OSGeo - User contributions [en]

FOSS4G 2009 Press Release 39

2009-10-28T07:08:46Z

Wiki-Jvernon: /* People want your FOSS4G presentations */

'''Distribution''': To foss4g presenters

DRAFT

= People want your FOSS4G presentations =

Sydney, Australia. 27 October 2009. http://2009.foss4g.org

FOSS4G presenters,

We need your compressed presentations, and an OK to release presentations and video of you under Creative Commons, if we are to publish them on the FOSS4G website.

Thank you for presenting at FOSS4G. I've had many people tell me what an excellent conference this has been, and in particular, expressed how good the presentations were.

I've also been getting many requests for FOSS4G presentations, and video recordings of the presentations, and we are hoping to have these all uploaded to the website within a week, although it might take us two. We already have all the presentations that were uploaded onto the conference computers. Some of these presentations are very big, up to 1 Gig in size, which is unsuitable for downloading. Other people presented off their laptops, and we don't have those presentations.

So what we are looking for is:
* Confirm that your presentation may be made available, preferably via the Creative Commmons Attribution-Share Alike license: http://creativecommons.org/licenses/by-sa/2.5/ Do this by sending an email to foss4g2009@lists.osgeo.org stating:
I, <first name> <last name> confirm that my presentation titled "<title>", and presented
during the FOSS4G 2009 is available to all under the terms of the
Creative Commmons Attribution-Share Alike license: http://creativecommons.org/licenses/by-sa/2.5/

* If your presentation was greater than 10 Meg, can you please compress it, maybe by converting to PDF, then

** upload to: http://presentationsfoss4g.arinex.com.au/ with user/password: foss4g/Upl0ad
** email mailto://presentations.foss4g@arinex.com.au
* If your presentation was not loaded onto the conference system (at the speaker ready area), then can you ensure it is uploaded via process above.

* If your presentation was videoed, and you have not filled out a Copyright Release form, can you please fill one in, scan it, and email to Andrew Ross (CCed). The release form can be downloaded from: http://www.fosslc.org/drupal/uploads/fosslc_release_form_v5.2.pdf

[[Category:FOSS4G2009]]
[[Category:FOSS4G]]

FOSS4G 2009 Press Release 15

2009-06-02T07:49:57Z

Wiki-Jvernon:

= Professional Development Points & Discount for SSSI members attending FOSS4G conference =

-- DRAFT --

Sydney, Australia. 8 June 2009.

http://2009.foss4g.org

The international conference for Free and Open Source Software for Geospatial (FOSS4G) which is coming to Sydney 20-23 October 2009, is now offering Professional Development Points and a 5% discount to Surveying and Spatial Sciences Institute (SSSI) members.

FOSS4G attracts 500-700 international delegates and offers business and technical presentations from the best international practitioners of Geospatial Open Standards and Open Source. The Open Geospatial Consotium (OGC) is underpinning the conference with a Standards Based integration showcase based on a climate change scenario, demonstrating integration between Open Source and proprietary applications.

This is a rare opportunity for us Australians to have such a high caliber community come to us.

http://2009.foss4g.org

Early bird registration with an SSSI discount is just $AU690 for 3 days of conference and tutorials, and $AU375 for a day of workshops.

SSSI members will received ??? Professional Development Points for attending the main conference, and an extra ??? points to attend the workshop.

SSSI special membership discount is available by registering at: enter URL here.

SSSI members who have already registered for FOSS4G can claim a 5% refund by doing what?.

== Upcoming FOSS4G milestones ==

* 31 Jul 2009, Early registration deadline
* 14 Sep 2009, Completed program available
* 20 Oct 2009, FOSS4G Workshop
* 21-23 Oct 2009, FOSS4G Presentations and Tutorials
* 24 Oct 2009, FOSS4G Code Sprint

== Media Sponsors ==
* Position Magazine: http://www.positionmag.com.au/
* Asian Surveying and Mapping Newsletter: http://www.asmmag.com
* Geoconnexions Magazine: http://www.geoconnexion.com/
* Directions Magazine: http://directionsmag.com/
* GIS Development: http://gisdevelopment.net/
* Baliz Media: http://www.BALIZ-MEDIA.com/

----
For more information or to keep informed from the FOSS4G Organising Committee, join our announcement list or twitter feed at: http://2009.foss4g.org/contacts/

or contact:

Cameron Shorter, Chair of the FOSS4G Organising Committee and Geospatial Systems Architect at LISAsoft

tel +61-2-8570-5050

c a m e r o n . s h o r t e r @ l i s a s o f t . c o m

[[Category:FOSS4G2009]]
[[Category:FOSS4G]]

FOSS4G 2009 Organising Committee Meetings

2009-05-21T01:35:39Z

Wiki-Jvernon: /* 2009/05/20 Tour Hosts / Organising Committee */

Back to [[FOSS4G 2009]]...

== Introduction ==
Actions from meetings are being managed in this google docs spreadsheet: http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg&hl=en

The FOSS4G 2009 Organising Committee is responsible for the organization of the conference. More information can be found on the [[FOSS4G_2009_Governance]] page.

All wiki pages for FOSS4G 2009 meetings are listed under the [http://wiki.osgeo.org/wiki/Category:Meetings Meetings category]

== Calendar ==
* Upcoming meetings: [http://www.google.com/calendar/embed?src=s30qso7ccahgboia9smhfcofuo%40group.calendar.google.com&ctz=Australia/Sydney Google Calendar]
== Next Meeting ==
=== 2009/05/20 Tour Hosts / Organising Committee===
* Wednesday 20th May 2009, 1300 - 1400 (Sydney Time) http://www.timeanddate.com/worldclock/fixedtime.html?day=20&month=5&year=2009&hour=13&min=0&sec=0&p1=240

*Agenda:
**Sponsorship and Exhibition update - Total money pledged 28K (TH)
***Autodesk – Gold Sponsor – 15K
***Mapgears, Geocat, Lat Lon – Bronze Sponsors – 1K each
***LISAsoft – Charging Station Sponsor - 4K
***Google Exhibition space – 3.5K
***Numaps Exhibition space - 2.5K
** Opportunities for sponsorship from Government: (CS) See participants from: http://email.nuovon.com.au/ch/1hfjs5k/707006/3a360mpb0.pdf . Need to write invitations to each of these agencies.
**Registrations (TH)
**Program Update (SH)
***Session Chairpersons (OC)
**Website (TH/OC)
***Workshops/program/speakers
**Other Business (TH)
***Discounted Registration and Marketing – SSI/ACS
***AV Requirements
***Security Requirements
***Signage
***Photography
**Next Meeting
***Wednesday 17th June 2009, 1300 – 1400

Minutes:
* Sponsorship and Exhibition
**ACTION: TH follow up letter to Arnold Wong, ASIBA and Landgate.
**ACTION: TH to put together offer to say that FOSS4G would like endorsement from GITA and would like GITA to send information about the conference to their mailing list, and in return we will promote GITA on our website and offer them a logo in the program book.
**ACTION: CS to provide contact details for appropriate person in these organisations: NSW Department of Lands, City of Sydney Metro, AGL, Telstra, Railcorp, Sydney Water, RTA, Department of Primary Industries, Department of Commerce, Optus
**ACTION: TH create invitation template and forward to private list. Members of private list to insert specific industry information to tailor the letters to above organisations. Deadline of Wednesday 27th May.
**ACTION: Simon to follow up with OGC as to who is committed to the CCIP and arrange to have these logos placed on website.
**ACTION: Simon/Shoaib to follow up on placing Auto Desk’s logo on the website as a Gold Sponsor.
**ACTION: CS to speak to Ross Johnson to take on responsibility of SSI contra deal regarding discounted registration and drafting press release. Andrew Bashfield to provide contact details of who to liaise with at SSI.
**ACTION: BB to distribute discounted registration link to ACS members.

*Program
**ACTION: CS, SH and HP to review press release about reminder for paper submission deadline. Press release to be sent 25th May. CS to include paragraph on session chairs.
**ACTION: TH to note on the wiki press release schedule the major milestones that should require a press release.
**ACTION: SH/HP to put together a program at a glance to place on the website with as much information as possible including workshops/tutorials/session topics.

*Website
**ACTION: ML to send through the bios and photos of the workshop presenters to Shoaib for the website
**ACTION: Shoaib to fix link on bottom of tutorial page
**ACTION: Shoaib to create an ‘Latest News’ section on top of home page and link that Keynote Speakers are now confirmed

*AV Requirements
**ACTION: OC confirmed AV requirements for session rooms are standard. Q&A mics required in plenary room only.
**ACTION: OC would like to record all sessions. TH to liaise with SCEC about whether recording equipment can be brought into the Convention centre and the charges involved. CS to send details of Andrew Ross.

== Prior Organising Committee Meetings ==
===2009/04/25 OSGeo Board Approves Budget===
0600 Sydney time.

Present:
* Cameron Shorter
* OSGeo Board ...

The OSGeo Board approved the Conference conference budget, version 10.

The board also approved that the FOSS4G 2009 conference chair can approve items from the budget on behalf of OSGeo.

=== 2009/04/16 Tour Hosts / Organising Committee===
* Thursday 16th April 2009, 1300 - 1400 (Sydney Time) http://www.timeanddate.com/worldclock/fixedtime.html?year=2009&month=3&day=18&hour=3&min=0&sec=0&p1=195&p2=240&p3=179

*Agenda:
**Budget
***Budget Discussion (OC/TH)
**Program
***Program Update (SH)
**Name Badges
***Name Badge Mock Ups (OC/TH)
**Next Meeting
***Wednesday 20th May 2009, 1300 – 1400

Present:
* Cameron
* Tyler
* Shoaib
* Kirsty, TH
* Julia, TH
* Daniel, TH
* Bruce Bannerman
* Andrew Bashfield
* Harley

Minutes:
* Budget:
** Organising committee agreed to increase price of conference by $100 per delegate.
** Organising committee also agreed to increase price of conference by a further 5%. We will then offer a 5% discount to members of specific organisations in return for their promotion of the event. In particular, we will provide this discount to Spatial Science Institution (SSI) and Australian Computer Society (ACS).
** Action: TH to update budget by COB Fri 17 April.
** Action: Andrew to follow up with SSI re endorsement, and getting education credits assigned to the conference
** Action: Bruce to follow up with ACS
** Action: Tyler to endevour to get OSGeo board to sign off on budget ASAP, as we can't open the conference for registration until this is cleared up.
** Action: TH to add another sign up page for organistions receiving a discount.

* Program
** Andrew Bashfield has secured Warrick Watkins, head of ANZLIC and NSW Dept Lands, as a speaker.
** Action: Andrew to liaise with Simon re adjusting the program

* Promotion:
** Andrew suggested promoting at: http://www.seassic.com.au/default.asp
** Action: Andrew to determine if SSI has booth or similar that Cameron Shorter can stand at to promote FOSS4G/OSGeo.

* Website
** Action: Harley and Shoaib to update website content to be more business focused and less techie focused. In particular, the front page and sponsorship page.
** Action: Shoaib to chase workshop and tutorial presenters for a bio for the website, and update website

* Press releases
** Call for registration to go out ideally on 27 April, assuming budget is finalised. The press release should include a reminder about submitting papers, asking potential presenters to enter their details so we can send them reminders.
** Action: Harley to draft press release. (Should be able to mostly cut and paste from previous releases). Note, the press release should be completed one week early, to give time for translation.

=== 2009/03/25 Marketing into Asia/Pacific ===

'''Agenda:'''
Our aim today is:
* To engage organisations currently marketing into Asia/Pacific to advise and help with FOSS4G marketing FOSS4G.
* open lines of communication
* identify ideas from the group - to be followed up via email

:00 Introductions, including listing your contacts and ideas for connecting into Asia

:10 Open for questions and discussion

:40 Meeting close

Time: http://timeanddate.com/worldclock/meetingdetails.html?year=2009&month=3&day=25&hour=0&min=0&sec=0&p1=240&p2=196&p3=248&p4=256

'''Attendees:'''
* Arnold Wong, Director of Landgate International, selling Landgate's SDI into Asia and Middle East.
* Venka Raghavan, prominent, well respected and well connectd OSGeo evangelist in Asia, based in Japan, with strong links in particular in China, Vietnam, Thailand, ...
* Mike Ridout, Coorporative Research Center for Spatial Information (CRCSI). The CRCSI has been building relationships in Asia, notably in China.
* Geoff Zeiss, Autodesk evangelist. Regular presenter, networker and blogger at International Geospatial conferences. Has strong connections into Indonesia.
* Harley Prowse, Director of GeoBiz in New Zealand, connected in New Zealand, and on the FOSS4G Organising Committee
* Andrew Bashfield, has years of Geospatial Experience and contacts in Australia.
* Julia Vernon, Tour Hosts, our conference organisor
* Melbourne University School of Geomatics, working with Global SDI and Asia Pacific SDI, including email lists for these communities:
** Abbas Rajabifard, (sends his apologies)
* OGC: Leading the "Climate Challenge Integration Plugfest" at FOSS4G and networking at an international level.
** Greg Buehler
* OSGeo
** Jeff McKenna (OSGeo conference committee chair)
** Tyler Mitchell (OSGeo head)

'''Notes:'''
* Venka asks "FOSS4G local committees want to know what they should be doing to get involved".
* Arnold notes that feedback he has received is that FOSS4G is perceived to be a techie conference and doesn't target the Business decision makers.
** Cameron noted that our aim is to target both the techies, and management, by providing business drivers for Open Source.
** Action: We need to adjust our marketing to highlight our focus on business drivers.
* Suggestion that we invite government ministers, both Australian and from our region to present.
* Geoff notes that Indonesia and Malaysia have made OSGeo a government initiative.
* Discussion will continue on http://lists.osgeo.org/mailman/listinfo/www_international-discuss

=== 2009/03/18 Tour Hosts / Organising Committee===
* Wednesday 18th March 2009, 1300 - 1400 (Sydney Time) http://www.timeanddate.com/worldclock/fixedtime.html?year=2009&month=3&day=18&hour=3&min=0&sec=0&p1=195&p2=240&p3=179

* Attendees, skypeid:
** Cameron Shorter, cameronshorter
** Simon Hope, sihope
** <strike>Volker Mische, volkermische</strike>
** Mark Leslie, mark.s.leslie
** Andrew Bashfield
** Bruce Bannermann (temporarily)
** Stephen Lead
** Tour Hosts

*Agenda:
**Sponsorship and Exhibition
***Update (TH)
**Program - Current Program: http://spreadsheets.google.com/ccc?key=pm1bvJQodiW3WBYGU7MM0Og&hl=en_GB
***Workshop & tutorial submissions update (ML)
***Number of abstract submissions received so far (SH)
***Poster Submissions (SH) - online submission?
***Logistics Schedule (SH)
***Ignite Spatial (OC)
**Speakers
***Speakers from Asia (JM)
***Invited Speakers (TH/OC)
**Marketing
***Postcards (TH/OC)
***Expressions of Interest (TH)
***Satchel Insert (HP)
**Other Business
***Venue (TH)
***Code Sprint Venue (TH)
***Name Badge Requirements (TH/OC)
***Delegate List (TH/OC)
**Next Meeting
***Wednesday 15th April 2009, 1300 – 1400

==== 2009/03/18 Action Notes from OC Meeting with Tour Hosts====
'''1. Sponsorship and Exhibition'''

ACTION – TH to follow up with GEO Cat in regards to the sponsorship of pens.

ACTION – CS to contact BB, Andrew Bashfield (AB) and Geoff Zeiss and ask them to become more involved with sourcing sponsorship. – '''In Progress'''

ACTION - TH to send the updated leads list to AB. AB to add any specific contact details he has so TH can contact directly.

ACTION – CS to set up teleconference with Andrew Wong to discuss Landgate involvement.

'''2. Marketing'''

ACTION – AB, PR and GZ to discuss FOSS4G promotional ideas for the GEOtech Conference in Vancouver, Canada in June 2009.

ACTION – ML to contact those presenters from the Netherlands who entered workshop submissions and ask if they will be attending the upcoming GSDI 11 World Conference in the Netherlands in June 2009. If so, ML to discuss ways in which they can help market the FOSS4G Conference while they are in attendance.

ACTION – SH to send TH contact details for Joe Cook (JC) in the UK. TH to investigate if JC will be attending the Open Source GIS Conference taking place in the UK and if so, would he have the ability to take some postcards along to hand out to delegates.

ACTION – BB to follow up with the contacts that he knows to ensure they received the prospectus and advise that if they have any questions to contact TH.

ACTION – OC to look at the current leads list and advise which OC members can contact specific people on the list to follow up personally.

ACTION – BB, AB and GZ to confirm contact details for the listed international companies/contacts.

ACTION – TH to organise a teleconference with BB and AB to discuss the leads list and contact details.

ACTION – TH to follow up with BB regarding the OGC proposal and division of CCIP monies.

ACTION - TH to send the email addresses of those people who have expressed their interest through the Conference website to the FOSS4G private list.

ACTION – TH to contact HP offline to discuss the cost of a satchel insert at the upcoming not-for-profit Conference in New Zealand

'''3. Programme'''

ACTION – OC confirmed that they have received enough workshop and tutorial submissions to fill the allocated spaces in the programme.

ACTION – TM to write up a complete list of all workshop and tutorial submissions and send to the OC for approval. Once these submissions are approved, ML will allocate each of them space in the programme. ML advised that they will still be advising presenters of their acceptance on 30th March 2009. – '''Done'''

ACTION - SH confirmed that he will accept up to 32 poster submissions to ensure they will fit in the Parkside Ground Foyer area. SH also confirmed that there will be one poster per board and each poster will be A0 size.

ACTION – VM to process poster submissions and when the time comes, advise presenters of the poster dimensions in the acceptance letters.

ACTION – SH to add another page to the existing programme on the wiki that will be the logistics schedule detailing areas that still need to be actioned, ie: where volunteers are needed, who will arrange them.

ACTION – OC confirmed that Ignite Spatial (public event) will take place on the evening of Wednesday 21st October at SCEC. Guests to arrive and mingle from 1730 with the event starting at 1830 and concluding at 2000. TH to speak to Stephen Lead (SL) offline about details and requirements.

ACTION – SL offered to do some cross promotion with his Ignite spatial mailing list. SL to advise that this year Ignite Spatial is affiliated with FOSS4G 2009 in an effort to prompt his contacts to attend the Conference.

ACTION – OC to discuss offline who should organise the sponsorship for Ignite Spatial and which companies should be approached for this sponsorship.

'''4. Speakers'''

ACTION – CS to contact PR and ask him to use his contacts to follow up with the Asian communities.

ACTION – CS to confirm the marketing group who is to target Asia – '''Done'''

'''5. Other Business'''

ACTION – CS to follow up with his contacts at TAFE NSW and explain what the rooms are needed for and whether there is the possibility of using their internet.

ACTION – TH to forward the different venue prices to CS for comparison.

ACTION – TH to keep the room at SCEC on hold for Saturday and advise CS of the room hire fee.

ACTION – SH to send to TH a copy of the 2007 name badge template.

ACTION – TH to mock up a name badge and send to OC for approval.

=== 2009/02/18 Tour Hosts / Organising Committee===
* Attendees (skypeid)
** Cameron Shorter (cameronshorter)
** Simon Hope (dial in only)
** Tyler Mitchell (spatialguru) likely only available for 30-45 minutes
** Harley Prowse (dial in ideally)
** Jeff McKenna (jeff_mckenna) available for 1 hour
** Tour Hosts (tour.hosts)
** Mark Leslie (mark.s.leslie)
** Bruce Bannerman (no skype access, STD call) available for 45 minutes only.
*Agenda:
**Sponsorship and Exhibition
***Update (TH)
**Program (SH) [http://spreadsheets.google.com/ccc?key=pm1bvJQodiW0s8T_P6CJ-BQ&hl=en Current Program], [http://spreadsheets.google.com/ccc?key=pu9014gybzrd-LlSBIG3Kag&hl=en Camerons Suggestions]
***Call for Workshops (SH) - communicate the deadline!
***Call for Abstract Preparation (SH) - open 9th March
***Workshop\Abstract Review - decision required
***Outstanding Program Items - SH to complete amendments from CS
***Schedule Publication on website - looking for assistance on this
***Speakers - Spare slot needs filling & blurb for website
***Welcome Reception (TH)
**Marketing
***eBlast (CS/TH). Volunteer needed: Need to build community leaders list as per [http://wiki.osgeo.org/wiki/FOSS4G2007_Communication#E-Mail_Marketing 2007] and contact GIS calendars and related activities, asking to add FOSS4G links.
*** Marketing into Asia strategy (CS). Volunteer needed here.
***Postcards (TH)
***Spatial Sciences Institute of Australia update (CS)
**Other Business
***Online Registration Form (TH)
***Interpreting (TH)
** Next meeting: Wednesday 18th March 2009, 1300 - 1400

==== 2009/02/18 Action Notes from OC Meeting with Tour Hosts====
'''1. Sponsorship and Exhibition'''

ACTION – TM to locate the 2007 sponsor contact details list and send to TH.

ACTION – TH to contact Greg Buehler/Raj Singh from OGC directly to access potential sponsors contact list.

ACTION – BB recently added new potential contacts to the online list. TH to send the sponsorship prospectus then BB to follow up with these contacts to make sure they have received the prospectus and to provide any further information.

'''2. Programme'''

ACTION – OC to canvas the OSGeo discussion list to gather interest in Workshops as proposal submissions are low.

ACTION – SH to put together the abstract submission information/guidelines and create a standard abstract submission form for the website.

ACTION – All OC members are to subscribe to OCS and become a member (SH to provide instructions on becoming a member via email). Once everyone is a member, SH will set everyone up as reviewers. OCS software to be used for review of abstracts.

ACTION – SH to update the programme on google docs to include Cameron’s suggested programme changes.

ACTION – OSGeo to organise/manage Conference Close session including handing out any awards and announcing of the next Conference. OC confirmed that the Conference Close should be kept as 30mins in the programme.

'''3. Installfest'''

ACTION – TH to discuss with suppliers the option of using volunteers to pack down workshop computers within a 30 minute time frame. TH notes that if the supplier does not want volunteers packing down the computers there may be higher labour costs incurred as the supplier will bring in more staff to pack down within the 30 minutes.

- OC confirmed approximately 100 pax will attend the Installfest and they will require wireless or wired internet, power, tables and chairs.

'''4. Speakers'''

ACTION – Keynote speakers to have a half hour time slot in the programme. SH to adjust timings.

ACTION – BB to investigate how well Ilberto Kamaro from Brazil speaks English and advise if he would be a suitable keynote speaker.

ACTION – HP and BB to research David Hocking from ASIBA and confirm whether or not he would be a suitable speaker.

