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		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=134111</id>
		<title>Conference-Europe-2026</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=134111"/>
		<updated>2025-09-02T09:02:57Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2026]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by end-of-day '''2025-08-31''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
FOSS4G-Europe conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of:&lt;br /&gt;
* [[Conference-Europe_2015-Como]] (Como, Italy) with 400 participants, &lt;br /&gt;
* [[FOSS4G-Europe-2024]] (Tartu, Estonia) with 450 in-person attendees and about 100 attendees remained on the waiting list(!). &lt;br /&gt;
* [[FOSS4G-Europe-2025]] (Mostar, Bosnia and Herzegovina) with 380 participants&lt;br /&gt;
&lt;br /&gt;
Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before or will not be able to join the global conference. Please keep this in mind during budgeting and coming up with ticket prices. &lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]] and feel free to reach out to any of the previous event organizers.&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city&lt;br /&gt;
* What is your proposed venue? (include access to Internet, room sizes, maximum attendees, wheelchair access, ventilation and air-conditioning)&lt;br /&gt;
* Who are the LOC members and what is their experience with organizing FOSS4G-type events&lt;br /&gt;
* Are you partnering with a local university? Which one and what is the nature of this partnership&lt;br /&gt;
* Are you partnering with the local municipality? What is the nature of this partnership&lt;br /&gt;
* Are you partnering with any other local NGO or not-for-profit?&lt;br /&gt;
* Livestream/recording - will the event have it?&lt;br /&gt;
* Dates - when would the conference happen (note differences in vacation periods across Europe North to the South)&lt;br /&gt;
* A rough schedule overview for the week (include social events)&lt;br /&gt;
* What are the traveling options from Europe (trains? ferries? buses? airplanes?)&lt;br /&gt;
* What are the accommodation options (include rough costs and keep it mixed - from expensive fancy hotels to affordable student dorms, camping sites, etc.)&lt;br /&gt;
* Early thoughts on prices of conference attendance? (indicative estimates)&lt;br /&gt;
* Do you plan for child care for speakers/participants travelling with children?&lt;br /&gt;
* Do you plan to run the [https://www.osgeo.org/initiatives/foss4g-travel-grant-program/  Travel Grant Program] (TGP)? Indicate a rough budget and how you plan to finance it&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
* Please indicate, is your proposal valid for this time only, or would you also be willing to stay on a waiting list for later years. &lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2025-08-31''' end-of-day&lt;br /&gt;
&lt;br /&gt;
Please don't send attached files to the mailinglist, add them to e.g [https://nextcloud.osgeo.org/ OSGeo NectCloud] and send a publicly accessible url instead. pdf is an acceptable format.&lt;br /&gt;
&lt;br /&gt;
Or better yet, you can write the text also in e-mail.&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Recordings of the parallel sessions is a must. Livestreaming is a possibility and helps us reach wider audiences.&lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessarily, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* When selecting a venue, try to think about accessibility topics, e.g are the conference venues wheelchair-accessible? Make the point clear in official communication before the CfP opens / registration starts.&lt;br /&gt;
* Although the mobile data roaming policy in the European Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that a significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* If the venue is not located in a EU member state, please be advised to also use an EU-based bank account. SEPA payments really make lives easier.&lt;br /&gt;
* Be prepared to help/assist with visas for those travelling from outside the Schengen area.&lt;br /&gt;
* When listing accommodation options, include all: more expensive fancy hotels, but also affordable (camping, student dorms, etc)&lt;br /&gt;
* The best rubbish is the kind that is not produced at all. Please put efforts into minimizing waste - this includes but is not limited to: reusable cutlery and self-served portion sizes during lunch breaks and social events; try to avoid paper-based promotional materials; only pre-ordered t-shirts and other conference merchandise&lt;br /&gt;
* When planning for amount of food, try to keep in mind possible dietary restrictions (can be asked during registration). Also omnivore/vegetarian/vegan options - when planning amounts, remember that omnivores eat vegetarian/vegan too, the other way around not. The amount of needed vegetarian/vegan food is bigger than what you will gather during registration. &lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events. &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* If there are any pet hotels or daily care service providers available in the area, please try to list them or ways to contact them (e.g a local Matrix/FB/TG/etc group) on the conference website.&lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please try to take significant discount for students into your budget&lt;br /&gt;
* What will you do if travel is significantly restricted in 2026? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees (2-3 people max).&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2025-08-01 - 2025-08-31'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2025-09-01 - 2025-09-21'''&lt;br /&gt;
|-&lt;br /&gt;
| Vote by [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] committee (if required)  || '''Last week of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2025 - February 2026'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2026 - March 2026&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2026'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* Venue proposal from Timișoara, Romania ( [https://nextcloud.osgeo.org/s/BGKGQK7rLYeq92a proposal ])&lt;br /&gt;
&lt;br /&gt;
=== Discussion ===&lt;br /&gt;
To participate in the discussion please write to the [https://lists.osgeo.org/mailman/listinfo/conference-europe conference-europe mailinglist]. Questions and answers will be referenced here too.&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=134014</id>
		<title>Conference-Europe-2026</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=134014"/>
		<updated>2025-07-30T10:59:29Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2026]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by end-of-day '''2025-08-31''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
FOSS4G-Europe conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of:&lt;br /&gt;
* [[Conference-Europe_2015-Como]] (Como, Italy) with 400 participants, &lt;br /&gt;
* [[FOSS4G-Europe-2024]] (Tartu, Estonia) with 450 in-person attendees and about 100 attendees remained on the waiting list(!). &lt;br /&gt;
* [[FOSS4G-Europe-2025]] (Mostar, Bosnia and Herzegovina) with 380 participants&lt;br /&gt;
&lt;br /&gt;
Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before or will not be able to join the global conference. Please keep this in mind during budgeting and coming up with ticket prices. &lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]] and feel free to reach out to any of the previous event organizers.&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city&lt;br /&gt;
* What is your proposed venue? (include access to Internet, room sizes, maximum attendees, wheelchair access, ventilation and air-conditioning)&lt;br /&gt;
* Who are the LOC members and what is their experience with organizing FOSS4G-type events&lt;br /&gt;
* Are you partnering with a local university? Which one and what is the nature of this partnership&lt;br /&gt;
* Are you partnering with the local municipality? What is the nature of this partnership&lt;br /&gt;
* Are you partnering with any other local NGO or not-for-profit?&lt;br /&gt;
* Livestream/recording - will the event have it?&lt;br /&gt;
* Dates - when would the conference happen (note differences in vacation periods across Europe North to the South)&lt;br /&gt;
* A rough schedule overview for the week (include social events)&lt;br /&gt;
* What are the traveling options from Europe (trains? ferries? buses? airplanes?)&lt;br /&gt;
* What are the accommodation options (include rough costs and keep it mixed - from expensive fancy hotels to affordable student dorms, camping sites, etc.)&lt;br /&gt;
* Early thoughts on prices of conference attendance? (indicative estimates)&lt;br /&gt;
* Do you plan for child care for speakers/participants travelling with children?&lt;br /&gt;
* Do you plan to run the [https://www.osgeo.org/initiatives/foss4g-travel-grant-program/  Travel Grant Program] (TGP)? Indicate a rough budget and how you plan to finance it&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
* Please indicate, is your proposal valid for this time only, or would you also be willing to stay on a waiting list for later years. &lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2025-08-31''' end-of-day&lt;br /&gt;
&lt;br /&gt;
Please don't send attached files to the mailinglist, add them to e.g [https://nextcloud.osgeo.org/ OSGeo NectCloud] and send a publicly accessible url instead. pdf is an acceptable format.&lt;br /&gt;
&lt;br /&gt;
Or better yet, you can write the text also in e-mail.&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Recordings of the parallel sessions is a must. Livestreaming is a possibility and helps us reach wider audiences.&lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessarily, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* When selecting a venue, try to think about accessibility topics, e.g are the conference venues wheelchair-accessible? Make the point clear in official communication before the CfP opens / registration starts.&lt;br /&gt;
* Although the mobile data roaming policy in the European Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that a significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* If the venue is not located in a EU member state, please be advised to also use an EU-based bank account. SEPA payments really make lives easier.&lt;br /&gt;
* Be prepared to help/assist with visas for those travelling from outside the Schengen area.&lt;br /&gt;
* When listing accommodation options, include all: more expensive fancy hotels, but also affordable (camping, student dorms, etc)&lt;br /&gt;
* The best rubbish is the kind that is not produced at all. Please put efforts into minimizing waste - this includes but is not limited to: reusable cutlery and self-served portion sizes during lunch breaks and social events; try to avoid paper-based promotional materials; only pre-ordered t-shirts and other conference merchandise&lt;br /&gt;
* When planning for amount of food, try to keep in mind possible dietary restrictions (can be asked during registration). Also omnivore/vegetarian/vegan options - when planning amounts, remember that omnivores eat vegetarian/vegan too, the other way around not. The amount of needed vegetarian/vegan food is bigger than what you will gather during registration. &lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events. &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* If there are any pet hotels or daily care service providers available in the area, please try to list them or ways to contact them (e.g a local Matrix/FB/TG/etc group) on the conference website.&lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please try to take significant discount for students into your budget&lt;br /&gt;
* What will you do if travel is significantly restricted in 2026? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees (2-3 people max).&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2025-08-01 - 2025-08-31'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2025-09-01 - 2025-09-21'''&lt;br /&gt;
|-&lt;br /&gt;
| Vote by [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] committee (if required)  || '''Last week of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2025 - February 2026'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2026 - March 2026&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2026'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* &lt;br /&gt;
&lt;br /&gt;
=== Discussion ===&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe&amp;diff=134002</id>
		<title>Conference-Europe</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe&amp;diff=134002"/>
		<updated>2025-07-22T08:37:41Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;FOSS4G for Europe (formerly FOSS4G for Central and Eastern Europe).&lt;br /&gt;
&lt;br /&gt;
== Goals ==&lt;br /&gt;
&lt;br /&gt;
* Spread OSGeo and FOSS4G ideas in the region&lt;br /&gt;
* Bring people (researchers, educators, developers and users) together&lt;br /&gt;
* INSPIRE issues, regarding FOSS4G&lt;br /&gt;
* Discuss region-specific issues&lt;br /&gt;
* Education, focus on students&lt;br /&gt;
&lt;br /&gt;
Please, refer the [[FOSS4G Manifesto|FOSS4G-Europe Manifesto]] for further details.&lt;br /&gt;
&lt;br /&gt;
== Committee ==&lt;br /&gt;
&lt;br /&gt;
=== Current members ===&lt;br /&gt;
* [[User:Vasile|Vasile Craciunescu]]&lt;br /&gt;
* [[User:Jachym|Jachym Cepicky]]&lt;br /&gt;
* Peter Baumann&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Djay Gérald Fenoy]&lt;br /&gt;
* [[User:Codrina|Codrina Ilie]]&lt;br /&gt;
* [[Marco Minghini]]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Nbozon Nicolas Bozon]&lt;br /&gt;
* [[Arnulf Christl]]&lt;br /&gt;
* [https://wiki.osgeo.org/wiki/User:Florin.iosub Florin Iosub]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Kotzino#Dimitris_Kotzinos Dimitris Kotzinos]&lt;br /&gt;
* [[Jeff McKenna]]&lt;br /&gt;
* Ivan Marchesini&lt;br /&gt;
* [https://wiki.osgeo.org/wiki/Massimiliano_Cannata Massimiliano Cannata]&lt;br /&gt;
* [[Milena Nowotarska]]&lt;br /&gt;
* [https://wiki.osgeo.org/wiki/User:Pmooney Peter Mooney]&lt;br /&gt;
* [[User:dirkf|Dirk Frigne]]&lt;br /&gt;
* [[Robert Szczepanek]]&lt;br /&gt;
* [[User:Astrid Emde|Astrid Emde]]&lt;br /&gt;
* [[User:Lucadelu|Luca Delucchi]]&lt;br /&gt;
* [[User:OliverMay|Oliver May]]&lt;br /&gt;
* [https://www.osgeo.org/member/jeroen-ticheler/ Jeroen Ticheler]&lt;br /&gt;
* [[User:tkardi|Tõnis Kärdi]]&lt;br /&gt;
* [[User:Besfortguri|Besfort Guri]]&lt;br /&gt;
&lt;br /&gt;
=== Past members ===&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Martinl Martin Landa]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:maria Maria Brovelli]&lt;br /&gt;
* [[User:schpidi|Stephan Meißl]]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Siki Zoltan Siki]&lt;br /&gt;
* [[Till Adams]]&lt;br /&gt;
* [[User:Johanvdw|Johan Van de Wauw]]&lt;br /&gt;
&lt;br /&gt;
== Mailing list ==&lt;br /&gt;
&lt;br /&gt;
http://lists.osgeo.org/mailman/listinfo/conference-europe&lt;br /&gt;
&lt;br /&gt;
== Past Events ==&lt;br /&gt;
* [[Conference-CEE 2012-Prague|FOSS4G Central and Eastern Europe 2012]]-Prague, Czechia&lt;br /&gt;
* [[Conference-CEE 2013-Bucharest|FOSS4G Central and Eastern Europe 2013]]-Bucharest, Romania&lt;br /&gt;
* [[Conference-Europe 2014-Bremen|FOSS4G Europe 2014]]-Bremen, Germany&lt;br /&gt;
* [[Conference-Europe 2015-Como|FOSS4G Europe 2015]]-Como, Italy&lt;br /&gt;
* [[FOSS4G_2016|FOSS4G 2016]]-Bonn, Germany (Global)&lt;br /&gt;
* [[Conference-Europe 2017|FOSS4G Europe 2017]]-Paris,France (call for venue [[Conference-Europe-2017]])&lt;br /&gt;
* [[FOSS4G-Europe-2018-Guimarães|FOSS4G Europe 2018]]-Guimarães, Portugal (call for venue [[Conference-Europe-2018]])&lt;br /&gt;
* [[FOSS4G_2019|FOSS4G 2019]]-Bucharest, Romania (Global)&lt;br /&gt;
* [[FOSS4G_2022|FOSS4G 2022]]-Firenze, Italy (Global)&lt;br /&gt;
* [[FOSS4G_2023|FOSS4G 2023]]-Prizren, Kosovo (Global)&lt;br /&gt;
* [[FOSS4G-Europe-2024|FOSS4G Europe 2024]]-Tartu, Estonia (call for venue [[Conference-Europe-2024]])&lt;br /&gt;
* [[FOSS4G-Europe-2025|FOSS4G Europe 2025]]-Mostar, Bosnia Herzegovina (call for venue [[Conference-Europe-2025]])&lt;br /&gt;
&lt;br /&gt;
== In preparation events ==&lt;br /&gt;
* [https://git.osgeo.org/gitea/foss4g-europe/foss4g-europe-2026 orga git]&lt;br /&gt;
* Call for Venue: [[FOSS4G-Europe-2026]]&lt;br /&gt;
* Conference Europe committee [https://git.osgeo.org/gitea/foss4g-europe/foss4g-europe-2026/src/branch/main/orga/voting-members.md members with interest to vote]&lt;br /&gt;
&lt;br /&gt;
== Never happened events ==&lt;br /&gt;
&lt;br /&gt;
* [[FOSS4G-Europe-2020_Valmiera,_Latvia|FOSS4G Europe 2020]]-Valmiera, Latvia (call for venue [[Conference-Europe-2020]])&lt;br /&gt;
&lt;br /&gt;
== Communication channels ==&lt;br /&gt;
* [https://fosstodon.org/@foss4geurope @foss4ge@fosstodon]&lt;br /&gt;
* [https://www.linkedin.com/company/foss4g-europe Linkedin]&lt;br /&gt;
* [https://t.me/foss4g_europe Telegram group] &lt;br /&gt;
* [https://www.facebook.com/foss4ge/ Facebook page] &lt;br /&gt;
* @foss4ge Twitter is DEFUNKed, don't use!&lt;br /&gt;
* [mailto:info-europe@foss4g.org info-europe@foss4g.org]&lt;br /&gt;
&lt;br /&gt;
&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Europe&amp;diff=134001</id>
		<title>Europe</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Europe&amp;diff=134001"/>
		<updated>2025-07-21T11:59:29Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Europe =&lt;br /&gt;
&lt;br /&gt;
Welcome to the wiki page of the Europe OSGeo Chapter.&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
&amp;lt;small&amp;gt;Note: This is not the first time work has been done to create an OSGeo Europe Chapter. In fact, a legal entity was established in Belgium in 2017 and was closed in 2023. See the [[Europe archive]] for everything related to that.&amp;lt;br&amp;gt;&amp;lt;/small&amp;gt;&lt;br /&gt;
&lt;br /&gt;
== Communication ==&lt;br /&gt;
&lt;br /&gt;
Local chapter communication:&lt;br /&gt;
&lt;br /&gt;
* Communication [https://discourse.osgeo.org/t/about-the-osgeo-europe-category/49883 OSGeo Europe] forum&lt;br /&gt;
* To post join [https://discourse.osgeo.org/g/europe OSGeo Europe] group&lt;br /&gt;
* Visit [https://discourse.osgeo.org/t/about-the-osgeo-europe-category/49883/1 About the OSGeo Europe category] for further instructions, including mailing-list access&lt;br /&gt;
* Setup working group [https://git.osgeo.org/gitea/european-chapter/setup-working-group OSGeo GitLab repo]&lt;br /&gt;
&lt;br /&gt;
== ToDo list ==&lt;br /&gt;
&lt;br /&gt;
* Decide about the legal structure (Initial talks at BOF FOSS4G Tartu 2024)&lt;br /&gt;
* Write and publish the Bylaws (Action: retrieve the documents from the previous EU Chapter)&lt;br /&gt;
* Create activity calendar&lt;br /&gt;
* Set up priorities and goals&lt;br /&gt;
&lt;br /&gt;
== Introduction ==&lt;br /&gt;
&lt;br /&gt;
FOSS4G Europe conferences are becoming more popular every year. Europe faces specific legal challenges, such as the current Cyber Resilience Act, that have an impact on OSGeo projects, contributors and businesses in Europe. European institutions are interested in sponsoring OSGeo Europe, for which they need a legal and representative entity. OSGeo is registered in the USA, and can therefor not always easily support these challenges.&lt;br /&gt;
&lt;br /&gt;
== Why should OSGeo have a European local chapter ==&lt;br /&gt;
&lt;br /&gt;
&lt;br /&gt;
== Mission and objectives ==&lt;br /&gt;
&lt;br /&gt;
== General Meetings ==&lt;br /&gt;
&lt;br /&gt;
* [[Europe-meeting-2024-07-18]]&lt;br /&gt;
* [[Europe-meeting-2024-08-22]]&lt;br /&gt;
* [[Europe-meeting-2024-09-19]]&lt;br /&gt;
&lt;br /&gt;
== List of initial members ==&lt;br /&gt;
&lt;br /&gt;
The European OSGeo Chapter has the support of the following people:&lt;br /&gt;
&lt;br /&gt;
* [https://www.osgeo.org/member/jeroen-ticheler/ Jeroen Ticheler]&lt;br /&gt;
* [https://www.osgeo.org/member/codrina-maria-ilie/ Codrina Maria Ilie]&lt;br /&gt;
* [https://www.osgeo.org/member/angelos-tzotsos/ Angelos Tzotsos]&lt;br /&gt;
* [https://wiki.osgeo.org/wiki/User:Lads Luís de Sousa]&lt;br /&gt;
* [[Jorge Sanz]]&lt;br /&gt;
* [[User:tkardi|Tõnis Kärdi]]&lt;br /&gt;
* [https://www.osgeo.org/member/jimenezshaw/ Javier Jimenez Shaw]&lt;br /&gt;
&lt;br /&gt;
== Branding ==&lt;br /&gt;
&lt;br /&gt;
Marketing committee logo template provides two options:&lt;br /&gt;
&lt;br /&gt;
[[File:OSGeo europe.png|none|OSGeo Europe]]&lt;br /&gt;
&lt;br /&gt;
[[File:OSGeo EU.png|none|OSGeo EU Local Chapter]]&lt;br /&gt;
&lt;br /&gt;
[[Category:Local Chapters]]&lt;br /&gt;
[[Category:Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=134000</id>
		<title>Conference-Europe-2026</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=134000"/>
		<updated>2025-07-20T13:53:35Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2026]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by end-of-day '''2025-08-31''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
FOSS4G-Europe conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of:&lt;br /&gt;
* [[Conference-Europe_2015-Como]] (Como, Italy) with 400 participants, &lt;br /&gt;
* [[FOSS4G-Europe-2024]] (Tartu, Estonia) with 450 in-person attendees and about 100 attendees remained on the waiting list(!). &lt;br /&gt;
* [[FOSS4G-Europe-2025]] (Mostar, Bosnia and Herzegovina) with 380 participants&lt;br /&gt;
&lt;br /&gt;
Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before or will not be able to join the global conference. Please keep this in mind during budgeting and coming up with ticket prices. &lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]] and feel free to reach out to any of the previous event organizers.&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city&lt;br /&gt;
* What is your proposed venue? (include access to Internet, room sizes, maximum attendees, wheelchair access, ventilation and air-conditioning)&lt;br /&gt;
* Who are the LOC members and what is their experience with organizing FOSS4G-type events&lt;br /&gt;
* Are you partnering with a local university? Which one and what is the nature of this partnership&lt;br /&gt;
* Are you partnering with the local municipality? What is the nature of this partnership&lt;br /&gt;
* Are you partnering with any other local NGO or not-for-profit?&lt;br /&gt;
* Livestream/recording - will the event have it?&lt;br /&gt;
* Dates - when would the conference happen (note differences in vacation periods across Europe North to the South)&lt;br /&gt;
* A rough schedule overview for the week (include social events)&lt;br /&gt;
* What are the traveling options from Europe (trains? ferries? buses? airplanes?)&lt;br /&gt;
* What are the accommodation options (include rough costs and keep it mixed - from expensive fancy hotels to affordable student dorms, camping sites, etc.)&lt;br /&gt;
* Early thoughts on prices of conference attendance? (indicative estimates)&lt;br /&gt;
* Do you plan for child care?&lt;br /&gt;
* Do you plan to run the [https://www.osgeo.org/initiatives/foss4g-travel-grant-program/  Travel Grant Program] (TGP)? Indicate a rough budget and how you plan to finance it&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
* Please indicate, is your proposal valid for this time only, or would you also be willing to stay on a waiting list for later years. &lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2025-08-31''' end-of-day&lt;br /&gt;
&lt;br /&gt;
Please don't send attached files to the mailinglist, add them to e.g [https://nextcloud.osgeo.org/ OSGeo NectCloud] and send a publicly accessible url instead. pdf is an acceptable format.&lt;br /&gt;
&lt;br /&gt;
Or better yet, you can write the text also in e-mail.&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Recordings of the parallel sessions is a must. Livestreaming is a possibility and helps us reach wider audiences.&lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessarily, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the European Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that a significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* If the venue is not located in a EU member state, please be advised to also use an EU-based bank account. SEPA payments really make lives easier.&lt;br /&gt;
* Be prepared to help/assist with visas for those travelling from outside the Schengen area.&lt;br /&gt;
* When listing accommodation options, include all: more expensive fancy hotels, but also affordable (camping, student dorms, etc)&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events. &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What will you do if travel is significantly restricted in 2026? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees (2-3 people max).&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2025-08-01 - 2025-08-31'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2025-09-01 - 2025-09-21'''&lt;br /&gt;
|-&lt;br /&gt;
| Vote by [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] committee (if required)  || '''Last week of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2025 - February 2026'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2026 - March 2026&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2026'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* &lt;br /&gt;
&lt;br /&gt;
=== Discussion ===&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133999</id>
		<title>Conference-Europe-2026</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133999"/>
		<updated>2025-07-20T13:42:07Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2026]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by end-of-day '''2025-08-31''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
FOSS4G-Europe conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of:&lt;br /&gt;
* [[Conference-Europe_2015-Como]] (Como, Italy) with 400 participants, &lt;br /&gt;
* [[FOSS4G-Europe-2024]] (Tartu, Estonia) with 450 in-person attendees and about 100 attendees remained on the waiting list(!). &lt;br /&gt;
* [[FOSS4G-Europe-2025]] (Mostar, Bosnia and Herzegovina) with 380 participants&lt;br /&gt;
&lt;br /&gt;
Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before or will not be able to join the global conference. Please keep this in mind during budgeting and coming up with ticket prices. &lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]] and feel free to reach out to any of the previous event organizers.&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city&lt;br /&gt;
* What is your proposed venue? (include access to Internet, room sizes, maximum attendees, wheelchair access, ventilation and air-conditioning)&lt;br /&gt;
* Who are the LOC members and what is their experience with organizing FOSS4G-type events&lt;br /&gt;
* Are you partnering with a local university? Which one and what is the nature of this partnership&lt;br /&gt;
* Are you partnering with the local municipality? What is the nature of this partnership&lt;br /&gt;
* Are you partnering with any other local NGO or not-for-profit?&lt;br /&gt;
* Livestream/recording - will the event have it?&lt;br /&gt;
* Dates - when would the conference happen (note differences in vacation periods across Europe North to the South)&lt;br /&gt;
* A rough schedule overview for the week (include social events)&lt;br /&gt;
* What are the traveling options from Europe (trains? ferries? buses? airplanes?)&lt;br /&gt;
* What are the accommodation options (include rough costs and keep it mixed - from expensive fancy hotels to affordable student dorms, camping sites, etc.)&lt;br /&gt;
* Early thoughts on prices of conference attendance? (indicative estimates)&lt;br /&gt;
* Do you plan for child care?&lt;br /&gt;
* Do you plan to run the [https://www.osgeo.org/initiatives/foss4g-travel-grant-program/  Travel Grant Program] (TGP)? Indicate a rough budget and how you plan to finance it&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
* Please indicate, is your proposal valid for this time only, or would you also be willing to stay on a waiting list for later years. &lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2025-08-31''' end-of-day&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Recordings of the parallel sessions is a must. Livestreaming is a possibility and helps us reach wider audiences.&lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessarily, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the European Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that a significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* If the venue is not located in a EU member state, please be advised to also use an EU-based bank account. SEPA payments really make lives easier.&lt;br /&gt;
* Be prepared to help/assist with visas for those travelling from outside the Schengen area.&lt;br /&gt;
* When listing accommodation options, include all: more expensive fancy hotels, but also affordable (camping, student dorms, etc)&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events. &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What will you do if travel is significantly restricted in 2026? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees (2-3 people max).&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2025-08-01 - 2025-08-31'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2025-09-01 - 2025-09-21'''&lt;br /&gt;
|-&lt;br /&gt;
| Vote by [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] committee (if required)  || '''Last week of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2025 - February 2026'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2026 - March 2026&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2026'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* &lt;br /&gt;
&lt;br /&gt;
=== Discussion ===&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe&amp;diff=133998</id>
		<title>Conference-Europe</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe&amp;diff=133998"/>
