicated. So we will have 30 minute sessions including time for changeover - presentations 20 mins max, intro and Q&A 5 mins max.

''' On keynote speakers, Peter has acceptance from Peter ter Haar of Ordnance Survey to talk about their experience with opening up their data. We also agreed to confirm Steve Coast as a keynote speaker, again on the open data theme obviously. And Peter has emailed Tim Berners-Lee to invite him to talk on the topic of open data, waiting to hear back.

''' James F will take a first pass at sketching out the general shape of the program - how long we have plenaries for and when, etc. We need to combine this with the number of rooms to work out how many slots we have for papers and/or tutorials.

''' Peter suggested we should write something emphasizing the open data theme more strongly. James agreed to take a pass at this.

== Registration / Pricing (Tyler Mitchell) ==

'''We had brief discussion on the fact that someone last week expressed a strong opinion that we should charge $500 versus $499. Nobody this week had strong opinions, and also nobody was quite sure who had this opinion ... by a process of elimination it seems likely to be Tyler E! Henry based on his experience leans to $499, there was general support for going with Henry's view.

== Social Events (Peter / other volunteers?) ==

'''Peter has made contact with the Wynkoop Brewing Company, still in discussions about how best to fit arrangements into our budget. Henry has requested information from several venues for the gala dinner. Henry and Peter to visit proposed venues today and tomorrow (Opera House, Art Museum and Top of the Hyatt).

== Marketing (Matt Ball) ==

== Website (Who owns ??) ==

'''Peter and Tyler still looking for someone to pick this up. Tyler has asked a marketing company he has worked with previously to provide a quote for marketing / identity items (posters, flyers, etc). No change here yet.

== SotM coordination ==

''' We agreed we will do combined airline ticket discounts - thanks to Hurricane for organizing this! There is a penalty up to $1000 if we don't get to 20 people, seems unlikely that we wouldn't get that.

''' Hurricane asked about the possibility of doing a combined registration discount. This was something that had been raised in earlier discussions and strongly rejected by the SotM team. We felt at this point that it would be too big a change to our budget, and also complicated logistically, to accommodate this. But we are keen to continue to cross-promote the events and find ways to collaborate.

[[Category:FOSS4G2011]]
[[Category:FOSS4G]]

LOC conference call Feb 8, 2011

2011-02-09T00:33:04Z

Wiki-Pmbatty: /* Program (James Fee) */

= Agenda =

''' Meeting notes in bold

'''Attendees:

* ''' Peter Batty
* ''' James Fee
* ''' Jeff McKenna
* ''' James Sakamoto
* ''' Ben Tuttle
* ''' Hurricane McEwen

== LOC members and roles ==

* See [[FOSS4G 2011 LOC members and assignments]] for current list

''' Peter still needs to chase down a few people and confirm if they are in or out of the LOC

== Sponsorship Update (Peter Batty / Tyler Mitchell) ==

* Review of sponsor prospect list and status of those that are likely / confirmed

''' We are now up to 12 bronze sponsors (+ 1 silver, 2 gold, 1 platinum)

== Workshops (Ben Tuttle) ==
* Ready to start review process
* Announcement of accepted proposals on 16 Feb 2011

''' We have a good set of proposals submitted (33 for workshops and 25 for tutorials)
''' How many tutorials do we want to do? Ben is thinking maybe 20. We need to consider how this impacts the number of comps we give out, and also how it impacts the number of presentations we can have (for every tutorial we have 3 fewer regular presentations). Since the overall shape of the program isn't decide yet (number / length of plenary sessions, etc), we may need to be a little conservative about choosing tutorials. Possibly confirm 10 now and say that we may select additional ones at a later date?

''' We have agreed on 24 workshops. The one possible caveat on this is that we need space for the "newcomers' events", and in the worst case we could remove two workshops to accommodate these. But there are various options so that is unlikely.

''' Agreed number of comps is (up to) 1.5 per workshop and 0.5 per tutorial.

== Academic Track (Rafael Moreno) ==

== Program (James Fee) ==

''' We agreed on 30 minutes for sessions - while everyone is generally in favor of short (20 minute) presentations, with multiple tracks we really need at least 5 minutes to switch, ideally a little more. Squeezing to 25 minute sessions makes all the timings more complicated. So we will have 30 minute sessions including time for changeover - presentations 20 mins max, intro and Q&A 5 mins max.

''' On keynote speakers, Peter has acceptance from Peter ter Haar of Ordnance Survey to talk about their experience with opening up their data. We also agreed to confirm Steve Coast as a keynote speaker, again on the open data theme obviously. And Peter has emailed Tim Berners-Lee to invite him to talk on the topic of open data, waiting to hear back.

''' James F will take a first pass at sketching out the general shape of the program - how long we have plenaries for and when, etc. We need to combine this with the number of rooms to work out how many slots we have for papers and/or tutorials.

''' Peter suggested we should write something emphasizing the open data theme more strongly. James agreed to take a pass at this.

== Registration / Pricing (Tyler Mitchell) ==

'''We had brief discussion on the fact that someone last week expressed a strong opinion that we should charge $500 versus $499. Nobody this week had strong opinions, and also nobody was quite sure who had this opinion ... by a process of elimination it seems likely to be Tyler E! Henry based on his experience leans to $499, there was general support for going with Henry's view.