ACTION – JM to suggest and research appropriate speakers from Asia.

'''5. Other Business'''

ACTION – TH To draft a brief outline of the welcome reception for the website.

ACTION – TH to discuss with SCEC how long the session rooms can be used for each day as there is the possibility that the BOF sessions will run overtime. Additionally the delegates may want access to the wireless internet after hours.

ACTION – TH to extend the room booking on the last Conference day to 6pm for the AGM.

- JM confirmed that interpreting will not be required at this conference.

ACTION – TH to add the following to the registration form:
* Delegates longitude and latitude information that can then be plotted on google maps.
* Questions that ask for the profile of delegates/position in organisation/purchasing power.

'''6. Marketing'''

ACTION – HP to collate list of community leaders and their email addresses. TM to mentor HP on how to research this based on 2007 existing list.

ACTION – TH to advise OC of the current number of expressions of interest received so far.

ACTION – TM to set up an OSGeo email subscription list for future announcements.

ACTION – HP to investigate cost of a single page satchel insert at the upcoming not for profit Conference in New Zealand. TH/CS to then review if budget is available.

ACTION – BB to follow up with the SSI via different channels for a contra deal. CS notes that from his attempts they are still looking for a 5% registration discount for SSI members.

=== 2009/01/21 Tour Hosts / Organising Committee===
* Agenda:
**Sponsorship and Exhibition
***Update (TH)
**Program
***Call for Workshops and Abstracts (OC/TH)
***Program at a Glance (OC)
***Code Sprint (CO/TH)
**Marketing
***Mailing Lists (TH/OC)
**Other Business
***Tour Proposal (TH)
***Conference Dinner Proposal (TH)
***Accommodation (TH)
***Spatial Science Institute
** Vote to accept our [[http://wiki.osgeo.org/wiki/FOSS4G_2009_Discounts#Distributing_Conference_Profit Profit Sharing Policy]].
** Review [actions http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg] (Tour Hosts)
** Review [http://docs.google.com/Doc?id=dcd63bvv_14vzf642gg&hl=en schedule] (Tour Hosts)
** Functions and Tours report (Tour Hosts)
** Engaging SSI (Dennis Puniard, Cameron)
*** Dennis, SSI, expects to be able to draw ~ 100 delegates. SSI represent our target market.
*** SSI are holding a conference in Adelaide before ours. Advertising opportunity.
*** SSI interested to know how FOSS4G can be of benefit to SSI. Eg: 5% discount to SSI members.
** Marketing (Kirsty, Tour Hosts)
*** Marketing into Asia/Pacific
** Review Workshops (Mark)
** Review CCIP (Graham de Hoedt, Cameron)
*** Press release pending
*** Need to source data
** Keynote Speakers (Cameron)
** Review Website (Simon)
** Next meeting: Wednesday 18th February 2009, 1300 - 1400

====Meeting Notes====
* Sponsorship Propectus will be released 28 Jan
** Looking for leads local leads
** Tour Hosts wants the database so that they can track who has opened the emails etc.
** Suggest that we contact ASIBA, SSI and GITA
* Call for workshops looking good (Mark)
* OC should be putting themes into the program
* Code Sprint: Confirmed as 2 days.
* Marketing email:
** Suggest sending email to project leaders who forward onto contacts
* Press Release
** Should be plain text, linked back to the website
* Conference dinner:
** Optional function
** (OC preferred option) Captain Cook Harbour Cruise $135/person, 3 course dinner + drinks. Can take up to 300 guests.
** Darling Harbour $135 - $165/person.
** ACTION: Cameron to call SSI and offer booth space in return for an OSGeo booth at SSI conference.
** Discussed keynote speakers. Looking like:
*** Scott Power, BOM, compelling speaker to demystify Climate Change
*** Raj Singh, OGC, to introduce CCIP
*** A Google Maps speaker
*** We are still looking for a drawcard speaker, probably non-spatial, likely from Open Source community. (Mark Shuttleworth head of Ubuntu can't make it).
** ACTION: Cameron to start up "Marketing into Asia" thread.

==== 2009/01/21 Action Notes from OC Meeting with Tour Hosts====

'''1. Sponsorship and Exhibition'''

ACTION - OC to send TH all mailing lists so the Sponsorship Selling Document can be distributed to these contacts.

ACTION - CS to send the OC an email advising what was discussed in the meeting with Google.

'''2. Program – Code Sprint'''

ACTION – TH to present venue options to OC for 2 day code sprint (80 -100 pax). OC notes no registration fee and open to anyone (ie: not just conference attendees).

'''3. Marketing'''

ACTION - TH to draft a plain text email advertising the Conference, call for workshops and sponsorship opportunities. Links to the Conference website are to be included in this email. OC to then distribute to community leaders for re distribution to potential delegates.

ACTION - All press releases are to be stored in the wiki and sent through to community leaders for distribution.

ACTION - Simon to draft a call for workshops announcement.

ACTION - CS to invite all key players to form a marketing group and work out a strategy on how to target Asia.

'''4. Other Business'''

''Tours''

ACTION - OC confirmed that the TH suggested tours are appropriate and these should be added to website. TH to provide Simon with information. OC notes that tours are not to take delegates away from the workshops or code sprint.

''Conference Dinner''

ACTION - TH to confirm the dinner harbour cruise with the proposed three course dinner and 3 hour beverage package at $135.00 per person for a minimum of 150 guests.

''Accommodation''

ACTION - TH to confirm what the maximum capacity is for YHA Railway Square.

''Spatial Science Institute''

ACTION - CS to advise Dennis that a discount cannot be offered to SSI members, however, the OC is interested in swapping booth space on a contra deal arrangement. CS to confirm this arrangement as soon as possible so a booth can be allocated to SSI before they are all sold.

ACTION – At the upcoming Conference in February, Harley is to speak to ASIBA about swapping mailing lists and website links.

=== 2009/01/15 Climate Change Integration Plugfest===
Present:
* Graham de Hoedt, BOM
* Cameron Shorter, FOSS4G Organising Committee
* Greg Buehler, OGC
* Raj Singh, OGC

Decisions:
* Funding will be coordinated by OGC and disassociated from FOSS4G. (This should encourage proprietary vendors to take part). Funds can be moved from CCIP to FOSS4G by hiring conference space.
* Funding will be coordinated via cost sharing model (as per OGC testbeds) as this will encourage small vendors to participate. Cost sharing will not influence big vendors decision to participate.
* Scenario needs to be simple in order to encourage maximum participation. 'Focus on WMS/WFS.

Actions:
* BOM: look into becoming OGC member
* BOM: commit funding to CCIP. Done.
* BOM: write 1 page sponsorship proposal
* BOM: write up scenario based upon OWS4. Support from OGC
* OGC: Propose funding and sponsorship model.
* OGC: Set up a working committee for CCIP and private twiki pages
* OGC: Engage future conferences to continue CCIP. Eg: GSDI 11. GEOS Summit 2010. Aim to get a participant from these conferences engaged in CCIP to facilitate migrating CCIP to these conferences.
* 2009-01-19 OGC: Announce CCIP to OGC Planning Committee
* 2009-01-21 OGC/FOSS4G: OGC/FOSS4G Press Release for CCIP
* 2009-01-?? CCIP sponsors added to FOSS4G prospectus.
* 2009-01-28 Tour Hosts: FOSS4G prospectus released

=== 2008/12/12 Action Notes from OC Meeting with Tour Hosts===

'''1. Sponsorship and Exhibition'''

ACTION - OC to update the sponsorship leads list with sponsor contact details (names and email addresses) by close of business Wednesday 17 December 2008.

ACTION - TH to then send out an eblast informing these companies about the launch of the sponsorship prospectus.

'''2. Program Timeline'''

ACTION - SH to speak with CS’s contact and discuss the website and submission forms. There is to be one form for Call for Workshops and one form for Call for Abstracts. '''ONGOING AS OF 21-01-09'''

ACTION - SH to email delegates informing them of the submission forms opening dates.

ACTION - TH to change the abstract deadline to the beginning of June in the program timeline - '''DONE'''

ACTION - TH to send SH excel versions of the program timeline and project plan - '''DONE'''

ACTION - SH to upload these documents onto Google docs (on a private page) and create the relevant links to the wiki. - '''DONE'''

'''3. Social Program'''

''Welcome Reception''

ACTION - ML to do a site inspection at the Shelbourne Hotel.

ACTION - ML to advise JD of a suitable day so she can confirm time with the event co-ordinator.

ACTION - TH to put the level that can accommodate 200 guests on hold

''Conference Dinner''

ACTION - TH to get quotes for the following:

• A boat that takes delegates from SCEC, under the Harbour Bridge and on to Luna Park for Dinner

• A dinner cruise

• Restaurant in Cockle Bay

'''4. Tours'''

ACTION - TH to put together a tour proposal and present to OC at next meeting

'''5. Marketing'''

ACTION - TH to contact Position Magazine to get written confirmation. TH to compare entitlements in monetary value to show comparison

ACTION - OC to continually add new upcoming conferences to the Google calendar as they find out about them. - '''ONGOING'''

ACTION - OC to use the Blogosphere more often.

ACTION - OC to send TH a list of conferences that OSGeo will exhibit at to ensure that FOSS4G postcards are there.

ACTION - TH to send Tim Bowden postcards for distribution at a Conference he is attending in January in China.

ACTION - TH to send each OC member (except Simon) 50 postcards to distribute to any Conferences they attend

ACTION - TH to create a Google doc in which the OC can enter their mailing addresses

ACTION - TH to make up a PowerPoint slide for Mark to include at the end of the presentation he is giving at a Conference in February. Mark to distribute postcards at this Conference.

'''6. Program/Venue'''

ACTION - TH to confirm G07 with SCEC - '''DONE'''

ACTION - CS to sign venue matrix so TH can contract rooms - '''DONE'''

ACTION - SH to review the program and find a suitable time for the Installfest to take place. '''DONE'''

'''7. Next Meeting'''
Wednesday 21st January 2009, 1300 - 1400

=== 2008/12/12 Cameron + Tour Hosts ===
Present:
* Cameron Shorter
* Daniel Branik
* Julia Vernon
* Denisa Admova

Key notes:
* Tour Hosts agreed to exclude TH staff accommodation costs from the budget. Of note, hotels often give free rooms if there are sufficient people booking through them. It was agreed that Tour Hosts could make use of these free rooms, unless it has already been promised to FOSS4G in the proposal or contract. Action: Tour Hosts to check.
* Tour Hosts intend to use in house resources to support Workshop setup. Cameron noted that FOSS4G need to verify that Tour Hosts are not over-charging. Action: Tour Hosts to provide cost estimates and break down of costs which OSGeo can compare to alternate suppliers. OSGeo will have the option to use alternate supplies TH prove to be too expensive.
* Budget is being updated and should be put out today. Hopefully this one will be final sign off.
* Agreed to use Google Docs for review of key documents like budget. Comments from the OC can be set to strikeout font by TH once actions are addressed.

=== 2008/12/03 Organising Committee ===
* Logs at: http://logs.qgis.org/foss4g/%23foss4g.2008-12-02.log
Outstanding actions:
ACTION: Cameron to arrange with TH re to-do list/communication
* Started using Google Docs Spreadsheet at: http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg
* Cameron needs to notify and get buy in from TH

ACTION: Budget
* Waiting on TH to accept budget review comments.

ACTION: TH: Does TH require more feedback from the OC?

ACTION - Cameron to follow up with TH re sponsorship.
* Kirsty from TH is incorporating changes, will get Cameron to review Showcase sponsorship section.
* Kirsty will circulate a sponsor/lead list for OC to fill in.

ACTION - simon to send preliminary program info to the list for discussion
* Simon: I have a meeting arranged with TH (today) at 12pm to discuss the program in more detail. I will report to the OC after this meeting.

ACTION: Make decision on workshop venue by vote.
* TH has done this and have all OC expressed preference? - Are we in position for the OC to take a decision on this - if not then what outstanding information is required - this seems a priority for tomorrow's meeting?

=== 2008/11/19 Organising Committee, plus Tour Hosts ===
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=11&day=19&year=2008&hour=13&min=0&sec=0&p1=240 1:00 PM Sydney time] 
* location: meeting was done via Skype teleconference
* Minutes: are available on this page's [[Talk:FOSS4G_2009_Organising_Committee_Meetings|discussion page]]
* Agenda:
*# decide who will record Minutes of this meeting
*# select chair for the meeting
*# confirm date/time for next meeting(s):
*#* OC meetings
*#* meetings between OC and TH
*# items for discussion:
*## Timetable and To-Do list
*## Budget: status, next steps, timetable
*## Venues:
*### SCEC: tour results, exhibition booth space
*### Workshops venue: status
*### Other venues: Code Sprint, Social
*## Program:
*### what items have to be confirmed, and by when, to 'move forward'(e.g. with Sponsorship Prospectus)
*### Workshops/Labs
*### Conference Program:
*###* 2007 Program: [http://www.foss4g2007.org/program_overview/ http://www.foss4g2007.org/program_overview/]
*###* 2008 Program: [http://conference.osgeo.org/index.php/foss4g/2008/schedConf/schedule] and [http://spreadsheets.google.com/pub?key=p-YpIgK8cxLIjFv0ZK6R0Mg]
*### Social event(s)
*### Code Sprint
*### Technical Visits/Tours
*### Outreach Activities

=== 2008/11/12 Geospatial Integration Showcase ===
* [[FOSS4G_2009_Meeting_2008-11-12_Geospatial_Integration_Showcase|Minutes]]

=== 2008/09/10 (Program And Venue) ===
* [[FOSS4G_2009_Meeting_2008-09-10_Program_And_Venue|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=9&day=10&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/08/29 (Venue/Date selection ) ===
* [[FOSS4G_2009_Meeting_2008-08-29_(Venue/Date_selection_)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=8&day=29&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities
* Agenda:
# Venue and Conference Dates
## TH to table venue comparison – OC/TH to discuss
## Meeting dates to be confirmed - based on venue selection:
##* UNSW: 17 – 21 November
##* SCEC: 23 – 27 November
# Sponsorship and Exhibition
## Sponsorship hierarchy – OC to confirm
# Website
## TH/OC to discuss
# FOSS4G 2008 promotion
## TH/OC to discuss
# Budget
## TH to table budget to OC chair and Treasurer
# Next Meeting
## Discuss dates

=== 2008/07/30 (Integrating free & proprietary conferencing software) ===
* [[FOSS4G_2009_Meeting_2008-07-30_(Integrating_free_%26_proprietary_conferencing_software)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=7&day=30&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/07/02 (Sponsorship and Exhibition Meeting) ===
* [[FOSS4G_2009_Meeting_2008-07-02_(Sponsorship_and_Exhibition_Meeting)|Action Notes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=7&day=2&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/06/06 (Tour Hosts / OSGeo Contract review) ===
* [[FOSS4G_2009_Meeting_2008-06-06_(Tour_Hosts_/_OSGeo_Contract_review)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=6&day=6&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/05/30 (Kickoff meeting between Tour Hosts and Conference Organisors) ===
* [[FOSS4G_2009_Meeting_2008-05-30_(Kickoff_meeting_between_Tour_Hosts_and_Conference_Organisors)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=5&day=30&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

[[Category:Meetings]]
[[Category:FOSS4G2009]]

FOSS4G 2009 Organising Committee Meetings

2009-05-18T07:21:19Z

Wiki-Jvernon: /* 2009/05/20 Tour Hosts / Organising Committee */

Back to [[FOSS4G 2009]]...

== Introduction ==
Actions from meetings are being managed in this google docs spreadsheet: http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg&hl=en

The FOSS4G 2009 Organising Committee is responsible for the organization of the conference. More information can be found on the [[FOSS4G_2009_Governance]] page.

All wiki pages for FOSS4G 2009 meetings are listed under the [http://wiki.osgeo.org/wiki/Category:Meetings Meetings category]

== Calendar ==
* Upcoming meetings: [http://www.google.com/calendar/embed?src=s30qso7ccahgboia9smhfcofuo%40group.calendar.google.com&ctz=Australia/Sydney Google Calendar]
== Next Meeting ==
=== 2009/05/20 Tour Hosts / Organising Committee===
* Wednesday 20th May 2009, 1300 - 1400 (Sydney Time) http://www.timeanddate.com/worldclock/fixedtime.html?day=20&month=5&year=2009&hour=13&min=0&sec=0&p1=240

*Agenda:
**Sponsorship and Exhibition update - Total money pledged 28K (TH)
***Autodesk – Gold Sponsor – 15K
***Mapgears, Geocat, Lat Lon – Bronze Sponsors – 1K each
***LISAsoft – Charging Station Sponsor - 4K
***Google Exhibition space – 3.5K
***Numaps Exhibition space - 2.5K
**Registrations (TH)
**Program Update (SH)
***Session Chairpersons (OC)
**Website (TH/OC)
***Workshops/program/speakers
**Other Business (TH)
***Discounted Registration and Marketing – SSI/ACS
***AV Requirements
***Security Requirements
***Signage
***Photography
**Next Meeting
***Wednesday 17th June 2009, 1300 – 1400

== Prior Organising Committee Meetings ==
===2009/04/25 OSGeo Board Approves Budget===
0600 Sydney time.

Present:
* Cameron Shorter
* OSGeo Board ...

The OSGeo Board approved the Conference conference budget, version 10.

The board also approved that the FOSS4G 2009 conference chair can approve items from the budget on behalf of OSGeo.

=== 2009/04/16 Tour Hosts / Organising Committee===
* Thursday 16th April 2009, 1300 - 1400 (Sydney Time) http://www.timeanddate.com/worldclock/fixedtime.html?year=2009&month=3&day=18&hour=3&min=0&sec=0&p1=195&p2=240&p3=179

*Agenda:
**Budget
***Budget Discussion (OC/TH)
**Program
***Program Update (SH)
**Name Badges
***Name Badge Mock Ups (OC/TH)
**Next Meeting
***Wednesday 20th May 2009, 1300 – 1400

Present:
* Cameron
* Tyler
* Shoaib
* Kirsty, TH
* Julia, TH
* Daniel, TH
* Bruce Bannerman
* Andrew Bashfield
* Harley

Minutes:
* Budget:
** Organising committee agreed to increase price of conference by $100 per delegate.
** Organising committee also agreed to increase price of conference by a further 5%. We will then offer a 5% discount to members of specific organisations in return for their promotion of the event. In particular, we will provide this discount to Spatial Science Institution (SSI) and Australian Computer Society (ACS).
** Action: TH to update budget by COB Fri 17 April.
** Action: Andrew to follow up with SSI re endorsement, and getting education credits assigned to the conference
** Action: Bruce to follow up with ACS
** Action: Tyler to endevour to get OSGeo board to sign off on budget ASAP, as we can't open the conference for registration until this is cleared up.
** Action: TH to add another sign up page for organistions receiving a discount.

* Program
** Andrew Bashfield has secured Warrick Watkins, head of ANZLIC and NSW Dept Lands, as a speaker.
** Action: Andrew to liaise with Simon re adjusting the program

* Promotion:
** Andrew suggested promoting at: http://www.seassic.com.au/default.asp
** Action: Andrew to determine if SSI has booth or similar that Cameron Shorter can stand at to promote FOSS4G/OSGeo.

* Website
** Action: Harley and Shoaib to update website content to be more business focused and less techie focused. In particular, the front page and sponsorship page.
** Action: Shoaib to chase workshop and tutorial presenters for a bio for the website, and update website

* Press releases
** Call for registration to go out ideally on 27 April, assuming budget is finalised. The press release should include a reminder about submitting papers, asking potential presenters to enter their details so we can send them reminders.
** Action: Harley to draft press release. (Should be able to mostly cut and paste from previous releases). Note, the press release should be completed one week early, to give time for translation.

=== 2009/03/25 Marketing into Asia/Pacific ===

'''Agenda:'''
Our aim today is:
* To engage organisations currently marketing into Asia/Pacific to advise and help with FOSS4G marketing FOSS4G.
* open lines of communication
* identify ideas from the group - to be followed up via email

:00 Introductions, including listing your contacts and ideas for connecting into Asia

:10 Open for questions and discussion

:40 Meeting close

Time: http://timeanddate.com/worldclock/meetingdetails.html?year=2009&month=3&day=25&hour=0&min=0&sec=0&p1=240&p2=196&p3=248&p4=256

'''Attendees:'''
* Arnold Wong, Director of Landgate International, selling Landgate's SDI into Asia and Middle East.
* Venka Raghavan, prominent, well respected and well connectd OSGeo evangelist in Asia, based in Japan, with strong links in particular in China, Vietnam, Thailand, ...
* Mike Ridout, Coorporative Research Center for Spatial Information (CRCSI). The CRCSI has been building relationships in Asia, notably in China.
* Geoff Zeiss, Autodesk evangelist. Regular presenter, networker and blogger at International Geospatial conferences. Has strong connections into Indonesia.
* Harley Prowse, Director of GeoBiz in New Zealand, connected in New Zealand, and on the FOSS4G Organising Committee
* Andrew Bashfield, has years of Geospatial Experience and contacts in Australia.
* Julia Vernon, Tour Hosts, our conference organisor
* Melbourne University School of Geomatics, working with Global SDI and Asia Pacific SDI, including email lists for these communities:
** Abbas Rajabifard, (sends his apologies)
* OGC: Leading the "Climate Challenge Integration Plugfest" at FOSS4G and networking at an international level.
** Greg Buehler
* OSGeo
** Jeff McKenna (OSGeo conference committee chair)
** Tyler Mitchell (OSGeo head)

'''Notes:'''
* Venka asks "FOSS4G local committees want to know what they should be doing to get involved".
* Arnold notes that feedback he has received is that FOSS4G is perceived to be a techie conference and doesn't target the Business decision makers.
** Cameron noted that our aim is to target both the techies, and management, by providing business drivers for Open Source.
** Action: We need to adjust our marketing to highlight our focus on business drivers.
* Suggestion that we invite government ministers, both Australian and from our region to present.
* Geoff notes that Indonesia and Malaysia have made OSGeo a government initiative.
* Discussion will continue on http://lists.osgeo.org/mailman/listinfo/www_international-discuss

=== 2009/03/18 Tour Hosts / Organising Committee===
* Wednesday 18th March 2009, 1300 - 1400 (Sydney Time) http://www.timeanddate.com/worldclock/fixedtime.html?year=2009&month=3&day=18&hour=3&min=0&sec=0&p1=195&p2=240&p3=179

* Attendees, skypeid:
** Cameron Shorter, cameronshorter
** Simon Hope, sihope
** <strike>Volker Mische, volkermische</strike>
** Mark Leslie, mark.s.leslie
** Andrew Bashfield
** Bruce Bannermann (temporarily)
** Stephen Lead
** Tour Hosts

*Agenda:
**Sponsorship and Exhibition
***Update (TH)
**Program - Current Program: http://spreadsheets.google.com/ccc?key=pm1bvJQodiW3WBYGU7MM0Og&hl=en_GB
***Workshop & tutorial submissions update (ML)
***Number of abstract submissions received so far (SH)
***Poster Submissions (SH) - online submission?
***Logistics Schedule (SH)
***Ignite Spatial (OC)
**Speakers
***Speakers from Asia (JM)
***Invited Speakers (TH/OC)
**Marketing
***Postcards (TH/OC)
***Expressions of Interest (TH)
***Satchel Insert (HP)
**Other Business
***Venue (TH)
***Code Sprint Venue (TH)
***Name Badge Requirements (TH/OC)
***Delegate List (TH/OC)
**Next Meeting
***Wednesday 15th April 2009, 1300 – 1400

==== 2009/03/18 Action Notes from OC Meeting with Tour Hosts====
'''1. Sponsorship and Exhibition'''

ACTION – TH to follow up with GEO Cat in regards to the sponsorship of pens.