		<updated>2025-07-20T10:44:17Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;FOSS4G for Europe (formerly FOSS4G for Central and Eastern Europe).&lt;br /&gt;
&lt;br /&gt;
== Goals ==&lt;br /&gt;
&lt;br /&gt;
* Spread OSGeo and FOSS4G ideas in the region&lt;br /&gt;
* Bring people (researchers, educators, developers and users) together&lt;br /&gt;
* INSPIRE issues, regarding FOSS4G&lt;br /&gt;
* Discuss region-specific issues&lt;br /&gt;
* Education, focus on students&lt;br /&gt;
&lt;br /&gt;
Please, refer the [[FOSS4G Manifesto|FOSS4G-Europe Manifesto]] for further details.&lt;br /&gt;
&lt;br /&gt;
== Committee ==&lt;br /&gt;
&lt;br /&gt;
=== Current members ===&lt;br /&gt;
* [[User:Vasile|Vasile Craciunescu]]&lt;br /&gt;
* [[User:Jachym|Jachym Cepicky]]&lt;br /&gt;
* Peter Baumann&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Djay Gérald Fenoy]&lt;br /&gt;
* [[User:Codrina|Codrina Ilie]]&lt;br /&gt;
* [[Marco Minghini]]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Nbozon Nicolas Bozon]&lt;br /&gt;
* [[Arnulf Christl]]&lt;br /&gt;
* [https://wiki.osgeo.org/wiki/User:Florin.iosub Florin Iosub]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Kotzino#Dimitris_Kotzinos Dimitris Kotzinos]&lt;br /&gt;
* [[Jeff McKenna]]&lt;br /&gt;
* Ivan Marchesini&lt;br /&gt;
* [https://wiki.osgeo.org/wiki/Massimiliano_Cannata Massimiliano Cannata]&lt;br /&gt;
* [[Milena Nowotarska]]&lt;br /&gt;
* [https://wiki.osgeo.org/wiki/User:Pmooney Peter Mooney]&lt;br /&gt;
* [[User:dirkf|Dirk Frigne]]&lt;br /&gt;
* [[Robert Szczepanek]]&lt;br /&gt;
* [[User:Astrid Emde|Astrid Emde]]&lt;br /&gt;
* [[User:Lucadelu|Luca Delucchi]]&lt;br /&gt;
* [[User:OliverMay|Oliver May]]&lt;br /&gt;
* [https://www.osgeo.org/member/jeroen-ticheler/ Jeroen Ticheler]&lt;br /&gt;
* [[User:tkardi|Tõnis Kärdi]]&lt;br /&gt;
* [[User:Besfortguri|Besfort Guri]]&lt;br /&gt;
&lt;br /&gt;
=== Past members ===&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Martinl Martin Landa]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:maria Maria Brovelli]&lt;br /&gt;
* [[User:schpidi|Stephan Meißl]]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Siki Zoltan Siki]&lt;br /&gt;
* [[Till Adams]]&lt;br /&gt;
* [[User:Johanvdw|Johan Van de Wauw]]&lt;br /&gt;
&lt;br /&gt;
== Mailing list ==&lt;br /&gt;
&lt;br /&gt;
http://lists.osgeo.org/mailman/listinfo/conference-europe&lt;br /&gt;
&lt;br /&gt;
== Past Events ==&lt;br /&gt;
* [[Conference-CEE 2012-Prague|FOSS4G Central and Eastern Europe 2012]]-Prague, Czechia&lt;br /&gt;
* [[Conference-CEE 2013-Bucharest|FOSS4G Central and Eastern Europe 2013]]-Bucharest, Romania&lt;br /&gt;
* [[Conference-Europe 2014-Bremen|FOSS4G Europe 2014]]-Bremen, Germany&lt;br /&gt;
* [[Conference-Europe 2015-Como|FOSS4G Europe 2015]]-Como, Italy&lt;br /&gt;
* [[FOSS4G_2016|FOSS4G 2016]]-Bonn, Germany (Global)&lt;br /&gt;
* [[Conference-Europe 2017|FOSS4G Europe 2017]]-Paris,France (call for venue [[Conference-Europe-2017]])&lt;br /&gt;
* [[FOSS4G-Europe-2018-Guimarães|FOSS4G Europe 2018]]-Guimarães, Portugal (call for venue [[Conference-Europe-2018]])&lt;br /&gt;
* [[FOSS4G_2019|FOSS4G 2019]]-Bucharest, Romania (Global)&lt;br /&gt;
* [[FOSS4G_2022|FOSS4G 2022]]-Firenze, Italy (Global)&lt;br /&gt;
* [[FOSS4G_2023|FOSS4G 2023]]-Prizren, Kosovo (Global)&lt;br /&gt;
* [[FOSS4G-Europe-2024|FOSS4G Europe 2024]]-Tartu, Estonia (call for venue [[Conference-Europe-2024]])&lt;br /&gt;
* [[FOSS4G-Europe-2025|FOSS4G Europe 2025]]-Mostar, Bosnia Herzegovina (call for venue [[Conference-Europe-2025]])&lt;br /&gt;
&lt;br /&gt;
== In preparation events ==&lt;br /&gt;
* [[FOSS4G-Europe-2026]]&lt;br /&gt;
&lt;br /&gt;
== Never happened events ==&lt;br /&gt;
&lt;br /&gt;
* [[FOSS4G-Europe-2020_Valmiera,_Latvia|FOSS4G Europe 2020]]-Valmiera, Latvia (call for venue [[Conference-Europe-2020]])&lt;br /&gt;
&lt;br /&gt;
== Communication channels ==&lt;br /&gt;
* [https://fosstodon.org/@foss4geurope @foss4ge@fosstodon]&lt;br /&gt;
* [https://www.linkedin.com/company/foss4g-europe Linkedin]&lt;br /&gt;
* [https://t.me/foss4g_europe Telegram group] &lt;br /&gt;
* [https://www.facebook.com/foss4ge/ Facebook page] &lt;br /&gt;
* @foss4ge Twitter is DEFUNKed, don't use!&lt;br /&gt;
* [mailto:info-europe@foss4g.org info-europe@foss4g.org]&lt;br /&gt;
&lt;br /&gt;
&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133997</id>
		<title>Conference-Europe-2026</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133997"/>
		<updated>2025-07-20T10:34:43Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: /* How to submit proposal */&lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2026]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by end-of-day '''2025-08-31''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
FOSS4G-Europe conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of:&lt;br /&gt;
* [[Conference-Europe_2015-Como]] (Como, Italy) with 400 participants, &lt;br /&gt;
* [[FOSS4G-Europe-2024]] (Tartu, Estonia) with 450 in-person attendees and about 100 attendees remained on the waiting list(!). &lt;br /&gt;
* [[FOSS4G-Europe-2025]] (Mostar, Bosnia and Herzegovina) with 380 participants&lt;br /&gt;
&lt;br /&gt;
Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before or will not be able to join the global conference. Please keep this in mind during budgeting and coming up with ticket prices. &lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]] and feel free to reach out to any of the previous event organizers.&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city&lt;br /&gt;
* What is your proposed venue? (include access to Internet, room sizes, maximum attendees, wheelchair access, ventilation and air-conditioning)&lt;br /&gt;
* Who are the LOC members and what is their experience with organizing FOSS4G-type events&lt;br /&gt;
* Are you partnering with a local university? Which one and what is the nature of this partnership&lt;br /&gt;
* Are you partnering with the local municipality? What is the nature of this partnership&lt;br /&gt;
* Are you partnering with any other local NGO or not-for-profit?&lt;br /&gt;
* Livestream/recording - will the event have it?&lt;br /&gt;
* Dates - when would the conference happen (note differences in vacation periods across Europe North to the South)&lt;br /&gt;
* A rough schedule overview for the week (include social events)&lt;br /&gt;
* What are the traveling options from Europe (trains? ferries? buses? airplanes?)&lt;br /&gt;
* What are the accommodation possibilities (include rough costs)&lt;br /&gt;
* Early thoughts on prices of conference attendance? (indicative estimates)&lt;br /&gt;
* Do you plan for child care?&lt;br /&gt;
* Do you plan to run the [https://www.osgeo.org/initiatives/foss4g-travel-grant-program/  Travel Grant Program] (TGP)? Indicate a rough budget and how you plan to finance it&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
* Please indicate, is your proposal valid for this time only, or would you also be willing to stay on a waiting list for later years. &lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2025-08-31''' end-of-day&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Recordings of the parallel sessions is a must. Livestreaming is a possibility and helps us reach wider audiences.&lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessarily, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the European Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that a significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* If the venue is not located in a EU member state, please be advised to use also an EU-based bank account. SEPA payments really make lives easier.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events. &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What will you do if travel is significantly restricted in 2026? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees (2-3 people max).&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2025-08-01 - 2025-08-31'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2025-09-01 - 2025-09-21'''&lt;br /&gt;
|-&lt;br /&gt;
| Vote by [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] committee (if required)  || '''Last week of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2025 - February 2026'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2026 - March 2026&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2026'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* &lt;br /&gt;
&lt;br /&gt;
=== Discussion ===&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133996</id>
		<title>Conference-Europe-2026</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133996"/>
		<updated>2025-07-20T10:33:33Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: /* How to submit proposal */&lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2026]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by end-of-day '''2025-08-31''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
FOSS4G-Europe conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of:&lt;br /&gt;
* [[Conference-Europe_2015-Como]] (Como, Italy) with 400 participants, &lt;br /&gt;
* [[FOSS4G-Europe-2024]] (Tartu, Estonia) with 450 in-person attendees and about 100 attendees remained on the waiting list(!). &lt;br /&gt;
* [[FOSS4G-Europe-2025]] (Mostar, Bosnia and Herzegovina) with 380 participants&lt;br /&gt;
&lt;br /&gt;
Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before or will not be able to join the global conference. Please keep this in mind during budgeting and coming up with ticket prices. &lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]] and feel free to reach out to any of the previous event organizers.&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city&lt;br /&gt;
* What is your proposed venue? (include access to Internet, room sizes, maximum attendees, wheelchair access, ventilation and air-conditioning)&lt;br /&gt;
* Who are the LOC members and what is their experience with organizing FOSS4G-type events&lt;br /&gt;
* Are you partnering with a local university? Which one and what is the nature of this partnership&lt;br /&gt;
* Are you partnering with the local municipality? What is the nature of this partnership&lt;br /&gt;
* Are you partnering with any other local NGO or not-for-profit?&lt;br /&gt;
* Livestream/recording - will the event have it?&lt;br /&gt;
* Dates - when would the conference happen (note differences in vacation periods across Europe North to the South)&lt;br /&gt;
* A rough schedule overview for the week (include social events)&lt;br /&gt;
* What are the traveling options from Europe (trains? ferries? buses? airplanes?)&lt;br /&gt;
* What are the accommodation possibilities (include rough costs)&lt;br /&gt;
* Early thoughts on prices of conference attendance? (indicative estimates)&lt;br /&gt;
* Do you plan for child care?&lt;br /&gt;
* Do you plan to run the [https://www.osgeo.org/initiatives/foss4g-travel-grant-program/|Travel Grant Program]? Indicate a rough budget and how you plan to finance it&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
* Please indicate, is your proposal valid for this time only, or would you also be willing to stay on a waiting list for later years. &lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2025-08-31''' end-of-day&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Recordings of the parallel sessions is a must. Livestreaming is a possibility and helps us reach wider audiences.&lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessarily, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the European Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that a significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* If the venue is not located in a EU member state, please be advised to use also an EU-based bank account. SEPA payments really make lives easier.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events. &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What will you do if travel is significantly restricted in 2026? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees (2-3 people max).&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2025-08-01 - 2025-08-31'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2025-09-01 - 2025-09-21'''&lt;br /&gt;
|-&lt;br /&gt;
| Vote by [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] committee (if required)  || '''Last week of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2025 - February 2026'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2026 - March 2026&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2026'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* &lt;br /&gt;
&lt;br /&gt;
=== Discussion ===&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133995</id>
		<title>Conference-Europe-2026</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133995"/>
		<updated>2025-07-20T10:29:31Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: /* Additional information for the proposal */&lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2026]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by end-of-day '''2025-08-31''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
FOSS4G-Europe conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of:&lt;br /&gt;
* [[Conference-Europe_2015-Como]] (Como, Italy) with 400 participants, &lt;br /&gt;
* [[FOSS4G-Europe-2024]] (Tartu, Estonia) with 450 in-person attendees and about 100 attendees remained on the waiting list(!). &lt;br /&gt;
* [[FOSS4G-Europe-2025]] (Mostar, Bosnia and Herzegovina) with 380 participants&lt;br /&gt;
&lt;br /&gt;
Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before or will not be able to join the global conference. Please keep this in mind during budgeting and coming up with ticket prices. &lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]] and feel free to reach out to any of the previous event organizers.&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city&lt;br /&gt;
* What is your proposed venue? (include access to Internet, room sizes, maximum attendees, wheelchair access, ventilation and air-conditioning)&lt;br /&gt;
* Who are the LOC members and what is their experience with organizing FOSS4G-type events&lt;br /&gt;
* Are you partnering with a local university? Which one and what is the nature of this partnership&lt;br /&gt;
* Are you partnering with the local municipality? What is the nature of this partnership&lt;br /&gt;
* Are you partnering with any other local NGO or not-for-profit?&lt;br /&gt;
* Livestream/recording - will the event have it?&lt;br /&gt;
* Dates - when would the conference happen (note differences in vacation periods across Europe North to the South)&lt;br /&gt;
* A rough schedule overview for the week (include social events)&lt;br /&gt;
* What are the traveling options from Europe (trains? ferries? buses? airplanes?)&lt;br /&gt;
* What are the accommodation possibilities (include rough costs)&lt;br /&gt;
* Early thoughts on prices of conference attendance? (indicative estimates)&lt;br /&gt;
* Do you plan for child care?&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
* Please indicate, is your proposal valid for this time only, or would you also be willing to stay on a waiting list for later years. &lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2025-08-31''' end-of-day&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Recordings of the parallel sessions is a must. Livestreaming is a possibility and helps us reach wider audiences.&lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessarily, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the European Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that a significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* If the venue is not located in a EU member state, please be advised to use also an EU-based bank account. SEPA payments really make lives easier.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events. &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What will you do if travel is significantly restricted in 2026? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees (2-3 people max).&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2025-08-01 - 2025-08-31'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2025-09-01 - 2025-09-21'''&lt;br /&gt;
|-&lt;br /&gt;
| Vote by [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] committee (if required)  || '''Last week of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2025 - February 2026'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2026 - March 2026&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2026'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* &lt;br /&gt;
&lt;br /&gt;
=== Discussion ===&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133994</id>
		<title>Conference-Europe-2026</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133994"/>
		<updated>2025-07-20T10:28:00Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: /* Additional information for the proposal */&lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2026]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by end-of-day '''2025-08-31''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
FOSS4G-Europe conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of:&lt;br /&gt;
* [[Conference-Europe_2015-Como]] (Como, Italy) with 400 participants, &lt;br /&gt;
* [[FOSS4G-Europe-2024]] (Tartu, Estonia) with 450 in-person attendees and about 100 attendees remained on the waiting list(!). &lt;br /&gt;
* [[FOSS4G-Europe-2025]] (Mostar, Bosnia and Herzegovina) with 380 participants&lt;br /&gt;
&lt;br /&gt;
Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before or will not be able to join the global conference. Please keep this in mind during budgeting and coming up with ticket prices. &lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]] and feel free to reach out to any of the previous event organizers.&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city&lt;br /&gt;
* What is your proposed venue? (include access to Internet, room sizes, maximum attendees, wheelchair access, ventilation and air-conditioning)&lt;br /&gt;
* Who are the LOC members and what is their experience with organizing FOSS4G-type events&lt;br /&gt;
* Are you partnering with a local university? Which one and what is the nature of this partnership&lt;br /&gt;
* Are you partnering with the local municipality? What is the nature of this partnership&lt;br /&gt;
* Are you partnering with any other local NGO or not-for-profit?&lt;br /&gt;
* Livestream/recording - will the event have it?&lt;br /&gt;
* Dates - when would the conference happen (note differences in vacation periods across Europe North to the South)&lt;br /&gt;
* A rough schedule overview for the week (include social events)&lt;br /&gt;
* What are the traveling options from Europe (trains? ferries? buses? airplanes?)&lt;br /&gt;
* What are the accommodation possibilities (include rough costs)&lt;br /&gt;
* Early thoughts on prices of conference attendance? (indicative estimates)&lt;br /&gt;
* Do you plan for child care?&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
* Please indicate, is your proposal valid for this time only, or would you also be willing to stay on a waiting list for later years. &lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2025-08-31''' end-of-day&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Recordings of the parallel sessions is a must. Livestreaming is a possibility and helps us reach wider audiences.&lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessarily, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the European Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that a significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* If the venue is not located in a EU member state, please be advised to use also an EU-based bank account. SEPA payments really make lives easier.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events. &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). If you can cover both time frames, it would be appreciated. You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What will you do if travel is significantly restricted in 2026? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees (2-3 people max).&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2025-08-01 - 2025-08-31'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2025-09-01 - 2025-09-21'''&lt;br /&gt;
|-&lt;br /&gt;
| Vote by [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] committee (if required)  || '''Last week of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2025 - February 2026'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2026 - March 2026&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2026'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* &lt;br /&gt;
&lt;br /&gt;
=== Discussion ===&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133993</id>
		<title>Conference-Europe-2026</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133993"/>
		<updated>2025-07-20T10:26:52Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: /* Additional information for the proposal */&lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2026]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by end-of-day '''2025-08-31''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
FOSS4G-Europe conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of:&lt;br /&gt;
* [[Conference-Europe_2015-Como]] (Como, Italy) with 400 participants, &lt;br /&gt;
* [[FOSS4G-Europe-2024]] (Tartu, Estonia) with 450 in-person attendees and about 100 attendees remained on the waiting list(!). &lt;br /&gt;
* [[FOSS4G-Europe-2025]] (Mostar, Bosnia and Herzegovina) with 380 participants&lt;br /&gt;
&lt;br /&gt;
Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before or will not be able to join the global conference. Please keep this in mind during budgeting and coming up with ticket prices. &lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]] and feel free to reach out to any of the previous event organizers.&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city&lt;br /&gt;
* What is your proposed venue? (include access to Internet, room sizes, maximum attendees, wheelchair access, ventilation and air-conditioning)&lt;br /&gt;
* Who are the LOC members and what is their experience with organizing FOSS4G-type events&lt;br /&gt;
* Are you partnering with a local university? Which one and what is the nature of this partnership&lt;br /&gt;
* Are you partnering with the local municipality? What is the nature of this partnership&lt;br /&gt;
* Are you partnering with any other local NGO or not-for-profit?&lt;br /&gt;
* Livestream/recording - will the event have it?&lt;br /&gt;
* Dates - when would the conference happen (note differences in vacation periods across Europe North to the South)&lt;br /&gt;
* A rough schedule overview for the week (include social events)&lt;br /&gt;
* What are the traveling options from Europe (trains? ferries? buses? airplanes?)&lt;br /&gt;
* What are the accommodation possibilities (include rough costs)&lt;br /&gt;
* Early thoughts on prices of conference attendance? (indicative estimates)&lt;br /&gt;
* Do you plan for child care?&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
* Please indicate, is your proposal valid for this time only, or would you also be willing to stay on a waiting list for later years. &lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2025-08-31''' end-of-day&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Recordings of the parallel sessions is a must. Livestreaming is a possibility and helps us reach wider audiences.&lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessarily, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the European Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that a significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* If the venue is not located in a EU member state, please be advised to use an EU-based bank account. SEPA payments really make lives easier.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events. &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). If you can cover both time frames, it would be appreciated. You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What will you do if travel is significantly restricted in 2026? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees (2-3 people max).&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2025-08-01 - 2025-08-31'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2025-09-01 - 2025-09-21'''&lt;br /&gt;
|-&lt;br /&gt;
| Vote by [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] committee (if required)  || '''Last week of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2025 - February 2026'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2026 - March 2026&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2026'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* &lt;br /&gt;
&lt;br /&gt;
=== Discussion ===&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133992</id>
		<title>Conference-Europe-2026</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133992"/>
		<updated>2025-07-20T10:26:12Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: /* Additional information for the proposal */&lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2026]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by end-of-day '''2025-08-31''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
FOSS4G-Europe conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of:&lt;br /&gt;
* [[Conference-Europe_2015-Como]] (Como, Italy) with 400 participants, &lt;br /&gt;
* [[FOSS4G-Europe-2024]] (Tartu, Estonia) with 450 in-person attendees and about 100 attendees remained on the waiting list(!). &lt;br /&gt;
* [[FOSS4G-Europe-2025]] (Mostar, Bosnia and Herzegovina) with 380 participants&lt;br /&gt;
&lt;br /&gt;
Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before or will not be able to join the global conference. Please keep this in mind during budgeting and coming up with ticket prices. &lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]] and feel free to reach out to any of the previous event organizers.&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city&lt;br /&gt;
* What is your proposed venue? (include access to Internet, room sizes, maximum attendees, wheelchair access, ventilation and air-conditioning)&lt;br /&gt;
* Who are the LOC members and what is their experience with organizing FOSS4G-type events&lt;br /&gt;
* Are you partnering with a local university? Which one and what is the nature of this partnership&lt;br /&gt;
* Are you partnering with the local municipality? What is the nature of this partnership&lt;br /&gt;
* Are you partnering with any other local NGO or not-for-profit?&lt;br /&gt;
* Livestream/recording - will the event have it?&lt;br /&gt;
* Dates - when would the conference happen (note differences in vacation periods across Europe North to the South)&lt;br /&gt;
* A rough schedule overview for the week (include social events)&lt;br /&gt;
* What are the traveling options from Europe (trains? ferries? buses? airplanes?)&lt;br /&gt;
* What are the accommodation possibilities (include rough costs)&lt;br /&gt;
* Early thoughts on prices of conference attendance? (indicative estimates)&lt;br /&gt;
* Do you plan for child care?&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
* Please indicate, is your proposal valid for this time only, or would you also be willing to stay on a waiting list for later years. &lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2025-08-31''' end-of-day&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Recordings of the parallel sessions is a must. Livestreaming is a possibility and helps us reach wider audiences.&lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessarily, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the European Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that a significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* If the venue is not located in a EU member state, please be advised to use (an extra) EU-based bank account. SEPA payments really make lives easier.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events. &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). If you can cover both time frames, it would be appreciated. You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What will you do if travel is significantly restricted in 2026? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees (2-3 people max).&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2025-08-01 - 2025-08-31'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2025-09-01 - 2025-09-21'''&lt;br /&gt;
|-&lt;br /&gt;
| Vote by [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] committee (if required)  || '''Last week of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2025 - February 2026'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2026 - March 2026&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2026'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* &lt;br /&gt;
&lt;br /&gt;
=== Discussion ===&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133991</id>
		<title>Conference-Europe-2026</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133991"/>
		<updated>2025-07-20T10:25:56Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: /* Additional information for the proposal */&lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2026]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by end-of-day '''2025-08-31''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
FOSS4G-Europe conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of:&lt;br /&gt;
* [[Conference-Europe_2015-Como]] (Como, Italy) with 400 participants, &lt;br /&gt;
* [[FOSS4G-Europe-2024]] (Tartu, Estonia) with 450 in-person attendees and about 100 attendees remained on the waiting list(!). &lt;br /&gt;
* [[FOSS4G-Europe-2025]] (Mostar, Bosnia and Herzegovina) with 380 participants&lt;br /&gt;
&lt;br /&gt;
Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before or will not be able to join the global conference. Please keep this in mind during budgeting and coming up with ticket prices. &lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]] and feel free to reach out to any of the previous event organizers.&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city&lt;br /&gt;
* What is your proposed venue? (include access to Internet, room sizes, maximum attendees, wheelchair access, ventilation and air-conditioning)&lt;br /&gt;
* Who are the LOC members and what is their experience with organizing FOSS4G-type events&lt;br /&gt;
* Are you partnering with a local university? Which one and what is the nature of this partnership&lt;br /&gt;
* Are you partnering with the local municipality? What is the nature of this partnership&lt;br /&gt;
* Are you partnering with any other local NGO or not-for-profit?&lt;br /&gt;
* Livestream/recording - will the event have it?&lt;br /&gt;
* Dates - when would the conference happen (note differences in vacation periods across Europe North to the South)&lt;br /&gt;
* A rough schedule overview for the week (include social events)&lt;br /&gt;
* What are the traveling options from Europe (trains? ferries? buses? airplanes?)&lt;br /&gt;
* What are the accommodation possibilities (include rough costs)&lt;br /&gt;
* Early thoughts on prices of conference attendance? (indicative estimates)&lt;br /&gt;
* Do you plan for child care?&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
* Please indicate, is your proposal valid for this time only, or would you also be willing to stay on a waiting list for later years. &lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2025-08-31''' end-of-day&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Recordings of the parallel sessions is a must. Livestreaming is a possibility and helps us reach wider audiences.&lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessarily, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the European Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that a significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* If the venue is not located in a EU member state, please be advised to use (an extra) EU-based bank account. SEPA payments really makes lives easier.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events. &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). If you can cover both time frames, it would be appreciated. You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What will you do if travel is significantly restricted in 2026? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees (2-3 people max).&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2025-08-01 - 2025-08-31'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2025-09-01 - 2025-09-21'''&lt;br /&gt;
|-&lt;br /&gt;
| Vote by [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] committee (if required)  || '''Last week of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2025 - February 2026'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2026 - March 2026&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2026'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* &lt;br /&gt;
&lt;br /&gt;
=== Discussion ===&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133990</id>
		<title>Conference-Europe-2026</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133990"/>
		<updated>2025-07-20T10:22:39Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: /* Additional information for the proposal */&lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2026]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by end-of-day '''2025-08-31''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
FOSS4G-Europe conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of:&lt;br /&gt;
* [[Conference-Europe_2015-Como]] (Como, Italy) with 400 participants, &lt;br /&gt;
* [[FOSS4G-Europe-2024]] (Tartu, Estonia) with 450 in-person attendees and about 100 attendees remained on the waiting list(!). &lt;br /&gt;
* [[FOSS4G-Europe-2025]] (Mostar, Bosnia and Herzegovina) with 380 participants&lt;br /&gt;
&lt;br /&gt;
Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before or will not be able to join the global conference. Please keep this in mind during budgeting and coming up with ticket prices. &lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]] and feel free to reach out to any of the previous event organizers.&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city&lt;br /&gt;
* What is your proposed venue? (include access to Internet, room sizes, maximum attendees, wheelchair access, ventilation and air-conditioning)&lt;br /&gt;
* Who are the LOC members and what is their experience with organizing FOSS4G-type events&lt;br /&gt;
* Are you partnering with a local university? Which one and what is the nature of this partnership&lt;br /&gt;
* Are you partnering with the local municipality? What is the nature of this partnership&lt;br /&gt;
* Are you partnering with any other local NGO or not-for-profit?&lt;br /&gt;
* Livestream/recording - will the event have it?&lt;br /&gt;
* Dates - when would the conference happen (note differences in vacation periods across Europe North to the South)&lt;br /&gt;
* A rough schedule overview for the week (include social events)&lt;br /&gt;
* What are the traveling options from Europe (trains? ferries? buses? airplanes?)&lt;br /&gt;
* What are the accommodation possibilities (include rough costs)&lt;br /&gt;
* Early thoughts on prices of conference attendance? (indicative estimates)&lt;br /&gt;
* Do you plan for child care?&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
* Please indicate, is your proposal valid for this time only, or would you also be willing to stay on a waiting list for later years. &lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2025-08-31''' end-of-day&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Recordings of the parallel sessions is a must. Livestreaming is a possibility and helps us reach wider audiences.&lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessarily, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the European Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that a significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events. &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). If you can cover both time frames, it would be appreciated. You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What will you do if travel is significantly restricted in 2026? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees (2-3 people max).&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2025-08-01 - 2025-08-31'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2025-09-01 - 2025-09-21'''&lt;br /&gt;
|-&lt;br /&gt;
| Vote by [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] committee (if required)  || '''Last week of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2025 - February 2026'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2026 - March 2026&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2026'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* &lt;br /&gt;
&lt;br /&gt;
=== Discussion ===&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133989</id>
		<title>Conference-Europe-2026</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133989"/>
		<updated>2025-07-20T10:21:58Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: /* Additional information for the proposal */&lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2026]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by end-of-day '''2025-08-31''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
FOSS4G-Europe conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of:&lt;br /&gt;
* [[Conference-Europe_2015-Como]] (Como, Italy) with 400 participants, &lt;br /&gt;
* [[FOSS4G-Europe-2024]] (Tartu, Estonia) with 450 in-person attendees and about 100 attendees remained on the waiting list(!). &lt;br /&gt;
* [[FOSS4G-Europe-2025]] (Mostar, Bosnia and Herzegovina) with 380 participants&lt;br /&gt;
&lt;br /&gt;
Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before or will not be able to join the global conference. Please keep this in mind during budgeting and coming up with ticket prices. &lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]] and feel free to reach out to any of the previous event organizers.&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city&lt;br /&gt;
* What is your proposed venue? (include access to Internet, room sizes, maximum attendees, wheelchair access, ventilation and air-conditioning)&lt;br /&gt;
* Who are the LOC members and what is their experience with organizing FOSS4G-type events&lt;br /&gt;
* Are you partnering with a local university? Which one and what is the nature of this partnership&lt;br /&gt;
* Are you partnering with the local municipality? What is the nature of this partnership&lt;br /&gt;
* Are you partnering with any other local NGO or not-for-profit?&lt;br /&gt;
* Livestream/recording - will the event have it?&lt;br /&gt;
* Dates - when would the conference happen (note differences in vacation periods across Europe North to the South)&lt;br /&gt;
* A rough schedule overview for the week (include social events)&lt;br /&gt;
* What are the traveling options from Europe (trains? ferries? buses? airplanes?)&lt;br /&gt;
* What are the accommodation possibilities (include rough costs)&lt;br /&gt;
* Early thoughts on prices of conference attendance? (indicative estimates)&lt;br /&gt;
* Do you plan for child care?&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
* Please indicate, is your proposal valid for this time only, or would you also be willing to stay on a waiting list for later years. &lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2025-08-31''' end-of-day&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Recordings of the parallel sessions is a must. Livestreaming is a possibility and helps us reach wider audiences.&lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessarily, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the Europe Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that a significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events. &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). If you can cover both time frames, it would be appreciated. You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What will you do if travel is significantly restricted in 2026? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees (2-3 people max).&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2025-08-01 - 2025-08-31'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2025-09-01 - 2025-09-21'''&lt;br /&gt;
|-&lt;br /&gt;
| Vote by [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] committee (if required)  || '''Last week of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2025 - February 2026'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2026 - March 2026&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2026'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* &lt;br /&gt;
&lt;br /&gt;
=== Discussion ===&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133988</id>
		<title>Conference-Europe-2026</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133988"/>
		<updated>2025-07-20T10:03:14Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2026]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by end-of-day '''2025-08-31''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
FOSS4G-Europe conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of:&lt;br /&gt;
* [[Conference-Europe_2015-Como]] (Como, Italy) with 400 participants, &lt;br /&gt;
* [[FOSS4G-Europe-2024]] (Tartu, Estonia) with 450 in-person attendees and about 100 attendees remained on the waiting list(!). &lt;br /&gt;
* [[FOSS4G-Europe-2025]] (Mostar, Bosnia and Herzegovina) with 380 participants&lt;br /&gt;
&lt;br /&gt;
Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before or will not be able to join the global conference. Please keep this in mind during budgeting and coming up with ticket prices. &lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]] and feel free to reach out to any of the previous event organizers.&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city&lt;br /&gt;
* What is your proposed venue? (include access to Internet, room sizes, maximum attendees, wheelchair access, ventilation and air-conditioning)&lt;br /&gt;
* Who are the LOC members and what is their experience with organizing FOSS4G-type events&lt;br /&gt;
* Are you partnering with a local university? Which one and what is the nature of this partnership&lt;br /&gt;
* Are you partnering with the local municipality? What is the nature of this partnership&lt;br /&gt;
* Are you partnering with any other local NGO or not-for-profit?&lt;br /&gt;
* Livestream/recording - will the event have it?&lt;br /&gt;
* Dates - when would the conference happen (note differences in vacation periods across Europe North to the South)&lt;br /&gt;
* A rough schedule overview for the week (include social events)&lt;br /&gt;
* What are the traveling options from Europe (trains? ferries? buses? airplanes?)&lt;br /&gt;
* What are the accommodation possibilities (include rough costs)&lt;br /&gt;
* Early thoughts on prices of conference attendance? (indicative estimates)&lt;br /&gt;
* Do you plan for child care?&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
* Please indicate, is your proposal valid for this time only, or would you also be willing to stay on a waiting list for later years. &lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2025-08-31''' end-of-day&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Recordings of the parallel sessions is a must. Livestreaming is a possibility and helps us reach wider audiences.&lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessary, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the Europe Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that a significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events. &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). If you can cover both time frames, it would be appreciated. You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What will you do if travel is significantly restricted in 2026? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees (2-3 people max).&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2025-08-01 - 2025-08-31'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2025-09-01 - 2025-09-21'''&lt;br /&gt;
|-&lt;br /&gt;
| Vote by [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] committee (if required)  || '''Last week of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2025 - February 2026'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2026 - March 2026&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2026'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* &lt;br /&gt;
&lt;br /&gt;
=== Discussion ===&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2026&amp;diff=133987</id>
		<title>FOSS4G-Europe-2026</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2026&amp;diff=133987"/>
		<updated>2025-07-20T08:37:58Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: Created page with &amp;quot;!!!This is a work in progress!!!  FOSS4G Europe 2026 will be in ... Official website is https://2026.europe.foss4g.org.  == Initial Proposal == * Conference-Europe-2026|Call...&amp;quot;&lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;!!!This is a work in progress!!!&lt;br /&gt;
&lt;br /&gt;
FOSS4G Europe 2026 will be in ... Official website is https://2026.europe.foss4g.org.&lt;br /&gt;
&lt;br /&gt;
== Initial Proposal ==&lt;br /&gt;
* [[Conference-Europe-2026|Call-for-venue]]&lt;br /&gt;
&lt;br /&gt;
== Organisation ==&lt;br /&gt;
&lt;br /&gt;
* [Local Organizing Committee]&lt;br /&gt;
* [Scientific Committee]&lt;br /&gt;
* [General Program Committtee]&lt;br /&gt;
&lt;br /&gt;
== Program ==&lt;br /&gt;
&lt;br /&gt;
* [https://2026.europe.foss4g.org/call-for-proposals/ Calls-for-proposals (workshops, academic, general)] &lt;br /&gt;
* [https://2026.europe.foss4g.org/schedule/ Week schedule overview]&lt;br /&gt;
* [https://2026.europe.foss4g.org/schedule/workshops/ Workshops Program Schedule]&lt;br /&gt;
* [https://2026.europe.foss4g.org/schedule/talks/ Academic and General Program Schedule]&lt;br /&gt;
* [[FOSS4G-Europe-2026/CommunitySprint|Community Sprint]]&lt;br /&gt;
* [[FOSS4G-Europe-2026/BirdsOfAFeather|Birds of a Feather]]&lt;br /&gt;
&lt;br /&gt;
== Communication channels ==&lt;br /&gt;
&lt;br /&gt;
* [OSGeo event]&lt;br /&gt;
* [https://fosstodon.org/@foss4geurope @foss4geurope@fosstodon]&lt;br /&gt;
* [https://www.linkedin.com/company/foss4g-europe Linkedin]&lt;br /&gt;
* [https://t.me/foss4g_europe Telegram group] &lt;br /&gt;
* @foss4ge Twitter '''is DEFUNKed, don't use!''' &lt;br /&gt;
&lt;br /&gt;
[[Category: Events]]&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe&amp;diff=133986</id>
		<title>Conference-Europe</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe&amp;diff=133986"/>
		<updated>2025-07-20T08:33:18Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;FOSS4G for Europe (formerly FOSS4G for Central and Eastern Europe).&lt;br /&gt;
&lt;br /&gt;
== Goals ==&lt;br /&gt;
&lt;br /&gt;
* Spread OSGeo and FOSS4G ideas in the region&lt;br /&gt;
* Bring people (researchers, educators, developers and users) together&lt;br /&gt;
* INSPIRE issues, regarding FOSS4G&lt;br /&gt;
* Discuss region-specific issues&lt;br /&gt;
* Education, focus on students&lt;br /&gt;
&lt;br /&gt;
Please, refer the [[FOSS4G Manifesto|FOSS4G-Europe Manifesto]] for further details.&lt;br /&gt;
&lt;br /&gt;
== Committee ==&lt;br /&gt;
&lt;br /&gt;
=== Current members ===&lt;br /&gt;
* [[User:Vasile|Vasile Craciunescu]]&lt;br /&gt;
* [[User:Jachym|Jachym Cepicky]]&lt;br /&gt;
* Peter Baumann&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Djay Gérald Fenoy]&lt;br /&gt;
* [[User:Codrina|Codrina Ilie]]&lt;br /&gt;
* [[Marco Minghini]]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Nbozon Nicolas Bozon]&lt;br /&gt;
* [[Arnulf Christl]]&lt;br /&gt;
* [https://wiki.osgeo.org/wiki/User:Florin.iosub Florin Iosub]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Kotzino#Dimitris_Kotzinos Dimitris Kotzinos]&lt;br /&gt;
* [[Jeff McKenna]]&lt;br /&gt;
* Ivan Marchesini&lt;br /&gt;
* [https://wiki.osgeo.org/wiki/Massimiliano_Cannata Massimiliano Cannata]&lt;br /&gt;
* [[Milena Nowotarska]]&lt;br /&gt;
* [https://wiki.osgeo.org/wiki/User:Pmooney Peter Mooney]&lt;br /&gt;
* [[User:dirkf|Dirk Frigne]]&lt;br /&gt;
* [[Robert Szczepanek]]&lt;br /&gt;
* [[User:Astrid Emde|Astrid Emde]]&lt;br /&gt;
* [[User:Lucadelu|Luca Delucchi]]&lt;br /&gt;
* [[User:OliverMay|Oliver May]]&lt;br /&gt;
* [https://www.osgeo.org/member/jeroen-ticheler/ Jeroen Ticheler]&lt;br /&gt;
* [[User:tkardi|Tõnis Kärdi]]&lt;br /&gt;
* [[User:Besfortguri|Besfort Guri]]&lt;br /&gt;
&lt;br /&gt;
=== Past members ===&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Martinl Martin Landa]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:maria Maria Brovelli]&lt;br /&gt;
* [[User:schpidi|Stephan Meißl]]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Siki Zoltan Siki]&lt;br /&gt;
* [[Till Adams]]&lt;br /&gt;
* [[User:Johanvdw|Johan Van de Wauw]]&lt;br /&gt;
&lt;br /&gt;
== Mailing list ==&lt;br /&gt;
&lt;br /&gt;
http://lists.osgeo.org/mailman/listinfo/conference-europe&lt;br /&gt;
&lt;br /&gt;
== Past Events ==&lt;br /&gt;
* [[Conference-CEE 2012-Prague|FOSS4G Central and Eastern Europe 2012]]-Prague, Czechia&lt;br /&gt;
* [[Conference-CEE 2013-Bucharest|FOSS4G Central and Eastern Europe 2013]]-Bucharest, Romania&lt;br /&gt;
* [[Conference-Europe 2014-Bremen|FOSS4G Europe 2014]]-Bremen, Germany&lt;br /&gt;
* [[Conference-Europe 2015-Como|FOSS4G Europe 2015]]-Como, Italy&lt;br /&gt;
* [[FOSS4G_2016|FOSS4G 2016]]-Bonn, Germany (Global)&lt;br /&gt;
* [[Conference-Europe 2017|FOSS4G Europe 2017]]-Paris,France (call for venue [[Conference-Europe-2017]])&lt;br /&gt;
* [[FOSS4G-Europe-2018-Guimarães|FOSS4G Europe 2018]]-Guimarães, Portugal (call for venue [[Conference-Europe-2018]])&lt;br /&gt;
* [[FOSS4G_2019|FOSS4G 2019]]-Bucharest, Romania (Global)&lt;br /&gt;
* [[FOSS4G_2022|FOSS4G 2022]]-Firenze, Italy (Global)&lt;br /&gt;
* [[FOSS4G_2023|FOSS4G 2023]]-Prizren, Kosovo (Global)&lt;br /&gt;
* [[FOSS4G-Europe-2024|FOSS4G Europe 2024]]-Tartu, Estonia (call for venue [[Conference-Europe-2024]])&lt;br /&gt;
* [[FOSS4G-Europe-2025|FOSS4G Europe 2025]]-Mostar, Bosnia Herzegovina (call for venue [[Conference-Europe-2025]])&lt;br /&gt;
&lt;br /&gt;
== In preparation events ==&lt;br /&gt;
* [[FOSS4G-Europe-2026]]&lt;br /&gt;
&lt;br /&gt;
== Never happened events ==&lt;br /&gt;
&lt;br /&gt;
* [[FOSS4G-Europe-2020_Valmiera,_Latvia|FOSS4G Europe 2020]]-Valmiera, Latvia (call for venue [[Conference-Europe-2020]])&lt;br /&gt;
&lt;br /&gt;
== Communication channels ==&lt;br /&gt;
* [https://fosstodon.org/@foss4geurope @foss4ge@fosstodon]&lt;br /&gt;
* [https://www.linkedin.com/company/foss4g-europe Linkedin]&lt;br /&gt;
* [https://t.me/foss4g_europe Telegram group] &lt;br /&gt;
* [https://www.facebook.com/foss4ge/ Facebook page] &lt;br /&gt;
* [https://twitter.com/foss4ge @foss4ge Twitter] is in hiatus&lt;br /&gt;
* [mailto:info-europe@foss4g.org info-europe@foss4g.org]&lt;br /&gt;
&lt;br /&gt;
&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133984</id>
		<title>Conference-Europe-2026</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133984"/>
		<updated>2025-07-19T15:14:41Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2026]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by end-of-day '''2025-08-31''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
FOSS4G-Europe conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of:&lt;br /&gt;
* [[Conference-Europe_2015-Como]] (Como, Italy) with 400 participants, &lt;br /&gt;
* [[FOSS4G-Europe-2024]] (Tartu, Estonia) with 450 in-person attendees and about 100 attendees remained on the waiting list(!). &lt;br /&gt;
* [[FOSS4G-Europe-2025]] (Mostar, Bosnia and Herzegovina) with 380 participants&lt;br /&gt;
&lt;br /&gt;
Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before or will not be able to join the global conference. Please keep this in mind during budgeting and coming up with ticket prices. &lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]] and feel free to reach out to any of the previous event organizers.&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city&lt;br /&gt;
* What is your proposed venue? (include access to Internet, room sizes, maximum attendees, wheelchair access, ventilation and air-conditioning)&lt;br /&gt;
* Who are the LOC members and what is their experience with organizing FOSS4G-type events&lt;br /&gt;
* Are you partnering with a local university? Which one and what is the nature of this partnership&lt;br /&gt;
* Are you partnering with the local municipality? What is the nature of this partnership&lt;br /&gt;
* Are you partnering with any other local NGO or not-for-profit?&lt;br /&gt;
* Livestream/recording - will the event have it?&lt;br /&gt;
* Dates - when would the conference happen (note differences in vacation periods across Europe North to the South)&lt;br /&gt;
* A rough schedule overview for the week (include social events)&lt;br /&gt;
* What are the traveling options from Europe (trains? ferries? buses? airplanes?)&lt;br /&gt;
* What are the accommodation possibilities (include rough costs)&lt;br /&gt;
* Early thoughts on prices of conference attendance? (indicative estimates)&lt;br /&gt;
* Do you plan for child care?&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2025-08-31''' end-of-day&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Recordings of the parallel sessions is a must. Livestreaming is a possibility and helps us reach wider audiences.&lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessary, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the Europe Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that a significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events. &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). If you can cover both time frames, it would be appreciated. You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What will you do if travel is significantly restricted in 2026? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* There is possibility to negotiate with OSGeo.org for the seeding money for necessary spending. This comes under the condition that the LOC will guarantee at least balanced budget during the final books. The seeding money shall be negotiated with OSGeo Board of directors. &lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees (2-3 people max).&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2025-08-01 - 2025-08-31'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2025-09-01 - 2025-09-21'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2025 - February 2026'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2026 - March 2026&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2026'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Note on Seeding money ==&lt;br /&gt;
* [[Conference_Committee|OSGeo Conference Committee]] along with [[Board_of_Directors|OSGeo Board]] can provide LOC with ''seeding money'' necessary for the start&lt;br /&gt;
* LOC needs to guarantee, that after final books closing, the seeding money will be returned back to OSGeo&lt;br /&gt;
* It is fair to ask for the seeding money and we encourage LOC to do so - with proper reasoning and proposed budget. But the final decision lies solely at the Board. &lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* &lt;br /&gt;
&lt;br /&gt;
=== Discussion ===&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133983</id>
		<title>Conference-Europe-2026</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2026&amp;diff=133983"/>
		<updated>2025-07-19T15:08:14Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: Created page with &amp;quot;= Call for venue =  FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for FOSS4G-Europe-2026  The proposals shall be submi...&amp;quot;&lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2026]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by end-of-day '''2025-08-31''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
FOSS4G-Europe conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of:&lt;br /&gt;
* [[Conference-Europe_2015-Como]] (Como, Italy) with 400 participants, &lt;br /&gt;
* [[FOSS4G-Europe-2024]] (Tartu, Estonia) with 450 in-person attendees and about 100 attendees remained on the waiting list(!). &lt;br /&gt;
* [[FOSS4G-Europe-2025]] (Mostar, Bosnia and Herzegovina) with 380 participants&lt;br /&gt;
&lt;br /&gt;
Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before or will not be able to join the global conference. Please keep this in mind during budgeting and coming up with ticket prices. &lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]] and feel free to reach out to any of the previous event organizers.&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city&lt;br /&gt;
* What is your proposed venue? (include access to Internet, room sizes, maximum attendees, wheelchair access)&lt;br /&gt;
* Who are the core LOC team members and what is their experience with organizing FOSS4G-type events&lt;br /&gt;
* Are you partnering with a local university? Which one and what is the nature of this partnership&lt;br /&gt;
* Are you partnering with the local municipality? What is the nature of this partnership&lt;br /&gt;
* Are you partnering with any other local NGO or not-for-profit?&lt;br /&gt;
* Livestream/recording - will the event have it?&lt;br /&gt;
* Dates - when would the conference happen &lt;br /&gt;
* A rough schedule overview for the week (include social events)&lt;br /&gt;
* Do you plan for child care?&lt;br /&gt;
* What are the traveling options from Europe (trains? ferries? buses? airplanes?)&lt;br /&gt;
* What are the accommodation possibilities (include rough costs)&lt;br /&gt;
* Early thoughts on prices of conference attendance? (indicative estimates)&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2025-08-31''' end-of-day&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Recordings of the parallel sessions is a must. Livestreaming is a possibility and helps us reach wider audiences.&lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessary, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the Europe Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that a significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events. &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). If you can cover both time frames, it would be appreciated. You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What will you do if travel is significantly restricted in 2026? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* There is possibility to negotiate with OSGeo.org for the seeding money for necessary spending. This comes under the condition that the LOC will guarantee at least balanced budget during the final books. The seeding money shall be negotiated with OSGeo Board of directors. &lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees (2-3 people max).&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2025-08-01 - 2025-08-31'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2025-09-01 - 2025-09-21'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of September 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2025 - February 2026'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2026 - March 2026&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2026'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Note on Seeding money ==&lt;br /&gt;
* [[Conference_Committee|OSGeo Conference Committee]] along with [[Board_of_Directors|OSGeo Board]] can provide LOC with ''seeding money'' necessary for the start&lt;br /&gt;
* LOC needs to guarantee, that after final books closing, the seeding money will be returned back to OSGeo&lt;br /&gt;