== Social Events (Peter / other volunteers?) ==

'''Peter has made contact with the Wynkoop Brewing Company, still in discussions about how best to fit arrangements into our budget. Henry has requested information from several venues for the gala dinner. Henry and Peter to visit proposed venues today and tomorrow (Opera House, Art Museum and Top of the Hyatt).

== Marketing (Matt Ball) ==

== Website (Who owns ??) ==

'''Peter and Tyler still looking for someone to pick this up. Tyler has asked a marketing company he has worked with previously to provide a quote for marketing / identity items (posters, flyers, etc). No change here yet.

== SotM coordination ==

''' We agreed we will do combined airline ticket discounts - thanks to Hurricane for organizing this! There is a penalty up to $1000 if we don't get to 20 people, seems unlikely that we wouldn't get that.

''' Hurricane asked about the possibility of doing a combined registration discount. This was something that had been raised in earlier discussions and strongly rejected by the SotM team. We felt at this point that it would be too big a change to our budget, and also complicated logistically, to accommodate this. But we are keen to continue to cross-promote the events and find ways to collaborate.

[[Category:FOSS4G2011]]
[[Category:FOSS4G]]

LOC conference call Feb 8, 2011

2011-02-09T00:18:29Z

Wiki-Pmbatty: /* Agenda */

= Agenda =

''' Meeting notes in bold

'''Attendees:

* ''' Peter Batty
* ''' James Fee
* ''' Jeff McKenna
* ''' James Sakamoto
* ''' Ben Tuttle
* ''' Hurricane McEwen

== LOC members and roles ==

* See [[FOSS4G 2011 LOC members and assignments]] for current list

''' Peter still needs to chase down a few people and confirm if they are in or out of the LOC

== Sponsorship Update (Peter Batty / Tyler Mitchell) ==

* Review of sponsor prospect list and status of those that are likely / confirmed

''' We are now up to 12 bronze sponsors (+ 1 silver, 2 gold, 1 platinum)

== Workshops (Ben Tuttle) ==
* Ready to start review process
* Announcement of accepted proposals on 16 Feb 2011

''' We have a good set of proposals submitted (33 for workshops and 25 for tutorials)
''' How many tutorials do we want to do? Ben is thinking maybe 20. We need to consider how this impacts the number of comps we give out, and also how it impacts the number of presentations we can have (for every tutorial we have 3 fewer regular presentations). Since the overall shape of the program isn't decide yet (number / length of plenary sessions, etc), we may need to be a little conservative about choosing tutorials. Possibly confirm 10 now and say that we may select additional ones at a later date?

''' We have agreed on 24 workshops. The one possible caveat on this is that we need space for the "newcomers' events", and in the worst case we could remove two workshops to accommodate these. But there are various options so that is unlikely.

''' Agreed number of comps is (up to) 1.5 per workshop and 0.5 per tutorial.

== Academic Track (Rafael Moreno) ==

== Program (James Fee) ==

''' We agreed on 30 minutes for sessions - while everyone is generally in favor of short (20 minute) presentations, with multiple tracks we really need at least 5 minutes to switch, ideally a little more. Squeezing to 25 minute sessions makes all the timings more complicated. So we will have 30 minute sessions including time for changeover - presentations 20 mins max, intro and Q&A 5 mins max.

''' On keynote speakers, Peter has acceptance from Peter ter Haar of Ordnance Survey to talk about their experience with opening up their data. We also agreed to confirm Steve Coast as a keynote speaker, again on the open data theme obviously. And Peter has emailed Tim Berners-Lee to invite him to talk on the topic of open data, waiting to hear back.

''' James F will take a first pass at sketching out the general shape of the program - how long we have plenaries for and when, etc. We need to combine this with the number of rooms to work out how many slots we have for papers and/or tutorials.

== Registration / Pricing (Tyler Mitchell) ==

'''We had brief discussion on the fact that someone last week expressed a strong opinion that we should charge $500 versus $499. Nobody this week had strong opinions, and also nobody was quite sure who had this opinion ... by a process of elimination it seems likely to be Tyler E! Henry based on his experience leans to $499, there was general support for going with Henry's view.

== Social Events (Peter / other volunteers?) ==

'''Peter has made contact with the Wynkoop Brewing Company, still in discussions about how best to fit arrangements into our budget. Henry has requested information from several venues for the gala dinner. Henry and Peter to visit proposed venues today and tomorrow (Opera House, Art Museum and Top of the Hyatt).

== Marketing (Matt Ball) ==

== Website (Who owns ??) ==

'''Peter and Tyler still looking for someone to pick this up. Tyler has asked a marketing company he has worked with previously to provide a quote for marketing / identity items (posters, flyers, etc). No change here yet.

== SotM coordination ==

''' We agreed we will do combined airline ticket discounts - thanks to Hurricane for organizing this! There is a penalty up to $1000 if we don't get to 20 people, seems unlikely that we wouldn't get that.

''' Hurricane asked about the possibility of doing a combined registration discount. This was something that had been raised in earlier discussions and strongly rejected by the SotM team. We felt at this point that it would be too big a change to our budget, and also complicated logistically, to accommodate this. But we are keen to continue to cross-promote the events and find ways to collaborate.

[[Category:FOSS4G2011]]
[[Category:FOSS4G]]