ACTION – CS to contact BB, Andrew Bashfield (AB) and Geoff Zeiss and ask them to become more involved with sourcing sponsorship. – '''In Progress'''

ACTION - TH to send the updated leads list to AB. AB to add any specific contact details he has so TH can contact directly.

ACTION – CS to set up teleconference with Andrew Wong to discuss Landgate involvement.

'''2. Marketing'''

ACTION – AB, PR and GZ to discuss FOSS4G promotional ideas for the GEOtech Conference in Vancouver, Canada in June 2009.

ACTION – ML to contact those presenters from the Netherlands who entered workshop submissions and ask if they will be attending the upcoming GSDI 11 World Conference in the Netherlands in June 2009. If so, ML to discuss ways in which they can help market the FOSS4G Conference while they are in attendance.

ACTION – SH to send TH contact details for Joe Cook (JC) in the UK. TH to investigate if JC will be attending the Open Source GIS Conference taking place in the UK and if so, would he have the ability to take some postcards along to hand out to delegates.

ACTION – BB to follow up with the contacts that he knows to ensure they received the prospectus and advise that if they have any questions to contact TH.

ACTION – OC to look at the current leads list and advise which OC members can contact specific people on the list to follow up personally.

ACTION – BB, AB and GZ to confirm contact details for the listed international companies/contacts.

ACTION – TH to organise a teleconference with BB and AB to discuss the leads list and contact details.

ACTION – TH to follow up with BB regarding the OGC proposal and division of CCIP monies.

ACTION - TH to send the email addresses of those people who have expressed their interest through the Conference website to the FOSS4G private list.

ACTION – TH to contact HP offline to discuss the cost of a satchel insert at the upcoming not-for-profit Conference in New Zealand

'''3. Programme'''

ACTION – OC confirmed that they have received enough workshop and tutorial submissions to fill the allocated spaces in the programme.

ACTION – TM to write up a complete list of all workshop and tutorial submissions and send to the OC for approval. Once these submissions are approved, ML will allocate each of them space in the programme. ML advised that they will still be advising presenters of their acceptance on 30th March 2009. – '''Done'''

ACTION - SH confirmed that he will accept up to 32 poster submissions to ensure they will fit in the Parkside Ground Foyer area. SH also confirmed that there will be one poster per board and each poster will be A0 size.

ACTION – VM to process poster submissions and when the time comes, advise presenters of the poster dimensions in the acceptance letters.

ACTION – SH to add another page to the existing programme on the wiki that will be the logistics schedule detailing areas that still need to be actioned, ie: where volunteers are needed, who will arrange them.

ACTION – OC confirmed that Ignite Spatial (public event) will take place on the evening of Wednesday 21st October at SCEC. Guests to arrive and mingle from 1730 with the event starting at 1830 and concluding at 2000. TH to speak to Stephen Lead (SL) offline about details and requirements.

ACTION – SL offered to do some cross promotion with his Ignite spatial mailing list. SL to advise that this year Ignite Spatial is affiliated with FOSS4G 2009 in an effort to prompt his contacts to attend the Conference.

ACTION – OC to discuss offline who should organise the sponsorship for Ignite Spatial and which companies should be approached for this sponsorship.

'''4. Speakers'''

ACTION – CS to contact PR and ask him to use his contacts to follow up with the Asian communities.

ACTION – CS to confirm the marketing group who is to target Asia – '''Done'''

'''5. Other Business'''

ACTION – CS to follow up with his contacts at TAFE NSW and explain what the rooms are needed for and whether there is the possibility of using their internet.

ACTION – TH to forward the different venue prices to CS for comparison.

ACTION – TH to keep the room at SCEC on hold for Saturday and advise CS of the room hire fee.

ACTION – SH to send to TH a copy of the 2007 name badge template.

ACTION – TH to mock up a name badge and send to OC for approval.

=== 2009/02/18 Tour Hosts / Organising Committee===
* Attendees (skypeid)
** Cameron Shorter (cameronshorter)
** Simon Hope (dial in only)
** Tyler Mitchell (spatialguru) likely only available for 30-45 minutes
** Harley Prowse (dial in ideally)
** Jeff McKenna (jeff_mckenna) available for 1 hour
** Tour Hosts (tour.hosts)
** Mark Leslie (mark.s.leslie)
** Bruce Bannerman (no skype access, STD call) available for 45 minutes only.
*Agenda:
**Sponsorship and Exhibition
***Update (TH)
**Program (SH) [http://spreadsheets.google.com/ccc?key=pm1bvJQodiW0s8T_P6CJ-BQ&hl=en Current Program], [http://spreadsheets.google.com/ccc?key=pu9014gybzrd-LlSBIG3Kag&hl=en Camerons Suggestions]
***Call for Workshops (SH) - communicate the deadline!
***Call for Abstract Preparation (SH) - open 9th March
***Workshop\Abstract Review - decision required
***Outstanding Program Items - SH to complete amendments from CS
***Schedule Publication on website - looking for assistance on this
***Speakers - Spare slot needs filling & blurb for website
***Welcome Reception (TH)
**Marketing
***eBlast (CS/TH). Volunteer needed: Need to build community leaders list as per [http://wiki.osgeo.org/wiki/FOSS4G2007_Communication#E-Mail_Marketing 2007] and contact GIS calendars and related activities, asking to add FOSS4G links.
*** Marketing into Asia strategy (CS). Volunteer needed here.
***Postcards (TH)
***Spatial Sciences Institute of Australia update (CS)
**Other Business
***Online Registration Form (TH)
***Interpreting (TH)
** Next meeting: Wednesday 18th March 2009, 1300 - 1400

==== 2009/02/18 Action Notes from OC Meeting with Tour Hosts====
'''1. Sponsorship and Exhibition'''

ACTION – TM to locate the 2007 sponsor contact details list and send to TH.

ACTION – TH to contact Greg Buehler/Raj Singh from OGC directly to access potential sponsors contact list.

ACTION – BB recently added new potential contacts to the online list. TH to send the sponsorship prospectus then BB to follow up with these contacts to make sure they have received the prospectus and to provide any further information.

'''2. Programme'''

ACTION – OC to canvas the OSGeo discussion list to gather interest in Workshops as proposal submissions are low.

ACTION – SH to put together the abstract submission information/guidelines and create a standard abstract submission form for the website.

ACTION – All OC members are to subscribe to OCS and become a member (SH to provide instructions on becoming a member via email). Once everyone is a member, SH will set everyone up as reviewers. OCS software to be used for review of abstracts.

ACTION – SH to update the programme on google docs to include Cameron’s suggested programme changes.

ACTION – OSGeo to organise/manage Conference Close session including handing out any awards and announcing of the next Conference. OC confirmed that the Conference Close should be kept as 30mins in the programme.

'''3. Installfest'''

ACTION – TH to discuss with suppliers the option of using volunteers to pack down workshop computers within a 30 minute time frame. TH notes that if the supplier does not want volunteers packing down the computers there may be higher labour costs incurred as the supplier will bring in more staff to pack down within the 30 minutes.

- OC confirmed approximately 100 pax will attend the Installfest and they will require wireless or wired internet, power, tables and chairs.

'''4. Speakers'''

ACTION – Keynote speakers to have a half hour time slot in the programme. SH to adjust timings.

ACTION – BB to investigate how well Ilberto Kamaro from Brazil speaks English and advise if he would be a suitable keynote speaker.

ACTION – HP and BB to research David Hocking from ASIBA and confirm whether or not he would be a suitable speaker.

ACTION – JM to suggest and research appropriate speakers from Asia.

'''5. Other Business'''

ACTION – TH To draft a brief outline of the welcome reception for the website.

ACTION – TH to discuss with SCEC how long the session rooms can be used for each day as there is the possibility that the BOF sessions will run overtime. Additionally the delegates may want access to the wireless internet after hours.

ACTION – TH to extend the room booking on the last Conference day to 6pm for the AGM.

- JM confirmed that interpreting will not be required at this conference.

ACTION – TH to add the following to the registration form:
* Delegates longitude and latitude information that can then be plotted on google maps.
* Questions that ask for the profile of delegates/position in organisation/purchasing power.

'''6. Marketing'''

ACTION – HP to collate list of community leaders and their email addresses. TM to mentor HP on how to research this based on 2007 existing list.

ACTION – TH to advise OC of the current number of expressions of interest received so far.

ACTION – TM to set up an OSGeo email subscription list for future announcements.

ACTION – HP to investigate cost of a single page satchel insert at the upcoming not for profit Conference in New Zealand. TH/CS to then review if budget is available.

ACTION – BB to follow up with the SSI via different channels for a contra deal. CS notes that from his attempts they are still looking for a 5% registration discount for SSI members.

=== 2009/01/21 Tour Hosts / Organising Committee===
* Agenda:
**Sponsorship and Exhibition
***Update (TH)
**Program
***Call for Workshops and Abstracts (OC/TH)
***Program at a Glance (OC)
***Code Sprint (CO/TH)
**Marketing
***Mailing Lists (TH/OC)
**Other Business
***Tour Proposal (TH)
***Conference Dinner Proposal (TH)
***Accommodation (TH)
***Spatial Science Institute
** Vote to accept our [[http://wiki.osgeo.org/wiki/FOSS4G_2009_Discounts#Distributing_Conference_Profit Profit Sharing Policy]].
** Review [actions http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg] (Tour Hosts)
** Review [http://docs.google.com/Doc?id=dcd63bvv_14vzf642gg&hl=en schedule] (Tour Hosts)
** Functions and Tours report (Tour Hosts)
** Engaging SSI (Dennis Puniard, Cameron)
*** Dennis, SSI, expects to be able to draw ~ 100 delegates. SSI represent our target market.
*** SSI are holding a conference in Adelaide before ours. Advertising opportunity.
*** SSI interested to know how FOSS4G can be of benefit to SSI. Eg: 5% discount to SSI members.
** Marketing (Kirsty, Tour Hosts)
*** Marketing into Asia/Pacific
** Review Workshops (Mark)
** Review CCIP (Graham de Hoedt, Cameron)
*** Press release pending
*** Need to source data
** Keynote Speakers (Cameron)
** Review Website (Simon)
** Next meeting: Wednesday 18th February 2009, 1300 - 1400

====Meeting Notes====
* Sponsorship Propectus will be released 28 Jan
** Looking for leads local leads
** Tour Hosts wants the database so that they can track who has opened the emails etc.
** Suggest that we contact ASIBA, SSI and GITA
* Call for workshops looking good (Mark)
* OC should be putting themes into the program
* Code Sprint: Confirmed as 2 days.
* Marketing email:
** Suggest sending email to project leaders who forward onto contacts
* Press Release
** Should be plain text, linked back to the website
* Conference dinner:
** Optional function
** (OC preferred option) Captain Cook Harbour Cruise $135/person, 3 course dinner + drinks. Can take up to 300 guests.
** Darling Harbour $135 - $165/person.
** ACTION: Cameron to call SSI and offer booth space in return for an OSGeo booth at SSI conference.
** Discussed keynote speakers. Looking like:
*** Scott Power, BOM, compelling speaker to demystify Climate Change
*** Raj Singh, OGC, to introduce CCIP
*** A Google Maps speaker
*** We are still looking for a drawcard speaker, probably non-spatial, likely from Open Source community. (Mark Shuttleworth head of Ubuntu can't make it).
** ACTION: Cameron to start up "Marketing into Asia" thread.

==== 2009/01/21 Action Notes from OC Meeting with Tour Hosts====

'''1. Sponsorship and Exhibition'''

ACTION - OC to send TH all mailing lists so the Sponsorship Selling Document can be distributed to these contacts.

ACTION - CS to send the OC an email advising what was discussed in the meeting with Google.

'''2. Program – Code Sprint'''

ACTION – TH to present venue options to OC for 2 day code sprint (80 -100 pax). OC notes no registration fee and open to anyone (ie: not just conference attendees).

'''3. Marketing'''

ACTION - TH to draft a plain text email advertising the Conference, call for workshops and sponsorship opportunities. Links to the Conference website are to be included in this email. OC to then distribute to community leaders for re distribution to potential delegates.

ACTION - All press releases are to be stored in the wiki and sent through to community leaders for distribution.

ACTION - Simon to draft a call for workshops announcement.

ACTION - CS to invite all key players to form a marketing group and work out a strategy on how to target Asia.

'''4. Other Business'''

''Tours''

ACTION - OC confirmed that the TH suggested tours are appropriate and these should be added to website. TH to provide Simon with information. OC notes that tours are not to take delegates away from the workshops or code sprint.

''Conference Dinner''

ACTION - TH to confirm the dinner harbour cruise with the proposed three course dinner and 3 hour beverage package at $135.00 per person for a minimum of 150 guests.

''Accommodation''

ACTION - TH to confirm what the maximum capacity is for YHA Railway Square.

''Spatial Science Institute''

ACTION - CS to advise Dennis that a discount cannot be offered to SSI members, however, the OC is interested in swapping booth space on a contra deal arrangement. CS to confirm this arrangement as soon as possible so a booth can be allocated to SSI before they are all sold.

ACTION – At the upcoming Conference in February, Harley is to speak to ASIBA about swapping mailing lists and website links.

=== 2009/01/15 Climate Change Integration Plugfest===
Present:
* Graham de Hoedt, BOM
* Cameron Shorter, FOSS4G Organising Committee
* Greg Buehler, OGC
* Raj Singh, OGC

Decisions:
* Funding will be coordinated by OGC and disassociated from FOSS4G. (This should encourage proprietary vendors to take part). Funds can be moved from CCIP to FOSS4G by hiring conference space.
* Funding will be coordinated via cost sharing model (as per OGC testbeds) as this will encourage small vendors to participate. Cost sharing will not influence big vendors decision to participate.
* Scenario needs to be simple in order to encourage maximum participation. 'Focus on WMS/WFS.

Actions:
* BOM: look into becoming OGC member
* BOM: commit funding to CCIP. Done.
* BOM: write 1 page sponsorship proposal
* BOM: write up scenario based upon OWS4. Support from OGC
* OGC: Propose funding and sponsorship model.
* OGC: Set up a working committee for CCIP and private twiki pages
* OGC: Engage future conferences to continue CCIP. Eg: GSDI 11. GEOS Summit 2010. Aim to get a participant from these conferences engaged in CCIP to facilitate migrating CCIP to these conferences.
* 2009-01-19 OGC: Announce CCIP to OGC Planning Committee
* 2009-01-21 OGC/FOSS4G: OGC/FOSS4G Press Release for CCIP
* 2009-01-?? CCIP sponsors added to FOSS4G prospectus.
* 2009-01-28 Tour Hosts: FOSS4G prospectus released

=== 2008/12/12 Action Notes from OC Meeting with Tour Hosts===

'''1. Sponsorship and Exhibition'''

ACTION - OC to update the sponsorship leads list with sponsor contact details (names and email addresses) by close of business Wednesday 17 December 2008.

ACTION - TH to then send out an eblast informing these companies about the launch of the sponsorship prospectus.

'''2. Program Timeline'''

ACTION - SH to speak with CS’s contact and discuss the website and submission forms. There is to be one form for Call for Workshops and one form for Call for Abstracts. '''ONGOING AS OF 21-01-09'''

ACTION - SH to email delegates informing them of the submission forms opening dates.

ACTION - TH to change the abstract deadline to the beginning of June in the program timeline - '''DONE'''

ACTION - TH to send SH excel versions of the program timeline and project plan - '''DONE'''

ACTION - SH to upload these documents onto Google docs (on a private page) and create the relevant links to the wiki. - '''DONE'''

'''3. Social Program'''

''Welcome Reception''

ACTION - ML to do a site inspection at the Shelbourne Hotel.

ACTION - ML to advise JD of a suitable day so she can confirm time with the event co-ordinator.

ACTION - TH to put the level that can accommodate 200 guests on hold

''Conference Dinner''

ACTION - TH to get quotes for the following:

• A boat that takes delegates from SCEC, under the Harbour Bridge and on to Luna Park for Dinner

• A dinner cruise

• Restaurant in Cockle Bay

'''4. Tours'''

ACTION - TH to put together a tour proposal and present to OC at next meeting

'''5. Marketing'''

ACTION - TH to contact Position Magazine to get written confirmation. TH to compare entitlements in monetary value to show comparison

ACTION - OC to continually add new upcoming conferences to the Google calendar as they find out about them. - '''ONGOING'''

ACTION - OC to use the Blogosphere more often.

ACTION - OC to send TH a list of conferences that OSGeo will exhibit at to ensure that FOSS4G postcards are there.

ACTION - TH to send Tim Bowden postcards for distribution at a Conference he is attending in January in China.

ACTION - TH to send each OC member (except Simon) 50 postcards to distribute to any Conferences they attend

ACTION - TH to create a Google doc in which the OC can enter their mailing addresses

ACTION - TH to make up a PowerPoint slide for Mark to include at the end of the presentation he is giving at a Conference in February. Mark to distribute postcards at this Conference.

'''6. Program/Venue'''

ACTION - TH to confirm G07 with SCEC - '''DONE'''

ACTION - CS to sign venue matrix so TH can contract rooms - '''DONE'''

ACTION - SH to review the program and find a suitable time for the Installfest to take place. '''DONE'''

'''7. Next Meeting'''
Wednesday 21st January 2009, 1300 - 1400

=== 2008/12/12 Cameron + Tour Hosts ===
Present:
* Cameron Shorter
* Daniel Branik
* Julia Vernon
* Denisa Admova

Key notes:
* Tour Hosts agreed to exclude TH staff accommodation costs from the budget. Of note, hotels often give free rooms if there are sufficient people booking through them. It was agreed that Tour Hosts could make use of these free rooms, unless it has already been promised to FOSS4G in the proposal or contract. Action: Tour Hosts to check.
* Tour Hosts intend to use in house resources to support Workshop setup. Cameron noted that FOSS4G need to verify that Tour Hosts are not over-charging. Action: Tour Hosts to provide cost estimates and break down of costs which OSGeo can compare to alternate suppliers. OSGeo will have the option to use alternate supplies TH prove to be too expensive.
* Budget is being updated and should be put out today. Hopefully this one will be final sign off.
* Agreed to use Google Docs for review of key documents like budget. Comments from the OC can be set to strikeout font by TH once actions are addressed.

=== 2008/12/03 Organising Committee ===
* Logs at: http://logs.qgis.org/foss4g/%23foss4g.2008-12-02.log
Outstanding actions:
ACTION: Cameron to arrange with TH re to-do list/communication
* Started using Google Docs Spreadsheet at: http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg
* Cameron needs to notify and get buy in from TH

ACTION: Budget
* Waiting on TH to accept budget review comments.

ACTION: TH: Does TH require more feedback from the OC?

ACTION - Cameron to follow up with TH re sponsorship.
* Kirsty from TH is incorporating changes, will get Cameron to review Showcase sponsorship section.
* Kirsty will circulate a sponsor/lead list for OC to fill in.

ACTION - simon to send preliminary program info to the list for discussion
* Simon: I have a meeting arranged with TH (today) at 12pm to discuss the program in more detail. I will report to the OC after this meeting.

ACTION: Make decision on workshop venue by vote.
* TH has done this and have all OC expressed preference? - Are we in position for the OC to take a decision on this - if not then what outstanding information is required - this seems a priority for tomorrow's meeting?

=== 2008/11/19 Organising Committee, plus Tour Hosts ===
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=11&day=19&year=2008&hour=13&min=0&sec=0&p1=240 1:00 PM Sydney time] 
* location: meeting was done via Skype teleconference
* Minutes: are available on this page's [[Talk:FOSS4G_2009_Organising_Committee_Meetings|discussion page]]
* Agenda:
*# decide who will record Minutes of this meeting
*# select chair for the meeting
*# confirm date/time for next meeting(s):
*#* OC meetings
*#* meetings between OC and TH
*# items for discussion:
*## Timetable and To-Do list
*## Budget: status, next steps, timetable
*## Venues:
*### SCEC: tour results, exhibition booth space
*### Workshops venue: status
*### Other venues: Code Sprint, Social
*## Program:
*### what items have to be confirmed, and by when, to 'move forward'(e.g. with Sponsorship Prospectus)
*### Workshops/Labs
*### Conference Program:
*###* 2007 Program: [http://www.foss4g2007.org/program_overview/ http://www.foss4g2007.org/program_overview/]
*###* 2008 Program: [http://conference.osgeo.org/index.php/foss4g/2008/schedConf/schedule] and [http://spreadsheets.google.com/pub?key=p-YpIgK8cxLIjFv0ZK6R0Mg]
*### Social event(s)
*### Code Sprint
*### Technical Visits/Tours
*### Outreach Activities

=== 2008/11/12 Geospatial Integration Showcase ===
* [[FOSS4G_2009_Meeting_2008-11-12_Geospatial_Integration_Showcase|Minutes]]

=== 2008/09/10 (Program And Venue) ===
* [[FOSS4G_2009_Meeting_2008-09-10_Program_And_Venue|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=9&day=10&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/08/29 (Venue/Date selection ) ===
* [[FOSS4G_2009_Meeting_2008-08-29_(Venue/Date_selection_)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=8&day=29&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities
* Agenda:
# Venue and Conference Dates
## TH to table venue comparison – OC/TH to discuss
## Meeting dates to be confirmed - based on venue selection:
##* UNSW: 17 – 21 November
##* SCEC: 23 – 27 November
# Sponsorship and Exhibition
## Sponsorship hierarchy – OC to confirm
# Website
## TH/OC to discuss
# FOSS4G 2008 promotion
## TH/OC to discuss
# Budget
## TH to table budget to OC chair and Treasurer
# Next Meeting
## Discuss dates

=== 2008/07/30 (Integrating free & proprietary conferencing software) ===
* [[FOSS4G_2009_Meeting_2008-07-30_(Integrating_free_%26_proprietary_conferencing_software)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=7&day=30&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/07/02 (Sponsorship and Exhibition Meeting) ===
* [[FOSS4G_2009_Meeting_2008-07-02_(Sponsorship_and_Exhibition_Meeting)|Action Notes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=7&day=2&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/06/06 (Tour Hosts / OSGeo Contract review) ===
* [[FOSS4G_2009_Meeting_2008-06-06_(Tour_Hosts_/_OSGeo_Contract_review)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=6&day=6&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/05/30 (Kickoff meeting between Tour Hosts and Conference Organisors) ===
* [[FOSS4G_2009_Meeting_2008-05-30_(Kickoff_meeting_between_Tour_Hosts_and_Conference_Organisors)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=5&day=30&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

[[Category:Meetings]]
[[Category:FOSS4G2009]]

FOSS4G 2009 Organising Committee Meetings

2009-05-18T06:58:55Z

Wiki-Jvernon: /* 2009/05/20 Tour Hosts / Organising Committee */

Back to [[FOSS4G 2009]]...