* It is fair to ask for the seeding money and we encourage LOC to do so - with proper reasoning and proposed budget. But the final decision lies solely at the Board. &lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* Venue proposal from Bosnia and Herzegovina, Mostar ( [https://drive.google.com/file/d/1u1riivX4sMxMlHcFGovYg2A06pxx8u1F proposal ])&lt;br /&gt;
&lt;br /&gt;
=== Discussion ===&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025/BirdsOfAFeather&amp;diff=133958</id>
		<title>FOSS4G-Europe-2025/BirdsOfAFeather</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025/BirdsOfAFeather&amp;diff=133958"/>
		<updated>2025-07-16T14:58:32Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Introduction =&lt;br /&gt;
&lt;br /&gt;
Birds of a Feather (BoF) sessions are unstructured timeslots where people can self-organise themselves to discuss topics of interest.&lt;br /&gt;
&lt;br /&gt;
= General Information =&lt;br /&gt;
&lt;br /&gt;
At the [[FOSS4G-Europe-2025]] conference in Mostar, a number of spaces have been reserved for people to flock together in Birds of a Feather sessions.&lt;br /&gt;
&lt;br /&gt;
= How to organize a BOF =&lt;br /&gt;
&lt;br /&gt;
BoF sessions are informal gatherings of people around a specific topic. BoF's can be held in BoF rooms at specified timeslots or taken off-site for breakfast, lunch, or dinner!&lt;br /&gt;
&lt;br /&gt;
The FOSS4G Europe conference provides the BoF rooms at the University of Mostar where the parallel sessions of FOSS4G Europe 2025 take place, but the setup of the bird-of-feather meetup is done informally using this wiki by you yourself.&lt;br /&gt;
&lt;br /&gt;
The room names follow the encoding:&lt;br /&gt;
&lt;br /&gt;
EL - Faculty of Economics (lecture room) @ [https://www.openstreetmap.org/?mlat=43.344195&amp;amp;mlon=17.796311#map=18/43.344195/17.796311 openstreetmap.org/#map=18/43.344195/17.79631]&lt;br /&gt;
&lt;br /&gt;
SA - Socrates (amphitheatre) @ [https://www.openstreetmap.org/?mlat=43.344128&amp;amp;mlon=17.796726#map=18/43.344128/17.796726 openstreetmap.org/#map=18/43.344128/17.796726]&lt;br /&gt;
&lt;br /&gt;
CA - Faculty of Civil Engineering, Architecture and Geodesy (amphitheatre) @ [https://www.openstreetmap.org/?mlat=43.346468&amp;amp;mlon=17.796709#map=18/43.346468/17.796709 openstreetmap.org/#map=18/43.346468/17.796709]&lt;br /&gt;
&lt;br /&gt;
PA - Faculty of Philosophy (amphitheatre) @ [https://www.openstreetmap.org/?mlat=43.344169&amp;amp;mlon=17.797409#map=18/43.344169/17.797409 openstreetmap.org/#map=18/43.344169/17.797409]&lt;br /&gt;
&lt;br /&gt;
= Wednesday 16 July 18:30-19:30 =&lt;br /&gt;
== Room EL11 ==&lt;br /&gt;
=== Planning for FOSS4G Europe 2026 ===&lt;br /&gt;
&lt;br /&gt;
* Description: Planning for FOSS4G Europe 2026. Let's start the discussion on where and when we want to meet (or should we at all?) next year as the global FOSS4G in 2026 will be in Hiroshima, Japan. &lt;br /&gt;
* Person to contact: [[User:Tkardi|Tõnis Kärdi]] @tkardi&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* Discussion on the location for FOSS4G Europe 2026&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* [[User:Lads|Luís de Sousa]]&lt;br /&gt;
&lt;br /&gt;
== Room SA01 ==&lt;br /&gt;
=== TomTom - Community-Driven, Open by Nature—Advancing Data for All ===&lt;br /&gt;
&lt;br /&gt;
* Description: '''TomTom - Community-Driven, Open by Nature—Advancing Data for All'''&lt;br /&gt;
* Person to contact: '''Salim Baidoun Email: salim.baidoun@tomtom.com'''&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* TomTom in the Geospatial world &lt;br /&gt;
* Partnerships in OSM&lt;br /&gt;
* TomTom product stack and solutions&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''': &lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
* Chiara Angiolini&lt;br /&gt;
* Mile Milkovski&lt;br /&gt;
* Mick Larson&lt;br /&gt;
* Federica Gaspari&lt;br /&gt;
&lt;br /&gt;
== Room SA02 ==&lt;br /&gt;
=== The FOSS4G ideas and potential contributions to digital evidence for criminal justice ===&lt;br /&gt;
&lt;br /&gt;
* Description: This is a follow-up discussion and brainstorming triggered by Emma Irving's keynote talk &amp;quot;What Lawyers Need from You: Making Geospatial Technology Work for Criminal Justice&amp;quot;. Let's connect people interested in this topic and discuss our perspective and ideas for improvements in this domain.&lt;br /&gt;
* Person to contact: [[User:imincik|Ivan Mincik]]&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* Emma Irving&lt;br /&gt;
&lt;br /&gt;
== Room CA01 ==&lt;br /&gt;
=== Organization of the local/regional OSGEO Chapter ===&lt;br /&gt;
&lt;br /&gt;
* Description: &lt;br /&gt;
''&amp;quot;When I started my journey organizing FOSS4G in Mostar, I set one clear goal: to ignite the formation of a regional OSGeo Chapter.&lt;br /&gt;
FOSS4G Mostar is not the result – it’s just the beginning. Join me on this quest.&amp;quot;''&lt;br /&gt;
&lt;br /&gt;
Let's plant seeds for lasting collaboration. Let’s make the open geospatial movement stronger and more connected.&lt;br /&gt;
&lt;br /&gt;
* Person to contact: Marko Puljic marko.puljic(at)ecoplan(dot)ba&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- Why to start local/regional OSGeo Chapter? What should be our mission? goals?&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- What does it take to build one?&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- Who can help us to reach this goal?&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- Mapping who is ready to contribute&lt;br /&gt;
&lt;br /&gt;
'''Who should join?'''&lt;br /&gt;
- Anyone thinking starting a local chapter&lt;br /&gt;
- Members of existing chapters willing to share experience&lt;br /&gt;
- NGOs, universities, companies and public sector representatives&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* Marko Puljic&lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
&lt;br /&gt;
== Room PA01 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
= Thursday 17 July 18:15-19:15 =&lt;br /&gt;
== Room EL11 !!! This room is no longer available for BoF==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: Due to space limitations, this room is no longer available for BoF sessions.&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room SA01 ==&lt;br /&gt;
=== Mapping Connectivity: How Open School Geospatial Data Powers Digital Inclusion  ===&lt;br /&gt;
Nearly half of the world’s 6 million schools still lack internet access - a barrier to learning, opportunity, and equity. In this Birds of a Feather session, we’ll explore how [https://giga.global/ Giga] is using open geospatial data and  tools to map school locations and connectivity status, helping governments, partners, and communities make smarter investments and close the digital divide. &lt;br /&gt;
&lt;br /&gt;
We'll also explore the power of open school data beyond connectivity: how can we better support disaster response, infrastructure planning, and public health, unlocking broader social impact through transparency and collaboration. &lt;br /&gt;
&lt;br /&gt;
Join us to exchange ideas, discuss open data standards, and connect with others working at the intersection of FOSS, mapping, and meaningful access. &lt;br /&gt;
&lt;br /&gt;
* Person to contact: Mick Larson - mlarson@unicef.org&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* The connectivity challenge&lt;br /&gt;
* Open geospatial data and tools for connectivity&lt;br /&gt;
* Further impact&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* Mick Larson (UNICEF)&lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
&lt;br /&gt;
== Room SA02 ==&lt;br /&gt;
=== TomTom and the Open Map communities ===&lt;br /&gt;
&lt;br /&gt;
* Description: '''TomTom and the Open Map communities''' &lt;br /&gt;
* Person to contact: Salim Baidoun Email: salim.baidoun@tomtom.com&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* Firechats &lt;br /&gt;
* Collaboration models &lt;br /&gt;
&lt;br /&gt;
'''Who is coming''': &lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
* Chiara Angiolini&lt;br /&gt;
* Mile Milkovski&lt;br /&gt;
&lt;br /&gt;
== Room CA01 ==&lt;br /&gt;
=== QGIS trainers &amp;amp; educators ===&lt;br /&gt;
&lt;br /&gt;
* Description: There are a bunch of people here who deliver QGIS training in their respective communities. This is a great chance to get together and compare notes!&lt;br /&gt;
* Person to contact: John Bryant&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* John Bryant&lt;br /&gt;
* Tomaž Šturm&lt;br /&gt;
* Berit Mohr&lt;br /&gt;
* Jakub Bobrowski&lt;br /&gt;
* Kurt Menke&lt;br /&gt;
* Federica Gaspari&lt;br /&gt;
* &lt;br /&gt;
*&lt;br /&gt;
&lt;br /&gt;
== Room PA01 ==&lt;br /&gt;
&lt;br /&gt;
=== OSGeo-Europe: can/should an European association take shape? ===&lt;br /&gt;
&lt;br /&gt;
* Description: A European association is yet to take shape. Should it? Is the momentum there? &lt;br /&gt;
* Person to contact: [[User:Lads|Luís de Sousa]]&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* Report on efforts to set up an association the previous months.&lt;br /&gt;
* What would be the purpose of such an association?&lt;br /&gt;
* Where to register?&lt;br /&gt;
* Who's willing to take part?&lt;br /&gt;
* The Cyber-Resilience Act (CRA)&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* [[User:Tkardi|Tõnis Kärdi]]&lt;br /&gt;
&lt;br /&gt;
&lt;br /&gt;
[[Category:FOSS4G-Europe]] [[Category:FOSS4G]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025/BirdsOfAFeather&amp;diff=133955</id>
		<title>FOSS4G-Europe-2025/BirdsOfAFeather</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025/BirdsOfAFeather&amp;diff=133955"/>
		<updated>2025-07-16T09:35:29Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Introduction =&lt;br /&gt;
&lt;br /&gt;
Birds of a Feather (BoF) sessions are unstructured timeslots where people can self-organise themselves to discuss topics of interest.&lt;br /&gt;
&lt;br /&gt;
= General Information =&lt;br /&gt;
&lt;br /&gt;
At the [[FOSS4G-Europe-2025]] conference in Mostar, a number of spaces have been reserved for people to flock together in Birds of a Feather sessions.&lt;br /&gt;
&lt;br /&gt;
= How to organize a BOF =&lt;br /&gt;
&lt;br /&gt;
BoF sessions are informal gatherings of people around a specific topic. BoF's can be held in BoF rooms at specified timeslots or taken off-site for breakfast, lunch, or dinner!&lt;br /&gt;
&lt;br /&gt;
The FOSS4G Europe conference provides the BoF rooms at the University of Mostar where the parallel sessions of FOSS4G Europe 2025 take place, but the setup of the bird-of-feather meetup is done informally using this wiki by you yourself.&lt;br /&gt;
&lt;br /&gt;
The room names follow the encoding:&lt;br /&gt;
&lt;br /&gt;
EL - Faculty of Economics (lecture room) @ [https://www.openstreetmap.org/?mlat=43.344195&amp;amp;mlon=17.796311#map=18/43.344195/17.796311 openstreetmap.org/#map=18/43.344195/17.79631]&lt;br /&gt;
&lt;br /&gt;
SA - Socrates (amphitheatre) @ [https://www.openstreetmap.org/?mlat=43.344128&amp;amp;mlon=17.796726#map=18/43.344128/17.796726 openstreetmap.org/#map=18/43.344128/17.796726]&lt;br /&gt;
&lt;br /&gt;
CA - Faculty of Civil Engineering, Architecture and Geodesy (amphitheatre) @ [https://www.openstreetmap.org/?mlat=43.346468&amp;amp;mlon=17.796709#map=18/43.346468/17.796709 openstreetmap.org/#map=18/43.346468/17.796709]&lt;br /&gt;
&lt;br /&gt;
PA - Faculty of Philosophy (amphitheatre) @ [https://www.openstreetmap.org/?mlat=43.344169&amp;amp;mlon=17.797409#map=18/43.344169/17.797409 openstreetmap.org/#map=18/43.344169/17.797409]&lt;br /&gt;
&lt;br /&gt;
= Wednesday 16 July 18:30-19:30 =&lt;br /&gt;
== Room EL11 ==&lt;br /&gt;
=== Planning for FOSS4G Europe 2026 ===&lt;br /&gt;
&lt;br /&gt;
* Description: Planning for FOSS4G Europe 2026. Let's start the discussion on where and when we want to meet (or should we at all?) next year as the global FOSS4G in 2026 will be in Hiroshima, Japan. &lt;br /&gt;
* Person to contact: [[User:Tkardi|Tõnis Kärdi]] @tkardi&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* Discussion on the location for FOSS4G Europe 2026&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* [[User:Lads|Luís de Sousa]]&lt;br /&gt;
&lt;br /&gt;
== Room SA01 ==&lt;br /&gt;
=== TomTom - Community-Driven, Open by Nature—Advancing Data for All ===&lt;br /&gt;
&lt;br /&gt;
* Description: '''TomTom - Community-Driven, Open by Nature—Advancing Data for All'''&lt;br /&gt;
* Person to contact: '''Salim Baidoun Email: salim.baidoun@tomtom.com'''&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* TomTom in the Geospatial world &lt;br /&gt;
* Partnerships in OSM&lt;br /&gt;
* TomTom product stack and solutions&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''': &lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
* Chiara Angiolini&lt;br /&gt;
* Mile Milkovski&lt;br /&gt;
* Mick Larson&lt;br /&gt;
&lt;br /&gt;
== Room SA02 ==&lt;br /&gt;
=== The FOSS4G ideas and potential contributions to digital evidence for criminal justice ===&lt;br /&gt;
&lt;br /&gt;
* Description: This is a follow-up discussion and brainstorming triggered by Emma Irving's keynote talk &amp;quot;What Lawyers Need from You: Making Geospatial Technology Work for Criminal Justice&amp;quot;. Let's connect people interested in this topic and discuss our perspective and ideas for improvements in this domain.&lt;br /&gt;
* Person to contact: [[User:imincik|Ivan Mincik]]&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* Emma Irving&lt;br /&gt;
&lt;br /&gt;
== Room CA01 ==&lt;br /&gt;
=== Organization of the local/regional OSGEO Chapter ===&lt;br /&gt;
&lt;br /&gt;
* Description: &lt;br /&gt;
''&amp;quot;When I started my journey organizing FOSS4G in Mostar, I set one clear goal: to ignite the formation of a regional OSGeo Chapter.&lt;br /&gt;
FOSS4G Mostar is not the result – it’s just the beginning. Join me on this quest.&amp;quot;''&lt;br /&gt;
&lt;br /&gt;
Let's plant seeds for lasting collaboration. Let’s make the open geospatial movement stronger and more connected.&lt;br /&gt;
&lt;br /&gt;
* Person to contact: Marko Puljic marko.puljic(at)ecoplan(dot)ba&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- Why to start local/regional OSGeo Chapter? What should be our mission? goals?&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- What does it take to build one?&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- Who can help us to reach this goal?&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- Mapping who is ready to contribute&lt;br /&gt;
&lt;br /&gt;
'''Who should join?'''&lt;br /&gt;
- Anyone thinking starting a local chapter&lt;br /&gt;
- Members of existing chapters willing to share experience&lt;br /&gt;
- NGOs, universities, companies and public sector representatives&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* Marko Puljic&lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
&lt;br /&gt;
== Room PA01 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
= Thursday 17 July 18:15-19:15 =&lt;br /&gt;
== Room EL11 !!! This room is no longer available for BoF==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: Due to space limitations, this room is no longer available for BoF sessions.&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room SA01 ==&lt;br /&gt;
=== Mapping Connectivity: How Open School Geospatial Data Powers Digital Inclusion  ===&lt;br /&gt;
Nearly half of the world’s 6 million schools still lack internet access - a barrier to learning, opportunity, and equity. In this Birds of a Feather session, we’ll explore how [https://giga.global/ Giga] is using open geospatial data and  tools to map school locations and connectivity status, helping governments, partners, and communities make smarter investments and close the digital divide. &lt;br /&gt;
&lt;br /&gt;
We'll also explore the power of open school data beyond connectivity: how can we better support disaster response, infrastructure planning, and public health, unlocking broader social impact through transparency and collaboration. &lt;br /&gt;
&lt;br /&gt;
Join us to exchange ideas, discuss open data standards, and connect with others working at the intersection of FOSS, mapping, and meaningful access. &lt;br /&gt;
&lt;br /&gt;
* Person to contact: Mick Larson - mlarson@unicef.org&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* The connectivity challenge&lt;br /&gt;
* Open geospatial data and tools for connectivity&lt;br /&gt;
* Further impact&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* Mick Larson (UNICEF)&lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
&lt;br /&gt;
== Room SA02 ==&lt;br /&gt;
=== TomTom and the Open Map communities ===&lt;br /&gt;
&lt;br /&gt;
* Description: '''TomTom and the Open Map communities''' &lt;br /&gt;
* Person to contact: Salim Baidoun Email: salim.baidoun@tomtom.com&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* Firechats &lt;br /&gt;
* Collaboration models &lt;br /&gt;
&lt;br /&gt;
'''Who is coming''': &lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
* Chiara Angiolini&lt;br /&gt;
* Mile Milkovski&lt;br /&gt;
&lt;br /&gt;
== Room CA01 ==&lt;br /&gt;
=== QGIS trainers &amp;amp; educators ===&lt;br /&gt;
&lt;br /&gt;
* Description: There are a bunch of people here who deliver QGIS training in their respective communities. This is a great chance to get together and compare notes!&lt;br /&gt;
* Person to contact: John Bryant&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* John Bryant&lt;br /&gt;
* Tomaž Šturm&lt;br /&gt;
* Berit Mohr&lt;br /&gt;
* Jakub Bobrowski&lt;br /&gt;
* Kurt Menke&lt;br /&gt;
* &lt;br /&gt;
* &lt;br /&gt;
*&lt;br /&gt;
&lt;br /&gt;
== Room PA01 ==&lt;br /&gt;
&lt;br /&gt;
=== OSGeo-Europe: can/should an European association take shape? ===&lt;br /&gt;
&lt;br /&gt;
* Description: A European association is yet to take shape. Should it? Is the momentum there? &lt;br /&gt;
* Person to contact: [[User:Lads|Luís de Sousa]]&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* Report on efforts to set up an association the previous months.&lt;br /&gt;
* What would be the purpose of such an association?&lt;br /&gt;
* Where to register?&lt;br /&gt;
* Who's willing to take part?&lt;br /&gt;
* The Cyber-Resilience Act (CRA)&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
&lt;br /&gt;
[[Category:FOSS4G-Europe]] [[Category:FOSS4G]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025/BirdsOfAFeather&amp;diff=133940</id>
		<title>FOSS4G-Europe-2025/BirdsOfAFeather</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025/BirdsOfAFeather&amp;diff=133940"/>
		<updated>2025-07-15T10:54:06Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Introduction =&lt;br /&gt;
&lt;br /&gt;
Birds of a Feather (BoF) sessions are unstructured timeslots where people can self-organise themselves to discuss topics of interest.&lt;br /&gt;
&lt;br /&gt;
= General Information =&lt;br /&gt;
&lt;br /&gt;
At the [[FOSS4G-Europe-2025]] conference in Mostar, a number of spaces have been reserved for people to flock together in Birds of a Feather sessions.&lt;br /&gt;
&lt;br /&gt;
= How to organize a BOF =&lt;br /&gt;
&lt;br /&gt;
BoF sessions are informal gatherings of people around a specific topic. BoF's can be held in BoF rooms at specified timeslots or taken off-site for breakfast, lunch, or dinner!&lt;br /&gt;
&lt;br /&gt;
The FOSS4G Europe conference provides the BoF rooms at the University of Mostar where the parallel sessions of FOSS4G Europe 2025 take place, but the setup of the bird-of-feather meetup is done informally using this wiki by you yourself.&lt;br /&gt;
&lt;br /&gt;
The room names follow the encoding:&lt;br /&gt;
&lt;br /&gt;
EL - Faculty of Economics (lecture room) @ [https://www.openstreetmap.org/?mlat=43.344195&amp;amp;mlon=17.796311#map=18/43.344195/17.796311 openstreetmap.org/#map=18/43.344195/17.79631]&lt;br /&gt;
&lt;br /&gt;
SA - Socrates (amphitheatre) @ [https://www.openstreetmap.org/?mlat=43.344128&amp;amp;mlon=17.796726#map=18/43.344128/17.796726 openstreetmap.org/#map=18/43.344128/17.796726]&lt;br /&gt;
&lt;br /&gt;
CA - Faculty of Civil Engineering, Architecture and Geodesy (amphitheatre) @ [https://www.openstreetmap.org/?mlat=43.346468&amp;amp;mlon=17.796709#map=18/43.346468/17.796709 openstreetmap.org/#map=18/43.346468/17.796709]&lt;br /&gt;
&lt;br /&gt;
PA - Faculty of Philosophy (amphitheatre) @ [https://www.openstreetmap.org/?mlat=43.344169&amp;amp;mlon=17.797409#map=18/43.344169/17.797409 openstreetmap.org/#map=18/43.344169/17.797409]&lt;br /&gt;
&lt;br /&gt;
= Wednesday 16 July 18:30-19:30 =&lt;br /&gt;
== Room EL11 ==&lt;br /&gt;
=== Planning for FOSS4G Europe 2026 ===&lt;br /&gt;
&lt;br /&gt;
* Description: Planning for FOSS4G Europe 2026. Let's start the discussion on where and when we want to meet (or should we at all?) next year as the global FOSS4G in 2026 will be in Hiroshima, Japan. &lt;br /&gt;
* Person to contact: [[User:Tkardi|Tõnis Kärdi]] @tkardi&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* Discussion on the location for FOSS4G Europe 2026&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room SA01 ==&lt;br /&gt;
=== TomTom - Community-Driven, Open by Nature—Advancing Data for All ===&lt;br /&gt;
&lt;br /&gt;
* Description: '''TomTom - Community-Driven, Open by Nature—Advancing Data for All'''&lt;br /&gt;
* Person to contact: '''Salim Baidoun Email: salim.baidoun@tomtom.com'''&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* TomTom in the Geospatial world &lt;br /&gt;
* Partnerships in OSM&lt;br /&gt;
* TomTom product stack and solutions&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''': &lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
* Chiara Angiolini&lt;br /&gt;
* Mile Milkovski&lt;br /&gt;
* Mick Larson&lt;br /&gt;
&lt;br /&gt;
== Room SA02 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room CA01 ==&lt;br /&gt;
=== Organization of the local/regional OSGEO Chapter ===&lt;br /&gt;
&lt;br /&gt;
* Description: &lt;br /&gt;
''&amp;quot;When I started my journey organizing FOSS4G in Mostar, I set one clear goal: to ignite the formation of a regional OSGeo Chapter.&lt;br /&gt;
FOSS4G Mostar is not the result – it’s just the beginning. Join me on this quest.&amp;quot;''&lt;br /&gt;
&lt;br /&gt;
Let's plant seeds for lasting collaboration. Let’s make the open geospatial movement stronger and more connected.&lt;br /&gt;
&lt;br /&gt;
* Person to contact: Marko Puljic marko.puljic(at)ecoplan(dot)ba&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- Why to start local/regional OSGeo Chapter? What should be our mission? goals?&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- What does it take to build one?&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- Who can help us to reach this goal?&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- Mapping who is ready to contribute&lt;br /&gt;
&lt;br /&gt;
'''Who should join?'''&lt;br /&gt;
- Anyone thinking starting a local chapter&lt;br /&gt;
- Members of existing chapters willing to share experience&lt;br /&gt;
- NGOs, universities, companies and public sector representatives&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* Marko Puljic&lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
&lt;br /&gt;
== Room PA01 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
= Thursday 17 July 18:15-19:15 =&lt;br /&gt;
== Room EL11 !!! This room is no longer available for BoF==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: Due to space limitations, this room is no longer available for BoF sessions.&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room SA01 ==&lt;br /&gt;
=== Mapping Connectivity: How Open School Geospatial Data Powers Digital Inclusion  ===&lt;br /&gt;
Nearly half of the world’s 6 million schools still lack internet access - a barrier to learning, opportunity, and equity. In this Birds of a Feather session, we’ll explore how [https://giga.global/ Giga] is using open geospatial data and  tools to map school locations and connectivity status, helping governments, partners, and communities make smarter investments and close the digital divide. &lt;br /&gt;
&lt;br /&gt;
We'll also explore the power of open school data beyond connectivity: how can we better support disaster response, infrastructure planning, and public health, unlocking broader social impact through transparency and collaboration. &lt;br /&gt;
&lt;br /&gt;
Join us to exchange ideas, discuss open data standards, and connect with others working at the intersection of FOSS, mapping, and meaningful access. &lt;br /&gt;
&lt;br /&gt;
* Person to contact: Mick Larson - mlarson@unicef.org&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* The connectivity challenge&lt;br /&gt;
* Open geospatial data and tools for connectivity&lt;br /&gt;
* Further impact&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* Mick Larson (UNICEF)&lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
&lt;br /&gt;
== Room SA02 ==&lt;br /&gt;
=== TomTom and the Open Map communities ===&lt;br /&gt;
&lt;br /&gt;
* Description: '''TomTom and the Open Map communities''' &lt;br /&gt;
* Person to contact: Salim Baidoun Email: salim.baidoun@tomtom.com&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* Firechats &lt;br /&gt;
* Collaboration models &lt;br /&gt;
&lt;br /&gt;
'''Who is coming''': &lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
* Chiara Angiolini&lt;br /&gt;
* Mile Milkovski&lt;br /&gt;
&lt;br /&gt;
== Room CA01 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room PA01 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
&lt;br /&gt;
[[Category:FOSS4G-Europe]] [[Category:FOSS4G]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025/BirdsOfAFeather&amp;diff=133939</id>
		<title>FOSS4G-Europe-2025/BirdsOfAFeather</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025/BirdsOfAFeather&amp;diff=133939"/>
		<updated>2025-07-15T10:50:35Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Introduction =&lt;br /&gt;
&lt;br /&gt;
Birds of a Feather (BoF) sessions are unstructured timeslots where people can self-organise themselves to discuss topics of interest.&lt;br /&gt;
&lt;br /&gt;
= General Information =&lt;br /&gt;
&lt;br /&gt;
At the [[FOSS4G-Europe-2025]] conference in Mostar, a number of spaces have been reserved for people to flock together in Birds of a Feather sessions.&lt;br /&gt;
&lt;br /&gt;
= How to organize a BOF =&lt;br /&gt;
&lt;br /&gt;
BoF sessions are informal gatherings of people around a specific topic. BoF's can be held in BoF rooms at specified timeslots or taken off-site for breakfast, lunch, or dinner!&lt;br /&gt;
&lt;br /&gt;
The FOSS4G Europe conference provides the BoF rooms at the University of Mostar where the parallel sessions of FOSS4G Europe 2025 take place, but the setup of the bird-of-feather meetup is done informally using this wiki by you yourself.&lt;br /&gt;
&lt;br /&gt;
The room names follow the encoding:&lt;br /&gt;
&lt;br /&gt;
EL - Faculty of Economics (lecture room) @ [https://www.openstreetmap.org/?mlat=43.344195&amp;amp;mlon=17.796311#map=18/43.344195/17.796311 openstreetmap.org/#map=18/43.344195/17.79631]&lt;br /&gt;
&lt;br /&gt;
SA - Socrates (amphitheatre) @ [https://www.openstreetmap.org/?mlat=43.344128&amp;amp;mlon=17.796726#map=18/43.344128/17.796726 openstreetmap.org/#map=18/43.344128/17.796726]&lt;br /&gt;
&lt;br /&gt;
CA - Faculty of Civil Engineering, Architecture and Geodesy (amphitheatre) @ [https://www.openstreetmap.org/?mlat=43.346468&amp;amp;mlon=17.796709#map=18/43.346468/17.796709 openstreetmap.org/#map=18/43.346468/17.796709]&lt;br /&gt;
&lt;br /&gt;
PA - Faculty of Philosophy (amphitheatre) @ [https://www.openstreetmap.org/?mlat=43.344169&amp;amp;mlon=17.797409#map=18/43.344169/17.797409 openstreetmap.org/#map=18/43.344169/17.797409]&lt;br /&gt;
&lt;br /&gt;
= Wednesday 16 July 18:30-19:30 =&lt;br /&gt;
== Room EL11 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: Planning for FOSS4G Europe 2026&lt;br /&gt;
* Person to contact: [[User:Tkardi|Tõnis Kärdi]] @tkardi&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* Discussion on the location for FOSS4G Europe 2026&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room SA01 ==&lt;br /&gt;
=== TomTom - Community-Driven, Open by Nature—Advancing Data for All ===&lt;br /&gt;
&lt;br /&gt;
* Description: '''TomTom - Community-Driven, Open by Nature—Advancing Data for All'''&lt;br /&gt;
* Person to contact: '''Salim Baidoun Email: salim.baidoun@tomtom.com'''&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* TomTom in the Geospatial world &lt;br /&gt;
* Partnerships in OSM&lt;br /&gt;
* TomTom product stack and solutions&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''': &lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
* Chiara Angiolini&lt;br /&gt;
* Mile Milkovski&lt;br /&gt;
* Mick Larson&lt;br /&gt;
&lt;br /&gt;
== Room SA02 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room CA01 ==&lt;br /&gt;
=== Organization of the local/regional OSGEO Chapter ===&lt;br /&gt;
&lt;br /&gt;
* Description: &lt;br /&gt;
''&amp;quot;When I started my journey organizing FOSS4G in Mostar, I set one clear goal: to ignite the formation of a regional OSGeo Chapter.&lt;br /&gt;
FOSS4G Mostar is not the result – it’s just the beginning. Join me on this quest.&amp;quot;''&lt;br /&gt;
&lt;br /&gt;
Let's plant seeds for lasting collaboration. Let’s make the open geospatial movement stronger and more connected.&lt;br /&gt;
&lt;br /&gt;
* Person to contact: Marko Puljic marko.puljic(at)ecoplan(dot)ba&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- Why to start local/regional OSGeo Chapter? What should be our mission? goals?&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- What does it take to build one?&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- Who can help us to reach this goal?&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- Mapping who is ready to contribute&lt;br /&gt;
&lt;br /&gt;
'''Who should join?'''&lt;br /&gt;
- Anyone thinking starting a local chapter&lt;br /&gt;
- Members of existing chapters willing to share experience&lt;br /&gt;
- NGOs, universities, companies and public sector representatives&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* Marko Puljic&lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
&lt;br /&gt;
== Room PA01 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