== Introduction ==
Actions from meetings are being managed in this google docs spreadsheet: http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg&hl=en

The FOSS4G 2009 Organising Committee is responsible for the organization of the conference. More information can be found on the [[FOSS4G_2009_Governance]] page.

All wiki pages for FOSS4G 2009 meetings are listed under the [http://wiki.osgeo.org/wiki/Category:Meetings Meetings category]

== Calendar ==
* Upcoming meetings: [http://www.google.com/calendar/embed?src=s30qso7ccahgboia9smhfcofuo%40group.calendar.google.com&ctz=Australia/Sydney Google Calendar]
== Next Meeting ==
=== 2009/05/20 Tour Hosts / Organising Committee===
* Wednesday 20th April 2009, 1300 - 1400 (Sydney Time) http://www.timeanddate.com/worldclock/fixedtime.html?day=20&month=5&year=2009&hour=13&min=0&sec=0&p1=240

*Agenda:
**Sponsorship and Exhibition update - Total money pledged 28K (TH)
***Autodesk – Gold Sponsor – 15K
***Mapgears, Geocat, Lat Lon – Bronze Sponsors – 1K each
***LISAsoft – Charging Station Sponsor - 4K
***Google Exhibition space – 3.5K
***Numaps Exhibition space - 2.5K
**Registrations (TH)
**Program Update (SH)
***Session Chairpersons (OC)
**Website (TH/OC)
***Workshops/program/speakers
**Other Business (TH)
***Discounted Registration and Marketing – SSI/ACS
***AV Requirements
***Security Requirements
***Signage
***Photography
**Next Meeting
***Wednesday 17th June 2009, 1300 – 1400

== Prior Organising Committee Meetings ==
===2009/04/25 OSGeo Board Approves Budget===
0600 Sydney time.

Present:
* Cameron Shorter
* OSGeo Board ...

The OSGeo Board approved the Conference conference budget, version 10.

The board also approved that the FOSS4G 2009 conference chair can approve items from the budget on behalf of OSGeo.

=== 2009/04/16 Tour Hosts / Organising Committee===
* Thursday 16th April 2009, 1300 - 1400 (Sydney Time) http://www.timeanddate.com/worldclock/fixedtime.html?year=2009&month=3&day=18&hour=3&min=0&sec=0&p1=195&p2=240&p3=179

*Agenda:
**Budget
***Budget Discussion (OC/TH)
**Program
***Program Update (SH)
**Name Badges
***Name Badge Mock Ups (OC/TH)
**Next Meeting
***Wednesday 20th May 2009, 1300 – 1400

Present:
* Cameron
* Tyler
* Shoaib
* Kirsty, TH
* Julia, TH
* Daniel, TH
* Bruce Bannerman
* Andrew Bashfield
* Harley

Minutes:
* Budget:
** Organising committee agreed to increase price of conference by $100 per delegate.
** Organising committee also agreed to increase price of conference by a further 5%. We will then offer a 5% discount to members of specific organisations in return for their promotion of the event. In particular, we will provide this discount to Spatial Science Institution (SSI) and Australian Computer Society (ACS).
** Action: TH to update budget by COB Fri 17 April.
** Action: Andrew to follow up with SSI re endorsement, and getting education credits assigned to the conference
** Action: Bruce to follow up with ACS
** Action: Tyler to endevour to get OSGeo board to sign off on budget ASAP, as we can't open the conference for registration until this is cleared up.
** Action: TH to add another sign up page for organistions receiving a discount.

* Program
** Andrew Bashfield has secured Warrick Watkins, head of ANZLIC and NSW Dept Lands, as a speaker.
** Action: Andrew to liaise with Simon re adjusting the program

* Promotion:
** Andrew suggested promoting at: http://www.seassic.com.au/default.asp
** Action: Andrew to determine if SSI has booth or similar that Cameron Shorter can stand at to promote FOSS4G/OSGeo.

* Website
** Action: Harley and Shoaib to update website content to be more business focused and less techie focused. In particular, the front page and sponsorship page.
** Action: Shoaib to chase workshop and tutorial presenters for a bio for the website, and update website

* Press releases
** Call for registration to go out ideally on 27 April, assuming budget is finalised. The press release should include a reminder about submitting papers, asking potential presenters to enter their details so we can send them reminders.
** Action: Harley to draft press release. (Should be able to mostly cut and paste from previous releases). Note, the press release should be completed one week early, to give time for translation.

=== 2009/03/25 Marketing into Asia/Pacific ===

'''Agenda:'''
Our aim today is:
* To engage organisations currently marketing into Asia/Pacific to advise and help with FOSS4G marketing FOSS4G.
* open lines of communication
* identify ideas from the group - to be followed up via email

:00 Introductions, including listing your contacts and ideas for connecting into Asia

:10 Open for questions and discussion

:40 Meeting close

Time: http://timeanddate.com/worldclock/meetingdetails.html?year=2009&month=3&day=25&hour=0&min=0&sec=0&p1=240&p2=196&p3=248&p4=256

'''Attendees:'''
* Arnold Wong, Director of Landgate International, selling Landgate's SDI into Asia and Middle East.
* Venka Raghavan, prominent, well respected and well connectd OSGeo evangelist in Asia, based in Japan, with strong links in particular in China, Vietnam, Thailand, ...
* Mike Ridout, Coorporative Research Center for Spatial Information (CRCSI). The CRCSI has been building relationships in Asia, notably in China.
* Geoff Zeiss, Autodesk evangelist. Regular presenter, networker and blogger at International Geospatial conferences. Has strong connections into Indonesia.
* Harley Prowse, Director of GeoBiz in New Zealand, connected in New Zealand, and on the FOSS4G Organising Committee
* Andrew Bashfield, has years of Geospatial Experience and contacts in Australia.
* Julia Vernon, Tour Hosts, our conference organisor
* Melbourne University School of Geomatics, working with Global SDI and Asia Pacific SDI, including email lists for these communities:
** Abbas Rajabifard, (sends his apologies)
* OGC: Leading the "Climate Challenge Integration Plugfest" at FOSS4G and networking at an international level.
** Greg Buehler
* OSGeo
** Jeff McKenna (OSGeo conference committee chair)
** Tyler Mitchell (OSGeo head)

'''Notes:'''
* Venka asks "FOSS4G local committees want to know what they should be doing to get involved".
* Arnold notes that feedback he has received is that FOSS4G is perceived to be a techie conference and doesn't target the Business decision makers.
** Cameron noted that our aim is to target both the techies, and management, by providing business drivers for Open Source.
** Action: We need to adjust our marketing to highlight our focus on business drivers.
* Suggestion that we invite government ministers, both Australian and from our region to present.
* Geoff notes that Indonesia and Malaysia have made OSGeo a government initiative.
* Discussion will continue on http://lists.osgeo.org/mailman/listinfo/www_international-discuss

=== 2009/03/18 Tour Hosts / Organising Committee===
* Wednesday 18th March 2009, 1300 - 1400 (Sydney Time) http://www.timeanddate.com/worldclock/fixedtime.html?year=2009&month=3&day=18&hour=3&min=0&sec=0&p1=195&p2=240&p3=179

* Attendees, skypeid:
** Cameron Shorter, cameronshorter
** Simon Hope, sihope
** <strike>Volker Mische, volkermische</strike>
** Mark Leslie, mark.s.leslie
** Andrew Bashfield
** Bruce Bannermann (temporarily)
** Stephen Lead
** Tour Hosts

*Agenda:
**Sponsorship and Exhibition
***Update (TH)
**Program - Current Program: http://spreadsheets.google.com/ccc?key=pm1bvJQodiW3WBYGU7MM0Og&hl=en_GB
***Workshop & tutorial submissions update (ML)
***Number of abstract submissions received so far (SH)
***Poster Submissions (SH) - online submission?
***Logistics Schedule (SH)
***Ignite Spatial (OC)
**Speakers
***Speakers from Asia (JM)
***Invited Speakers (TH/OC)
**Marketing
***Postcards (TH/OC)
***Expressions of Interest (TH)
***Satchel Insert (HP)
**Other Business
***Venue (TH)
***Code Sprint Venue (TH)
***Name Badge Requirements (TH/OC)
***Delegate List (TH/OC)
**Next Meeting
***Wednesday 15th April 2009, 1300 – 1400

==== 2009/03/18 Action Notes from OC Meeting with Tour Hosts====
'''1. Sponsorship and Exhibition'''

ACTION – TH to follow up with GEO Cat in regards to the sponsorship of pens.

ACTION – CS to contact BB, Andrew Bashfield (AB) and Geoff Zeiss and ask them to become more involved with sourcing sponsorship. – '''In Progress'''

ACTION - TH to send the updated leads list to AB. AB to add any specific contact details he has so TH can contact directly.

ACTION – CS to set up teleconference with Andrew Wong to discuss Landgate involvement.

'''2. Marketing'''

ACTION – AB, PR and GZ to discuss FOSS4G promotional ideas for the GEOtech Conference in Vancouver, Canada in June 2009.

ACTION – ML to contact those presenters from the Netherlands who entered workshop submissions and ask if they will be attending the upcoming GSDI 11 World Conference in the Netherlands in June 2009. If so, ML to discuss ways in which they can help market the FOSS4G Conference while they are in attendance.

ACTION – SH to send TH contact details for Joe Cook (JC) in the UK. TH to investigate if JC will be attending the Open Source GIS Conference taking place in the UK and if so, would he have the ability to take some postcards along to hand out to delegates.

ACTION – BB to follow up with the contacts that he knows to ensure they received the prospectus and advise that if they have any questions to contact TH.

ACTION – OC to look at the current leads list and advise which OC members can contact specific people on the list to follow up personally.

ACTION – BB, AB and GZ to confirm contact details for the listed international companies/contacts.

ACTION – TH to organise a teleconference with BB and AB to discuss the leads list and contact details.

ACTION – TH to follow up with BB regarding the OGC proposal and division of CCIP monies.

ACTION - TH to send the email addresses of those people who have expressed their interest through the Conference website to the FOSS4G private list.

ACTION – TH to contact HP offline to discuss the cost of a satchel insert at the upcoming not-for-profit Conference in New Zealand

'''3. Programme'''

ACTION – OC confirmed that they have received enough workshop and tutorial submissions to fill the allocated spaces in the programme.

ACTION – TM to write up a complete list of all workshop and tutorial submissions and send to the OC for approval. Once these submissions are approved, ML will allocate each of them space in the programme. ML advised that they will still be advising presenters of their acceptance on 30th March 2009. – '''Done'''

ACTION - SH confirmed that he will accept up to 32 poster submissions to ensure they will fit in the Parkside Ground Foyer area. SH also confirmed that there will be one poster per board and each poster will be A0 size.

ACTION – VM to process poster submissions and when the time comes, advise presenters of the poster dimensions in the acceptance letters.

ACTION – SH to add another page to the existing programme on the wiki that will be the logistics schedule detailing areas that still need to be actioned, ie: where volunteers are needed, who will arrange them.

ACTION – OC confirmed that Ignite Spatial (public event) will take place on the evening of Wednesday 21st October at SCEC. Guests to arrive and mingle from 1730 with the event starting at 1830 and concluding at 2000. TH to speak to Stephen Lead (SL) offline about details and requirements.

ACTION – SL offered to do some cross promotion with his Ignite spatial mailing list. SL to advise that this year Ignite Spatial is affiliated with FOSS4G 2009 in an effort to prompt his contacts to attend the Conference.

ACTION – OC to discuss offline who should organise the sponsorship for Ignite Spatial and which companies should be approached for this sponsorship.

'''4. Speakers'''

ACTION – CS to contact PR and ask him to use his contacts to follow up with the Asian communities.

ACTION – CS to confirm the marketing group who is to target Asia – '''Done'''

'''5. Other Business'''

ACTION – CS to follow up with his contacts at TAFE NSW and explain what the rooms are needed for and whether there is the possibility of using their internet.

ACTION – TH to forward the different venue prices to CS for comparison.

ACTION – TH to keep the room at SCEC on hold for Saturday and advise CS of the room hire fee.

ACTION – SH to send to TH a copy of the 2007 name badge template.

ACTION – TH to mock up a name badge and send to OC for approval.

=== 2009/02/18 Tour Hosts / Organising Committee===
* Attendees (skypeid)
** Cameron Shorter (cameronshorter)
** Simon Hope (dial in only)
** Tyler Mitchell (spatialguru) likely only available for 30-45 minutes
** Harley Prowse (dial in ideally)
** Jeff McKenna (jeff_mckenna) available for 1 hour
** Tour Hosts (tour.hosts)
** Mark Leslie (mark.s.leslie)
** Bruce Bannerman (no skype access, STD call) available for 45 minutes only.
*Agenda:
**Sponsorship and Exhibition
***Update (TH)
**Program (SH) [http://spreadsheets.google.com/ccc?key=pm1bvJQodiW0s8T_P6CJ-BQ&hl=en Current Program], [http://spreadsheets.google.com/ccc?key=pu9014gybzrd-LlSBIG3Kag&hl=en Camerons Suggestions]
***Call for Workshops (SH) - communicate the deadline!
***Call for Abstract Preparation (SH) - open 9th March
***Workshop\Abstract Review - decision required
***Outstanding Program Items - SH to complete amendments from CS
***Schedule Publication on website - looking for assistance on this
***Speakers - Spare slot needs filling & blurb for website
***Welcome Reception (TH)
**Marketing
***eBlast (CS/TH). Volunteer needed: Need to build community leaders list as per [http://wiki.osgeo.org/wiki/FOSS4G2007_Communication#E-Mail_Marketing 2007] and contact GIS calendars and related activities, asking to add FOSS4G links.
*** Marketing into Asia strategy (CS). Volunteer needed here.
***Postcards (TH)
***Spatial Sciences Institute of Australia update (CS)
**Other Business
***Online Registration Form (TH)
***Interpreting (TH)
** Next meeting: Wednesday 18th March 2009, 1300 - 1400

==== 2009/02/18 Action Notes from OC Meeting with Tour Hosts====
'''1. Sponsorship and Exhibition'''

ACTION – TM to locate the 2007 sponsor contact details list and send to TH.

ACTION – TH to contact Greg Buehler/Raj Singh from OGC directly to access potential sponsors contact list.

ACTION – BB recently added new potential contacts to the online list. TH to send the sponsorship prospectus then BB to follow up with these contacts to make sure they have received the prospectus and to provide any further information.

'''2. Programme'''

ACTION – OC to canvas the OSGeo discussion list to gather interest in Workshops as proposal submissions are low.

ACTION – SH to put together the abstract submission information/guidelines and create a standard abstract submission form for the website.

ACTION – All OC members are to subscribe to OCS and become a member (SH to provide instructions on becoming a member via email). Once everyone is a member, SH will set everyone up as reviewers. OCS software to be used for review of abstracts.

ACTION – SH to update the programme on google docs to include Cameron’s suggested programme changes.

ACTION – OSGeo to organise/manage Conference Close session including handing out any awards and announcing of the next Conference. OC confirmed that the Conference Close should be kept as 30mins in the programme.

'''3. Installfest'''

ACTION – TH to discuss with suppliers the option of using volunteers to pack down workshop computers within a 30 minute time frame. TH notes that if the supplier does not want volunteers packing down the computers there may be higher labour costs incurred as the supplier will bring in more staff to pack down within the 30 minutes.

- OC confirmed approximately 100 pax will attend the Installfest and they will require wireless or wired internet, power, tables and chairs.

'''4. Speakers'''

ACTION – Keynote speakers to have a half hour time slot in the programme. SH to adjust timings.

ACTION – BB to investigate how well Ilberto Kamaro from Brazil speaks English and advise if he would be a suitable keynote speaker.

ACTION – HP and BB to research David Hocking from ASIBA and confirm whether or not he would be a suitable speaker.

ACTION – JM to suggest and research appropriate speakers from Asia.

'''5. Other Business'''

ACTION – TH To draft a brief outline of the welcome reception for the website.

ACTION – TH to discuss with SCEC how long the session rooms can be used for each day as there is the possibility that the BOF sessions will run overtime. Additionally the delegates may want access to the wireless internet after hours.

ACTION – TH to extend the room booking on the last Conference day to 6pm for the AGM.

- JM confirmed that interpreting will not be required at this conference.

ACTION – TH to add the following to the registration form:
* Delegates longitude and latitude information that can then be plotted on google maps.
* Questions that ask for the profile of delegates/position in organisation/purchasing power.

'''6. Marketing'''

ACTION – HP to collate list of community leaders and their email addresses. TM to mentor HP on how to research this based on 2007 existing list.

ACTION – TH to advise OC of the current number of expressions of interest received so far.

ACTION – TM to set up an OSGeo email subscription list for future announcements.

ACTION – HP to investigate cost of a single page satchel insert at the upcoming not for profit Conference in New Zealand. TH/CS to then review if budget is available.

ACTION – BB to follow up with the SSI via different channels for a contra deal. CS notes that from his attempts they are still looking for a 5% registration discount for SSI members.

=== 2009/01/21 Tour Hosts / Organising Committee===
* Agenda:
**Sponsorship and Exhibition
***Update (TH)
**Program
***Call for Workshops and Abstracts (OC/TH)
***Program at a Glance (OC)
***Code Sprint (CO/TH)
**Marketing
***Mailing Lists (TH/OC)
**Other Business
***Tour Proposal (TH)
***Conference Dinner Proposal (TH)
***Accommodation (TH)
***Spatial Science Institute
** Vote to accept our [[http://wiki.osgeo.org/wiki/FOSS4G_2009_Discounts#Distributing_Conference_Profit Profit Sharing Policy]].
** Review [actions http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg] (Tour Hosts)
** Review [http://docs.google.com/Doc?id=dcd63bvv_14vzf642gg&hl=en schedule] (Tour Hosts)
** Functions and Tours report (Tour Hosts)
** Engaging SSI (Dennis Puniard, Cameron)
*** Dennis, SSI, expects to be able to draw ~ 100 delegates. SSI represent our target market.
*** SSI are holding a conference in Adelaide before ours. Advertising opportunity.
*** SSI interested to know how FOSS4G can be of benefit to SSI. Eg: 5% discount to SSI members.
** Marketing (Kirsty, Tour Hosts)
*** Marketing into Asia/Pacific
** Review Workshops (Mark)
** Review CCIP (Graham de Hoedt, Cameron)
*** Press release pending
*** Need to source data
** Keynote Speakers (Cameron)
** Review Website (Simon)
** Next meeting: Wednesday 18th February 2009, 1300 - 1400

====Meeting Notes====
* Sponsorship Propectus will be released 28 Jan
** Looking for leads local leads
** Tour Hosts wants the database so that they can track who has opened the emails etc.
** Suggest that we contact ASIBA, SSI and GITA
* Call for workshops looking good (Mark)
* OC should be putting themes into the program
* Code Sprint: Confirmed as 2 days.
* Marketing email:
** Suggest sending email to project leaders who forward onto contacts
* Press Release
** Should be plain text, linked back to the website
* Conference dinner:
** Optional function
** (OC preferred option) Captain Cook Harbour Cruise $135/person, 3 course dinner + drinks. Can take up to 300 guests.
** Darling Harbour $135 - $165/person.
** ACTION: Cameron to call SSI and offer booth space in return for an OSGeo booth at SSI conference.
** Discussed keynote speakers. Looking like:
*** Scott Power, BOM, compelling speaker to demystify Climate Change
*** Raj Singh, OGC, to introduce CCIP
*** A Google Maps speaker
*** We are still looking for a drawcard speaker, probably non-spatial, likely from Open Source community. (Mark Shuttleworth head of Ubuntu can't make it).
** ACTION: Cameron to start up "Marketing into Asia" thread.

==== 2009/01/21 Action Notes from OC Meeting with Tour Hosts====

'''1. Sponsorship and Exhibition'''

ACTION - OC to send TH all mailing lists so the Sponsorship Selling Document can be distributed to these contacts.

ACTION - CS to send the OC an email advising what was discussed in the meeting with Google.

'''2. Program – Code Sprint'''

ACTION – TH to present venue options to OC for 2 day code sprint (80 -100 pax). OC notes no registration fee and open to anyone (ie: not just conference attendees).

'''3. Marketing'''

ACTION - TH to draft a plain text email advertising the Conference, call for workshops and sponsorship opportunities. Links to the Conference website are to be included in this email. OC to then distribute to community leaders for re distribution to potential delegates.

ACTION - All press releases are to be stored in the wiki and sent through to community leaders for distribution.

ACTION - Simon to draft a call for workshops announcement.

ACTION - CS to invite all key players to form a marketing group and work out a strategy on how to target Asia.

'''4. Other Business'''

''Tours''

ACTION - OC confirmed that the TH suggested tours are appropriate and these should be added to website. TH to provide Simon with information. OC notes that tours are not to take delegates away from the workshops or code sprint.

''Conference Dinner''

ACTION - TH to confirm the dinner harbour cruise with the proposed three course dinner and 3 hour beverage package at $135.00 per person for a minimum of 150 guests.

''Accommodation''

ACTION - TH to confirm what the maximum capacity is for YHA Railway Square.

''Spatial Science Institute''

ACTION - CS to advise Dennis that a discount cannot be offered to SSI members, however, the OC is interested in swapping booth space on a contra deal arrangement. CS to confirm this arrangement as soon as possible so a booth can be allocated to SSI before they are all sold.

ACTION – At the upcoming Conference in February, Harley is to speak to ASIBA about swapping mailing lists and website links.