= Thursday 17 July 18:15-19:15 =&lt;br /&gt;
== Room EL11 !!! This room is no longer available for BoF==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: Due to space limitations, this room is no longer available for BoF sessions.&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room SA01 ==&lt;br /&gt;
=== Mapping Connectivity: How Open School Geospatial Data Powers Digital Inclusion  ===&lt;br /&gt;
Nearly half of the world’s 6 million schools still lack internet access - a barrier to learning, opportunity, and equity. In this Birds of a Feather session, we’ll explore how [https://giga.global/ Giga] is using open geospatial data and  tools to map school locations and connectivity status, helping governments, partners, and communities make smarter investments and close the digital divide. &lt;br /&gt;
&lt;br /&gt;
We'll also explore the power of open school data beyond connectivity: how can we better support disaster response, infrastructure planning, and public health, unlocking broader social impact through transparency and collaboration. &lt;br /&gt;
&lt;br /&gt;
Join us to exchange ideas, discuss open data standards, and connect with others working at the intersection of FOSS, mapping, and meaningful access. &lt;br /&gt;
&lt;br /&gt;
* Person to contact: Mick Larson - mlarson@unicef.org&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* The connectivity challenge&lt;br /&gt;
* Open geospatial data and tools for connectivity&lt;br /&gt;
* Further impact&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* Mick Larson (UNICEF)&lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
&lt;br /&gt;
== Room SA02 ==&lt;br /&gt;
=== TomTom and the Open Map communities ===&lt;br /&gt;
&lt;br /&gt;
* Description: '''TomTom and the Open Map communities''' &lt;br /&gt;
* Person to contact: Salim Baidoun Email: salim.baidoun@tomtom.com&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* Firechats &lt;br /&gt;
* Collaboration models &lt;br /&gt;
&lt;br /&gt;
'''Who is coming''': &lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
* Chiara Angiolini&lt;br /&gt;
* Mile Milkovski&lt;br /&gt;
&lt;br /&gt;
== Room CA01 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room PA01 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
&lt;br /&gt;
[[Category:FOSS4G-Europe]] [[Category:FOSS4G]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025/BirdsOfAFeather&amp;diff=133938</id>
		<title>FOSS4G-Europe-2025/BirdsOfAFeather</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025/BirdsOfAFeather&amp;diff=133938"/>
		<updated>2025-07-14T14:42:54Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: fix times for bof sessions due to lunch time change&lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Introduction =&lt;br /&gt;
&lt;br /&gt;
Birds of a Feather (BoF) sessions are unstructured timeslots where people can self-organise themselves to discuss topics of interest.&lt;br /&gt;
&lt;br /&gt;
= General Information =&lt;br /&gt;
&lt;br /&gt;
At the [[FOSS4G-Europe-2025]] conference in Mostar, a number of spaces have been reserved for people to flock together in Birds of a Feather sessions.&lt;br /&gt;
&lt;br /&gt;
= How to organize a BOF =&lt;br /&gt;
&lt;br /&gt;
BoF sessions are informal gatherings of people around a specific topic. BoF's can be held in BoF rooms at specified timeslots or taken off-site for breakfast, lunch, or dinner!&lt;br /&gt;
&lt;br /&gt;
The FOSS4G Europe conference provides the BoF rooms at the University of Mostar where the parallel sessions of FOSS4G Europe 2025 take place, but the setup of the bird-of-feather meetup is done informally using this wiki by you yourself.&lt;br /&gt;
&lt;br /&gt;
The room names follow the encoding:&lt;br /&gt;
&lt;br /&gt;
EL - Faculty of Economics (lecture room) @ [https://www.openstreetmap.org/?mlat=43.344195&amp;amp;mlon=17.796311#map=18/43.344195/17.796311 openstreetmap.org/#map=18/43.344195/17.79631]&lt;br /&gt;
&lt;br /&gt;
SA - Socrates (amphitheatre) @ [https://www.openstreetmap.org/?mlat=43.344128&amp;amp;mlon=17.796726#map=18/43.344128/17.796726 openstreetmap.org/#map=18/43.344128/17.796726]&lt;br /&gt;
&lt;br /&gt;
CA - Faculty of Civil Engineering, Architecture and Geodesy (amphitheatre) @ [https://www.openstreetmap.org/?mlat=43.346468&amp;amp;mlon=17.796709#map=18/43.346468/17.796709 openstreetmap.org/#map=18/43.346468/17.796709]&lt;br /&gt;
&lt;br /&gt;
PA - Faculty of Philosophy (amphitheatre) @ [https://www.openstreetmap.org/?mlat=43.344169&amp;amp;mlon=17.797409#map=18/43.344169/17.797409 openstreetmap.org/#map=18/43.344169/17.797409]&lt;br /&gt;
&lt;br /&gt;
= Wednesday 16 July 18:30-19:30 =&lt;br /&gt;
== Room EL11 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room SA01 ==&lt;br /&gt;
=== TomTom - Community-Driven, Open by Nature—Advancing Data for All ===&lt;br /&gt;
&lt;br /&gt;
* Description: '''TomTom - Community-Driven, Open by Nature—Advancing Data for All'''&lt;br /&gt;
* Person to contact: '''Salim Baidoun Email: salim.baidoun@tomtom.com'''&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* TomTom in the Geospatial world &lt;br /&gt;
* Partnerships in OSM&lt;br /&gt;
* TomTom product stack and solutions&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''': &lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
* Chiara Angiolini&lt;br /&gt;
* Mile Milkovski&lt;br /&gt;
* Mick Larson&lt;br /&gt;
&lt;br /&gt;
== Room SA02 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room CA01 ==&lt;br /&gt;
=== Organization of the local/regional OSGEO Chapter ===&lt;br /&gt;
&lt;br /&gt;
* Description: &lt;br /&gt;
''&amp;quot;When I started my journey organizing FOSS4G in Mostar, I set one clear goal: to ignite the formation of a regional OSGeo Chapter.&lt;br /&gt;
FOSS4G Mostar is not the result – it’s just the beginning. Join me on this quest.&amp;quot;''&lt;br /&gt;
&lt;br /&gt;
Let's plant seeds for lasting collaboration. Let’s make the open geospatial movement stronger and more connected.&lt;br /&gt;
&lt;br /&gt;
* Person to contact: Marko Puljic marko.puljic(at)ecoplan(dot)ba&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- Why to start local/regional OSGeo Chapter? What should be our mission? goals?&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- What does it take to build one?&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- Who can help us to reach this goal?&amp;lt;br&amp;gt;&lt;br /&gt;
&lt;br /&gt;
- Mapping who is ready to contribute&lt;br /&gt;
&lt;br /&gt;
'''Who should join?'''&lt;br /&gt;
- Anyone thinking starting a local chapter&lt;br /&gt;
- Members of existing chapters willing to share experience&lt;br /&gt;
- NGOs, universities, companies and public sector representatives&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* Marko Puljic&lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
&lt;br /&gt;
== Room PA01 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
= Thursday 17 July 18:15-19:15 =&lt;br /&gt;
== Room EL11 !!! This room is no longer available for BoF==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: Due to space limitations, this room is no longer available for BoF sessions.&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room SA01 ==&lt;br /&gt;
=== Mapping Connectivity: How Open School Geospatial Data Powers Digital Inclusion  ===&lt;br /&gt;
Nearly half of the world’s 6 million schools still lack internet access - a barrier to learning, opportunity, and equity. In this Birds of a Feather session, we’ll explore how [https://giga.global/ Giga] is using open geospatial data and  tools to map school locations and connectivity status, helping governments, partners, and communities make smarter investments and close the digital divide. &lt;br /&gt;
&lt;br /&gt;
We'll also explore the power of open school data beyond connectivity: how can we better support disaster response, infrastructure planning, and public health, unlocking broader social impact through transparency and collaboration. &lt;br /&gt;
&lt;br /&gt;
Join us to exchange ideas, discuss open data standards, and connect with others working at the intersection of FOSS, mapping, and meaningful access. &lt;br /&gt;
&lt;br /&gt;
* Person to contact: Mick Larson - mlarson@unicef.org&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* The connectivity challenge&lt;br /&gt;
* Open geospatial data and tools for connectivity&lt;br /&gt;
* Further impact&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* Mick Larson (UNICEF)&lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
&lt;br /&gt;
== Room SA02 ==&lt;br /&gt;
=== TomTom and the Open Map communities ===&lt;br /&gt;
&lt;br /&gt;
* Description: '''TomTom and the Open Map communities''' &lt;br /&gt;
* Person to contact: Salim Baidoun Email: salim.baidoun@tomtom.com&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* Firechats &lt;br /&gt;
* Collaboration models &lt;br /&gt;
&lt;br /&gt;
'''Who is coming''': &lt;br /&gt;
* Salim Baidoun&lt;br /&gt;
* Chiara Angiolini&lt;br /&gt;
* Mile Milkovski&lt;br /&gt;
&lt;br /&gt;
== Room CA01 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room PA01 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
&lt;br /&gt;
[[Category:FOSS4G-Europe]] [[Category:FOSS4G]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025/CommunitySprint&amp;diff=133723</id>
		<title>FOSS4G-Europe-2025/CommunitySprint</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025/CommunitySprint&amp;diff=133723"/>
		<updated>2025-05-13T15:14:41Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;== Community Sprint ==&lt;br /&gt;
&lt;br /&gt;
FOSS4G Europe 2025 is happy to host the '''OSGeo community sprint'''.&lt;br /&gt;
&lt;br /&gt;
Participation is free of charge and anyone involved or interested in getting involved in OSGeo community projects is welcome.&lt;br /&gt;
&lt;br /&gt;
You can choose to contribute to one or more projects. The sky is the limit. There’s always plenty to do – and it’s not all about programming. Translation, documentation, feedback, discussions, and testing are very important for projects! Conference registration is not a prerequisite for participation in the community sprint.&lt;br /&gt;
&lt;br /&gt;
=== When ===&lt;br /&gt;
&lt;br /&gt;
The community sprint will be held on Saturday and Sunday, 19-20 July. The rooms will be accessible between 9:00-19:00&lt;br /&gt;
&lt;br /&gt;
=== Where ===&lt;br /&gt;
&lt;br /&gt;
The community sprint will be hosted at the conference venue, Faculty of Humanities and Social Sciences (building P) @ [https://www.openstreetmap.org/?mlat=43.344169&amp;amp;mlon=17.797409#map=18/43.344169/17.797409 openstreetmap.org/#map=18/43.344169/17.797409]&lt;br /&gt;
&lt;br /&gt;
== Registered Attendees ==&lt;br /&gt;
&lt;br /&gt;
The community sprint is free of charge but we kindly ask you to write down your name as it helps us with better planning for food and other resources.&lt;br /&gt;
&lt;br /&gt;
{| border=&amp;quot;1&amp;quot; cellpadding=&amp;quot;2&amp;quot; class=&amp;quot;wikitable sortable&amp;quot;&lt;br /&gt;
!width=&amp;quot;30&amp;quot;|No&lt;br /&gt;
!width=&amp;quot;250&amp;quot;|Name&lt;br /&gt;
!width=&amp;quot;250&amp;quot;|Email&lt;br /&gt;
!width=&amp;quot;250&amp;quot;|Projects&lt;br /&gt;
!width=&amp;quot;250&amp;quot;|Present on Sat 19th&lt;br /&gt;
!width=&amp;quot;250&amp;quot;|Present on Sun 20th&lt;br /&gt;
!width=&amp;quot;250&amp;quot;|Vegetarian food&lt;br /&gt;
|-&lt;br /&gt;
|1 || [[User:Tkardi|Tõnis Kärdi]] || tonis.kardi gmail com ||  || Yes || Yes ||&lt;br /&gt;
|+&lt;br /&gt;
|2 || [[User:astrid_emde|Astrid Emde]] || astrid (dot) emde (at) wheregroup (dot) com || Mapbender, OSGeoLive  || Yes || No || Yes&lt;br /&gt;
|+&lt;br /&gt;
|3 ||  ||  ||  ||  ||  ||&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Workgroups ==&lt;br /&gt;
&lt;br /&gt;
=== Project-name  ===&lt;br /&gt;
To participate, copy this project skeleton and start a section below for your project.&lt;br /&gt;
&lt;br /&gt;
'''Attending:''' &lt;br /&gt;
*user &lt;br /&gt;
*user&lt;br /&gt;
&lt;br /&gt;
'''Goals:''' &lt;br /&gt;
*your goals&lt;br /&gt;
&lt;br /&gt;
== Event Organization ==&lt;br /&gt;
&lt;br /&gt;
The [https://2025.europe.foss4g.org/team Mostar LOC] is the proud organiser of the code sprint. &lt;br /&gt;
For any specific questions about the venue and capabilities you can contact [[User:Tkardi|Tõnis Kärdi]]. &lt;br /&gt;
&lt;br /&gt;
[[Category:FOSS4G-Europe]] [[Category:FOSS4G]] [[Category:Code_Sprints]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025/BirdsOfAFeather&amp;diff=133722</id>
		<title>FOSS4G-Europe-2025/BirdsOfAFeather</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025/BirdsOfAFeather&amp;diff=133722"/>
		<updated>2025-05-13T10:40:31Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Introduction =&lt;br /&gt;
&lt;br /&gt;
Birds of a Feather (BoF) sessions are unstructured timeslots where people can self-organise themselves to discuss topics of interest.&lt;br /&gt;
&lt;br /&gt;
= General Information =&lt;br /&gt;
&lt;br /&gt;
At the [[FOSS4G-Europe-2025]] conference in Mostar, a number of spaces have been reserved for people to flock together in Birds of a Feather sessions.&lt;br /&gt;
&lt;br /&gt;
= How to organize a BOF =&lt;br /&gt;
&lt;br /&gt;
BoF sessions are informal gatherings of people around a specific topic. BoF's can be held in BoF rooms at specified timeslots or taken off-site for breakfast, lunch, or dinner!&lt;br /&gt;
&lt;br /&gt;
The FOSS4G Europe conference provides the BoF rooms at the University of Mostar where the parallel sessions of FOSS4G Europe 2025 take place, but the setup of the bird-of-feather meetup is done informally using this wiki by you yourself.&lt;br /&gt;
&lt;br /&gt;
The room names follow the encoding:&lt;br /&gt;
&lt;br /&gt;
EL - Faculty of Economics (lecture room) @ [https://www.openstreetmap.org/?mlat=43.344195&amp;amp;mlon=17.796311#map=18/43.344195/17.796311 openstreetmap.org/#map=18/43.344195/17.79631]&lt;br /&gt;
&lt;br /&gt;
SA - Socrates (amphitheatre) @ [https://www.openstreetmap.org/?mlat=43.344128&amp;amp;mlon=17.796726#map=18/43.344128/17.796726 openstreetmap.org/#map=18/43.344128/17.796726]&lt;br /&gt;
&lt;br /&gt;
CA - Faculty of Civil Engineering, Architecture and Geodesy (amphitheatre) @ [https://www.openstreetmap.org/?mlat=43.346468&amp;amp;mlon=17.796709#map=18/43.346468/17.796709 openstreetmap.org/#map=18/43.346468/17.796709]&lt;br /&gt;
&lt;br /&gt;
PA - Faculty of Philosophy (amphitheatre) @ [https://www.openstreetmap.org/?mlat=43.344169&amp;amp;mlon=17.797409#map=18/43.344169/17.797409 openstreetmap.org/#map=18/43.344169/17.797409]&lt;br /&gt;
&lt;br /&gt;
= Wednesday 16 July 18:00-19:00 =&lt;br /&gt;
== Room EL11 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room SA01 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room SA02 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room CA01 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room PA01 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
= Thursday 17 July 18:00-19:00 =&lt;br /&gt;
== Room EL11 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room SA01 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room SA02 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room CA01 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
== Room PA01 ==&lt;br /&gt;
=== Title ===&lt;br /&gt;
&lt;br /&gt;
* Description: ...&lt;br /&gt;
* Person to contact: ...&lt;br /&gt;
&lt;br /&gt;
'''Agenda'''&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
'''Who is coming''':&lt;br /&gt;
* ...&lt;br /&gt;
&lt;br /&gt;
&lt;br /&gt;
[[Category:FOSS4G-Europe]] [[Category:FOSS4G]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025&amp;diff=133721</id>
		<title>FOSS4G-Europe-2025</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025&amp;diff=133721"/>
		<updated>2025-05-13T09:51:44Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;[[File:Foss4ge-2025-logo-white-background.jpg|400px|FOSS4G Europe 2025 logo with white background featuring the Mostar city historic bridge designed as a map pin]]&lt;br /&gt;
&lt;br /&gt;
FOSS4G Europe 2025 will be in [https://www.openstreetmap.org/#map=15/43.34422/17.80120 Mostar, Bosnia-Herzegovina] during 14-20 July 2025. Official website is https://2025.europe.foss4g.org.&lt;br /&gt;
&lt;br /&gt;
== Initial Proposal ==&lt;br /&gt;
* [[Conference-Europe-2025|Call-for-venue]]&lt;br /&gt;
&lt;br /&gt;
== Organisation ==&lt;br /&gt;
&lt;br /&gt;
* [https://2025.europe.foss4g.org/loc/ Local Organizing Committee]&lt;br /&gt;
* [https://2025.europe.foss4g.org/scientific-committee/ Scientific Committee]&lt;br /&gt;
* [https://2025.europe.foss4g.org/program-committee/ General Program Committtee]&lt;br /&gt;
&lt;br /&gt;
== Program ==&lt;br /&gt;
&lt;br /&gt;
* [https://2025.europe.foss4g.org/call-for-proposals/ Calls-for-proposals (workshops, academic, general)] &lt;br /&gt;
* [https://2025.europe.foss4g.org/schedule/ Week schedule overview]&lt;br /&gt;
* [https://2025.europe.foss4g.org/schedule/workshops/ Workshops Program Schedule]&lt;br /&gt;
* [https://2025.europe.foss4g.org/schedule/talks/ Academic and General Program Schedule]&lt;br /&gt;
* [[FOSS4G-Europe-2025/CommunitySprint|Community Sprint]]&lt;br /&gt;
* [[FOSS4G-Europe-2025/BirdsOfAFeather|Birds of a Feather]]&lt;br /&gt;
&lt;br /&gt;
== Communication channels ==&lt;br /&gt;
&lt;br /&gt;
* [https://www.osgeo.org/events/foss4g-europe-2025-mostar/ OSGeo event]&lt;br /&gt;
* [https://fosstodon.org/@foss4geurope @foss4geurope@fosstodon]&lt;br /&gt;
* [https://www.linkedin.com/company/foss4g-europe Linkedin]&lt;br /&gt;
* [https://t.me/foss4g_europe Telegram group] &lt;br /&gt;
* @foss4ge Twitter '''is DEFUNKed, don't use!''' &lt;br /&gt;
&lt;br /&gt;
[[Category: Events]]&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025&amp;diff=133476</id>
		<title>FOSS4G-Europe-2025</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025&amp;diff=133476"/>
		<updated>2025-03-07T10:08:26Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;[[File:Foss4ge-2025-logo-white-background.jpg|400px|FOSS4G Europe 2025 logo with white background featuring the Mostar city historic bridge designed as a map pin]]&lt;br /&gt;
&lt;br /&gt;
FOSS4G Europe 2025 will be in [https://www.openstreetmap.org/#map=15/43.34422/17.80120 Mostar, Bosnia-Herzegovina] during 14-20 July 2025. Official website is https://2025.europe.foss4g.org.&lt;br /&gt;
&lt;br /&gt;
== Initial Proposal ==&lt;br /&gt;
* [[Conference-Europe-2025|Call-for-venue]]&lt;br /&gt;
&lt;br /&gt;
== Organisation ==&lt;br /&gt;
&lt;br /&gt;
* [https://2025.europe.foss4g.org/loc/ Local Organizing Committee]&lt;br /&gt;
* [https://2025.europe.foss4g.org/scientific-committee/ Scientific Committee]&lt;br /&gt;
* [https://2025.europe.foss4g.org/program-committee/ General Program Committtee]&lt;br /&gt;
&lt;br /&gt;
== Program ==&lt;br /&gt;
&lt;br /&gt;
* TODO: [https:// General Program and Academic Program] &lt;br /&gt;
* [https://2025.europe.foss4g.org/schedule/workshops/ Workshops Program Schedule]&lt;br /&gt;
* TODO: [[FOSS4G-Europe-2025/CommunitySprint|Community Sprint]]&lt;br /&gt;
* TODO: [[FOSS4G-Europe-2025/BirdsOfAFeather|Birds of a Feather]]&lt;br /&gt;
&lt;br /&gt;
== Communication channels ==&lt;br /&gt;
&lt;br /&gt;
* [https://www.osgeo.org/events/foss4g-europe-2025-mostar/ OSGeo event]&lt;br /&gt;
* [https://fosstodon.org/@foss4geurope @foss4geurope@fosstodon]&lt;br /&gt;
* [https://www.linkedin.com/company/foss4g-europe Linkedin]&lt;br /&gt;
* [https://t.me/foss4g_europe Telegram group] &lt;br /&gt;
* @foss4ge Twitter '''is DEFUNKed, don't use!''' &lt;br /&gt;
* Instagram -&amp;gt; link will follow&lt;br /&gt;
&lt;br /&gt;
[[Category: Events]]&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=File:Foss4ge-2025-logo-white-background.jpg&amp;diff=133475</id>
		<title>File:Foss4ge-2025-logo-white-background.jpg</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=File:Foss4ge-2025-logo-white-background.jpg&amp;diff=133475"/>
		<updated>2025-03-07T10:03:13Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;FOSS4G Europe 2025 logo with white background&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025&amp;diff=133474</id>
		<title>FOSS4G-Europe-2025</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2025&amp;diff=133474"/>
		<updated>2025-03-07T10:00:54Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: adds workshops schedule url, removes twitter link&lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;== Initial Proposal ==&lt;br /&gt;
* [[Conference-Europe-2025|Call-for-venue]]&lt;br /&gt;
&lt;br /&gt;
== Organisation ==&lt;br /&gt;
&lt;br /&gt;
* [https://2025.europe.foss4g.org/loc/ Local Organizing Committee]&lt;br /&gt;
* [https://2025.europe.foss4g.org/scientific-committee/ Scientific Committee]&lt;br /&gt;
* [https://2025.europe.foss4g.org/program-committee/ General Program Committtee]&lt;br /&gt;
&lt;br /&gt;
== Program ==&lt;br /&gt;
&lt;br /&gt;
* TODO: [https:// General Program and Academic Program] &lt;br /&gt;
* [https://2025.europe.foss4g.org/schedule/workshops/ Workshops Program Schedule]&lt;br /&gt;
* TODO: [[FOSS4G-Europe-2025/CommunitySprint|Community Sprint]]&lt;br /&gt;
* TODO: [[FOSS4G-Europe-2025/BirdsOfAFeather|Birds of a Feather]]&lt;br /&gt;
&lt;br /&gt;
== Communication channels ==&lt;br /&gt;
&lt;br /&gt;
* [https://www.osgeo.org/events/foss4g-europe-2025-mostar/ OSGeo event]&lt;br /&gt;
* [https://fosstodon.org/@foss4geurope @foss4geurope@fosstodon]&lt;br /&gt;
* [https://www.linkedin.com/company/foss4g-europe Linkedin]&lt;br /&gt;
* [https://t.me/foss4g_europe Telegram group] &lt;br /&gt;
* @foss4ge Twitter '''is DEFUNKed, don't use!''' &lt;br /&gt;
* Instagram -&amp;gt; link will follow&lt;br /&gt;
&lt;br /&gt;
[[Category: Events]]&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe&amp;diff=132912</id>
		<title>Conference-Europe</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe&amp;diff=132912"/>
		<updated>2024-11-29T17:21:11Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;FOSS4G for Europe (formerly FOSS4G for Central and Eastern Europe).&lt;br /&gt;
&lt;br /&gt;
== Goals ==&lt;br /&gt;
&lt;br /&gt;
* Spread OSGeo and FOSS4G ideas in the region&lt;br /&gt;
* Bring people (researchers, educators, developers and users) together&lt;br /&gt;
* INSPIRE issues, regarding FOSS4G&lt;br /&gt;
* Discuss region-specific issues&lt;br /&gt;
* Education, focus on students&lt;br /&gt;
&lt;br /&gt;
Please, refer the [[FOSS4G Manifesto|FOSS4G-Europe Manifesto]] for further details.&lt;br /&gt;
&lt;br /&gt;
== Committee ==&lt;br /&gt;
&lt;br /&gt;
=== Current members ===&lt;br /&gt;
* [[User:Vasile|Vasile Craciunescu]]&lt;br /&gt;
* [[User:Jachym|Jachym Cepicky]]&lt;br /&gt;
* Peter Baumann&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Djay Gérald Fenoy]&lt;br /&gt;
* [[User:Codrina|Codrina Ilie]]&lt;br /&gt;
* [[Marco Minghini]]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Nbozon Nicolas Bozon]&lt;br /&gt;
* [[Arnulf Christl]]&lt;br /&gt;
* [https://wiki.osgeo.org/wiki/User:Florin.iosub Florin Iosub]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Kotzino#Dimitris_Kotzinos Dimitris Kotzinos]&lt;br /&gt;
* [[Jeff McKenna]]&lt;br /&gt;
* Ivan Marchesini&lt;br /&gt;
* [https://wiki.osgeo.org/wiki/Massimiliano_Cannata Massimiliano Cannata]&lt;br /&gt;
* [[Milena Nowotarska]]&lt;br /&gt;
* [https://wiki.osgeo.org/wiki/User:Pmooney Peter Mooney]&lt;br /&gt;
* [[User:dirkf|Dirk Frigne]]&lt;br /&gt;
* [[Robert Szczepanek]]&lt;br /&gt;
* [[User:Astrid Emde|Astrid Emde]]&lt;br /&gt;
* [[User:Lucadelu|Luca Delucchi]]&lt;br /&gt;
* [[User:OliverMay|Oliver May]]&lt;br /&gt;
* [https://www.osgeo.org/member/jeroen-ticheler/ Jeroen Ticheler]&lt;br /&gt;
* [[User:tkardi|Tõnis Kärdi]]&lt;br /&gt;
* [[User:Besfortguri|Besfort Guri]]&lt;br /&gt;
&lt;br /&gt;
=== Past members ===&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Martinl Martin Landa]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:maria Maria Brovelli]&lt;br /&gt;
* [[User:schpidi|Stephan Meißl]]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Siki Zoltan Siki]&lt;br /&gt;
* [[Till Adams]]&lt;br /&gt;
* [[User:Johanvdw|Johan Van de Wauw]]&lt;br /&gt;
&lt;br /&gt;
== Mailing list ==&lt;br /&gt;
&lt;br /&gt;
http://lists.osgeo.org/mailman/listinfo/conference-europe&lt;br /&gt;
&lt;br /&gt;
== Past Events ==&lt;br /&gt;
* [[Conference-CEE 2012-Prague|FOSS4G Central and Eastern Europe 2012]]-Prague, Czechia&lt;br /&gt;
* [[Conference-CEE 2013-Bucharest|FOSS4G Central and Eastern Europe 2013]]-Bucharest, Romania&lt;br /&gt;
* [[Conference-Europe 2014-Bremen|FOSS4G Europe 2014]]-Bremen, Germany&lt;br /&gt;
* [[Conference-Europe 2015-Como|FOSS4G Europe 2015]]-Como, Italy&lt;br /&gt;
* [[FOSS4G_2016|FOSS4G 2016]]-Bonn, Germany (Global)&lt;br /&gt;
* [[Conference-Europe 2017|FOSS4G Europe 2017]]-Paris,France (call for venue [[Conference-Europe-2017]])&lt;br /&gt;
* [[FOSS4G-Europe-2018-Guimarães|FOSS4G Europe 2018]]-Guimarães, Portugal (call for venue [[Conference-Europe-2018]])&lt;br /&gt;
* [[FOSS4G_2019|FOSS4G 2019]]-Bucharest, Romania (Global)&lt;br /&gt;
* [[FOSS4G_2022|FOSS4G 2022]]-Firenze, Italy (Global)&lt;br /&gt;
* [[FOSS4G_2023|FOSS4G 2023]]-Prizren, Kosovo (Global)&lt;br /&gt;
* [[FOSS4G-Europe-2024|FOSS4G Europe 2024]]-Tartu, Estonia (call for venue [[Conference-Europe-2024]])&lt;br /&gt;
&lt;br /&gt;
== In preparation events ==&lt;br /&gt;
* [[FOSS4G-Europe-2025]]&lt;br /&gt;
&lt;br /&gt;
== Never happened events ==&lt;br /&gt;
&lt;br /&gt;
* [[FOSS4G-Europe-2020_Valmiera,_Latvia|FOSS4G Europe 2020]]-Valmiera, Latvia (call for venue [[Conference-Europe-2020]])&lt;br /&gt;
&lt;br /&gt;
== Communication channels ==&lt;br /&gt;
* [https://fosstodon.org/@foss4geurope @foss4ge@fosstodon]&lt;br /&gt;
* [https://www.linkedin.com/company/foss4g-europe Linkedin]&lt;br /&gt;
* [https://t.me/foss4g_europe Telegram group] &lt;br /&gt;
* [https://www.facebook.com/foss4ge/ Facebook page] &lt;br /&gt;
* [https://twitter.com/foss4ge @foss4ge Twitter] is in hiatus&lt;br /&gt;
* [mailto:info-europe@foss4g.org info-europe@foss4g.org]&lt;br /&gt;
&lt;br /&gt;
&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2024&amp;diff=132828</id>
		<title>FOSS4G-Europe-2024</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2024&amp;diff=132828"/>
		<updated>2024-11-15T14:24:14Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;[[File:Foss4ge-logo-noborder.png|400px]]&lt;br /&gt;
&lt;br /&gt;
FOSS4G Europe 2024 will be in [https://www.openstreetmap.org/#map=13/58.3735/26.7163 Tartu, Estonia] during 1-7 July 2024. Official website is https://2024.europe.foss4g.org.&lt;br /&gt;
&lt;br /&gt;
== Initial Proposal ==&lt;br /&gt;
FOSS4G Europe 2024 [https://drive.google.com/file/d/1kQ76Gurz7GafOpcHIeFAWB4rd1lsAaHc proposal pdf] and proposal mail resent to Conference-Europe + conference_dev mailinglists at https://lists.osgeo.org/pipermail/conference-europe/2023-March/000651.html&lt;br /&gt;
&lt;br /&gt;
== Organisation ==&lt;br /&gt;
* [https://2024.europe.foss4g.org/team/ Local Organizing Committee]&lt;br /&gt;
* [https://2024.europe.foss4g.org/scientific-committee/ Scientific Committee]&lt;br /&gt;
* [https://2024.europe.foss4g.org/program-committee/ General Program Committtee]&lt;br /&gt;
&lt;br /&gt;
== Program ==&lt;br /&gt;
&lt;br /&gt;
* [https://talks.osgeo.org/foss4g-europe-2024/schedule/ General Program and Academic Program] &lt;br /&gt;
* [https://talks.osgeo.org/foss4g-europe-2024-workshops/schedule/ Workshops Program Schedule]&lt;br /&gt;
* [[FOSS4G-Europe-2024/CommunitySprint|Community Sprint]]&lt;br /&gt;
* [[FOSS4G-Europe-2024/BirdsOfAFeather|Birds of a Feather]]&lt;br /&gt;
&lt;br /&gt;
== Wrap-up ==&lt;br /&gt;
The following graph (by [[Merli Neito]]) shows the shares of expenses by category in the final books for FOSS4G Europe 2024&lt;br /&gt;
&lt;br /&gt;
[[File:Foss4ge-2024-share-of-costs.jpg|Graph showing the share in the total costs per category for the FOSS4G Europe 2024]]&lt;br /&gt;
&lt;br /&gt;
Some things to note here:&lt;br /&gt;
* '''catering''' covers all food expenses as (with the exception of Ice-Breaker) the catering services were provided by the same company. The rough breakdown within the Catering category is 25% of catering costs to Ice-Breaker, 25% to Social Bytes, 50% to five days of lunches and coffee-breaks (Monday-Friday). Catering for B2B and community sprint is there (needs attention if you're planning an event), but the cost for them is insignificant compared to all other catering costs.&lt;br /&gt;
* '''technical implementation''' covers both streaming/recording/video processing as well as needed audio-visual equipment rental (e.g. B2B meeting, gear for Zetod concert during Social Bytes)&lt;br /&gt;
* '''social events''' the costs associated are with room rental, performer paycheck&lt;br /&gt;
* '''merch/media/tags/posters''' banners around the buildings, participant name tags etc&lt;br /&gt;
* '''registration system''' fixed percentage fee to the registration/ticketing system&lt;br /&gt;
* '''room rent''' room rental is lower than what it could be because courtesy of the University of Tartu we could use the main venue (Van 46) free of charge.&lt;br /&gt;
* '''keynote expenses''' expenses associated with covering keynoters travel and accommodation &lt;br /&gt;
&lt;br /&gt;
We had a total of '''439''' registered participants, out of whom '''92''' did not pay for their registration monetarily '''BUT contributed in some other significant way'''. For example we offered free-of-charge registration to the conference for our keynote speakers, workshop leaders, travel grantees, volunteers, and LOCers. Also, depending on the sponsorship level, each sponsor was eligible for N amount of free tickets.&lt;br /&gt;
&lt;br /&gt;
Dividing the overall cost of the event with the number of attendees we end up with &lt;br /&gt;
* ~300 EUR per attendee, and &lt;br /&gt;
* ~375 EUR per paying attendee&lt;br /&gt;
&lt;br /&gt;
Keeping in mind the ticket prices at 250 EUR for Early Bird, 390 EUR for Regular (prices off [https://2024.europe.foss4g.org/registration/ FOSS4GE 2024 homepage]), and that we ended up with only 10 Regular registrations (because the ticket shop was closed early before the Early Bird sales end as we ran into capacity problems), without the workshop ticket sales (30 EUR Early Bird / 50 Regular per piece) and the gracious response from the [https://2024.europe.foss4g.org/sponsors/ FOSS4GE 2024 sponsors], the event would never have been self-sufficient at the ticket prices we had. Though again, in the case of imminent ''not-making-ends-meet'' we would have had to make choices about tuning down on the ''bling'' from the social events by either changing the format or the concept/location for them, and maybe skip recording and / or streaming the presentations altogether as most of the other categories are more or less must-haves without going into changing the whole format of the event. E.g. instead of providing lunch on site, we could have directed attendees to local caffees and restaurants which in turn might have caused capacity issues (both in space and in time :)) - lunching 400 people within a 1-2h timeframe during lunchtime when all the rest of the city is having lunch too might be problematic and in all probability also more expensive for the participant. So it is ''cheaper'' to pay for a bit more expensive ticket and have lunch on site than having a ''cheaper'' ticket and ending up with attendees paying more in total for their lunching needs. Another thing to keep in mind is that lunch time is a perfect opportunity for networking - one reason we attend FOSS4Gs at all.&lt;br /&gt;
&lt;br /&gt;
With ticket prices, one thing to consider: don't fear the Regular price ticket. It should not be regarded as a punishment. On a lot of occasions public institutions and private companies or non-profit orgs alike would love to &amp;quot;sponsor&amp;quot; the event by purchasing Regular fee tickets instead of Early Bird. There might be different reasons, like legal reasons or the setup of sponsorship packages (e.g. very low ''price-performance'' for a non-profit org or a small/micro company) that prevents a direct sponsorship of the event. &lt;br /&gt;
&lt;br /&gt;
If there's a maximum capacity on participants that can be hosted then it makes sense to cap the amount of Early Birds. And it is very important to communicate this to the would be attendees too, so the people who really need (e.g. self-employed, or without a stable income, or whatever the reasons) the Early Bird rate, can use it. It is also important to make sure that all speakers can also get ''at least'' Early Bird if not a special discount ''speaker ticket'' as they are in a way contributing to the success of the event. &lt;br /&gt;
&lt;br /&gt;
... If they need it. This is also true for all free-of-charge attendees, workshop leads and keynoters. Even the event LOCers. The message we tried to convey was that &amp;quot;we can provide a gratis pass if it is needed&amp;quot;. &lt;br /&gt;
&lt;br /&gt;
Looking at the income side of the final books the following graph (by [[Merli Neito]]) shows that about 30% of it comes from sponsorship. This covers direct monetarily payments from sponsors. The other funding opportunities like [https://2024.europe.foss4g.org/registration/adopt-a-ticket/ Adopt-a-ticket] play an insignificant role in the relative income pot this year.&lt;br /&gt;
&lt;br /&gt;
[[File:Foss4ge-2024-share-of-income.jpg|Graph showing the share in the total income per category for FOSS4G Europe 2024]]&lt;br /&gt;
&lt;br /&gt;
Although registration fees cover 70% of the income (with the composition of about 10% of whole proceeds from the workshop tickets, 60% conference tickets and other add-ons), these alone would not have covered the whole cost of the conference (as was discussed already before). &lt;br /&gt;
&lt;br /&gt;
So in conclusion if there wasn't for the contributions from the [https://2024.europe.foss4g.org/sponsors/ sponsors], FOSS4G Europe 2024 would not have been possible in the shape and form it came together. &lt;br /&gt;
&lt;br /&gt;
Ticket price choices are always very hard because you need to juggle between &amp;quot;more expensive ticket&amp;quot; -&amp;gt; &amp;quot;less participants&amp;quot; -&amp;gt; &amp;quot;less income&amp;quot; and &amp;quot;cheaper ticket&amp;quot; -&amp;gt; &amp;quot;possibly more participants&amp;quot; -&amp;gt; &amp;quot;possibly more income&amp;quot; -&amp;gt; &amp;quot;but costs for e.g. catering go up too&amp;quot;. Finding a balance somewhere in there and finding ways of supporting and enabling people who would not be able to attend because of ticket prices is a difficult job, and needs a lot of care and attention.&lt;br /&gt;
&lt;br /&gt;
== Communication channels ==&lt;br /&gt;
&lt;br /&gt;
* [https://www.osgeo.org/events/foss4g-europe-2024/ OSGeo event]&lt;br /&gt;
* [https://twitter.com/foss4ge @foss4ge Twitter]&lt;br /&gt;
* [https://fosstodon.org/@foss4geurope @foss4ge@fosstodon]&lt;br /&gt;
* [https://www.linkedin.com/company/foss4g-europe Linkedin]&lt;br /&gt;
* [https://t.me/foss4g_europe Telegram group] &lt;br /&gt;
* [https://www.facebook.com/events/783688126985977 FB event]&lt;br /&gt;
&lt;br /&gt;
[[Category: Events]]&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2024&amp;diff=132827</id>
		<title>FOSS4G-Europe-2024</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2024&amp;diff=132827"/>
		<updated>2024-11-15T14:16:05Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;[[File:Foss4ge-logo-noborder.png|400px]]&lt;br /&gt;
&lt;br /&gt;
FOSS4G Europe 2024 will be in [https://www.openstreetmap.org/#map=13/58.3735/26.7163 Tartu, Estonia] during 1-7 July 2024. Official website is https://2024.europe.foss4g.org.&lt;br /&gt;
&lt;br /&gt;
== Initial Proposal ==&lt;br /&gt;
FOSS4G Europe 2024 [https://drive.google.com/file/d/1kQ76Gurz7GafOpcHIeFAWB4rd1lsAaHc proposal pdf] and proposal mail resent to Conference-Europe + conference_dev mailinglists at https://lists.osgeo.org/pipermail/conference-europe/2023-March/000651.html&lt;br /&gt;
&lt;br /&gt;
== Organisation ==&lt;br /&gt;
* [https://2024.europe.foss4g.org/team/ Local Organizing Committee]&lt;br /&gt;
* [https://2024.europe.foss4g.org/scientific-committee/ Scientific Committee]&lt;br /&gt;
* [https://2024.europe.foss4g.org/program-committee/ General Program Committtee]&lt;br /&gt;
&lt;br /&gt;
== Program ==&lt;br /&gt;
&lt;br /&gt;
* [https://talks.osgeo.org/foss4g-europe-2024/schedule/ General Program and Academic Program] &lt;br /&gt;
* [https://talks.osgeo.org/foss4g-europe-2024-workshops/schedule/ Workshops Program Schedule]&lt;br /&gt;
* [[FOSS4G-Europe-2024/CommunitySprint|Community Sprint]]&lt;br /&gt;
* [[FOSS4G-Europe-2024/BirdsOfAFeather|Birds of a Feather]]&lt;br /&gt;
&lt;br /&gt;
== Wrap-up ==&lt;br /&gt;
The following graph (by [[Merli Neito]]) shows the shares of expenses by category in the final books for FOSS4G Europe 2024&lt;br /&gt;
&lt;br /&gt;
[[File:Foss4ge-2024-share-of-costs.jpg|Graph showing the share in the total costs per category for the FOSS4G Europe 2024]]&lt;br /&gt;
&lt;br /&gt;
Some things to note here:&lt;br /&gt;
* '''catering''' covers all food expenses as (with the exception of Ice-Breaker) the catering services were provided by the same company. The rough breakdown within the Catering category is 25% of catering costs to Ice-Breaker, 25% to Social Bytes, 50% to five days of lunches and coffee-breaks (Monday-Friday). Catering for B2B and community sprint is there (needs attention if you're planning an event), but the cost for them is insignificant compared to all other catering costs.&lt;br /&gt;
* '''technical implementation''' covers both streaming/recording/video processing as well as needed audio-visual equipment rental (e.g. B2B meeting, gear for Zetod concert during Social Bytes)&lt;br /&gt;
* '''social events''' the costs associated are with room rental, performer paycheck&lt;br /&gt;
* '''merch/media/tags/posters''' banners around the buildings, participant name tags etc&lt;br /&gt;
* '''registration system''' fixed percentage fee to the registration/ticketing system&lt;br /&gt;
* '''room rent''' room rental is lower than what it could be because courtesy of the University of Tartu we could use the main venue (Van 46) free of charge.&lt;br /&gt;
* '''keynote expenses''' expenses associated with covering keynoters travel and accommodation &lt;br /&gt;
&lt;br /&gt;
We had a total of '''439''' registered participants, out of whom '''92''' did not pay for their registration monetarily '''BUT contributed in some other significant way'''. For example we offered free-of-charge registration to the conference for our keynote speakers, workshop leaders, travel grantees, volunteers, and LOCers. Also, depending on the sponsorship level, each sponsor was eligible for N amount of free tickets.&lt;br /&gt;
&lt;br /&gt;
Dividing the overall cost of the event with the number of attendees we end up with &lt;br /&gt;
* ~300 EUR per attendee, and &lt;br /&gt;
* ~375 EUR per paying attendee&lt;br /&gt;
&lt;br /&gt;
Keeping in mind the ticket prices at 250 EUR for Early Bird, 390 EUR for Regular (prices off [https://2024.europe.foss4g.org/registration/ FOSS4GE 2024 homepage]), and that we ended up with only 10 Regular registrations (because the ticket shop was closed early before the Early Bird sales end as we ran into capacity problems), without the workshop ticket sales (30 EUR Early Bird / 50 Regular per piece) and the gracious response from the sponsors, the event would never have been self-sufficient at the ticket prices we had. Though again, in the case of imminent ''not-making-ends-meet'' we would have had to make choices about tuning down on the ''bling'' from the social events by either changing the format or the concept/location for them, and maybe skip recording and / or streaming the presentations altogether as most of the other categories are more or less must-haves without going into changing the whole format of the event. E.g. instead of providing lunch on site, we could have directed attendees to local caffees and restaurants which in turn might have caused capacity issues (both in space and in time :)) - lunching 400 people within a 1-2h timeframe during lunchtime when all the rest of the city is having lunch too might be problematic and in all probability also more expensive for the participant. So it is ''cheaper'' to pay for a bit more expensive ticket and have lunch on site than having a ''cheaper'' ticket and ending up with attendees paying more in total for their lunching needs. Another thing to keep in mind is that lunch time is a perfect opportunity for networking - one reason we attend FOSS4Gs at all.&lt;br /&gt;
&lt;br /&gt;
With ticket prices, one thing to consider: don't fear the Regular price ticket. It should not be regarded as a punishment. On a lot of occasions public institutions and private companies or non-profit orgs alike would love to &amp;quot;sponsor&amp;quot; the event by purchasing Regular fee tickets instead of Early Bird. There might be different reasons, like legal resons or the setup of sponsorship packages (e.g. very low ''price-performance'' for a non-profit org or a small/micro company) that prevents a direct sponsorship of the event. &lt;br /&gt;
&lt;br /&gt;
If there's a maximum capacity on participants that can be hosted then it makes sense to cap the amount of Early Birds. And it is very important to communicate this to the would be attendees too, so the people who really need (e.g. self-employed, or without a stable income, or whatever the reasons) the Early Bird rate, can use it. It is also important to make sure that all speakers can also get ''at least'' Early Bird if not a special discount ''speaker ticket'' as they are in a way contributing to the success of the event. &lt;br /&gt;
&lt;br /&gt;
... If they need it. This is also true for all free-of-charge attendees, workshop leads and keynoters. Even the event LOCers. The message we tried to convey was that &amp;quot;we can provide a gratis pass if it is needed&amp;quot;. &lt;br /&gt;
&lt;br /&gt;
Looking at the income side of the final books the following graph (by [[Merli Neito]]) shows that about 30% of it comes from sponsorship. This covers direct monetarily payments from sponsors. The other funding opportunities like [https://2024.europe.foss4g.org/registration/adopt-a-ticket/ Adopt-a-ticket] play an insignificant role in the relative income pot this year.&lt;br /&gt;
&lt;br /&gt;
[[File:Foss4ge-2024-share-of-income.jpg|Graph showing the share in the total income per category for FOSS4G Europe 2024]]&lt;br /&gt;
&lt;br /&gt;
Although registration fees cover 70% of the income (with the composition of about 10% of whole proceeds from the workshop tickets, 60% conference tickets and other add-ons), these alone would not have covered the whole cost of the conference (as was discussed already before). So in conclusion if there wasn't for the contributions from the [https://2024.europe.foss4g.org/sponsors/ sponsors], FOSS4G Europe 2024 would not have been possible in the shape and form it came together. &lt;br /&gt;
&lt;br /&gt;
Ticket price choices are always very hard because you need to juggle between &amp;quot;more expensive ticket&amp;quot; -&amp;gt; &amp;quot;less participants&amp;quot; -&amp;gt; &amp;quot;less income&amp;quot; and &amp;quot;cheaper ticket&amp;quot; -&amp;gt; &amp;quot;possibly more participants&amp;quot; -&amp;gt; &amp;quot;possibly more income&amp;quot; -&amp;gt; &amp;quot;but costs for e.g. catering go up too&amp;quot;. Finding a balance somewhere in there and finding ways of supporting and enabling people who would not be able to attend because of ticket prices is a difficult job, and needs a lot of care and attention.&lt;br /&gt;
&lt;br /&gt;
== Communication channels ==&lt;br /&gt;
&lt;br /&gt;
* [https://www.osgeo.org/events/foss4g-europe-2024/ OSGeo event]&lt;br /&gt;
* [https://twitter.com/foss4ge @foss4ge Twitter]&lt;br /&gt;
* [https://fosstodon.org/@foss4geurope @foss4ge@fosstodon]&lt;br /&gt;
* [https://www.linkedin.com/company/foss4g-europe Linkedin]&lt;br /&gt;
* [https://t.me/foss4g_europe Telegram group] &lt;br /&gt;
* [https://www.facebook.com/events/783688126985977 FB event]&lt;br /&gt;
&lt;br /&gt;
[[Category: Events]]&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2024&amp;diff=132826</id>
		<title>FOSS4G-Europe-2024</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2024&amp;diff=132826"/>
		<updated>2024-11-15T14:12:30Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;[[File:Foss4ge-logo-noborder.png|400px]]&lt;br /&gt;
&lt;br /&gt;
FOSS4G Europe 2024 will be in [https://www.openstreetmap.org/#map=13/58.3735/26.7163 Tartu, Estonia] during 1-7 July 2024. Official website is https://2024.europe.foss4g.org.&lt;br /&gt;
&lt;br /&gt;
== Initial Proposal ==&lt;br /&gt;
FOSS4G Europe 2024 [https://drive.google.com/file/d/1kQ76Gurz7GafOpcHIeFAWB4rd1lsAaHc proposal pdf] and proposal mail resent to Conference-Europe + conference_dev mailinglists at https://lists.osgeo.org/pipermail/conference-europe/2023-March/000651.html&lt;br /&gt;
&lt;br /&gt;
== Organisation ==&lt;br /&gt;
* [https://2024.europe.foss4g.org/team/ Local Organizing Committee]&lt;br /&gt;
* [https://2024.europe.foss4g.org/scientific-committee/ Scientific Committee]&lt;br /&gt;
* [https://2024.europe.foss4g.org/program-committee/ General Program Committtee]&lt;br /&gt;
&lt;br /&gt;
== Program ==&lt;br /&gt;
&lt;br /&gt;
* [https://talks.osgeo.org/foss4g-europe-2024/schedule/ General Program and Academic Program] &lt;br /&gt;
* [https://talks.osgeo.org/foss4g-europe-2024-workshops/schedule/ Workshops Program Schedule]&lt;br /&gt;
* [[FOSS4G-Europe-2024/CommunitySprint|Community Sprint]]&lt;br /&gt;
* [[FOSS4G-Europe-2024/BirdsOfAFeather|Birds of a Feather]]&lt;br /&gt;
&lt;br /&gt;
== Wrap-up ==&lt;br /&gt;
The following graph (by [[Merli Neito]]) shows the shares of expenses by category in the final books for FOSS4G Europe 2024&lt;br /&gt;
&lt;br /&gt;
[[File:Foss4ge-2024-share-of-costs.jpg|Graph showing the share in the total costs per category for the FOSS4G Europe 2024]]&lt;br /&gt;
&lt;br /&gt;
Some things to note here:&lt;br /&gt;
* '''catering''' covers all food expenses as (with the exception of Ice-Breaker) the catering services were provided by the same company. The rough breakdown within the Catering category is 25% of catering costs to Ice-Breaker, 25% to Social Bytes, 50% to five days of lunches and coffee-breaks (Monday-Friday). Catering for B2B and community sprint is there (needs attention if you're planning an event), but the cost for them is insignificant compared to all other catering costs.&lt;br /&gt;
* '''technical implementation''' covers both streaming/recording/video processing as well as needed audio-visual equipment rental (e.g. B2B meeting, gear for Zetod concert during Social Bytes)&lt;br /&gt;
* '''social events''' the costs associated are with room rental, performer paycheck&lt;br /&gt;
* '''merch/media/tags/posters''' banners around the buildings, participant name tags etc&lt;br /&gt;
* '''registration system''' fixed percentage fee to the registration/ticketing system&lt;br /&gt;
* '''room rent''' room rental is lower than what it could be because courtesy of the University of Tartu we could use the main venue (Van 46) free of charge.&lt;br /&gt;
* '''keynote expenses''' expenses associated with covering keynoters travel and accommodation &lt;br /&gt;
&lt;br /&gt;
We had a total of '''439''' registered participants, out of whom '''92''' did not pay for their registration monetarily '''BUT contributed in some other significant way'''. For example we offered free-of-charge registration to the conference for our keynote speakers, workshop leaders, travel grantees, volunteers. Also, depending on the sponsorship level, each sponsor was eligible for N amount of free tickets.&lt;br /&gt;
&lt;br /&gt;
Dividing the overall cost of the event with the number of attendees we end up with &lt;br /&gt;
* ~300 EUR per attendee, and &lt;br /&gt;
* ~375 EUR per paying attendee&lt;br /&gt;
&lt;br /&gt;
Keeping in mind the ticket prices at 250 EUR for Early Bird, 390 EUR for Regular (prices off [https://2024.europe.foss4g.org/registration/ FOSS4GE 2024 homepage]), and that we ended up with only 10 Regular registrations (because the ticket shop was closed early before the Early Bird sales end as we ran into capacity problems), without the workshop ticket sales (30 EUR Early Bird / 50 Regular per piece) and the gracious response from the sponsors, the event would never have been self-sufficient at the ticket prices we had. Though again, in the case of imminent ''not-making-ends-meet'' we would have had to make choices about tuning down on the ''bling'' from the social events by either changing the format or the concept/location for them, and maybe skip recording and / or streaming the presentations altogether as most of the other categories are more or less must-haves without going into changing the whole format of the event. E.g. instead of providing lunch on site, we could have directed attendees to local caffees and restaurants which in turn might have caused capacity issues (both in space and in time :)) - lunching 400 people within a 1-2h timeframe during lunchtime when all the rest of the city is having lunch too might be problematic and in all probability also more expensive for the participant. So it is ''cheaper'' to pay for a bit more expensive ticket and have lunch on site than having a ''cheaper'' ticket and ending up with attendees paying more in total for their lunching needs. Another thing to keep in mind is that lunch time is a perfect opportunity for networking - one reason we attend FOSS4Gs at all.&lt;br /&gt;
&lt;br /&gt;
With ticket prices, one thing to consider: don't fear the Regular price ticket. It should not be regarded as a punishment. On a lot of occasions public institutions and private companies or non-profit orgs alike would love to &amp;quot;sponsor&amp;quot; the event by purchasing Regular fee tickets instead of Early Bird. There might be different reasons, like legal resons or the setup of sponsorship packages (e.g. very low ''price-performance'' for a non-profit org or a small/micro company) that prevents a direct sponsorship of the event. &lt;br /&gt;
&lt;br /&gt;
If there's a maximum capacity on participants that can be hosted then it makes sense to cap the amount of Early Birds. And it is very important to communicate this to the would be attendees too, so the people who really need (e.g. self-employed, or without a stable income, or whatever the reasons) the Early Bird rate, can use it. It is also important to make sure that all speakers can also get ''at least'' Early Bird if not a special discount ''speaker ticket'' as they are in a way contributing to the success of the event. &lt;br /&gt;
&lt;br /&gt;
... If they need it. This is also true for all free-of-charge attendees, also workshop leads and keynoters. The message we tried to convey was that &amp;quot;we can provide a gratis pass if it is needed&amp;quot;. &lt;br /&gt;
&lt;br /&gt;
Looking at the income side of the final books the following graph (by [[Merli Neito]]) shows that about 30% of it comes from sponsorship. This covers direct monetarily payments from sponsors. The other funding opportunities like [https://2024.europe.foss4g.org/registration/adopt-a-ticket/ Adopt-a-ticket] play an insignificant role in the relative income pot this year.&lt;br /&gt;
&lt;br /&gt;
[[File:Foss4ge-2024-share-of-income.jpg|Graph showing the share in the total income per category for FOSS4G Europe 2024]]&lt;br /&gt;
&lt;br /&gt;
Although registration fees cover 70% of the income (with the composition of about 10% of whole proceeds from the workshop tickets, 60% conference tickets and other add-ons), these alone would not have covered the whole cost of the conference (as was discussed already before). So in conclusion if there wasn't for the contributions from the [https://2024.europe.foss4g.org/sponsors/ sponsors], FOSS4G Europe 2024 would not have been possible in the shape and form it came together. &lt;br /&gt;
&lt;br /&gt;
Ticket price choices are always very hard because you need to juggle between &amp;quot;more expensive ticket&amp;quot; -&amp;gt; &amp;quot;less participants&amp;quot; -&amp;gt; &amp;quot;less income&amp;quot; and &amp;quot;cheaper ticket&amp;quot; -&amp;gt; &amp;quot;possibly more participants&amp;quot; -&amp;gt; &amp;quot;possibly more income&amp;quot; -&amp;gt; &amp;quot;but costs for e.g. catering go up too&amp;quot;. Finding a balance somewhere in there and finding ways of supporting and enabling people who would not be able to attend because of ticket prices is a difficult job, and needs a lot of care and attention.&lt;br /&gt;
&lt;br /&gt;
== Communication channels ==&lt;br /&gt;
&lt;br /&gt;
* [https://www.osgeo.org/events/foss4g-europe-2024/ OSGeo event]&lt;br /&gt;
* [https://twitter.com/foss4ge @foss4ge Twitter]&lt;br /&gt;
* [https://fosstodon.org/@foss4geurope @foss4ge@fosstodon]&lt;br /&gt;
* [https://www.linkedin.com/company/foss4g-europe Linkedin]&lt;br /&gt;
* [https://t.me/foss4g_europe Telegram group] &lt;br /&gt;
* [https://www.facebook.com/events/783688126985977 FB event]&lt;br /&gt;
&lt;br /&gt;
[[Category: Events]]&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2024&amp;diff=132825</id>
		<title>FOSS4G-Europe-2024</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2024&amp;diff=132825"/>
		<updated>2024-11-15T14:09:40Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;[[File:Foss4ge-logo-noborder.png|400px]]&lt;br /&gt;
&lt;br /&gt;
FOSS4G Europe 2024 will be in [https://www.openstreetmap.org/#map=13/58.3735/26.7163 Tartu, Estonia] during 1-7 July 2024. Official website is https://2024.europe.foss4g.org.&lt;br /&gt;
&lt;br /&gt;
== Initial Proposal ==&lt;br /&gt;
FOSS4G Europe 2024 [https://drive.google.com/file/d/1kQ76Gurz7GafOpcHIeFAWB4rd1lsAaHc proposal pdf] and proposal mail resent to Conference-Europe + conference_dev mailinglists at https://lists.osgeo.org/pipermail/conference-europe/2023-March/000651.html&lt;br /&gt;
&lt;br /&gt;
== Organisation ==&lt;br /&gt;
* [https://2024.europe.foss4g.org/team/ Local Organizing Committee]&lt;br /&gt;
* [https://2024.europe.foss4g.org/scientific-committee/ Scientific Committee]&lt;br /&gt;
* [https://2024.europe.foss4g.org/program-committee/ General Program Committtee]&lt;br /&gt;
&lt;br /&gt;
== Program ==&lt;br /&gt;
&lt;br /&gt;
* [https://talks.osgeo.org/foss4g-europe-2024/schedule/ General Program and Academic Program] &lt;br /&gt;
* [https://talks.osgeo.org/foss4g-europe-2024-workshops/schedule/ Workshops Program Schedule]&lt;br /&gt;
* [[FOSS4G-Europe-2024/CommunitySprint|Community Sprint]]&lt;br /&gt;
* [[FOSS4G-Europe-2024/BirdsOfAFeather|Birds of a Feather]]&lt;br /&gt;
&lt;br /&gt;
== Wrap-up ==&lt;br /&gt;
The following graph (by [[Merli Neito]]) shows the shares of expenses by category in the final books for FOSS4G Europe 2024&lt;br /&gt;
&lt;br /&gt;
[[File:Foss4ge-2024-share-of-costs.jpg|Graph showing the share in the total costs per category for the FOSS4G Europe 2024]]&lt;br /&gt;
&lt;br /&gt;
Some things to note here:&lt;br /&gt;
* '''catering''' covers all food expenses as (with the exception of Ice-Breaker) the catering services were provided by the same company. The rough breakdown within the Catering category is 25% of catering costs to Ice-Breaker, 25% to Social Bytes, 50% to five days of lunches and coffee-breaks (Monday-Friday). Catering for B2B and community sprint is there (needs attention if you're planning an event), but the cost for them is insignificant compared to all other catering costs.&lt;br /&gt;
* '''technical implementation''' covers both streaming/recording/video processing as well as needed audio-visual equipment rental (e.g. B2B meeting, gear for Zetod concert during Social Bytes)&lt;br /&gt;
* '''social events''' the costs associated are with room rental, performer paycheck&lt;br /&gt;
* '''merch/media/tags/posters''' banners around the buildings, participant name tags etc&lt;br /&gt;
* '''registration system''' fixed percentage fee to the registration/ticketing system&lt;br /&gt;
* '''room rent''' room rental is lower than what it could be because courtesy of the University of Tartu we could use the main venue (Van 46) free of charge.&lt;br /&gt;
* '''keynote expenses''' expenses associated with covering keynoters travel and accommodation &lt;br /&gt;
&lt;br /&gt;
We had a total of '''439''' registered participants, out of whom '''92''' did not pay for their registration monetarily '''BUT contributed in some other significant way'''. For example we offered free-of-charge registration to the conference for our keynote speakers, workshop leaders, travel grantees, volunteers. Also, depending on the sponsorship level, each sponsor was eligible for N amount of free tickets.&lt;br /&gt;
&lt;br /&gt;
Dividing the overall cost of the event with the number of attendees we end up with &lt;br /&gt;
* ~300 EUR per attendee, and &lt;br /&gt;
* ~375 EUR per paying attendee&lt;br /&gt;
&lt;br /&gt;
Keeping in mind the ticket prices at 250 EUR for Early Bird, 390 EUR for Regular (prices off [https://2024.europe.foss4g.org/registration/ FOSS4GE 2024 homepage]), and that we ended up with only 10 Regular registrations (because the ticket shop was closed early before the Early Bird sales end as we ran into capacity problems), without the workshop ticket sales (30 EUR Early Bird / 50 Regular per piece) and the gracious response from the sponsors, the event would never have been self-sufficient at the ticket prices we had. Though again, in the case of imminent ''not-making-ends-meet'' we would have had to make choices about tuning down on the ''bling'' from the social events by either changing the format or the concept/location for them, and maybe skip recording and / or streaming the presentations altogether as most of the other categories are more or less must-haves without going into changing the whole format of the event. E.g. instead of providing lunch on site, we could have directed attendees to local caffees and restaurants which in turn might have caused capacity issues (both in space and in time :)) - lunching 400 people within a 1-2h timeframe during lunchtime when all the rest of the city is having lunch too might be problematic and in all probability also more expensive for the participant. So it is ''cheaper'' to pay for a bit more expensive ticket and have lunch on site than having a ''cheaper'' ticket and ending up with attendees paying more in total for their lunching needs. Another thing to keep in mind is that lunch time is a perfect opportunity for networking - one reason we attend FOSS4Gs at all.&lt;br /&gt;
&lt;br /&gt;
With ticket prices, one thing to consider: don't fear the Regular price ticket. It should not be regarded as a punishment. On a lot of occasions public institutions and private companies alike would love to &amp;quot;sponsor&amp;quot; the event by purchasing Regular fee tickets instead of Early Bird. There might be different reasons, like legal resons or the setup of sponsorship packages (e.g. very low ''price-performance'' for a non-profit org or a small/micro company) that prevents a direct sponsorship of the event. &lt;br /&gt;
&lt;br /&gt;
If there's a maximum capacity on participants that can be hosted then it makes sense to cap the amount of Early Birds. And it is very important to communicate this to the would be attendees too, so the people who really need (e.g. self-employed, or without a stable income, or whatever the reasons) the Early Bird rate, can use it. It is also important to make sure that all speakers can also get ''at least'' Early Bird if not a special discount ''speaker ticket'' as they are in a way contributing to the success of the event. &lt;br /&gt;
&lt;br /&gt;
... If they need it. This is also true for all free-of-charge attendees, also workshop leads and keynoters. The message we tried to convey was that &amp;quot;we can provide a gratis pass if it is needed&amp;quot;. &lt;br /&gt;
&lt;br /&gt;
Looking at the income side of the final books the following graph (by [[Merli Neito]]) shows that about 30% of it comes from sponsorship. This covers direct monetarily payments from sponsors. The other funding opportunities like [https://2024.europe.foss4g.org/registration/adopt-a-ticket/ Adopt-a-ticket] play an insignificant role in the relative income pot this year.&lt;br /&gt;