=== 2009/01/15 Climate Change Integration Plugfest===
Present:
* Graham de Hoedt, BOM
* Cameron Shorter, FOSS4G Organising Committee
* Greg Buehler, OGC
* Raj Singh, OGC

Decisions:
* Funding will be coordinated by OGC and disassociated from FOSS4G. (This should encourage proprietary vendors to take part). Funds can be moved from CCIP to FOSS4G by hiring conference space.
* Funding will be coordinated via cost sharing model (as per OGC testbeds) as this will encourage small vendors to participate. Cost sharing will not influence big vendors decision to participate.
* Scenario needs to be simple in order to encourage maximum participation. 'Focus on WMS/WFS.

Actions:
* BOM: look into becoming OGC member
* BOM: commit funding to CCIP. Done.
* BOM: write 1 page sponsorship proposal
* BOM: write up scenario based upon OWS4. Support from OGC
* OGC: Propose funding and sponsorship model.
* OGC: Set up a working committee for CCIP and private twiki pages
* OGC: Engage future conferences to continue CCIP. Eg: GSDI 11. GEOS Summit 2010. Aim to get a participant from these conferences engaged in CCIP to facilitate migrating CCIP to these conferences.
* 2009-01-19 OGC: Announce CCIP to OGC Planning Committee
* 2009-01-21 OGC/FOSS4G: OGC/FOSS4G Press Release for CCIP
* 2009-01-?? CCIP sponsors added to FOSS4G prospectus.
* 2009-01-28 Tour Hosts: FOSS4G prospectus released

=== 2008/12/12 Action Notes from OC Meeting with Tour Hosts===

'''1. Sponsorship and Exhibition'''

ACTION - OC to update the sponsorship leads list with sponsor contact details (names and email addresses) by close of business Wednesday 17 December 2008.

ACTION - TH to then send out an eblast informing these companies about the launch of the sponsorship prospectus.

'''2. Program Timeline'''

ACTION - SH to speak with CS’s contact and discuss the website and submission forms. There is to be one form for Call for Workshops and one form for Call for Abstracts. '''ONGOING AS OF 21-01-09'''

ACTION - SH to email delegates informing them of the submission forms opening dates.

ACTION - TH to change the abstract deadline to the beginning of June in the program timeline - '''DONE'''

ACTION - TH to send SH excel versions of the program timeline and project plan - '''DONE'''

ACTION - SH to upload these documents onto Google docs (on a private page) and create the relevant links to the wiki. - '''DONE'''

'''3. Social Program'''

''Welcome Reception''

ACTION - ML to do a site inspection at the Shelbourne Hotel.

ACTION - ML to advise JD of a suitable day so she can confirm time with the event co-ordinator.

ACTION - TH to put the level that can accommodate 200 guests on hold

''Conference Dinner''

ACTION - TH to get quotes for the following:

• A boat that takes delegates from SCEC, under the Harbour Bridge and on to Luna Park for Dinner

• A dinner cruise

• Restaurant in Cockle Bay

'''4. Tours'''

ACTION - TH to put together a tour proposal and present to OC at next meeting

'''5. Marketing'''

ACTION - TH to contact Position Magazine to get written confirmation. TH to compare entitlements in monetary value to show comparison

ACTION - OC to continually add new upcoming conferences to the Google calendar as they find out about them. - '''ONGOING'''

ACTION - OC to use the Blogosphere more often.

ACTION - OC to send TH a list of conferences that OSGeo will exhibit at to ensure that FOSS4G postcards are there.

ACTION - TH to send Tim Bowden postcards for distribution at a Conference he is attending in January in China.

ACTION - TH to send each OC member (except Simon) 50 postcards to distribute to any Conferences they attend

ACTION - TH to create a Google doc in which the OC can enter their mailing addresses

ACTION - TH to make up a PowerPoint slide for Mark to include at the end of the presentation he is giving at a Conference in February. Mark to distribute postcards at this Conference.

'''6. Program/Venue'''

ACTION - TH to confirm G07 with SCEC - '''DONE'''

ACTION - CS to sign venue matrix so TH can contract rooms - '''DONE'''

ACTION - SH to review the program and find a suitable time for the Installfest to take place. '''DONE'''

'''7. Next Meeting'''
Wednesday 21st January 2009, 1300 - 1400

=== 2008/12/12 Cameron + Tour Hosts ===
Present:
* Cameron Shorter
* Daniel Branik
* Julia Vernon
* Denisa Admova

Key notes:
* Tour Hosts agreed to exclude TH staff accommodation costs from the budget. Of note, hotels often give free rooms if there are sufficient people booking through them. It was agreed that Tour Hosts could make use of these free rooms, unless it has already been promised to FOSS4G in the proposal or contract. Action: Tour Hosts to check.
* Tour Hosts intend to use in house resources to support Workshop setup. Cameron noted that FOSS4G need to verify that Tour Hosts are not over-charging. Action: Tour Hosts to provide cost estimates and break down of costs which OSGeo can compare to alternate suppliers. OSGeo will have the option to use alternate supplies TH prove to be too expensive.
* Budget is being updated and should be put out today. Hopefully this one will be final sign off.
* Agreed to use Google Docs for review of key documents like budget. Comments from the OC can be set to strikeout font by TH once actions are addressed.

=== 2008/12/03 Organising Committee ===
* Logs at: http://logs.qgis.org/foss4g/%23foss4g.2008-12-02.log
Outstanding actions:
ACTION: Cameron to arrange with TH re to-do list/communication
* Started using Google Docs Spreadsheet at: http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg
* Cameron needs to notify and get buy in from TH

ACTION: Budget
* Waiting on TH to accept budget review comments.

ACTION: TH: Does TH require more feedback from the OC?

ACTION - Cameron to follow up with TH re sponsorship.
* Kirsty from TH is incorporating changes, will get Cameron to review Showcase sponsorship section.
* Kirsty will circulate a sponsor/lead list for OC to fill in.

ACTION - simon to send preliminary program info to the list for discussion
* Simon: I have a meeting arranged with TH (today) at 12pm to discuss the program in more detail. I will report to the OC after this meeting.

ACTION: Make decision on workshop venue by vote.
* TH has done this and have all OC expressed preference? - Are we in position for the OC to take a decision on this - if not then what outstanding information is required - this seems a priority for tomorrow's meeting?

=== 2008/11/19 Organising Committee, plus Tour Hosts ===
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=11&day=19&year=2008&hour=13&min=0&sec=0&p1=240 1:00 PM Sydney time] 
* location: meeting was done via Skype teleconference
* Minutes: are available on this page's [[Talk:FOSS4G_2009_Organising_Committee_Meetings|discussion page]]
* Agenda:
*# decide who will record Minutes of this meeting
*# select chair for the meeting
*# confirm date/time for next meeting(s):
*#* OC meetings
*#* meetings between OC and TH
*# items for discussion:
*## Timetable and To-Do list
*## Budget: status, next steps, timetable
*## Venues:
*### SCEC: tour results, exhibition booth space
*### Workshops venue: status
*### Other venues: Code Sprint, Social
*## Program:
*### what items have to be confirmed, and by when, to 'move forward'(e.g. with Sponsorship Prospectus)
*### Workshops/Labs
*### Conference Program:
*###* 2007 Program: [http://www.foss4g2007.org/program_overview/ http://www.foss4g2007.org/program_overview/]
*###* 2008 Program: [http://conference.osgeo.org/index.php/foss4g/2008/schedConf/schedule] and [http://spreadsheets.google.com/pub?key=p-YpIgK8cxLIjFv0ZK6R0Mg]
*### Social event(s)
*### Code Sprint
*### Technical Visits/Tours
*### Outreach Activities

=== 2008/11/12 Geospatial Integration Showcase ===
* [[FOSS4G_2009_Meeting_2008-11-12_Geospatial_Integration_Showcase|Minutes]]

=== 2008/09/10 (Program And Venue) ===
* [[FOSS4G_2009_Meeting_2008-09-10_Program_And_Venue|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=9&day=10&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/08/29 (Venue/Date selection ) ===
* [[FOSS4G_2009_Meeting_2008-08-29_(Venue/Date_selection_)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=8&day=29&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities
* Agenda:
# Venue and Conference Dates
## TH to table venue comparison – OC/TH to discuss
## Meeting dates to be confirmed - based on venue selection:
##* UNSW: 17 – 21 November
##* SCEC: 23 – 27 November
# Sponsorship and Exhibition
## Sponsorship hierarchy – OC to confirm
# Website
## TH/OC to discuss
# FOSS4G 2008 promotion
## TH/OC to discuss
# Budget
## TH to table budget to OC chair and Treasurer
# Next Meeting
## Discuss dates

=== 2008/07/30 (Integrating free & proprietary conferencing software) ===
* [[FOSS4G_2009_Meeting_2008-07-30_(Integrating_free_%26_proprietary_conferencing_software)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=7&day=30&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/07/02 (Sponsorship and Exhibition Meeting) ===
* [[FOSS4G_2009_Meeting_2008-07-02_(Sponsorship_and_Exhibition_Meeting)|Action Notes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=7&day=2&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/06/06 (Tour Hosts / OSGeo Contract review) ===
* [[FOSS4G_2009_Meeting_2008-06-06_(Tour_Hosts_/_OSGeo_Contract_review)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=6&day=6&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/05/30 (Kickoff meeting between Tour Hosts and Conference Organisors) ===
* [[FOSS4G_2009_Meeting_2008-05-30_(Kickoff_meeting_between_Tour_Hosts_and_Conference_Organisors)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=5&day=30&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

[[Category:Meetings]]
[[Category:FOSS4G2009]]

FOSS4G 2009 Organising Committee Meetings

2009-05-18T06:51:42Z

Wiki-Jvernon: /* 2009/05/20 Tour Hosts / Organising Committee */

Back to [[FOSS4G 2009]]...

== Introduction ==
Actions from meetings are being managed in this google docs spreadsheet: http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg&hl=en

The FOSS4G 2009 Organising Committee is responsible for the organization of the conference. More information can be found on the [[FOSS4G_2009_Governance]] page.

All wiki pages for FOSS4G 2009 meetings are listed under the [http://wiki.osgeo.org/wiki/Category:Meetings Meetings category]

== Calendar ==
* Upcoming meetings: [http://www.google.com/calendar/embed?src=s30qso7ccahgboia9smhfcofuo%40group.calendar.google.com&ctz=Australia/Sydney Google Calendar]
== Next Meeting ==
=== 2009/05/20 Tour Hosts / Organising Committee===
* Wednesday 20th April 2009, 1300 - 1400 (Sydney Time) http://www.timeanddate.com/worldclock/fixedtime.html?day=20&month=5&year=2009&hour=13&min=0&sec=0&p1=240

*Agenda:
**Sponsorship and Exhibition update - Total money pledged 28K (TH)
***Autodesk – Gold Sponsor – 15K
***Mapgears, Geocat, Lat Lon – Bronze Sponsors – 1K each
***LISAsoft – Charging Station Sponsor - 4K
***Google Exhibition space – 3.5K
***Numaps Exhibition space - 2.5K
**Program Update (SH)
***Session Chairpersons (OC)
**Website (TH/OC)
***Workshops/program/speakers
**Other Business (TH)
***Discounted Registration and Marketing – SSI/ACS
***AV Requirements
***Security Requirements
***Signage
***Photography
**Next Meeting
***Wednesday 17th June 2009, 1300 – 1400

== Prior Organising Committee Meetings ==
===2009/04/25 OSGeo Board Approves Budget===
0600 Sydney time.

Present:
* Cameron Shorter
* OSGeo Board ...

The OSGeo Board approved the Conference conference budget, version 10.

The board also approved that the FOSS4G 2009 conference chair can approve items from the budget on behalf of OSGeo.

=== 2009/04/16 Tour Hosts / Organising Committee===
* Thursday 16th April 2009, 1300 - 1400 (Sydney Time) http://www.timeanddate.com/worldclock/fixedtime.html?year=2009&month=3&day=18&hour=3&min=0&sec=0&p1=195&p2=240&p3=179

*Agenda:
**Budget
***Budget Discussion (OC/TH)
**Program
***Program Update (SH)
**Name Badges
***Name Badge Mock Ups (OC/TH)
**Next Meeting
***Wednesday 20th May 2009, 1300 – 1400

Present:
* Cameron
* Tyler
* Shoaib
* Kirsty, TH
* Julia, TH
* Daniel, TH
* Bruce Bannerman
* Andrew Bashfield
* Harley

Minutes:
* Budget:
** Organising committee agreed to increase price of conference by $100 per delegate.
** Organising committee also agreed to increase price of conference by a further 5%. We will then offer a 5% discount to members of specific organisations in return for their promotion of the event. In particular, we will provide this discount to Spatial Science Institution (SSI) and Australian Computer Society (ACS).
** Action: TH to update budget by COB Fri 17 April.
** Action: Andrew to follow up with SSI re endorsement, and getting education credits assigned to the conference
** Action: Bruce to follow up with ACS
** Action: Tyler to endevour to get OSGeo board to sign off on budget ASAP, as we can't open the conference for registration until this is cleared up.
** Action: TH to add another sign up page for organistions receiving a discount.

* Program
** Andrew Bashfield has secured Warrick Watkins, head of ANZLIC and NSW Dept Lands, as a speaker.
** Action: Andrew to liaise with Simon re adjusting the program

* Promotion:
** Andrew suggested promoting at: http://www.seassic.com.au/default.asp
** Action: Andrew to determine if SSI has booth or similar that Cameron Shorter can stand at to promote FOSS4G/OSGeo.

* Website
** Action: Harley and Shoaib to update website content to be more business focused and less techie focused. In particular, the front page and sponsorship page.
** Action: Shoaib to chase workshop and tutorial presenters for a bio for the website, and update website

* Press releases
** Call for registration to go out ideally on 27 April, assuming budget is finalised. The press release should include a reminder about submitting papers, asking potential presenters to enter their details so we can send them reminders.
** Action: Harley to draft press release. (Should be able to mostly cut and paste from previous releases). Note, the press release should be completed one week early, to give time for translation.

=== 2009/03/25 Marketing into Asia/Pacific ===

'''Agenda:'''
Our aim today is:
* To engage organisations currently marketing into Asia/Pacific to advise and help with FOSS4G marketing FOSS4G.
* open lines of communication
* identify ideas from the group - to be followed up via email

:00 Introductions, including listing your contacts and ideas for connecting into Asia

:10 Open for questions and discussion

:40 Meeting close

Time: http://timeanddate.com/worldclock/meetingdetails.html?year=2009&month=3&day=25&hour=0&min=0&sec=0&p1=240&p2=196&p3=248&p4=256

'''Attendees:'''
* Arnold Wong, Director of Landgate International, selling Landgate's SDI into Asia and Middle East.
* Venka Raghavan, prominent, well respected and well connectd OSGeo evangelist in Asia, based in Japan, with strong links in particular in China, Vietnam, Thailand, ...
* Mike Ridout, Coorporative Research Center for Spatial Information (CRCSI). The CRCSI has been building relationships in Asia, notably in China.
* Geoff Zeiss, Autodesk evangelist. Regular presenter, networker and blogger at International Geospatial conferences. Has strong connections into Indonesia.
* Harley Prowse, Director of GeoBiz in New Zealand, connected in New Zealand, and on the FOSS4G Organising Committee
* Andrew Bashfield, has years of Geospatial Experience and contacts in Australia.
* Julia Vernon, Tour Hosts, our conference organisor
* Melbourne University School of Geomatics, working with Global SDI and Asia Pacific SDI, including email lists for these communities:
** Abbas Rajabifard, (sends his apologies)
* OGC: Leading the "Climate Challenge Integration Plugfest" at FOSS4G and networking at an international level.
** Greg Buehler
* OSGeo
** Jeff McKenna (OSGeo conference committee chair)
** Tyler Mitchell (OSGeo head)

'''Notes:'''
* Venka asks "FOSS4G local committees want to know what they should be doing to get involved".
* Arnold notes that feedback he has received is that FOSS4G is perceived to be a techie conference and doesn't target the Business decision makers.
** Cameron noted that our aim is to target both the techies, and management, by providing business drivers for Open Source.
** Action: We need to adjust our marketing to highlight our focus on business drivers.
* Suggestion that we invite government ministers, both Australian and from our region to present.
* Geoff notes that Indonesia and Malaysia have made OSGeo a government initiative.
* Discussion will continue on http://lists.osgeo.org/mailman/listinfo/www_international-discuss

=== 2009/03/18 Tour Hosts / Organising Committee===
* Wednesday 18th March 2009, 1300 - 1400 (Sydney Time) http://www.timeanddate.com/worldclock/fixedtime.html?year=2009&month=3&day=18&hour=3&min=0&sec=0&p1=195&p2=240&p3=179

* Attendees, skypeid:
** Cameron Shorter, cameronshorter
** Simon Hope, sihope
** <strike>Volker Mische, volkermische</strike>
** Mark Leslie, mark.s.leslie
** Andrew Bashfield
** Bruce Bannermann (temporarily)
** Stephen Lead
** Tour Hosts

*Agenda:
**Sponsorship and Exhibition
***Update (TH)
**Program - Current Program: http://spreadsheets.google.com/ccc?key=pm1bvJQodiW3WBYGU7MM0Og&hl=en_GB
***Workshop & tutorial submissions update (ML)
***Number of abstract submissions received so far (SH)
***Poster Submissions (SH) - online submission?
***Logistics Schedule (SH)
***Ignite Spatial (OC)
**Speakers
***Speakers from Asia (JM)
***Invited Speakers (TH/OC)
**Marketing
***Postcards (TH/OC)
***Expressions of Interest (TH)
***Satchel Insert (HP)
**Other Business
***Venue (TH)
***Code Sprint Venue (TH)
***Name Badge Requirements (TH/OC)
***Delegate List (TH/OC)
**Next Meeting
***Wednesday 15th April 2009, 1300 – 1400

==== 2009/03/18 Action Notes from OC Meeting with Tour Hosts====
'''1. Sponsorship and Exhibition'''

ACTION – TH to follow up with GEO Cat in regards to the sponsorship of pens.

ACTION – CS to contact BB, Andrew Bashfield (AB) and Geoff Zeiss and ask them to become more involved with sourcing sponsorship. – '''In Progress'''

ACTION - TH to send the updated leads list to AB. AB to add any specific contact details he has so TH can contact directly.

ACTION – CS to set up teleconference with Andrew Wong to discuss Landgate involvement.

'''2. Marketing'''

ACTION – AB, PR and GZ to discuss FOSS4G promotional ideas for the GEOtech Conference in Vancouver, Canada in June 2009.

ACTION – ML to contact those presenters from the Netherlands who entered workshop submissions and ask if they will be attending the upcoming GSDI 11 World Conference in the Netherlands in June 2009. If so, ML to discuss ways in which they can help market the FOSS4G Conference while they are in attendance.

ACTION – SH to send TH contact details for Joe Cook (JC) in the UK. TH to investigate if JC will be attending the Open Source GIS Conference taking place in the UK and if so, would he have the ability to take some postcards along to hand out to delegates.

ACTION – BB to follow up with the contacts that he knows to ensure they received the prospectus and advise that if they have any questions to contact TH.

ACTION – OC to look at the current leads list and advise which OC members can contact specific people on the list to follow up personally.

ACTION – BB, AB and GZ to confirm contact details for the listed international companies/contacts.

ACTION – TH to organise a teleconference with BB and AB to discuss the leads list and contact details.

ACTION – TH to follow up with BB regarding the OGC proposal and division of CCIP monies.

ACTION - TH to send the email addresses of those people who have expressed their interest through the Conference website to the FOSS4G private list.

ACTION – TH to contact HP offline to discuss the cost of a satchel insert at the upcoming not-for-profit Conference in New Zealand

'''3. Programme'''

ACTION – OC confirmed that they have received enough workshop and tutorial submissions to fill the allocated spaces in the programme.

ACTION – TM to write up a complete list of all workshop and tutorial submissions and send to the OC for approval. Once these submissions are approved, ML will allocate each of them space in the programme. ML advised that they will still be advising presenters of their acceptance on 30th March 2009. – '''Done'''

ACTION - SH confirmed that he will accept up to 32 poster submissions to ensure they will fit in the Parkside Ground Foyer area. SH also confirmed that there will be one poster per board and each poster will be A0 size.

ACTION – VM to process poster submissions and when the time comes, advise presenters of the poster dimensions in the acceptance letters.

ACTION – SH to add another page to the existing programme on the wiki that will be the logistics schedule detailing areas that still need to be actioned, ie: where volunteers are needed, who will arrange them.

ACTION – OC confirmed that Ignite Spatial (public event) will take place on the evening of Wednesday 21st October at SCEC. Guests to arrive and mingle from 1730 with the event starting at 1830 and concluding at 2000. TH to speak to Stephen Lead (SL) offline about details and requirements.

ACTION – SL offered to do some cross promotion with his Ignite spatial mailing list. SL to advise that this year Ignite Spatial is affiliated with FOSS4G 2009 in an effort to prompt his contacts to attend the Conference.

ACTION – OC to discuss offline who should organise the sponsorship for Ignite Spatial and which companies should be approached for this sponsorship.

'''4. Speakers'''

ACTION – CS to contact PR and ask him to use his contacts to follow up with the Asian communities.

ACTION – CS to confirm the marketing group who is to target Asia – '''Done'''

'''5. Other Business'''

ACTION – CS to follow up with his contacts at TAFE NSW and explain what the rooms are needed for and whether there is the possibility of using their internet.

ACTION – TH to forward the different venue prices to CS for comparison.

ACTION – TH to keep the room at SCEC on hold for Saturday and advise CS of the room hire fee.

ACTION – SH to send to TH a copy of the 2007 name badge template.

ACTION – TH to mock up a name badge and send to OC for approval.

=== 2009/02/18 Tour Hosts / Organising Committee===
* Attendees (skypeid)
** Cameron Shorter (cameronshorter)
** Simon Hope (dial in only)
** Tyler Mitchell (spatialguru) likely only available for 30-45 minutes
** Harley Prowse (dial in ideally)
** Jeff McKenna (jeff_mckenna) available for 1 hour
** Tour Hosts (tour.hosts)
** Mark Leslie (mark.s.leslie)
** Bruce Bannerman (no skype access, STD call) available for 45 minutes only.
*Agenda:
**Sponsorship and Exhibition
***Update (TH)
**Program (SH) [http://spreadsheets.google.com/ccc?key=pm1bvJQodiW0s8T_P6CJ-BQ&hl=en Current Program], [http://spreadsheets.google.com/ccc?key=pu9014gybzrd-LlSBIG3Kag&hl=en Camerons Suggestions]
***Call for Workshops (SH) - communicate the deadline!
***Call for Abstract Preparation (SH) - open 9th March
***Workshop\Abstract Review - decision required
***Outstanding Program Items - SH to complete amendments from CS
***Schedule Publication on website - looking for assistance on this
***Speakers - Spare slot needs filling & blurb for website
***Welcome Reception (TH)
**Marketing
***eBlast (CS/TH). Volunteer needed: Need to build community leaders list as per [http://wiki.osgeo.org/wiki/FOSS4G2007_Communication#E-Mail_Marketing 2007] and contact GIS calendars and related activities, asking to add FOSS4G links.
*** Marketing into Asia strategy (CS). Volunteer needed here.
***Postcards (TH)
***Spatial Sciences Institute of Australia update (CS)
**Other Business
***Online Registration Form (TH)
***Interpreting (TH)
** Next meeting: Wednesday 18th March 2009, 1300 - 1400

==== 2009/02/18 Action Notes from OC Meeting with Tour Hosts====
'''1. Sponsorship and Exhibition'''

ACTION – TM to locate the 2007 sponsor contact details list and send to TH.