&lt;br /&gt;
[[File:Foss4ge-2024-share-of-income.jpg|Graph showing the share in the total income per category for FOSS4G Europe 2024]]&lt;br /&gt;
&lt;br /&gt;
Although registration fees cover 70% of the income (with the composition of about 10% of whole proceeds from the workshop tickets, 60% conference tickets and other add-ons), these alone would not have covered the whole cost of the conference (as was discussed already before). So in conclusion if there wasn't for the contributions from the [https://2024.europe.foss4g.org/sponsors/ sponsors], FOSS4G Europe 2024 would not have been possible in the shape and form it came together. &lt;br /&gt;
&lt;br /&gt;
Ticket price choices are always very hard because you need to juggle between &amp;quot;more expensive ticket&amp;quot; -&amp;gt; &amp;quot;less participants&amp;quot; -&amp;gt; &amp;quot;less income&amp;quot; and &amp;quot;cheaper ticket&amp;quot; -&amp;gt; &amp;quot;possibly more participants&amp;quot; -&amp;gt; &amp;quot;possibly more income&amp;quot; -&amp;gt; &amp;quot;but costs for e.g. catering go up too&amp;quot;. Finding a balance somewhere in there and finding ways of supporting and enabling people who would not be able to attend because of ticket prices is a difficult job, and needs a lot of care and attention.&lt;br /&gt;
&lt;br /&gt;
== Communication channels ==&lt;br /&gt;
&lt;br /&gt;
* [https://www.osgeo.org/events/foss4g-europe-2024/ OSGeo event]&lt;br /&gt;
* [https://twitter.com/foss4ge @foss4ge Twitter]&lt;br /&gt;
* [https://fosstodon.org/@foss4geurope @foss4ge@fosstodon]&lt;br /&gt;
* [https://www.linkedin.com/company/foss4g-europe Linkedin]&lt;br /&gt;
* [https://t.me/foss4g_europe Telegram group] &lt;br /&gt;
* [https://www.facebook.com/events/783688126985977 FB event]&lt;br /&gt;
&lt;br /&gt;
[[Category: Events]]&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2024&amp;diff=132824</id>
		<title>FOSS4G-Europe-2024</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2024&amp;diff=132824"/>
		<updated>2024-11-15T14:05:56Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;[[File:Foss4ge-logo-noborder.png|400px]]&lt;br /&gt;
&lt;br /&gt;
FOSS4G Europe 2024 will be in [https://www.openstreetmap.org/#map=13/58.3735/26.7163 Tartu, Estonia] during 1-7 July 2024. Official website is https://2024.europe.foss4g.org.&lt;br /&gt;
&lt;br /&gt;
== Initial Proposal ==&lt;br /&gt;
FOSS4G Europe 2024 [https://drive.google.com/file/d/1kQ76Gurz7GafOpcHIeFAWB4rd1lsAaHc proposal pdf] and proposal mail resent to Conference-Europe + conference_dev mailinglists at https://lists.osgeo.org/pipermail/conference-europe/2023-March/000651.html&lt;br /&gt;
&lt;br /&gt;
== Organisation ==&lt;br /&gt;
* [https://2024.europe.foss4g.org/team/ Local Organizing Committee]&lt;br /&gt;
* [https://2024.europe.foss4g.org/scientific-committee/ Scientific Committee]&lt;br /&gt;
* [https://2024.europe.foss4g.org/program-committee/ General Program Committtee]&lt;br /&gt;
&lt;br /&gt;
== Program ==&lt;br /&gt;
&lt;br /&gt;
* [https://talks.osgeo.org/foss4g-europe-2024/schedule/ General Program and Academic Program] &lt;br /&gt;
* [https://talks.osgeo.org/foss4g-europe-2024-workshops/schedule/ Workshops Program Schedule]&lt;br /&gt;
* [[FOSS4G-Europe-2024/CommunitySprint|Community Sprint]]&lt;br /&gt;
* [[FOSS4G-Europe-2024/BirdsOfAFeather|Birds of a Feather]]&lt;br /&gt;
&lt;br /&gt;
== Wrap-up ==&lt;br /&gt;
The following graph (by [[Merli Neito]]) shows the shares of expenses by category in the final books for FOSS4G Europe 2024&lt;br /&gt;
&lt;br /&gt;
[[File:Foss4ge-2024-share-of-costs.jpg|Graph showing the share in the total costs per category for the FOSS4G Europe 2024]]&lt;br /&gt;
&lt;br /&gt;
Some things to note here:&lt;br /&gt;
* '''catering''' covers all food expenses as (with the exception of Ice-Breaker) the catering services were provided by the same company. The rough breakdown within the Catering category is 25% of catering costs to Ice-Breaker, 25% to Social Bytes, 50% to five days of lunches and coffee-breaks (Monday-Friday). Catering for B2B and community sprint is there (needs attention if you're planning an event), but the cost for them is insignificant compared to all other catering costs.&lt;br /&gt;
* '''technical implementation''' covers both streaming/recording/video processing as well as needed audio-visual equipment rental (e.g. gear for Zetod concert during Social Bytes)&lt;br /&gt;
* '''social events''' the costs associated are with room rental, performer paycheck&lt;br /&gt;
* '''merch/media/tags/posters''' banners around the buildings, participant name tags etc&lt;br /&gt;
* '''registration system''' fixed percentage fee to the registration/ticketing system&lt;br /&gt;
* '''room rent''' room rental is lower than what it could be because courtesy of the University of Tartu we could use the main venue (Van 46) free of charge.&lt;br /&gt;
* '''keynote expenses''' expenses associated with covering keynoters travel and accommodation &lt;br /&gt;
&lt;br /&gt;
We had a total of '''439''' registered participants, out of whom '''92''' did not pay for their registration monetarily '''BUT contributed in some other significant way'''. For example we offered free-of-charge registration to the conference for our keynote speakers, workshop leaders, travel grantees, volunteers. Also, depending on the sponsorship level, each sponsor was eligible for N amount of free tickets.&lt;br /&gt;
&lt;br /&gt;
Dividing the overall cost of the event with the number of attendees we end up with &lt;br /&gt;
* ~300 EUR per attendee, and &lt;br /&gt;
* ~375 EUR per paying attendee&lt;br /&gt;
&lt;br /&gt;
Keeping in mind the ticket prices at 250 EUR for Early Bird, 390 EUR for Regular (prices off [https://2024.europe.foss4g.org/registration/ FOSS4GE 2024 homepage]), and that we ended up with only 10 Regular registrations (because the ticket shop was closed early before the Early Bird sales end as we ran into capacity problems), without the workshop ticket sales (30 EUR Early Bird / 50 Regular per piece) and the gracious response from the sponsors, the event would never have been self-sufficient at the ticket prices we had. Though again, in the case of imminent ''not-making-ends-meet'' we would have had to make choices about tuning down on the ''bling'' from the social events by either changing the format or the concept/location for them, and maybe skip recording and / or streaming the presentations altogether as most of the other categories are more or less must-haves without going into changing the whole format of the event. E.g. instead of providing lunch on site, we could have directed attendees to local caffees and restaurants which in turn might have caused capacity issues (both in space and in time :)) - lunching 400 people within a 1-2h timeframe during lunchtime when all the rest of the city is having lunch too might be problematic and in all probability also more expensive for the participant. So it is ''cheaper'' to pay for a bit more expensive ticket and have lunch on site than having a ''cheaper'' ticket and ending up with attendees paying more in total for their lunching needs. Another thing to keep in mind is that lunch time is a perfect opportunity for networking - one reason we attend FOSS4Gs at all.&lt;br /&gt;
&lt;br /&gt;
With ticket prices, one thing to consider: don't fear the Regular price ticket. It should not be regarded as a punishment. On a lot of occasions public institutions and private companies alike would love to &amp;quot;sponsor&amp;quot; the event by purchasing Regular fee tickets instead of Early Bird. There might be different reasons, like legal resons or the setup of sponsorship packages (e.g. very low ''price-performance'' for a non-profit org or a small/micro company) that prevents a direct sponsorship of the event. &lt;br /&gt;
&lt;br /&gt;
If there's a maximum capacity on participants that can be hosted then it makes sense to cap the amount of Early Birds. And it is very important to communicate this to the would be attendees too, so the people who really need (e.g. self-employed, or without a stable income, or whatever the reasons) the Early Bird rate, can use it. It is also important to make sure that all speakers can also get ''at least'' Early Bird if not a special discount ''speaker ticket'' as they are in a way contributing to the success of the event. &lt;br /&gt;
&lt;br /&gt;
... If they need it. This is also true for all free-of-charge attendees, also workshop leads and keynoters. The message we tried to convey was that &amp;quot;we can provide a gratis pass if it is needed&amp;quot;. &lt;br /&gt;
&lt;br /&gt;
Looking at the income side of the final books the following graph (by [[Merli Neito]]) shows that about 30% of it comes from sponsorship. This covers direct monetarily payments from sponsors. The other funding opportunities like [https://2024.europe.foss4g.org/registration/adopt-a-ticket/ Adopt-a-ticket] play an insignificant role in the relative income pot this year.&lt;br /&gt;
&lt;br /&gt;
[[File:Foss4ge-2024-share-of-income.jpg|Graph showing the share in the total income per category for FOSS4G Europe 2024]]&lt;br /&gt;
&lt;br /&gt;
Although registration fees cover 70% of the income (with the composition of about 10% of whole proceeds from the workshop tickets, 60% conference tickets and other add-ons), these alone would not have covered the whole cost of the conference (as was discussed already before). So in conclusion if there wasn't for the contributions from the [https://2024.europe.foss4g.org/sponsors/ sponsors], FOSS4G Europe 2024 would not have been possible in the shape and form it came together. &lt;br /&gt;
&lt;br /&gt;
Ticket price choices are always very hard because you need to juggle between &amp;quot;more expensive ticket&amp;quot; -&amp;gt; &amp;quot;less participants&amp;quot; -&amp;gt; &amp;quot;less income&amp;quot; and &amp;quot;cheaper ticket&amp;quot; -&amp;gt; &amp;quot;possibly more participants&amp;quot; -&amp;gt; &amp;quot;possibly more income&amp;quot; -&amp;gt; &amp;quot;but costs for e.g. catering go up too&amp;quot;. Finding a balance somewhere in there and finding ways of supporting and enabling people who would not be able to attend because of ticket prices is a difficult job, and needs a lot of care and attention.&lt;br /&gt;
&lt;br /&gt;
== Communication channels ==&lt;br /&gt;
&lt;br /&gt;
* [https://www.osgeo.org/events/foss4g-europe-2024/ OSGeo event]&lt;br /&gt;
* [https://twitter.com/foss4ge @foss4ge Twitter]&lt;br /&gt;
* [https://fosstodon.org/@foss4geurope @foss4ge@fosstodon]&lt;br /&gt;
* [https://www.linkedin.com/company/foss4g-europe Linkedin]&lt;br /&gt;
* [https://t.me/foss4g_europe Telegram group] &lt;br /&gt;
* [https://www.facebook.com/events/783688126985977 FB event]&lt;br /&gt;
&lt;br /&gt;
[[Category: Events]]&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2024&amp;diff=132823</id>
		<title>FOSS4G-Europe-2024</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2024&amp;diff=132823"/>
		<updated>2024-11-15T13:38:53Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;[[File:Foss4ge-logo-noborder.png|400px]]&lt;br /&gt;
&lt;br /&gt;
FOSS4G Europe 2024 will be in [https://www.openstreetmap.org/#map=13/58.3735/26.7163 Tartu, Estonia] during 1-7 July 2024. Official website is https://2024.europe.foss4g.org.&lt;br /&gt;
&lt;br /&gt;
== Initial Proposal ==&lt;br /&gt;
FOSS4G Europe 2024 [https://drive.google.com/file/d/1kQ76Gurz7GafOpcHIeFAWB4rd1lsAaHc proposal pdf] and proposal mail resent to Conference-Europe + conference_dev mailinglists at https://lists.osgeo.org/pipermail/conference-europe/2023-March/000651.html&lt;br /&gt;
&lt;br /&gt;
== Organisation ==&lt;br /&gt;
* [https://2024.europe.foss4g.org/team/ Local Organizing Committee]&lt;br /&gt;
* [https://2024.europe.foss4g.org/scientific-committee/ Scientific Committee]&lt;br /&gt;
* [https://2024.europe.foss4g.org/program-committee/ General Program Committtee]&lt;br /&gt;
&lt;br /&gt;
== Program ==&lt;br /&gt;
&lt;br /&gt;
* [https://talks.osgeo.org/foss4g-europe-2024/schedule/ General Program and Academic Program] &lt;br /&gt;
* [https://talks.osgeo.org/foss4g-europe-2024-workshops/schedule/ Workshops Program Schedule]&lt;br /&gt;
* [[FOSS4G-Europe-2024/CommunitySprint|Community Sprint]]&lt;br /&gt;
* [[FOSS4G-Europe-2024/BirdsOfAFeather|Birds of a Feather]]&lt;br /&gt;
&lt;br /&gt;
== Wrap-up ==&lt;br /&gt;
The following graph (by [[Merli Neito]]) shows the shares of expenses by category in the final books for FOSS4G Europe 2024&lt;br /&gt;
&lt;br /&gt;
[[File:Foss4ge-2024-share-of-costs.jpg|Graph showing the share in the total costs per category for the FOSS4G Europe 2024]]&lt;br /&gt;
&lt;br /&gt;
Some things to note here:&lt;br /&gt;
* '''catering''' covers all food expenses as (with the exception of Ice-Breaker) the catering services were provided by the same company. The rough breakdown within the Catering category is 25% of catering costs to Ice-Breaker, 25% to Social Bytes, 50% to five days of lunches and coffee-breaks (Monday-Friday). Catering for B2B and community sprint is there (needs attention if you're planning an event), but the cost for them is insignificant compared to all other catering costs.&lt;br /&gt;
* '''technical implementation''' covers both streaming/recording/video processing as well as needed audio-visual equipment rental (e.g. gear for Zetod concert during Social Bytes)&lt;br /&gt;
* '''social events''' the costs associated are with room rental, performer paycheck&lt;br /&gt;
* '''merch/media/tags/posters''' banners around the buildings, participant name tags etc&lt;br /&gt;
* '''registration system''' fixed percentage fee to the registration/ticketing system&lt;br /&gt;
* '''room rent''' room rental is lower than what it could be because courtesy of the University of Tartu we could use the main venue (Van 46) free of charge.&lt;br /&gt;
* '''keynote expenses''' expenses associated with covering keynoters travel and accommodation &lt;br /&gt;
&lt;br /&gt;
We had a total of '''439''' registered participants, out of whom '''92''' did not pay for their registration monetarily '''BUT contributed in some other significant way'''. For example we offered free-of-charge registration to the conference for our keynote speakers, workshop leaders, travel grantees, volunteers. Also, depending on the sponsorship level, each sponsor was eligible for N amount of free tickets.&lt;br /&gt;
&lt;br /&gt;
Dividing the overall cost of the event with the number of attendees we end up with &lt;br /&gt;
* ~300 EUR per attendee, and &lt;br /&gt;
* ~375 EUR per paying attendee&lt;br /&gt;
&lt;br /&gt;
Keeping in mind the ticket prices at 250 EUR for Early Bird, 390 EUR for Regular (prices off [https://2024.europe.foss4g.org/registration/ FOSS4GE 2024 homepage]), and that we ended up with only 10 Regular registrations (because the ticket shop was closed early before the Early Bird sales end as we ran into capacity problems), without the workshop ticket sales (30 EUR Early Bird / 50 Regular per piece) and the gracious response from the sponsors, the event would never have been self-sufficient at the ticket prices we had. Though again, in the case of imminent ''not-making-ends-meet'' we would have had to make choices about tuning down on the ''bling'' from the social events by either changing the format or the concept/location for them, and maybe skip recording and / or streaming the presentations altogether as most of the other categories are more or less must-haves without going into changing the whole format of the event. E.g. instead of providing lunch on site, we could have directed attendees to local caffees and restaurants which in turn might have caused capacity issues (both in space and in time :)) - lunching 400 people within a 1-2h timeframe during lunchtime when all the rest of the city is having lunch too might be problematic and in all probability also more expensive for the participant. So it is ''cheaper'' to pay for a bit more expensive ticket and have lunch on site than having a ''cheaper'' ticket and ending up with attendees paying more in total for their lunching needs. Another thing to keep in mind is that lunch time is a perfect opportunity for networking - one reason we attend FOSS4Gs at all.&lt;br /&gt;
&lt;br /&gt;
With ticket prices, one thing to consider: don't fear the Regular price ticket. It should not be regarded as a punishment. On a lot of occasions public institutions and private companies alike would love to &amp;quot;sponsor&amp;quot; the event by purchasing Regular fee tickets instead of Early Bird. There might be different reasons, like legal resons or the setup of sponsorship packages (e.g. very low ''price-performance'' for a non-profit org or a small/micro company) that prevents a direct sponsorship of the event. &lt;br /&gt;
&lt;br /&gt;
If there's a maximum capacity on participants that can be hosted then it makes sense to cap the amount of Early Birds. And it is very important to communicate this to the would be attendees too, so the people who really need (e.g. self-employed, or without a stable income, or whatever the reasons) the Early Bird rate, can use it. It is also important to make sure that all speakers can also get ''at least'' Early Bird if not a special discount ''speaker ticket'' as they are in a way contributing to the success of the event. &lt;br /&gt;
&lt;br /&gt;
... If they need it. This is also true for all free-of-charge attendees, also workshop leads and keynoters. The message we tried to convey was that &amp;quot;we can provide a gratis pass if it is needed&amp;quot;. &lt;br /&gt;
&lt;br /&gt;
Looking at the income side of the final books the following graph (by [[Merli Neito]]) shows that about 30% of it comes from sponsorship. This covers direct monetarily payments from sponsors. The other funding opportunities like [https://2024.europe.foss4g.org/registration/adopt-a-ticket/ Adopt-a-ticket] play an insignificant role in the relative income pot this year.&lt;br /&gt;
&lt;br /&gt;
[[File:Foss4ge-2024-share-of-income.jpg|Graph showing the share in the total income per category for FOSS4G Europe 2024]]&lt;br /&gt;
&lt;br /&gt;
Although registration fees cover 70% of the income, these alone would not have covered the whole cost of the conference (as was discussed already before). So in conclusion if there wasn't for the contributions from the [https://2024.europe.foss4g.org/sponsors/ sponsors], FOSS4G Europe 2024 would not have been possible in the shape and form it came together. &lt;br /&gt;
&lt;br /&gt;
Ticket price choices are always very hard because you need to juggle between &amp;quot;more expensive ticket&amp;quot; -&amp;gt; &amp;quot;less participants&amp;quot; -&amp;gt; &amp;quot;less income&amp;quot; and &amp;quot;cheaper ticket&amp;quot; -&amp;gt; &amp;quot;possibly more participants&amp;quot; -&amp;gt; &amp;quot;possibly more income&amp;quot; -&amp;gt; &amp;quot;but costs for e.g. catering go up too&amp;quot;. Finding a balance somewhere in there and finding ways of supporting and enabling people who would not be able to attend because of ticket prices is a difficult job, and needs a lot of care and attention.&lt;br /&gt;
&lt;br /&gt;
== Communication channels ==&lt;br /&gt;
&lt;br /&gt;
* [https://www.osgeo.org/events/foss4g-europe-2024/ OSGeo event]&lt;br /&gt;
* [https://twitter.com/foss4ge @foss4ge Twitter]&lt;br /&gt;
* [https://fosstodon.org/@foss4geurope @foss4ge@fosstodon]&lt;br /&gt;
* [https://www.linkedin.com/company/foss4g-europe Linkedin]&lt;br /&gt;
* [https://t.me/foss4g_europe Telegram group] &lt;br /&gt;
* [https://www.facebook.com/events/783688126985977 FB event]&lt;br /&gt;
&lt;br /&gt;
[[Category: Events]]&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2024&amp;diff=132822</id>
		<title>FOSS4G-Europe-2024</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=FOSS4G-Europe-2024&amp;diff=132822"/>
		<updated>2024-11-15T13:36:09Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;[[File:Foss4ge-logo-noborder.png|400px]]&lt;br /&gt;
&lt;br /&gt;
FOSS4G Europe 2024 will be in [https://www.openstreetmap.org/#map=13/58.3735/26.7163 Tartu, Estonia] during 1-7 July 2024. Official website is https://2024.europe.foss4g.org.&lt;br /&gt;
&lt;br /&gt;
== Initial Proposal ==&lt;br /&gt;
FOSS4G Europe 2024 [https://drive.google.com/file/d/1kQ76Gurz7GafOpcHIeFAWB4rd1lsAaHc proposal pdf] and proposal mail resent to Conference-Europe + conference_dev mailinglists at https://lists.osgeo.org/pipermail/conference-europe/2023-March/000651.html&lt;br /&gt;
&lt;br /&gt;
== Organisation ==&lt;br /&gt;
* [https://2024.europe.foss4g.org/team/ Local Organizing Committee]&lt;br /&gt;
* [https://2024.europe.foss4g.org/scientific-committee/ Scientific Committee]&lt;br /&gt;
* [https://2024.europe.foss4g.org/program-committee/ General Program Committtee]&lt;br /&gt;
&lt;br /&gt;
== Program ==&lt;br /&gt;
&lt;br /&gt;
* [https://talks.osgeo.org/foss4g-europe-2024/schedule/ General Program and Academic Program] &lt;br /&gt;
* [https://talks.osgeo.org/foss4g-europe-2024-workshops/schedule/ Workshops Program Schedule]&lt;br /&gt;
* [[FOSS4G-Europe-2024/CommunitySprint|Community Sprint]]&lt;br /&gt;
* [[FOSS4G-Europe-2024/BirdsOfAFeather|Birds of a Feather]]&lt;br /&gt;
&lt;br /&gt;
== Wrap-up ==&lt;br /&gt;
The following graph (by [[Merli Neito]]) shows the shares of expenses by category in the final books for FOSS4G Europe 2024&lt;br /&gt;
&lt;br /&gt;
[[File:Foss4ge-2024-share-of-costs.jpg|Graph showing the share in the total costs per category for the FOSS4G Europe 2024]]&lt;br /&gt;
&lt;br /&gt;
Some things to note here:&lt;br /&gt;
* '''catering''' covers all food expenses as (with the exception of Ice-Breaker) the catering services were provided by the same company. The rough breakdown within the Catering category is 25% of catering costs to Ice-Breaker, 25% to Social Bytes, 50% to five days of lunches and coffee-breaks (Monday-Friday). Catering for B2B and community sprint is there (needs attention if you're planning an event), but the cost for them is insignificant compared to all other catering costs.&lt;br /&gt;
* '''technical implementation''' covers both streaming/recording/video processing as well as needed audio-visual equipment rental (e.g. gear for Zetod concert during Social Bytes)&lt;br /&gt;
* '''social events''' the costs associated are with room rental, performer paycheck&lt;br /&gt;
* '''merch/media/tags/posters''' banners around the buildings, participant name tags etc&lt;br /&gt;
* '''registration system''' fixed percentage fee to the registration/ticketing system&lt;br /&gt;
* '''room rent''' room rental is lower than what it could be because courtesy of the University of Tartu we could use the main venue (Van 46) free of charge.&lt;br /&gt;
* '''keynote expenses''' expenses associated with covering keynoters travel and accommodation &lt;br /&gt;
&lt;br /&gt;
We had a total of '''439''' registered participants, out of whom '''92''' did not pay for their registration monetarily '''BUT contributed in some other significant way'''. For example we offered free-of-charge registration to the conference for our keynote speakers, workshop leaders, travel grantees, volunteers. Also, depending on the sponsorship level, each sponsor was eligible for N amount of free tickets.&lt;br /&gt;
&lt;br /&gt;
Dividing the overall cost of the event with the number of attendees we end up with &lt;br /&gt;
* ~300 EUR per attendee, and &lt;br /&gt;
* ~375 EUR per paying attendee&lt;br /&gt;
&lt;br /&gt;
Keeping in mind the ticket prices at 250 EUR for Early Bird, 390 EUR for Regular (prices off [https://2024.europe.foss4g.org/registration/]), and that we ended up with only 10 Regular registrations (because the ticket shop was closed early before the Early Bird sales end as we ran into capacity problems), without the workshop ticket sales (30 EUR Early Bird / 50 Regular per piece) and the gracious response from the sponsors, the event would never have been self-sufficient at the ticket prices we had. Though again, in the case of imminent ''not-making-ends-meet'' we would have had to make choices about tuning down on the ''bling'' from the social events by either changing the format or the concept/location for them, and maybe skip recording and / or streaming the presentations altogether as most of the other categories are more or less must-haves without going into changing the whole format of the event. E.g. instead of providing lunch on site, we could have directed attendees to local caffees and restaurants which in turn might have caused capacity issues (both in space and in time :)) - lunching 400 people within a 1-2h timeframe during lunchtime when all the rest of the city is having lunch too might be problematic and in all probability also more expensive for the participant. So it is ''cheaper'' to pay for a bit more expensive ticket and have lunch on site than having a ''cheaper'' ticket and ending up with attendees paying more in total for their lunching needs. Another thing to keep in mind is that lunch time is a perfect opportunity for networking - one reason we attend FOSS4Gs at all.&lt;br /&gt;
&lt;br /&gt;
With ticket prices, one thing to consider: don't fear the Regular price ticket. It should not be regarded as a punishment. On a lot of occasions public institutions and private companies alike would love to &amp;quot;sponsor&amp;quot; the event by purchasing Regular fee tickets instead of Early Bird. There might be different reasons, like legal resons or the setup of sponsorship packages (e.g. very low ''price-performance'' for a non-profit org or a small/micro company) that prevents a direct sponsorship of the event. &lt;br /&gt;
&lt;br /&gt;
If there's a maximum capacity on participants that can be hosted then it makes sense to cap the amount of Early Birds. And it is very important to communicate this to the would be attendees too, so the people who really need (e.g. self-employed, or without a stable income, or whatever the reasons) the Early Bird rate, can use it. It is also important to make sure that all speakers can also get ''at least'' Early Bird if not a special discount ''speaker ticket'' as they are in a way contributing to the success of the event. &lt;br /&gt;
&lt;br /&gt;
... If they need it. This is also true for all free-of-charge attendees, also workshop leads and keynoters. The message we tried to convey was that &amp;quot;we can provide a gratis pass if it is needed&amp;quot;. &lt;br /&gt;
&lt;br /&gt;
Looking at the income side of the final books the following graph (by [[Merli Neito]]) shows that about 30% of it comes from sponsorship. This covers direct monetarily payments from sponsors. The other funding opportunities like [https://2024.europe.foss4g.org/registration/adopt-a-ticket/ Adopt-a-ticket] play an insignificant role in the relative income pot this year.&lt;br /&gt;
&lt;br /&gt;
[[File:Foss4ge-2024-share-of-income.jpg|Graph showing the share in the total income per category for FOSS4G Europe 2024]]&lt;br /&gt;
&lt;br /&gt;
Although registration fees cover 70% of the income, these alone would not have covered the whole cost of the conference (as was discussed already before). So in conclusion if there wasn't for the contributions from the [https://2024.europe.foss4g.org/sponsors/ sponsors], FOSS4G Europe 2024 would not have been possible in the shape and form it came together. &lt;br /&gt;
&lt;br /&gt;
Ticket price choices are always very hard because you need to juggle between &amp;quot;more expensive ticket&amp;quot; -&amp;gt; &amp;quot;less participants&amp;quot; -&amp;gt; &amp;quot;less income&amp;quot; and &amp;quot;cheaper ticket&amp;quot; -&amp;gt; &amp;quot;possibly more participants&amp;quot; -&amp;gt; &amp;quot;possibly more income&amp;quot; -&amp;gt; &amp;quot;but costs for e.g. catering go up too&amp;quot;. Finding a balance somewhere in there and finding ways of supporting and enabling people who would not be able to attend because of ticket prices is a difficult job, and needs a lot of care and attention.&lt;br /&gt;
&lt;br /&gt;
== Communication channels ==&lt;br /&gt;
&lt;br /&gt;
* [https://www.osgeo.org/events/foss4g-europe-2024/ OSGeo event]&lt;br /&gt;
* [https://twitter.com/foss4ge @foss4ge Twitter]&lt;br /&gt;
* [https://fosstodon.org/@foss4geurope @foss4ge@fosstodon]&lt;br /&gt;
* [https://www.linkedin.com/company/foss4g-europe Linkedin]&lt;br /&gt;
* [https://t.me/foss4g_europe Telegram group] &lt;br /&gt;
* [https://www.facebook.com/events/783688126985977 FB event]&lt;br /&gt;
&lt;br /&gt;
[[Category: Events]]&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=File:Foss4ge-2024-share-of-income.jpg&amp;diff=132821</id>
		<title>File:Foss4ge-2024-share-of-income.jpg</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=File:Foss4ge-2024-share-of-income.jpg&amp;diff=132821"/>
		<updated>2024-11-15T13:09:42Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;Graph showing the share in the total income per category for FOSS4G Europe 2024&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=File:Foss4ge-2024-share-of-costs.jpg&amp;diff=132820</id>
		<title>File:Foss4ge-2024-share-of-costs.jpg</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=File:Foss4ge-2024-share-of-costs.jpg&amp;diff=132820"/>
		<updated>2024-11-15T11:23:32Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;Graph showing the share of costs per budget category for FOSS4G Europe 2024&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2025&amp;diff=132782</id>
		<title>Conference-Europe-2025</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2025&amp;diff=132782"/>
		<updated>2024-10-30T06:42:06Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2025]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by '''2024-09-22''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