ACTION – TH to contact Greg Buehler/Raj Singh from OGC directly to access potential sponsors contact list.

ACTION – BB recently added new potential contacts to the online list. TH to send the sponsorship prospectus then BB to follow up with these contacts to make sure they have received the prospectus and to provide any further information.

'''2. Programme'''

ACTION – OC to canvas the OSGeo discussion list to gather interest in Workshops as proposal submissions are low.

ACTION – SH to put together the abstract submission information/guidelines and create a standard abstract submission form for the website.

ACTION – All OC members are to subscribe to OCS and become a member (SH to provide instructions on becoming a member via email). Once everyone is a member, SH will set everyone up as reviewers. OCS software to be used for review of abstracts.

ACTION – SH to update the programme on google docs to include Cameron’s suggested programme changes.

ACTION – OSGeo to organise/manage Conference Close session including handing out any awards and announcing of the next Conference. OC confirmed that the Conference Close should be kept as 30mins in the programme.

'''3. Installfest'''

ACTION – TH to discuss with suppliers the option of using volunteers to pack down workshop computers within a 30 minute time frame. TH notes that if the supplier does not want volunteers packing down the computers there may be higher labour costs incurred as the supplier will bring in more staff to pack down within the 30 minutes.

- OC confirmed approximately 100 pax will attend the Installfest and they will require wireless or wired internet, power, tables and chairs.

'''4. Speakers'''

ACTION – Keynote speakers to have a half hour time slot in the programme. SH to adjust timings.

ACTION – BB to investigate how well Ilberto Kamaro from Brazil speaks English and advise if he would be a suitable keynote speaker.

ACTION – HP and BB to research David Hocking from ASIBA and confirm whether or not he would be a suitable speaker.

ACTION – JM to suggest and research appropriate speakers from Asia.

'''5. Other Business'''

ACTION – TH To draft a brief outline of the welcome reception for the website.

ACTION – TH to discuss with SCEC how long the session rooms can be used for each day as there is the possibility that the BOF sessions will run overtime. Additionally the delegates may want access to the wireless internet after hours.

ACTION – TH to extend the room booking on the last Conference day to 6pm for the AGM.

- JM confirmed that interpreting will not be required at this conference.

ACTION – TH to add the following to the registration form:
* Delegates longitude and latitude information that can then be plotted on google maps.
* Questions that ask for the profile of delegates/position in organisation/purchasing power.

'''6. Marketing'''

ACTION – HP to collate list of community leaders and their email addresses. TM to mentor HP on how to research this based on 2007 existing list.

ACTION – TH to advise OC of the current number of expressions of interest received so far.

ACTION – TM to set up an OSGeo email subscription list for future announcements.

ACTION – HP to investigate cost of a single page satchel insert at the upcoming not for profit Conference in New Zealand. TH/CS to then review if budget is available.

ACTION – BB to follow up with the SSI via different channels for a contra deal. CS notes that from his attempts they are still looking for a 5% registration discount for SSI members.

=== 2009/01/21 Tour Hosts / Organising Committee===
* Agenda:
**Sponsorship and Exhibition
***Update (TH)
**Program
***Call for Workshops and Abstracts (OC/TH)
***Program at a Glance (OC)
***Code Sprint (CO/TH)
**Marketing
***Mailing Lists (TH/OC)
**Other Business
***Tour Proposal (TH)
***Conference Dinner Proposal (TH)
***Accommodation (TH)
***Spatial Science Institute
** Vote to accept our [[http://wiki.osgeo.org/wiki/FOSS4G_2009_Discounts#Distributing_Conference_Profit Profit Sharing Policy]].
** Review [actions http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg] (Tour Hosts)
** Review [http://docs.google.com/Doc?id=dcd63bvv_14vzf642gg&hl=en schedule] (Tour Hosts)
** Functions and Tours report (Tour Hosts)
** Engaging SSI (Dennis Puniard, Cameron)
*** Dennis, SSI, expects to be able to draw ~ 100 delegates. SSI represent our target market.
*** SSI are holding a conference in Adelaide before ours. Advertising opportunity.
*** SSI interested to know how FOSS4G can be of benefit to SSI. Eg: 5% discount to SSI members.
** Marketing (Kirsty, Tour Hosts)
*** Marketing into Asia/Pacific
** Review Workshops (Mark)
** Review CCIP (Graham de Hoedt, Cameron)
*** Press release pending
*** Need to source data
** Keynote Speakers (Cameron)
** Review Website (Simon)
** Next meeting: Wednesday 18th February 2009, 1300 - 1400

====Meeting Notes====
* Sponsorship Propectus will be released 28 Jan
** Looking for leads local leads
** Tour Hosts wants the database so that they can track who has opened the emails etc.
** Suggest that we contact ASIBA, SSI and GITA
* Call for workshops looking good (Mark)
* OC should be putting themes into the program
* Code Sprint: Confirmed as 2 days.
* Marketing email:
** Suggest sending email to project leaders who forward onto contacts
* Press Release
** Should be plain text, linked back to the website
* Conference dinner:
** Optional function
** (OC preferred option) Captain Cook Harbour Cruise $135/person, 3 course dinner + drinks. Can take up to 300 guests.
** Darling Harbour $135 - $165/person.
** ACTION: Cameron to call SSI and offer booth space in return for an OSGeo booth at SSI conference.
** Discussed keynote speakers. Looking like:
*** Scott Power, BOM, compelling speaker to demystify Climate Change
*** Raj Singh, OGC, to introduce CCIP
*** A Google Maps speaker
*** We are still looking for a drawcard speaker, probably non-spatial, likely from Open Source community. (Mark Shuttleworth head of Ubuntu can't make it).
** ACTION: Cameron to start up "Marketing into Asia" thread.

==== 2009/01/21 Action Notes from OC Meeting with Tour Hosts====

'''1. Sponsorship and Exhibition'''

ACTION - OC to send TH all mailing lists so the Sponsorship Selling Document can be distributed to these contacts.

ACTION - CS to send the OC an email advising what was discussed in the meeting with Google.

'''2. Program – Code Sprint'''

ACTION – TH to present venue options to OC for 2 day code sprint (80 -100 pax). OC notes no registration fee and open to anyone (ie: not just conference attendees).

'''3. Marketing'''

ACTION - TH to draft a plain text email advertising the Conference, call for workshops and sponsorship opportunities. Links to the Conference website are to be included in this email. OC to then distribute to community leaders for re distribution to potential delegates.

ACTION - All press releases are to be stored in the wiki and sent through to community leaders for distribution.

ACTION - Simon to draft a call for workshops announcement.

ACTION - CS to invite all key players to form a marketing group and work out a strategy on how to target Asia.

'''4. Other Business'''

''Tours''

ACTION - OC confirmed that the TH suggested tours are appropriate and these should be added to website. TH to provide Simon with information. OC notes that tours are not to take delegates away from the workshops or code sprint.

''Conference Dinner''

ACTION - TH to confirm the dinner harbour cruise with the proposed three course dinner and 3 hour beverage package at $135.00 per person for a minimum of 150 guests.

''Accommodation''

ACTION - TH to confirm what the maximum capacity is for YHA Railway Square.

''Spatial Science Institute''

ACTION - CS to advise Dennis that a discount cannot be offered to SSI members, however, the OC is interested in swapping booth space on a contra deal arrangement. CS to confirm this arrangement as soon as possible so a booth can be allocated to SSI before they are all sold.

ACTION – At the upcoming Conference in February, Harley is to speak to ASIBA about swapping mailing lists and website links.

=== 2009/01/15 Climate Change Integration Plugfest===
Present:
* Graham de Hoedt, BOM
* Cameron Shorter, FOSS4G Organising Committee
* Greg Buehler, OGC
* Raj Singh, OGC

Decisions:
* Funding will be coordinated by OGC and disassociated from FOSS4G. (This should encourage proprietary vendors to take part). Funds can be moved from CCIP to FOSS4G by hiring conference space.
* Funding will be coordinated via cost sharing model (as per OGC testbeds) as this will encourage small vendors to participate. Cost sharing will not influence big vendors decision to participate.
* Scenario needs to be simple in order to encourage maximum participation. 'Focus on WMS/WFS.

Actions:
* BOM: look into becoming OGC member
* BOM: commit funding to CCIP. Done.
* BOM: write 1 page sponsorship proposal
* BOM: write up scenario based upon OWS4. Support from OGC
* OGC: Propose funding and sponsorship model.
* OGC: Set up a working committee for CCIP and private twiki pages
* OGC: Engage future conferences to continue CCIP. Eg: GSDI 11. GEOS Summit 2010. Aim to get a participant from these conferences engaged in CCIP to facilitate migrating CCIP to these conferences.
* 2009-01-19 OGC: Announce CCIP to OGC Planning Committee
* 2009-01-21 OGC/FOSS4G: OGC/FOSS4G Press Release for CCIP
* 2009-01-?? CCIP sponsors added to FOSS4G prospectus.
* 2009-01-28 Tour Hosts: FOSS4G prospectus released

=== 2008/12/12 Action Notes from OC Meeting with Tour Hosts===

'''1. Sponsorship and Exhibition'''

ACTION - OC to update the sponsorship leads list with sponsor contact details (names and email addresses) by close of business Wednesday 17 December 2008.

ACTION - TH to then send out an eblast informing these companies about the launch of the sponsorship prospectus.

'''2. Program Timeline'''

ACTION - SH to speak with CS’s contact and discuss the website and submission forms. There is to be one form for Call for Workshops and one form for Call for Abstracts. '''ONGOING AS OF 21-01-09'''

ACTION - SH to email delegates informing them of the submission forms opening dates.

ACTION - TH to change the abstract deadline to the beginning of June in the program timeline - '''DONE'''

ACTION - TH to send SH excel versions of the program timeline and project plan - '''DONE'''

ACTION - SH to upload these documents onto Google docs (on a private page) and create the relevant links to the wiki. - '''DONE'''

'''3. Social Program'''

''Welcome Reception''

ACTION - ML to do a site inspection at the Shelbourne Hotel.

ACTION - ML to advise JD of a suitable day so she can confirm time with the event co-ordinator.

ACTION - TH to put the level that can accommodate 200 guests on hold

''Conference Dinner''

ACTION - TH to get quotes for the following:

• A boat that takes delegates from SCEC, under the Harbour Bridge and on to Luna Park for Dinner

• A dinner cruise

• Restaurant in Cockle Bay

'''4. Tours'''

ACTION - TH to put together a tour proposal and present to OC at next meeting

'''5. Marketing'''

ACTION - TH to contact Position Magazine to get written confirmation. TH to compare entitlements in monetary value to show comparison

ACTION - OC to continually add new upcoming conferences to the Google calendar as they find out about them. - '''ONGOING'''

ACTION - OC to use the Blogosphere more often.

ACTION - OC to send TH a list of conferences that OSGeo will exhibit at to ensure that FOSS4G postcards are there.

ACTION - TH to send Tim Bowden postcards for distribution at a Conference he is attending in January in China.

ACTION - TH to send each OC member (except Simon) 50 postcards to distribute to any Conferences they attend

ACTION - TH to create a Google doc in which the OC can enter their mailing addresses

ACTION - TH to make up a PowerPoint slide for Mark to include at the end of the presentation he is giving at a Conference in February. Mark to distribute postcards at this Conference.

'''6. Program/Venue'''

ACTION - TH to confirm G07 with SCEC - '''DONE'''

ACTION - CS to sign venue matrix so TH can contract rooms - '''DONE'''

ACTION - SH to review the program and find a suitable time for the Installfest to take place. '''DONE'''

'''7. Next Meeting'''
Wednesday 21st January 2009, 1300 - 1400

=== 2008/12/12 Cameron + Tour Hosts ===
Present:
* Cameron Shorter
* Daniel Branik
* Julia Vernon
* Denisa Admova

Key notes:
* Tour Hosts agreed to exclude TH staff accommodation costs from the budget. Of note, hotels often give free rooms if there are sufficient people booking through them. It was agreed that Tour Hosts could make use of these free rooms, unless it has already been promised to FOSS4G in the proposal or contract. Action: Tour Hosts to check.
* Tour Hosts intend to use in house resources to support Workshop setup. Cameron noted that FOSS4G need to verify that Tour Hosts are not over-charging. Action: Tour Hosts to provide cost estimates and break down of costs which OSGeo can compare to alternate suppliers. OSGeo will have the option to use alternate supplies TH prove to be too expensive.
* Budget is being updated and should be put out today. Hopefully this one will be final sign off.
* Agreed to use Google Docs for review of key documents like budget. Comments from the OC can be set to strikeout font by TH once actions are addressed.

=== 2008/12/03 Organising Committee ===
* Logs at: http://logs.qgis.org/foss4g/%23foss4g.2008-12-02.log
Outstanding actions:
ACTION: Cameron to arrange with TH re to-do list/communication
* Started using Google Docs Spreadsheet at: http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg
* Cameron needs to notify and get buy in from TH

ACTION: Budget
* Waiting on TH to accept budget review comments.

ACTION: TH: Does TH require more feedback from the OC?

ACTION - Cameron to follow up with TH re sponsorship.
* Kirsty from TH is incorporating changes, will get Cameron to review Showcase sponsorship section.
* Kirsty will circulate a sponsor/lead list for OC to fill in.

ACTION - simon to send preliminary program info to the list for discussion
* Simon: I have a meeting arranged with TH (today) at 12pm to discuss the program in more detail. I will report to the OC after this meeting.

ACTION: Make decision on workshop venue by vote.
* TH has done this and have all OC expressed preference? - Are we in position for the OC to take a decision on this - if not then what outstanding information is required - this seems a priority for tomorrow's meeting?

=== 2008/11/19 Organising Committee, plus Tour Hosts ===
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=11&day=19&year=2008&hour=13&min=0&sec=0&p1=240 1:00 PM Sydney time] 
* location: meeting was done via Skype teleconference
* Minutes: are available on this page's [[Talk:FOSS4G_2009_Organising_Committee_Meetings|discussion page]]
* Agenda:
*# decide who will record Minutes of this meeting
*# select chair for the meeting
*# confirm date/time for next meeting(s):
*#* OC meetings
*#* meetings between OC and TH
*# items for discussion:
*## Timetable and To-Do list
*## Budget: status, next steps, timetable
*## Venues:
*### SCEC: tour results, exhibition booth space
*### Workshops venue: status
*### Other venues: Code Sprint, Social
*## Program:
*### what items have to be confirmed, and by when, to 'move forward'(e.g. with Sponsorship Prospectus)
*### Workshops/Labs
*### Conference Program:
*###* 2007 Program: [http://www.foss4g2007.org/program_overview/ http://www.foss4g2007.org/program_overview/]
*###* 2008 Program: [http://conference.osgeo.org/index.php/foss4g/2008/schedConf/schedule] and [http://spreadsheets.google.com/pub?key=p-YpIgK8cxLIjFv0ZK6R0Mg]
*### Social event(s)
*### Code Sprint
*### Technical Visits/Tours
*### Outreach Activities

=== 2008/11/12 Geospatial Integration Showcase ===
* [[FOSS4G_2009_Meeting_2008-11-12_Geospatial_Integration_Showcase|Minutes]]

=== 2008/09/10 (Program And Venue) ===
* [[FOSS4G_2009_Meeting_2008-09-10_Program_And_Venue|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=9&day=10&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/08/29 (Venue/Date selection ) ===
* [[FOSS4G_2009_Meeting_2008-08-29_(Venue/Date_selection_)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=8&day=29&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities
* Agenda:
# Venue and Conference Dates
## TH to table venue comparison – OC/TH to discuss
## Meeting dates to be confirmed - based on venue selection:
##* UNSW: 17 – 21 November
##* SCEC: 23 – 27 November
# Sponsorship and Exhibition
## Sponsorship hierarchy – OC to confirm
# Website
## TH/OC to discuss
# FOSS4G 2008 promotion
## TH/OC to discuss
# Budget
## TH to table budget to OC chair and Treasurer
# Next Meeting
## Discuss dates

=== 2008/07/30 (Integrating free & proprietary conferencing software) ===
* [[FOSS4G_2009_Meeting_2008-07-30_(Integrating_free_%26_proprietary_conferencing_software)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=7&day=30&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/07/02 (Sponsorship and Exhibition Meeting) ===
* [[FOSS4G_2009_Meeting_2008-07-02_(Sponsorship_and_Exhibition_Meeting)|Action Notes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=7&day=2&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/06/06 (Tour Hosts / OSGeo Contract review) ===
* [[FOSS4G_2009_Meeting_2008-06-06_(Tour_Hosts_/_OSGeo_Contract_review)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=6&day=6&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/05/30 (Kickoff meeting between Tour Hosts and Conference Organisors) ===
* [[FOSS4G_2009_Meeting_2008-05-30_(Kickoff_meeting_between_Tour_Hosts_and_Conference_Organisors)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=5&day=30&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

[[Category:Meetings]]
[[Category:FOSS4G2009]]

FOSS4G 2009 Organising Committee Meetings

2009-05-18T06:47:30Z

Wiki-Jvernon: /* Next Meeting */

Back to [[FOSS4G 2009]]...

== Introduction ==
Actions from meetings are being managed in this google docs spreadsheet: http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg&hl=en

The FOSS4G 2009 Organising Committee is responsible for the organization of the conference. More information can be found on the [[FOSS4G_2009_Governance]] page.

All wiki pages for FOSS4G 2009 meetings are listed under the [http://wiki.osgeo.org/wiki/Category:Meetings Meetings category]

== Calendar ==
* Upcoming meetings: [http://www.google.com/calendar/embed?src=s30qso7ccahgboia9smhfcofuo%40group.calendar.google.com&ctz=Australia/Sydney Google Calendar]
== Next Meeting ==
=== 2009/05/20 Tour Hosts / Organising Committee===
* Wednesday 20th April 2009, 1300 - 1400 (Sydney Time) http://www.timeanddate.com/worldclock/fixedtime.html?day=20&month=5&year=2009&hour=13&min=0&sec=0&p1=240

*Agenda:
**Sponsorship and Exhibition update - Total money pledged 28K (TH)
***Autodesk – Gold Sponsor – 15K
***Mapgears, Geocat, Lat Lon – Bronze Sponsors – 1K each
***LISAsoft – Charging Station Sponsor - 4K
***Google Exhibition space – 3.5K
***Numaps Exhibition space - 2.5K
**Program Update (SH)
***Session Chairpersons (TH/OC)
**Website (TH/OC)
***Workshops/program/speakers
**Other Business (TH)
***Discounted Registration and Marketing – SSI/ACS
***AV Requirements
***Security Requirements
***Signage
***Photography
**Next Meeting
***Wednesday 17th June 2009, 1300 – 1400

== Prior Organising Committee Meetings ==
===2009/04/25 OSGeo Board Approves Budget===
0600 Sydney time.

Present:
* Cameron Shorter
* OSGeo Board ...

The OSGeo Board approved the Conference conference budget, version 10.

The board also approved that the FOSS4G 2009 conference chair can approve items from the budget on behalf of OSGeo.

=== 2009/04/16 Tour Hosts / Organising Committee===
* Thursday 16th April 2009, 1300 - 1400 (Sydney Time) http://www.timeanddate.com/worldclock/fixedtime.html?year=2009&month=3&day=18&hour=3&min=0&sec=0&p1=195&p2=240&p3=179

*Agenda:
**Budget
***Budget Discussion (OC/TH)
**Program
***Program Update (SH)
**Name Badges
***Name Badge Mock Ups (OC/TH)
**Next Meeting
***Wednesday 20th May 2009, 1300 – 1400

Present:
* Cameron
* Tyler
* Shoaib
* Kirsty, TH
* Julia, TH
* Daniel, TH
* Bruce Bannerman
* Andrew Bashfield
* Harley

Minutes:
* Budget:
** Organising committee agreed to increase price of conference by $100 per delegate.
** Organising committee also agreed to increase price of conference by a further 5%. We will then offer a 5% discount to members of specific organisations in return for their promotion of the event. In particular, we will provide this discount to Spatial Science Institution (SSI) and Australian Computer Society (ACS).
** Action: TH to update budget by COB Fri 17 April.
** Action: Andrew to follow up with SSI re endorsement, and getting education credits assigned to the conference
** Action: Bruce to follow up with ACS
** Action: Tyler to endevour to get OSGeo board to sign off on budget ASAP, as we can't open the conference for registration until this is cleared up.
** Action: TH to add another sign up page for organistions receiving a discount.

* Program
** Andrew Bashfield has secured Warrick Watkins, head of ANZLIC and NSW Dept Lands, as a speaker.
** Action: Andrew to liaise with Simon re adjusting the program

* Promotion:
** Andrew suggested promoting at: http://www.seassic.com.au/default.asp
** Action: Andrew to determine if SSI has booth or similar that Cameron Shorter can stand at to promote FOSS4G/OSGeo.

* Website
** Action: Harley and Shoaib to update website content to be more business focused and less techie focused. In particular, the front page and sponsorship page.
** Action: Shoaib to chase workshop and tutorial presenters for a bio for the website, and update website

* Press releases
** Call for registration to go out ideally on 27 April, assuming budget is finalised. The press release should include a reminder about submitting papers, asking potential presenters to enter their details so we can send them reminders.
** Action: Harley to draft press release. (Should be able to mostly cut and paste from previous releases). Note, the press release should be completed one week early, to give time for translation.

=== 2009/03/25 Marketing into Asia/Pacific ===

'''Agenda:'''
Our aim today is:
* To engage organisations currently marketing into Asia/Pacific to advise and help with FOSS4G marketing FOSS4G.
* open lines of communication
* identify ideas from the group - to be followed up via email

:00 Introductions, including listing your contacts and ideas for connecting into Asia

:10 Open for questions and discussion

:40 Meeting close

Time: http://timeanddate.com/worldclock/meetingdetails.html?year=2009&month=3&day=25&hour=0&min=0&sec=0&p1=240&p2=196&p3=248&p4=256

'''Attendees:'''
* Arnold Wong, Director of Landgate International, selling Landgate's SDI into Asia and Middle East.
* Venka Raghavan, prominent, well respected and well connectd OSGeo evangelist in Asia, based in Japan, with strong links in particular in China, Vietnam, Thailand, ...
* Mike Ridout, Coorporative Research Center for Spatial Information (CRCSI). The CRCSI has been building relationships in Asia, notably in China.
* Geoff Zeiss, Autodesk evangelist. Regular presenter, networker and blogger at International Geospatial conferences. Has strong connections into Indonesia.
* Harley Prowse, Director of GeoBiz in New Zealand, connected in New Zealand, and on the FOSS4G Organising Committee
* Andrew Bashfield, has years of Geospatial Experience and contacts in Australia.
* Julia Vernon, Tour Hosts, our conference organisor
* Melbourne University School of Geomatics, working with Global SDI and Asia Pacific SDI, including email lists for these communities:
** Abbas Rajabifard, (sends his apologies)
* OGC: Leading the "Climate Challenge Integration Plugfest" at FOSS4G and networking at an international level.
** Greg Buehler
* OSGeo
** Jeff McKenna (OSGeo conference committee chair)
** Tyler Mitchell (OSGeo head)

'''Notes:'''
* Venka asks "FOSS4G local committees want to know what they should be doing to get involved".
* Arnold notes that feedback he has received is that FOSS4G is perceived to be a techie conference and doesn't target the Business decision makers.
** Cameron noted that our aim is to target both the techies, and management, by providing business drivers for Open Source.
** Action: We need to adjust our marketing to highlight our focus on business drivers.
* Suggestion that we invite government ministers, both Australian and from our region to present.
* Geoff notes that Indonesia and Malaysia have made OSGeo a government initiative.
* Discussion will continue on http://lists.osgeo.org/mailman/listinfo/www_international-discuss

=== 2009/03/18 Tour Hosts / Organising Committee===
* Wednesday 18th March 2009, 1300 - 1400 (Sydney Time) http://www.timeanddate.com/worldclock/fixedtime.html?year=2009&month=3&day=18&hour=3&min=0&sec=0&p1=195&p2=240&p3=179

* Attendees, skypeid:
** Cameron Shorter, cameronshorter
** Simon Hope, sihope
** <strike>Volker Mische, volkermische</strike>
** Mark Leslie, mark.s.leslie
** Andrew Bashfield
** Bruce Bannermann (temporarily)
** Stephen Lead
** Tour Hosts

*Agenda:
**Sponsorship and Exhibition
***Update (TH)
**Program - Current Program: http://spreadsheets.google.com/ccc?key=pm1bvJQodiW3WBYGU7MM0Og&hl=en_GB
***Workshop & tutorial submissions update (ML)
***Number of abstract submissions received so far (SH)
***Poster Submissions (SH) - online submission?
***Logistics Schedule (SH)
***Ignite Spatial (OC)
**Speakers
***Speakers from Asia (JM)
***Invited Speakers (TH/OC)
**Marketing
***Postcards (TH/OC)
***Expressions of Interest (TH)
***Satchel Insert (HP)
**Other Business
***Venue (TH)
***Code Sprint Venue (TH)
***Name Badge Requirements (TH/OC)
***Delegate List (TH/OC)
**Next Meeting
***Wednesday 15th April 2009, 1300 – 1400

==== 2009/03/18 Action Notes from OC Meeting with Tour Hosts====
'''1. Sponsorship and Exhibition'''

ACTION – TH to follow up with GEO Cat in regards to the sponsorship of pens.

ACTION – CS to contact BB, Andrew Bashfield (AB) and Geoff Zeiss and ask them to become more involved with sourcing sponsorship. – '''In Progress'''

ACTION - TH to send the updated leads list to AB. AB to add any specific contact details he has so TH can contact directly.

ACTION – CS to set up teleconference with Andrew Wong to discuss Landgate involvement.

'''2. Marketing'''

ACTION – AB, PR and GZ to discuss FOSS4G promotional ideas for the GEOtech Conference in Vancouver, Canada in June 2009.

ACTION – ML to contact those presenters from the Netherlands who entered workshop submissions and ask if they will be attending the upcoming GSDI 11 World Conference in the Netherlands in June 2009. If so, ML to discuss ways in which they can help market the FOSS4G Conference while they are in attendance.

ACTION – SH to send TH contact details for Joe Cook (JC) in the UK. TH to investigate if JC will be attending the Open Source GIS Conference taking place in the UK and if so, would he have the ability to take some postcards along to hand out to delegates.

ACTION – BB to follow up with the contacts that he knows to ensure they received the prospectus and advise that if they have any questions to contact TH.

ACTION – OC to look at the current leads list and advise which OC members can contact specific people on the list to follow up personally.

ACTION – BB, AB and GZ to confirm contact details for the listed international companies/contacts.

ACTION – TH to organise a teleconference with BB and AB to discuss the leads list and contact details.

ACTION – TH to follow up with BB regarding the OGC proposal and division of CCIP monies.

ACTION - TH to send the email addresses of those people who have expressed their interest through the Conference website to the FOSS4G private list.

ACTION – TH to contact HP offline to discuss the cost of a satchel insert at the upcoming not-for-profit Conference in New Zealand

'''3. Programme'''

ACTION – OC confirmed that they have received enough workshop and tutorial submissions to fill the allocated spaces in the programme.

ACTION – TM to write up a complete list of all workshop and tutorial submissions and send to the OC for approval. Once these submissions are approved, ML will allocate each of them space in the programme. ML advised that they will still be advising presenters of their acceptance on 30th March 2009. – '''Done'''

ACTION - SH confirmed that he will accept up to 32 poster submissions to ensure they will fit in the Parkside Ground Foyer area. SH also confirmed that there will be one poster per board and each poster will be A0 size.

ACTION – VM to process poster submissions and when the time comes, advise presenters of the poster dimensions in the acceptance letters.

ACTION – SH to add another page to the existing programme on the wiki that will be the logistics schedule detailing areas that still need to be actioned, ie: where volunteers are needed, who will arrange them.

ACTION – OC confirmed that Ignite Spatial (public event) will take place on the evening of Wednesday 21st October at SCEC. Guests to arrive and mingle from 1730 with the event starting at 1830 and concluding at 2000. TH to speak to Stephen Lead (SL) offline about details and requirements.

ACTION – SL offered to do some cross promotion with his Ignite spatial mailing list. SL to advise that this year Ignite Spatial is affiliated with FOSS4G 2009 in an effort to prompt his contacts to attend the Conference.

ACTION – OC to discuss offline who should organise the sponsorship for Ignite Spatial and which companies should be approached for this sponsorship.

'''4. Speakers'''

ACTION – CS to contact PR and ask him to use his contacts to follow up with the Asian communities.

ACTION – CS to confirm the marketing group who is to target Asia – '''Done'''

'''5. Other Business'''

ACTION – CS to follow up with his contacts at TAFE NSW and explain what the rooms are needed for and whether there is the possibility of using their internet.

ACTION – TH to forward the different venue prices to CS for comparison.

ACTION – TH to keep the room at SCEC on hold for Saturday and advise CS of the room hire fee.

ACTION – SH to send to TH a copy of the 2007 name badge template.

ACTION – TH to mock up a name badge and send to OC for approval.

=== 2009/02/18 Tour Hosts / Organising Committee===
* Attendees (skypeid)
** Cameron Shorter (cameronshorter)
** Simon Hope (dial in only)
** Tyler Mitchell (spatialguru) likely only available for 30-45 minutes
** Harley Prowse (dial in ideally)
** Jeff McKenna (jeff_mckenna) available for 1 hour
** Tour Hosts (tour.hosts)
** Mark Leslie (mark.s.leslie)
** Bruce Bannerman (no skype access, STD call) available for 45 minutes only.
*Agenda:
**Sponsorship and Exhibition
***Update (TH)
**Program (SH) [http://spreadsheets.google.com/ccc?key=pm1bvJQodiW0s8T_P6CJ-BQ&hl=en Current Program], [http://spreadsheets.google.com/ccc?key=pu9014gybzrd-LlSBIG3Kag&hl=en Camerons Suggestions]
***Call for Workshops (SH) - communicate the deadline!
***Call for Abstract Preparation (SH) - open 9th March
***Workshop\Abstract Review - decision required
***Outstanding Program Items - SH to complete amendments from CS
***Schedule Publication on website - looking for assistance on this
***Speakers - Spare slot needs filling & blurb for website
***Welcome Reception (TH)
**Marketing
***eBlast (CS/TH). Volunteer needed: Need to build community leaders list as per [http://wiki.osgeo.org/wiki/FOSS4G2007_Communication#E-Mail_Marketing 2007] and contact GIS calendars and related activities, asking to add FOSS4G links.
*** Marketing into Asia strategy (CS). Volunteer needed here.
***Postcards (TH)
***Spatial Sciences Institute of Australia update (CS)
**Other Business
***Online Registration Form (TH)
***Interpreting (TH)
** Next meeting: Wednesday 18th March 2009, 1300 - 1400

==== 2009/02/18 Action Notes from OC Meeting with Tour Hosts====
'''1. Sponsorship and Exhibition'''

ACTION – TM to locate the 2007 sponsor contact details list and send to TH.

ACTION – TH to contact Greg Buehler/Raj Singh from OGC directly to access potential sponsors contact list.

ACTION – BB recently added new potential contacts to the online list. TH to send the sponsorship prospectus then BB to follow up with these contacts to make sure they have received the prospectus and to provide any further information.

'''2. Programme'''

ACTION – OC to canvas the OSGeo discussion list to gather interest in Workshops as proposal submissions are low.

ACTION – SH to put together the abstract submission information/guidelines and create a standard abstract submission form for the website.

ACTION – All OC members are to subscribe to OCS and become a member (SH to provide instructions on becoming a member via email). Once everyone is a member, SH will set everyone up as reviewers. OCS software to be used for review of abstracts.

ACTION – SH to update the programme on google docs to include Cameron’s suggested programme changes.

ACTION – OSGeo to organise/manage Conference Close session including handing out any awards and announcing of the next Conference. OC confirmed that the Conference Close should be kept as 30mins in the programme.

'''3. Installfest'''

ACTION – TH to discuss with suppliers the option of using volunteers to pack down workshop computers within a 30 minute time frame. TH notes that if the supplier does not want volunteers packing down the computers there may be higher labour costs incurred as the supplier will bring in more staff to pack down within the 30 minutes.

- OC confirmed approximately 100 pax will attend the Installfest and they will require wireless or wired internet, power, tables and chairs.

'''4. Speakers'''

ACTION – Keynote speakers to have a half hour time slot in the programme. SH to adjust timings.

ACTION – BB to investigate how well Ilberto Kamaro from Brazil speaks English and advise if he would be a suitable keynote speaker.

ACTION – HP and BB to research David Hocking from ASIBA and confirm whether or not he would be a suitable speaker.

ACTION – JM to suggest and research appropriate speakers from Asia.

'''5. Other Business'''

ACTION – TH To draft a brief outline of the welcome reception for the website.

ACTION – TH to discuss with SCEC how long the session rooms can be used for each day as there is the possibility that the BOF sessions will run overtime. Additionally the delegates may want access to the wireless internet after hours.

ACTION – TH to extend the room booking on the last Conference day to 6pm for the AGM.

- JM confirmed that interpreting will not be required at this conference.

ACTION – TH to add the following to the registration form:
* Delegates longitude and latitude information that can then be plotted on google maps.
* Questions that ask for the profile of delegates/position in organisation/purchasing power.

'''6. Marketing'''

ACTION – HP to collate list of community leaders and their email addresses. TM to mentor HP on how to research this based on 2007 existing list.

ACTION – TH to advise OC of the current number of expressions of interest received so far.

ACTION – TM to set up an OSGeo email subscription list for future announcements.

ACTION – HP to investigate cost of a single page satchel insert at the upcoming not for profit Conference in New Zealand. TH/CS to then review if budget is available.

ACTION – BB to follow up with the SSI via different channels for a contra deal. CS notes that from his attempts they are still looking for a 5% registration discount for SSI members.

=== 2009/01/21 Tour Hosts / Organising Committee===
* Agenda:
**Sponsorship and Exhibition
***Update (TH)
**Program
***Call for Workshops and Abstracts (OC/TH)
***Program at a Glance (OC)
***Code Sprint (CO/TH)
**Marketing
***Mailing Lists (TH/OC)
**Other Business
***Tour Proposal (TH)
***Conference Dinner Proposal (TH)
***Accommodation (TH)
***Spatial Science Institute
** Vote to accept our [[http://wiki.osgeo.org/wiki/FOSS4G_2009_Discounts#Distributing_Conference_Profit Profit Sharing Policy]].
** Review [actions http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg] (Tour Hosts)
** Review [http://docs.google.com/Doc?id=dcd63bvv_14vzf642gg&hl=en schedule] (Tour Hosts)
** Functions and Tours report (Tour Hosts)
** Engaging SSI (Dennis Puniard, Cameron)
*** Dennis, SSI, expects to be able to draw ~ 100 delegates. SSI represent our target market.
*** SSI are holding a conference in Adelaide before ours. Advertising opportunity.
*** SSI interested to know how FOSS4G can be of benefit to SSI. Eg: 5% discount to SSI members.
** Marketing (Kirsty, Tour Hosts)
*** Marketing into Asia/Pacific
** Review Workshops (Mark)
** Review CCIP (Graham de Hoedt, Cameron)
*** Press release pending
*** Need to source data
** Keynote Speakers (Cameron)
** Review Website (Simon)
** Next meeting: Wednesday 18th February 2009, 1300 - 1400

====Meeting Notes====
* Sponsorship Propectus will be released 28 Jan
** Looking for leads local leads
** Tour Hosts wants the database so that they can track who has opened the emails etc.
** Suggest that we contact ASIBA, SSI and GITA
* Call for workshops looking good (Mark)
* OC should be putting themes into the program
* Code Sprint: Confirmed as 2 days.
* Marketing email:
** Suggest sending email to project leaders who forward onto contacts
* Press Release
** Should be plain text, linked back to the website
* Conference dinner:
** Optional function
** (OC preferred option) Captain Cook Harbour Cruise $135/person, 3 course dinner + drinks. Can take up to 300 guests.
** Darling Harbour $135 - $165/person.
** ACTION: Cameron to call SSI and offer booth space in return for an OSGeo booth at SSI conference.
** Discussed keynote speakers. Looking like:
*** Scott Power, BOM, compelling speaker to demystify Climate Change
*** Raj Singh, OGC, to introduce CCIP
*** A Google Maps speaker
*** We are still looking for a drawcard speaker, probably non-spatial, likely from Open Source community. (Mark Shuttleworth head of Ubuntu can't make it).
** ACTION: Cameron to start up "Marketing into Asia" thread.

==== 2009/01/21 Action Notes from OC Meeting with Tour Hosts====

'''1. Sponsorship and Exhibition'''

ACTION - OC to send TH all mailing lists so the Sponsorship Selling Document can be distributed to these contacts.

ACTION - CS to send the OC an email advising what was discussed in the meeting with Google.

'''2. Program – Code Sprint'''

ACTION – TH to present venue options to OC for 2 day code sprint (80 -100 pax). OC notes no registration fee and open to anyone (ie: not just conference attendees).

'''3. Marketing'''

ACTION - TH to draft a plain text email advertising the Conference, call for workshops and sponsorship opportunities. Links to the Conference website are to be included in this email. OC to then distribute to community leaders for re distribution to potential delegates.

ACTION - All press releases are to be stored in the wiki and sent through to community leaders for distribution.

ACTION - Simon to draft a call for workshops announcement.

ACTION - CS to invite all key players to form a marketing group and work out a strategy on how to target Asia.

'''4. Other Business'''

''Tours''

ACTION - OC confirmed that the TH suggested tours are appropriate and these should be added to website. TH to provide Simon with information. OC notes that tours are not to take delegates away from the workshops or code sprint.

''Conference Dinner''

ACTION - TH to confirm the dinner harbour cruise with the proposed three course dinner and 3 hour beverage package at $135.00 per person for a minimum of 150 guests.

''Accommodation''

ACTION - TH to confirm what the maximum capacity is for YHA Railway Square.

''Spatial Science Institute''

ACTION - CS to advise Dennis that a discount cannot be offered to SSI members, however, the OC is interested in swapping booth space on a contra deal arrangement. CS to confirm this arrangement as soon as possible so a booth can be allocated to SSI before they are all sold.

ACTION – At the upcoming Conference in February, Harley is to speak to ASIBA about swapping mailing lists and website links.

=== 2009/01/15 Climate Change Integration Plugfest===
Present:
* Graham de Hoedt, BOM
* Cameron Shorter, FOSS4G Organising Committee
* Greg Buehler, OGC
* Raj Singh, OGC

Decisions:
* Funding will be coordinated by OGC and disassociated from FOSS4G. (This should encourage proprietary vendors to take part). Funds can be moved from CCIP to FOSS4G by hiring conference space.
* Funding will be coordinated via cost sharing model (as per OGC testbeds) as this will encourage small vendors to participate. Cost sharing will not influence big vendors decision to participate.
* Scenario needs to be simple in order to encourage maximum participation. 'Focus on WMS/WFS.

Actions:
* BOM: look into becoming OGC member
* BOM: commit funding to CCIP. Done.
* BOM: write 1 page sponsorship proposal
* BOM: write up scenario based upon OWS4. Support from OGC
* OGC: Propose funding and sponsorship model.
* OGC: Set up a working committee for CCIP and private twiki pages
* OGC: Engage future conferences to continue CCIP. Eg: GSDI 11. GEOS Summit 2010. Aim to get a participant from these conferences engaged in CCIP to facilitate migrating CCIP to these conferences.
* 2009-01-19 OGC: Announce CCIP to OGC Planning Committee
* 2009-01-21 OGC/FOSS4G: OGC/FOSS4G Press Release for CCIP
* 2009-01-?? CCIP sponsors added to FOSS4G prospectus.
* 2009-01-28 Tour Hosts: FOSS4G prospectus released

=== 2008/12/12 Action Notes from OC Meeting with Tour Hosts===

'''1. Sponsorship and Exhibition'''

ACTION - OC to update the sponsorship leads list with sponsor contact details (names and email addresses) by close of business Wednesday 17 December 2008.

ACTION - TH to then send out an eblast informing these companies about the launch of the sponsorship prospectus.

'''2. Program Timeline'''

ACTION - SH to speak with CS’s contact and discuss the website and submission forms. There is to be one form for Call for Workshops and one form for Call for Abstracts. '''ONGOING AS OF 21-01-09'''

ACTION - SH to email delegates informing them of the submission forms opening dates.

ACTION - TH to change the abstract deadline to the beginning of June in the program timeline - '''DONE'''

ACTION - TH to send SH excel versions of the program timeline and project plan - '''DONE'''

ACTION - SH to upload these documents onto Google docs (on a private page) and create the relevant links to the wiki. - '''DONE'''

'''3. Social Program'''

''Welcome Reception''

ACTION - ML to do a site inspection at the Shelbourne Hotel.

ACTION - ML to advise JD of a suitable day so she can confirm time with the event co-ordinator.

ACTION - TH to put the level that can accommodate 200 guests on hold

''Conference Dinner''

ACTION - TH to get quotes for the following:

• A boat that takes delegates from SCEC, under the Harbour Bridge and on to Luna Park for Dinner

• A dinner cruise

• Restaurant in Cockle Bay

'''4. Tours'''

ACTION - TH to put together a tour proposal and present to OC at next meeting

'''5. Marketing'''

ACTION - TH to contact Position Magazine to get written confirmation. TH to compare entitlements in monetary value to show comparison

ACTION - OC to continually add new upcoming conferences to the Google calendar as they find out about them. - '''ONGOING'''

ACTION - OC to use the Blogosphere more often.

ACTION - OC to send TH a list of conferences that OSGeo will exhibit at to ensure that FOSS4G postcards are there.

ACTION - TH to send Tim Bowden postcards for distribution at a Conference he is attending in January in China.

ACTION - TH to send each OC member (except Simon) 50 postcards to distribute to any Conferences they attend

ACTION - TH to create a Google doc in which the OC can enter their mailing addresses

ACTION - TH to make up a PowerPoint slide for Mark to include at the end of the presentation he is giving at a Conference in February. Mark to distribute postcards at this Conference.

'''6. Program/Venue'''

ACTION - TH to confirm G07 with SCEC - '''DONE'''

ACTION - CS to sign venue matrix so TH can contract rooms - '''DONE'''

ACTION - SH to review the program and find a suitable time for the Installfest to take place. '''DONE'''

'''7. Next Meeting'''
Wednesday 21st January 2009, 1300 - 1400

=== 2008/12/12 Cameron + Tour Hosts ===
Present:
* Cameron Shorter
* Daniel Branik
* Julia Vernon
* Denisa Admova

Key notes:
* Tour Hosts agreed to exclude TH staff accommodation costs from the budget. Of note, hotels often give free rooms if there are sufficient people booking through them. It was agreed that Tour Hosts could make use of these free rooms, unless it has already been promised to FOSS4G in the proposal or contract. Action: Tour Hosts to check.
* Tour Hosts intend to use in house resources to support Workshop setup. Cameron noted that FOSS4G need to verify that Tour Hosts are not over-charging. Action: Tour Hosts to provide cost estimates and break down of costs which OSGeo can compare to alternate suppliers. OSGeo will have the option to use alternate supplies TH prove to be too expensive.
* Budget is being updated and should be put out today. Hopefully this one will be final sign off.
* Agreed to use Google Docs for review of key documents like budget. Comments from the OC can be set to strikeout font by TH once actions are addressed.

=== 2008/12/03 Organising Committee ===
* Logs at: http://logs.qgis.org/foss4g/%23foss4g.2008-12-02.log
Outstanding actions:
ACTION: Cameron to arrange with TH re to-do list/communication
* Started using Google Docs Spreadsheet at: http://spreadsheets.google.com/ccc?key=pu9014gybzrdbXehN8JAJfg
* Cameron needs to notify and get buy in from TH

ACTION: Budget
* Waiting on TH to accept budget review comments.

ACTION: TH: Does TH require more feedback from the OC?

ACTION - Cameron to follow up with TH re sponsorship.
* Kirsty from TH is incorporating changes, will get Cameron to review Showcase sponsorship section.
* Kirsty will circulate a sponsor/lead list for OC to fill in.

ACTION - simon to send preliminary program info to the list for discussion
* Simon: I have a meeting arranged with TH (today) at 12pm to discuss the program in more detail. I will report to the OC after this meeting.

ACTION: Make decision on workshop venue by vote.
* TH has done this and have all OC expressed preference? - Are we in position for the OC to take a decision on this - if not then what outstanding information is required - this seems a priority for tomorrow's meeting?

=== 2008/11/19 Organising Committee, plus Tour Hosts ===
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=11&day=19&year=2008&hour=13&min=0&sec=0&p1=240 1:00 PM Sydney time] 
* location: meeting was done via Skype teleconference
* Minutes: are available on this page's [[Talk:FOSS4G_2009_Organising_Committee_Meetings|discussion page]]
* Agenda:
*# decide who will record Minutes of this meeting
*# select chair for the meeting
*# confirm date/time for next meeting(s):
*#* OC meetings
*#* meetings between OC and TH
*# items for discussion:
*## Timetable and To-Do list
*## Budget: status, next steps, timetable
*## Venues:
*### SCEC: tour results, exhibition booth space
*### Workshops venue: status
*### Other venues: Code Sprint, Social
*## Program:
*### what items have to be confirmed, and by when, to 'move forward'(e.g. with Sponsorship Prospectus)
*### Workshops/Labs
*### Conference Program:
*###* 2007 Program: [http://www.foss4g2007.org/program_overview/ http://www.foss4g2007.org/program_overview/]
*###* 2008 Program: [http://conference.osgeo.org/index.php/foss4g/2008/schedConf/schedule] and [http://spreadsheets.google.com/pub?key=p-YpIgK8cxLIjFv0ZK6R0Mg]
*### Social event(s)
*### Code Sprint
*### Technical Visits/Tours
*### Outreach Activities

=== 2008/11/12 Geospatial Integration Showcase ===
* [[FOSS4G_2009_Meeting_2008-11-12_Geospatial_Integration_Showcase|Minutes]]

=== 2008/09/10 (Program And Venue) ===
* [[FOSS4G_2009_Meeting_2008-09-10_Program_And_Venue|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=9&day=10&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/08/29 (Venue/Date selection ) ===
* [[FOSS4G_2009_Meeting_2008-08-29_(Venue/Date_selection_)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=8&day=29&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities
* Agenda:
# Venue and Conference Dates
## TH to table venue comparison – OC/TH to discuss
## Meeting dates to be confirmed - based on venue selection:
##* UNSW: 17 – 21 November
##* SCEC: 23 – 27 November
# Sponsorship and Exhibition
## Sponsorship hierarchy – OC to confirm
# Website
## TH/OC to discuss
# FOSS4G 2008 promotion
## TH/OC to discuss
# Budget
## TH to table budget to OC chair and Treasurer
# Next Meeting
## Discuss dates

=== 2008/07/30 (Integrating free & proprietary conferencing software) ===
* [[FOSS4G_2009_Meeting_2008-07-30_(Integrating_free_%26_proprietary_conferencing_software)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=7&day=30&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/07/02 (Sponsorship and Exhibition Meeting) ===
* [[FOSS4G_2009_Meeting_2008-07-02_(Sponsorship_and_Exhibition_Meeting)|Action Notes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=7&day=2&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/06/06 (Tour Hosts / OSGeo Contract review) ===
* [[FOSS4G_2009_Meeting_2008-06-06_(Tour_Hosts_/_OSGeo_Contract_review)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=6&day=6&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

=== 2008/05/30 (Kickoff meeting between Tour Hosts and Conference Organisors) ===
* [[FOSS4G_2009_Meeting_2008-05-30_(Kickoff_meeting_between_Tour_Hosts_and_Conference_Organisors)|Minutes]]
* time: [http://www.timeanddate.com/worldclock/fixedtime.html?month=5&day=30&year=2008&hour=10&min=0&sec=0&p1=240 10:00 AM Sydney time] 
* location: meeting was via the [[Conference_Call|OSGeo Conference Call]] facilities

[[Category:Meetings]]
[[Category:FOSS4G2009]]

FOSS4G 2009 Press Release 11

2009-04-27T01:28:11Z

Wiki-Jvernon:

___ DRAFT ___ 

Translations at: http://wiki.osgeo.org/wiki/FOSS4G_2009_Press_Release_11_Translations

=FOSS4G conference registration opens=



Sydney, Australia. 4 May 2009.

http://2009.foss4g.org

The international conference for free and Open Source Software for Geospatial (FOSS4G), held in Sydney, Australia 20-23 October, 2009, is now open for registration.

'''Click here [http://2009.foss4g.org/] to register'''

FOSS4G attracts the cream of international Geospatial Open Source and Open Standards system implementors and sponsors. With themes ranging from the integration of Open Source with Proprietary systems to the building of Spatial Data Infrastructures and application of Open Geospatial Standards, the conference offers a unique opportunity to tap into the wealth of knowledge and experience available among the Open Source developers, sponsors and geospatial professionals of all persuasions. The Open Geospatial Consotium (OGC) is underpinning the conference with a Standards Based integration showcase based on a climate change scenario, demonstrating integration between Open Source and proprietary applications.

Along with a comprehensive program of thought provoking presentations and interactive workshops you would expect from an international conference, FOSS4G retains many of the engaging characteristics of its Open Source heritage. With Bird of a Feather sessions, code sprints, install-fests and impromptu project meetings, there is an unparalleled opportunity to take part in active communities and provide input into the direction for a variety of projects. FOSS4G encompasses the best of Open Communities, such as collaboration, helpfulness, innovation and honesty.

Early bird registration is just $AU725 (~ $US525) for 3 days of conference and tutorials, and $AU375 (~ $US270) for a day of top notch workshops from the world's best international presenters.

== Call for Presentations ==
Are you planning to present at this years conference? If so, don't wait until you have your presentation finalised to tell us about it! Go to the submission website now (http://2009.foss4g.org/presentations/) and enter your name and contact details and at least a title. Then, closer to the close-off date, log back in and fill out the abstract details. This will be a big help for the organisers as it will give us some advanced notice as to how many and what type of presentations to expect.


==FOSS4G 2009 Highlights==
'''The Climate Challenge Integration Plugfest (CCIP)''': FOSS4G will launch the OGC's Climate Challenge Integration Plugfest (CCIP), which demonstrates standards based interoperability between Open Source and Proprietary geospatial applications. It consists of a server with multiple virtual machines, each installed with geospatial applications offering standards based web services. All web services will demonstrate a common dataset, and will be accessed by a range of geospatial client applications installed on client computers. http://external.opengis.org/twiki_public/bin/view/ClimateChallenge2009/WebHome

Presenters are encouraged (but not mandated) to make use of scenarios and on-site data from the Climate Challenge Integration Plugfest (CCIP). This is especially important as demand for access to data over the internet is expected to be high, and Australia has notoriously slow connections to the outside world.

'''FOSS4G Live DVD''': LiveDVDs, based on the Xubuntu operating system and including Geospatial Open Source Software, will be given to all delegates. Users can boot a Live DVD on their computer and trial the software without installing or effecting the existing system. http://wiki.osgeo.org/wiki/Live_GIS_Disc

'''Installfest''': The Installfest will give delegates the opportunity to meet in a common area and install a wide variety of FOSS software on their laptops, EE PC or any other system they care to bring in. Community members will be around to assist with any troubles and provide help and insight into the software. The install fest will take place after workshops on the first day.

'''Workshops and Tutorials''': Workshops and Tutorials allow presenters to lead attendees through applications, integration solutions, or other topics in an interactive environment. Half-day workshops (3 hours) will be held in computer rooms on the first day. Tutorials (90 minutes) will be held in standard presentation rooms, run concurrently with presentations during the third and fourth days.

'''Presentations''': The meat of the conference are it's presentations. Drawing on a huge community of local, regional and international experts we will discuss some of the most current and poignant topics in the industry today.

'''Demo Theatre''': During lunch and coffee breaks the demonstration theatre will be showcasing live software. These short demonstrations from sponsors, open source projects and the user community show what is possible with open source today.

'''Birds of a Feather''': Rooms have been set aside for semi-organised meetings between like minded groups. Some prominant community initiatives started in prior FOSS4G Birds of a Feather sessions.

'''Code Sprint''': The weekend after FOSS4G is reserved for the Hackers' Code Sprint. Hackers will be locked in a basement with lots of bandwidth, pizzas and coke. (Well, maybe something better than that, but we don't want to spoil the mystical hacker image by describing it any differently.)


== Location ==
FOSS4G 2009 will be held in Sydney, Australia which is built around one of the largest, most beautiful harbours in the world with miles of golden beaches stretching north and south of the city on the shores of the Pacific Ocean. It has a warm climate in October with average temperatures ranging from 15 - 22°C. Sydney and its surrounding areas provide a diverse range of visual excitement and vibrancy. Visitors to Sydney are spoiled with choice including national parks, famous beaches, the World Heritage Blue Mountains area and the picturesque Sydney Harbour. Sydney’s also offers a diverse range of cultural activities including the Sydney Symphony Orchestra, Australian Chamber Orchestra, the Australian Ballet and the Sydney Theatre Company all performing at the well know Sydney Opera House.


== Upcoming milestones ==

* 1 Jun 2009, Abstract submission deadline
* 13 Jul 2009, Presenters notified of acceptance for talks
* 31 Jul 2009, '''Author/Early registration deadline'''
* 14 Sep 2009, '''Completed program available on the wiki'''
* 20 Oct 2009, FOSS4G Workshop
* 21-23 Oct 2009, FOSS4G Presentations and Tutorials
* 24-25 Oct 2009, FOSS4G Code Sprint

== Media Sponsors ==
* Position Magazine: http://www.positionmag.com.au/
* Asian Surveying and Mapping Newsletter: http://www.asmmag.com
* Geoconnexions Magazine: http://www.geoconnexion.com/
* Directions Magazine: http://directionsmag.com/

* GIS Development: http://gisdevelopment.net/
* Baliz Media: http://www.BALIZ-MEDIA.com/


----

For more information or to keep informed from the FOSS4G Organising Committee, join our email list or twitter feed at: http://2009.foss4g.org/contacts/


or contact:

Cameron Shorter, Chair of the FOSS4G Organising Committee and Geospatial Systems Architect at LISAsoft

tel +61-8570-5050

c a m e r o n . s h o r t e r @ l i s a s o f t . c o m

[[Category:FOSS4G2009]]
[[Category:FOSS4G]]

FOSS4G 2009 Press Release 11

2009-04-27T01:25:24Z

Wiki-Jvernon:

___ DRAFT ___ 

Translations at: http://wiki.osgeo.org/wiki/FOSS4G_2009_Press_Release_11_Translations

=FOSS4G conference registration opens=



Sydney, Australia. 4 May 2009.

http://2009.foss4g.org

The international conference for free and Open Source Software for Geospatial (FOSS4G), held in Sydney, Australia 20-23 October, 2009, is now open for registration.

'''Click here to register'''.

FOSS4G attracts the cream of international Geospatial Open Source and Open Standards system implementors and sponsors. With themes ranging from the integration of Open Source with Proprietary systems to the building of Spatial Data Infrastructures and application of Open Geospatial Standards, the conference offers a unique opportunity to tap into the wealth of knowledge and experience available among the Open Source developers, sponsors and geospatial professionals of all persuasions. The Open Geospatial Consotium (OGC) is underpinning the conference with a Standards Based integration showcase based on a climate change scenario, demonstrating integration between Open Source and proprietary applications.

Along with a comprehensive program of thought provoking presentations and interactive workshops you would expect from an international conference, FOSS4G retains many of the engaging characteristics of its Open Source heritage. With Bird of a Feather sessions, code sprints, install-fests and impromptu project meetings, there is an unparalleled opportunity to take part in active communities and provide input into the direction for a variety of projects. FOSS4G encompasses the best of Open Communities, such as collaboration, helpfulness, innovation and honesty.

Early bird registration is just $AU725 (~ $US525) for 3 days of conference and tutorials, and $AU375 (~ $US270) for a day of top notch workshops from the world's best international presenters.

== Call for Presentations ==
Are you planning to present at this years conference? If so, don't wait until you have your presentation finalised to tell us about it! Go to the submission website now (http://2009.foss4g.org/presentations/) and enter your name and contact details and at least a title. Then, closer to the close-off date, log back in and fill out the abstract details. This will be a big help for the organisers as it will give us some advanced notice as to how many and what type of presentations to expect.


==FOSS4G 2009 Highlights==
'''The Climate Challenge Integration Plugfest (CCIP)''': FOSS4G will launch the OGC's Climate Challenge Integration Plugfest (CCIP), which demonstrates standards based interoperability between Open Source and Proprietary geospatial applications. It consists of a server with multiple virtual machines, each installed with geospatial applications offering standards based web services. All web services will demonstrate a common dataset, and will be accessed by a range of geospatial client applications installed on client computers. http://external.opengis.org/twiki_public/bin/view/ClimateChallenge2009/WebHome

Presenters are encouraged (but not mandated) to make use of scenarios and on-site data from the Climate Challenge Integration Plugfest (CCIP). This is especially important as demand for access to data over the internet is expected to be high, and Australia has notoriously slow connections to the outside world.

'''FOSS4G Live DVD''': LiveDVDs, based on the Xubuntu operating system and including Geospatial Open Source Software, will be given to all delegates. Users can boot a Live DVD on their computer and trial the software without installing or effecting the existing system. http://wiki.osgeo.org/wiki/Live_GIS_Disc

'''Installfest''': The Installfest will give delegates the opportunity to meet in a common area and install a wide variety of FOSS software on their laptops, EE PC or any other system they care to bring in. Community members will be around to assist with any troubles and provide help and insight into the software. The install fest will take place after workshops on the first day.

'''Workshops and Tutorials''': Workshops and Tutorials allow presenters to lead attendees through applications, integration solutions, or other topics in an interactive environment. Half-day workshops (3 hours) will be held in computer rooms on the first day. Tutorials (90 minutes) will be held in standard presentation rooms, run concurrently with presentations during the third and fourth days.

'''Presentations''': The meat of the conference are it's presentations. Drawing on a huge community of local, regional and international experts we will discuss some of the most current and poignant topics in the industry today.

'''Demo Theatre''': During lunch and coffee breaks the demonstration theatre will be showcasing live software. These short demonstrations from sponsors, open source projects and the user community show what is possible with open source today.

'''Birds of a Feather''': Rooms have been set aside for semi-organised meetings between like minded groups. Some prominant community initiatives started in prior FOSS4G Birds of a Feather sessions.

'''Code Sprint''': The weekend after FOSS4G is reserved for the Hackers' Code Sprint. Hackers will be locked in a basement with lots of bandwidth, pizzas and coke. (Well, maybe something better than that, but we don't want to spoil the mystical hacker image by describing it any differently.)


== Location ==
FOSS4G 2009 will be held in Sydney, Australia which is built around one of the largest, most beautiful harbours in the world with miles of golden beaches stretching north and south of the city on the shores of the Pacific Ocean. It has a warm climate in October with average temperatures ranging from 15 - 22°C. Sydney and its surrounding areas provide a diverse range of visual excitement and vibrancy. Visitors to Sydney are spoiled with choice including national parks, famous beaches, the World Heritage Blue Mountains area and the picturesque Sydney Harbour. Sydney’s also offers a diverse range of cultural activities including the Sydney Symphony Orchestra, Australian Chamber Orchestra, the Australian Ballet and the Sydney Theatre Company all performing at the well know Sydney Opera House.


== Upcoming milestones ==

* 1 Jun 2009, Abstract submission deadline
* 13 Jul 2009, Presenters notified of acceptance for talks
* 31 Jul 2009, '''Author/Early registration deadline'''
* 14 Sep 2009, '''Completed program available on the wiki'''
* 20 Oct 2009, FOSS4G Workshop
* 21-23 Oct 2009, FOSS4G Presentations and Tutorials
* 24-25 Oct 2009, FOSS4G Code Sprint

== Media Sponsors ==
* Position Magazine: http://www.positionmag.com.au/
* Asian Surveying and Mapping Newsletter: http://www.asmmag.com
* Geoconnexions Magazine: http://www.geoconnexion.com/
* Directions Magazine: http://directionsmag.com/

* GIS Development: http://gisdevelopment.net/
* Baliz Media: http://www.BALIZ-MEDIA.com/


----

For more information or to keep informed from the FOSS4G Organising Committee, join our email list or twitter feed at: http://2009.foss4g.org/contacts/


or contact:

Cameron Shorter, Chair of the FOSS4G Organising Committee and Geospatial Systems Architect at LISAsoft

tel +61-8570-5050

c a m e r o n . s h o r t e r @ l i s a s o f t . c o m

[[Category:FOSS4G2009]]
[[Category:FOSS4G]]

FOSS4G 2009 Press Release 11

2009-04-27T00:26:42Z

Wiki-Jvernon:

___ DRAFT ___ 

Translations at: http://wiki.osgeo.org/wiki/FOSS4G_2009_Press_Release_11_Translations

=FOSS4G conference registration opens=



Sydney, Australia. 4 May 2009.

http://2009.foss4g.org

The international conference for free and Open Source Software for Geospatial (FOSS4G), held in Sydney, Australia 20-23 October, 2009, is now open for registration.

To do: insert '''URL of registration page'''.

FOSS4G attracts the cream of international Geospatial Open Source and Open Standards system implementors and sponsors. With themes ranging from the integration of Open Source with Proprietary systems to the building of Spatial Data Infrastructures and application of Open Geospatial Standards, the conference offers a unique opportunity to tap into the wealth of knowledge and experience available among the Open Source developers, sponsors and geospatial professionals of all persuasions. The Open Geospatial Consotium (OGC) is underpinning the conference with a Standards Based integration showcase based on a climate change scenario, demonstrating integration between Open Source and proprietary applications.

Along with a comprehensive program of thought provoking presentations and interactive workshops you would expect from an international conference, FOSS4G retains many of the engaging characteristics of its Open Source heritage. With Bird of a Feather sessions, code sprints, install-fests and impromptu project meetings, there is an unparalleled opportunity to take part in active communities and provide input into the direction for a variety of projects. FOSS4G encompasses the best of Open Communities, such as collaboration, helpfulness, innovation and honesty.

Early bird registration is just $AU725 (~ $US525) for 3 days of conference and tutorials, and $AU375 (~ $US270) for a day of top notch workshops from the world's best international presenters.

== Call for Presentations ==
Are you planning to present at this years conference? If so, don't wait until you have your presentation finalised to tell us about it! Go to the submission website now (http://2009.foss4g.org/presentations/) and enter your name and contact details and at least a title. Then, closer to the close-off date, log back in and fill out the abstract details. This will be a big help for the organisers as it will give us some advanced notice as to how many and what type of presentations to expect.


==FOSS4G 2009 Highlights==
'''The Climate Challenge Integration Plugfest (CCIP)''': FOSS4G will launch the OGC's Climate Challenge Integration Plugfest (CCIP), which demonstrates standards based interoperability between Open Source and Proprietary geospatial applications. It consists of a server with multiple virtual machines, each installed with geospatial applications offering standards based web services. All web services will demonstrate a common dataset, and will be accessed by a range of geospatial client applications installed on client computers. http://external.opengis.org/twiki_public/bin/view/ClimateChallenge2009/WebHome

Presenters are encouraged (but not mandated) to make use of scenarios and on-site data from the Climate Challenge Integration Plugfest (CCIP). This is especially important as demand for access to data over the internet is expected to be high, and Australia has notoriously slow connections to the outside world.

'''FOSS4G Live DVD''': LiveDVDs, based on the Xubuntu operating system and including Geospatial Open Source Software, will be given to all delegates. Users can boot a Live DVD on their computer and trial the software without installing or effecting the existing system. http://wiki.osgeo.org/wiki/Live_GIS_Disc

'''Installfest''': The Installfest will give delegates the opportunity to meet in a common area and install a wide variety of FOSS software on their laptops, EE PC or any other system they care to bring in. Community members will be around to assist with any troubles and provide help and insight into the software. The install fest will take place after workshops on the first day.

'''Workshops and Tutorials''': Workshops and Tutorials allow presenters to lead attendees through applications, integration solutions, or other topics in an interactive environment. Half-day workshops (3 hours) will be held in computer rooms on the first day. Tutorials (90 minutes) will be held in standard presentation rooms, run concurrently with presentations during the third and fourth days.

'''Presentations''': The meat of the conference are it's presentations. Drawing on a huge community of local, regional and international experts we will discuss some of the most current and poignant topics in the industry today.

'''Demo Theatre''': During lunch and coffee breaks the demonstration theatre will be showcasing live software. These short demonstrations from sponsors, open source projects and the user community show what is possible with open source today.

'''Birds of a Feather''': Rooms have been set aside for semi-organised meetings between like minded groups. Some prominant community initiatives started in prior FOSS4G Birds of a Feather sessions.

'''Code Sprint''': The weekend after FOSS4G is reserved for the Hackers' Code Sprint. Hackers will be locked in a basement with lots of bandwidth, pizzas and coke. (Well, maybe something better than that, but we don't want to spoil the mystical hacker image by describing it any differently.)


== Location ==
FOSS4G 2009 will be held in Sydney, Australia which is built around one of the largest, most beautiful harbours in the world with miles of golden beaches stretching north and south of the city on the shores of the Pacific Ocean. It has a warm climate in October with average temperatures ranging from 15 - 22°C. Sydney and its surrounding areas provide a diverse range of visual excitement and vibrancy. Visitors to Sydney are spoiled with choice including national parks, famous beaches, the World Heritage Blue Mountains area and the picturesque Sydney Harbour. Sydney’s also offers a diverse range of cultural activities including the Sydney Symphony Orchestra, Australian Chamber Orchestra, the Australian Ballet and the Sydney Theatre Company all performing at the well know Sydney Opera House.


== Upcoming milestones ==

* 1 Jun 2009, Abstract submission deadline
* 13 Jul 2009, Presenters notified of acceptance for talks
* 31 Jul 2009, '''Author/Early registration deadline'''
* 14 Sep 2009, '''Completed program available on the wiki'''
* 20 Oct 2009, FOSS4G Workshop
* 21-23 Oct 2009, FOSS4G Presentations and Tutorials
* 24-25 Oct 2009, FOSS4G Code Sprint

== Media Sponsors ==
* Position Magazine: http://www.positionmag.com.au/
* Asian Surveying and Mapping Newsletter: http://www.asmmag.com
* Geoconnexions Magazine: http://www.geoconnexion.com/
* Directions Magazine: http://directionsmag.com/

* GIS Development: http://gisdevelopment.net/
* Baliz Media: http://www.BALIZ-MEDIA.com/


----

For more information or to keep informed from the FOSS4G Organising Committee, join our email list or twitter feed at: http://2009.foss4g.org/contacts/


or contact:

Cameron Shorter, Chair of the FOSS4G Organising Committee and Geospatial Systems Architect at LISAsoft

tel +61-8570-5050

c a m e r o n . s h o r t e r @ l i s a s o f t . c o m

[[Category:FOSS4G2009]]
[[Category:FOSS4G]]