[https://europe.foss4g.org FOSS4G-Europe] conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of [[Conference-Europe_2015-Como]] with 400 participants. The last [[FOSS4G-Europe-2024]] in Tartu, Estonia, there were almost 450 in-person attendees and about 100 attendees remained on the waiting list(!). All tickets were sold out 1 day before the end of Early Bird deadline. Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before. Please keep this in mind during budgeting and coming up with ticket prices. The last [[FOSS4G-Europe-2024]] had roughly 50% of first-time attendees, and about 1/3 of the whole crowd was from the hosting country.&lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]]&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city, venue&lt;br /&gt;
* Who do you partner with&lt;br /&gt;
* Dates&lt;br /&gt;
* What is the upper limit of attendees (if any)&lt;br /&gt;
* What are the traveling connections from Europe&lt;br /&gt;
* What are the accommodation possibilities&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2024-09-22'''&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessary, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the Europe Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events.  &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). If you can cover both time frames, it would be appreciated. You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What are your COVID-19 safety plans? What will you do if travel is significantly restricted in 2025? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* There is possibility to negotiate with OSGeo.org for the seeding money for necessary spending. This comes under the condition that the LOC will guarantee at least balanced budget during the final books. The seeding money shall be negotiated with OSGeo Board of directors. &lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees.&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2024-08-19 - 2024-09-22'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2024-09-23 - 2024-10-14'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of October 2024'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2024-February 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2025-March 2025&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2025'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Note on Seeding money ==&lt;br /&gt;
* [[Conference_Committee|OSGeo Conference Committee]] along with [[Board_of_Directors|OSGeo Board]] can provide LOC with ''seeding money'' necessary for the start&lt;br /&gt;
* LOC needs to guarantee, that after final books closing, the seeding money will be returned back to OSGeo&lt;br /&gt;
* It is fair to ask for the seeding money and we encourage LOC to do so - with proper reasoning and proposed budget. But the final decision lies solely at the Board. &lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* Venue proposal from Bosnia and Herzegovina, Mostar ( [https://drive.google.com/file/d/1u1riivX4sMxMlHcFGovYg2A06pxx8u1F proposal ])&lt;br /&gt;
&lt;br /&gt;
=== Discussion ===&lt;br /&gt;
The following points for discussion have been raised via the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list] or [https://discourse.osgeo.org/t/foss4g-europe-2025/110423 OSGeo Discourse]&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! By !! Bookmark !! Comment/Question !! Answer&lt;br /&gt;
|-&lt;br /&gt;
| [[User:Lucadelu|Luca Delucchi]] || [https://lists.osgeo.org/pipermail/conference-europe/2024-October/000688.html mailinglist] || I have some doubts about the local conference committee, in the proposal there is written nothing about it, it spoke just about a ecoplan company/association || Sorry for not mentioning LOC as within the RfP. Members are still joining the team, but for now we have team in place from Ecoplan&lt;br /&gt;
&lt;br /&gt;
Marko Puljic&lt;br /&gt;
Lana Puljic&lt;br /&gt;
Renata Pehar&lt;br /&gt;
Grgo Saric&lt;br /&gt;
Besfort Guri &lt;br /&gt;
Tõnis Kärdi&lt;br /&gt;
Sidorela Uku - web page&lt;br /&gt;
Alexander Kmoch - web page&lt;br /&gt;
&lt;br /&gt;
&lt;br /&gt;
Tõnis and Besfort will support us with their experience on FOSS4G organization  from previous years ([https://lists.osgeo.org/pipermail/conference-europe/2024-October/000690.html mailinglist])&lt;br /&gt;
|- &lt;br /&gt;
| [[Marco Minghini]] || [https://lists.osgeo.org/pipermail/conference-europe/2024-October/000689.html mailinglist] || Luca rightly mentioned the absence of info about the Local Organising Committee, which is key to make the conference a success. Some info on the people would be necessary already at this stage, at least to know who would be the Chair, who would be in the main team and if/what experience they have. || Regarding local team, we in Ecoplan dedicated 4 persons to be fully committed to organization, however if needed few months prior to the conference we can put more hands on the deck. Also, we expect for team to broaden soon. Besford Guri, Tonis Kardi, Astrid Emde, Sidorela Uku, Alexander Koch offered their help as well. This is sure not the whole team, but personally I'm satisfied how spots are filling up.&lt;br /&gt;
&lt;br /&gt;
This morning, we had first official meeting with University in which we started preparing for organization. Part of the University employees from Faculty of Natural Sciences, Faculty of Mechanical Engineering, Computing and Electrical Engineering and Faculty of architecture, civil engineering and geodesy will be part of Academic track and Program committee. ([https://lists.osgeo.org/pipermail/conference-europe/2024-October/000691.html mailinglist])&lt;br /&gt;
|- &lt;br /&gt;
| [[Marco Minghini]] || [https://lists.osgeo.org/pipermail/conference-europe/2024-October/000689.html mailinglist] || I am not very convinced by the opening and closing ceremonies in a theatre located 500 metres away from the university, where the parallel sessions happen. 500 metres is quite a distance and this may impact the overall organisation (times, location of sponsors, coffee breaks, etc.). Also, the proposal mentions the opening and closing sessions only, but also the plenary sessions with keynote speakers are sessions that in principle all participants will attend. Perhaps a theatre room at the university (like those shown in Figures 12 and 13) may be enough? || Regarding opening and closing ceremonies, theatre is intended only for these events and not for talks during the Conference. Accommodating 400+ participants in one hall is quite challenging in Mostar, so local theatre is only viable option. However, we will be able to use 5+ lecture halls on university with 150+ seats. So our intention for the main conference starting on Wednesday to have opening ceremony and plenary sessions at 9:00 to 9:30, have 30 min coffee break to have enough time for people to transfer to University and have their coffee, and then resume for following 3 days on University. On Friday, after last coffee break at 15:30 closing ceremony will be held in the theatre once again. Keep in mind that this is only 5min walk. ([https://lists.osgeo.org/pipermail/conference-europe/2024-October/000691.html mailinglist])&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2025&amp;diff=132762</id>
		<title>Conference-Europe-2025</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2025&amp;diff=132762"/>
		<updated>2024-10-21T06:02:11Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2025]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by '''2024-09-22''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
[https://europe.foss4g.org FOSS4G-Europe] conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of [[Conference-Europe_2015-Como]] with 400 participants. The last [[FOSS4G-Europe-2024]] in Tartu, Estonia, there were almost 450 in-person attendees and about 100 attendees remained on the waiting list(!). All tickets were sold out 1 day before the end of Early Bird deadline. Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before. Please keep this in mind during budgeting and coming up with ticket prices. The last [[FOSS4G-Europe-2024]] had roughly 50% of first-time attendees, and about 1/3 of the whole crowd was from the hosting country.&lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]]&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city, venue&lt;br /&gt;
* Who do you partner with&lt;br /&gt;
* Dates&lt;br /&gt;
* What is the upper limit of attendees (if any)&lt;br /&gt;
* What are the traveling connections from Europe&lt;br /&gt;
* What are the accommodation possibilities&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2024-09-22'''&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessary, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the Europe Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events.  &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). If you can cover both time frames, it would be appreciated. You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What are your COVID-19 safety plans? What will you do if travel is significantly restricted in 2025? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* There is possibility to negotiate with OSGeo.org for the seeding money for necessary spending. This comes under the condition that the LOC will guarantee at least balanced budget during the final books. The seeding money shall be negotiated with OSGeo Board of directors. &lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees.&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2024-08-19 - 2024-09-22'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2024-09-23 - 2024-10-14'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of October 2024'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2024-February 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2025-March 2025&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2025'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Note on Seeding money ==&lt;br /&gt;
* [[Conference_Committee|OSGeo Conference Committee]] along with [[Board_of_Directors|OSGeo Board]] can provide LOC with ''seeding money'' necessary for the start&lt;br /&gt;
* LOC needs to guarantee, that after final books closing, the seeding money will be returned back to OSGeo&lt;br /&gt;
* It is fair to ask for the seeding money and we encourage LOC to do so - with proper reasoning and proposed budget. But the final decision lies solely at the Board. &lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* Venue proposal from Bosnia and Herzegovina, Mostar ( [https://drive.google.com/file/d/1u1riivX4sMxMlHcFGovYg2A06pxx8u1F proposal ])&lt;br /&gt;
&lt;br /&gt;
=== Discussion ===&lt;br /&gt;
The following points for discussion have been raised via the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list] or [https://discourse.osgeo.org/t/foss4g-europe-2025/110423 OSGeo Discourse]&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! By !! Bookmark !! Comment/Question &lt;br /&gt;
|-&lt;br /&gt;
| [[User:Lucadelu|Luca Delucchi]] || [https://lists.osgeo.org/pipermail/conference-europe/2024-October/000688.html mailinglist] || I have some doubts about the local conference committee, in the proposal there is written nothing about it, it spoke just about a ecoplan company/association&lt;br /&gt;
|- &lt;br /&gt;
| [[Marco Minghini]] || [https://lists.osgeo.org/pipermail/conference-europe/2024-October/000689.html mailinglist] || Luca rightly mentioned the absence of info about the Local Organising Committee, which is key to make the conference a success. Some info on the people would be necessary already at this stage, at least to know who would be the Chair, who would be in the main team and if/what experience they have.&lt;br /&gt;
|- &lt;br /&gt;
| [[Marco Minghini]] || [https://lists.osgeo.org/pipermail/conference-europe/2024-October/000689.html mailinglist] || I am not very convinced by the opening and closing ceremonies in a theatre located 500 metres away from the university, where the parallel sessions happen. 500 metres is quite a distance and this may impact the overall organisation (times, location of sponsors, coffee breaks, etc.). Also, the proposal mentions the opening and closing sessions only, but also the plenary sessions with keynote speakers are sessions that in principle all participants will attend. Perhaps a theatre room at the university (like those shown in Figures 12 and 13) may be enough?&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2025&amp;diff=132713</id>
		<title>Conference-Europe-2025</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2025&amp;diff=132713"/>
		<updated>2024-10-11T17:05:13Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2025]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by '''2024-09-22''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
[https://europe.foss4g.org FOSS4G-Europe] conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of [[Conference-Europe_2015-Como]] with 400 participants. The last [[FOSS4G-Europe-2024]] in Tartu, Estonia, there were almost 450 in-person attendees and about 100 attendees remained on the waiting list(!). All tickets were sold out 1 day before the end of Early Bird deadline. Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before. Please keep this in mind during budgeting and coming up with ticket prices. The last [[FOSS4G-Europe-2024]] had roughly 50% of first-time attendees, and about 1/3 of the whole crowd was from the hosting country.&lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]]&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city, venue&lt;br /&gt;
* Who do you partner with&lt;br /&gt;
* Dates&lt;br /&gt;
* What is the upper limit of attendees (if any)&lt;br /&gt;
* What are the traveling connections from Europe&lt;br /&gt;
* What are the accommodation possibilities&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2024-09-22'''&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessary, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the Europe Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events.  &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). If you can cover both time frames, it would be appreciated. You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What are your COVID-19 safety plans? What will you do if travel is significantly restricted in 2025? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* There is possibility to negotiate with OSGeo.org for the seeding money for necessary spending. This comes under the condition that the LOC will guarantee at least balanced budget during the final books. The seeding money shall be negotiated with OSGeo Board of directors. &lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees.&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2024-08-19 - 2024-09-22'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2024-09-23 - 2024-10-14'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of October 2024'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2024-February 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2025-March 2025&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2025'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Note on Seeding money ==&lt;br /&gt;
* [[Conference_Committee|OSGeo Conference Committee]] along with [[Board_of_Directors|OSGeo Board]] can provide LOC with ''seeding money'' necessary for the start&lt;br /&gt;
* LOC needs to guarantee, that after final books closing, the seeding money will be returned back to OSGeo&lt;br /&gt;
* It is fair to ask for the seeding money and we encourage LOC to do so - with proper reasoning and proposed budget. But the final decision lies solely at the Board. &lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* Venue proposal from Bosnia and Herzegovina, Mostar ( [https://drive.google.com/file/d/1u1riivX4sMxMlHcFGovYg2A06pxx8u1F proposal ]&lt;br /&gt;
&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2025&amp;diff=132486</id>
		<title>Conference-Europe-2025</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2025&amp;diff=132486"/>
		<updated>2024-08-23T05:47:35Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2025]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by '''2024-09-22''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
[https://europe.foss4g.org FOSS4G-Europe] conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of [[Conference-Europe_2015-Como]] with 400 participants. The last [[FOSS4G-Europe-2024]] in Tartu, Estonia, there were almost 450 in-person attendees and about 100 attendees remained on the waiting list(!). All tickets were sold out 1 day before the end of Early Bird deadline. Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before. Please keep this in mind during budgeting and coming up with ticket prices. The last [[FOSS4G-Europe-2024]] had roughly 50% of first-time attendees, and about 1/3 of the whole crowd was from the hosting country.&lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]]&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city, venue&lt;br /&gt;
* Who do you partner with&lt;br /&gt;
* Dates&lt;br /&gt;
* What is the upper limit of attendees (if any)&lt;br /&gt;
* What are the traveling connections from Europe&lt;br /&gt;
* What are the accommodation possibilities&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2024-09-22'''&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessary, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the Europe Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events.  &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). If you can cover both time frames, it would be appreciated. You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What are your COVID-19 safety plans? What will you do if travel is significantly restricted in 2025? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* There is possibility to negotiate with OSGeo.org for the seeding money for necessary spending. This comes under the condition that the LOC will guarantee at least balanced budget during the final books. The seeding money shall be negotiated with OSGeo Board of directors. &lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees.&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2024-08-19 - 2024-09-22'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2024-09-23 - 2024-10-14'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of October 2024'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2024-February 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2025-March 2025&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2025'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Note on Seeding money ==&lt;br /&gt;
* [[Conference_Committee|OSGeo Conference Committee]] along with [[Board_of_Directors|OSGeo Board]] can provide LOC with ''seeding money'' necessary for the start&lt;br /&gt;
* LOC needs to guarantee, that after final books closing, the seeding money will be returned back to OSGeo&lt;br /&gt;
* It is fair to ask for the seeding money and we encourage LOC to do so - with proper reasoning and proposed budget. But the final decision lies solely at the Board. &lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* &lt;br /&gt;
&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2025&amp;diff=132466</id>
		<title>Conference-Europe-2025</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2025&amp;diff=132466"/>
		<updated>2024-08-10T09:57:38Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= DRAFT =&lt;br /&gt;
= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2025]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by '''2024-09-22''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
[https://europe.foss4g.org FOSS4G-Europe] conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of [[Conference-Europe_2015-Como]] with 400 participants. The last [[FOSS4G-Europe-2024]] in Tartu, Estonia, there were almost 450 in-person attendees and about 100 attendees remained on the waiting list(!). All tickets were sold out 1 day before the end of Early Bird deadline. Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before. Please keep this in mind during budgeting and coming up with ticket prices. The last [[FOSS4G-Europe-2024]] had roughly 50% of first-time attendees, and about 1/3 of the whole crowd was from the hosting country.&lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]]&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Let's try to keep the process informal - preparing a &amp;quot;full-blown&amp;quot; proposal takes time to prepare, as well as working through them. And we do not want to create an atmosphere of competition between the interested parties. In order to understand the options that we have, please send an e-mail to the [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-Europe mailing list] answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city, venue&lt;br /&gt;
* Who do you partner with&lt;br /&gt;
* Dates&lt;br /&gt;
* What is the upper limit of attendees (if any)&lt;br /&gt;
* What are the traveling connections from Europe&lt;br /&gt;
* What are the accommodation possibilities&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2024-09-22'''&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessary, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the Europe Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events.  &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). If you can cover both time frames, it would be appreciated. You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What are your COVID-19 safety plans? What will you do if travel is significantly restricted in 2025? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* There is possibility to negotiate with OSGeo.org for the seeding money for necessary spending. This comes under the condition that the LOC will guarantee at least balanced budget during the final books. The seeding money shall be negotiated with OSGeo Board of directors. &lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees.&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2024-08-19 - 2024-09-22'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Discussions on the mailing list / video calls  || '''2024-09-23 - 2024-10-14'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''End of October 2024'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2024-February 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2025-March 2025&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2025'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Note on Seeding money ==&lt;br /&gt;
* [[Conference_Committee|OSGeo Conference Committee]] along with [[Board_of_Directors|OSGeo Board]] can provide LOC with ''seeding money'' necessary for the start&lt;br /&gt;
* LOC needs to guarantee, that after final books closing, the seeding money will be returned back to OSGeo&lt;br /&gt;
* It is fair to ask for the seeding money and we encourage LOC to do so - with proper reasoning and proposed budget. But the final decision lies solely at the Board. &lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* &lt;br /&gt;
&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe&amp;diff=132465</id>
		<title>Conference-Europe</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe&amp;diff=132465"/>
		<updated>2024-08-10T09:00:32Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: Johan to &amp;quot;past members&amp;quot; re: email exchange&lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;FOSS4G for Europe (formerly FOSS4G for Central and Eastern Europe).&lt;br /&gt;
&lt;br /&gt;
== Goals ==&lt;br /&gt;
&lt;br /&gt;
* Spread OSGeo and FOSS4G ideas in the region&lt;br /&gt;
* Bring people (researchers, educators, developers and users) together&lt;br /&gt;
* INSPIRE issues, regarding FOSS4G&lt;br /&gt;
* Discuss region-specific issues&lt;br /&gt;
* Education, focus on students&lt;br /&gt;
&lt;br /&gt;
Please, refer the [[FOSS4G Manifesto|FOSS4G-Europe Manifesto]] for further details.&lt;br /&gt;
&lt;br /&gt;
== Committee ==&lt;br /&gt;
&lt;br /&gt;
=== Current members ===&lt;br /&gt;
* [[User:Vasile|Vasile Craciunescu]]&lt;br /&gt;
* [[User:Jachym|Jachym Cepicky]]&lt;br /&gt;
* Peter Baumann&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Djay Gérald Fenoy]&lt;br /&gt;
* [[User:Codrina|Codrina Ilie]]&lt;br /&gt;
* [[Marco Minghini]]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Nbozon Nicolas Bozon]&lt;br /&gt;
* [[Arnulf Christl]]&lt;br /&gt;
* [https://wiki.osgeo.org/wiki/User:Florin.iosub Florin Iosub]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Kotzino#Dimitris_Kotzinos Dimitris Kotzinos]&lt;br /&gt;
* [[Jeff McKenna]]&lt;br /&gt;
* Ivan Marchesini&lt;br /&gt;
* [https://wiki.osgeo.org/wiki/Massimiliano_Cannata Massimiliano Cannata]&lt;br /&gt;
* [[Milena Nowotarska]]&lt;br /&gt;
* [https://wiki.osgeo.org/wiki/User:Pmooney Peter Mooney]&lt;br /&gt;
* [[User:dirkf|Dirk Frigne]]&lt;br /&gt;
* [[Robert Szczepanek]]&lt;br /&gt;
* [[User:Astrid Emde|Astrid Emde]]&lt;br /&gt;
* [[User:Lucadelu|Luca Delucchi]]&lt;br /&gt;
* [[User:OliverMay|Oliver May]]&lt;br /&gt;
* [https://www.osgeo.org/member/jeroen-ticheler/ Jeroen Ticheler]&lt;br /&gt;
* [[User:tkardi|Tõnis Kärdi]]&lt;br /&gt;
* [[User:Besfortguri|Besfort Guri]]&lt;br /&gt;
&lt;br /&gt;
=== Past members ===&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Martinl Martin Landa]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:maria Maria Brovelli]&lt;br /&gt;
* [[User:schpidi|Stephan Meißl]]&lt;br /&gt;
* [http://wiki.osgeo.org/wiki/User:Siki Zoltan Siki]&lt;br /&gt;
* [[Till Adams]]&lt;br /&gt;
* [[User:Johanvdw|Johan Van de Wauw]]&lt;br /&gt;
&lt;br /&gt;
== Mailing list ==&lt;br /&gt;
&lt;br /&gt;
http://lists.osgeo.org/mailman/listinfo/conference-europe&lt;br /&gt;
&lt;br /&gt;
== Past Events ==&lt;br /&gt;
* [[Conference-CEE 2012-Prague|FOSS4G Central and Eastern Europe 2012]]-Prague, Czechia&lt;br /&gt;
* [[Conference-CEE 2013-Bucharest|FOSS4G Central and Eastern Europe 2013]]-Bucharest, Romania&lt;br /&gt;
* [[Conference-Europe 2014-Bremen|FOSS4G Europe 2014]]-Bremen, Germany&lt;br /&gt;
* [[Conference-Europe 2015-Como|FOSS4G Europe 2015]]-Como, Italy&lt;br /&gt;
* [[FOSS4G_2016|FOSS4G 2016]]-Bonn, Germany (Global)&lt;br /&gt;
* [[Conference-Europe 2017|FOSS4G Europe 2017]]-Paris,France (call for venue [[Conference-Europe-2017]])&lt;br /&gt;
* [[FOSS4G-Europe-2018-Guimarães|FOSS4G Europe 2018]]-Guimarães, Portugal (call for venue [[Conference-Europe-2018]])&lt;br /&gt;
* [[FOSS4G_2019|FOSS4G 2019]]-Bucharest, Romania (Global)&lt;br /&gt;
* [[FOSS4G_2022|FOSS4G 2022]]-Firenze, Italy (Global)&lt;br /&gt;
* [[FOSS4G_2023|FOSS4G 2023]]-Prizren, Kosovo (Global)&lt;br /&gt;
* [[FOSS4G-Europe-2024|FOSS4G Europe 2024]]-Tartu, Estonia (call for venue [[Conference-Europe-2024]])&lt;br /&gt;
&lt;br /&gt;
== In preparation events ==&lt;br /&gt;
* [[FOSS4G-Europe-2025]]&lt;br /&gt;
&lt;br /&gt;
== Never happened events ==&lt;br /&gt;
&lt;br /&gt;
* [[FOSS4G-Europe-2020_Valmiera,_Latvia|FOSS4G Europe 2020]]-Valmiera, Latvia (call for venue [[Conference-Europe-2020]])&lt;br /&gt;
&lt;br /&gt;
== Communication channels ==&lt;br /&gt;
* [https://twitter.com/foss4ge @foss4ge Twitter]&lt;br /&gt;
* [https://fosstodon.org/@foss4geurope @foss4ge@fosstodon]&lt;br /&gt;
* [https://www.linkedin.com/company/foss4g-europe Linkedin]&lt;br /&gt;
* [https://t.me/foss4g_europe Telegram group] &lt;br /&gt;
* [mailto:info-europe@foss4g.org info-europe@foss4g.org]&lt;br /&gt;
&lt;br /&gt;
&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2025&amp;diff=132444</id>
		<title>Conference-Europe-2025</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2025&amp;diff=132444"/>
		<updated>2024-07-24T07:31:42Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: &lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= DRAFT =&lt;br /&gt;
= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue'' for [[FOSS4G-Europe-2025]]&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by '''2024-09-15''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
[https://europe.foss4g.org FOSS4G-Europe] conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of [[Conference-Europe_2015-Como]] with 400 participants. The last [[FOSS4G-Europe-2024]] in Tartu, Estonia, there were almost 450 in-person attendees and about 100 attendees remained on the waiting list(!). All tickets were sold out 1 day before the end of Early Bird deadline. Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before. Please keep this in mind during budgeting and coming up with ticket prices. The last [[FOSS4G-Europe-2024]] had roughly 50% of first-time attendees, and about 1/3 of the whole crowd was from the hosting country.&lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]]&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Prepare the document answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city, venue&lt;br /&gt;
* Who do you partner with&lt;br /&gt;
* Dates&lt;br /&gt;
* How can you accommodate 500+ participants&lt;br /&gt;
* What are the traveling connections from Europe&lt;br /&gt;
* What are the accommodation possibilities&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
&lt;br /&gt;
Link the document in the end of this page and send a notification to the [https://lists.osgeo.org/mailman/listinfo/conference-europe FOSS4G-Europe mailing list]&lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2024-09-15'''&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400-500 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessary, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the Europe Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events.  &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). If you can cover both time frames, it would be appreciated. You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What are your COVID-19 safety plans? What will you do if travel is significantly restricted in 2025? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* There is possibility to negotiate with OSGeo.org for the seeding money for necessary spending. This comes under the condition that the LOC will guarantee at least balanced budget during the final books. The seeding money shall be negotiated with OSGeo Board of directors. &lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees.&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2024-08-05 - 2024-09-15'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Proposals will be evaluated by FOSS4G-Europe Conference committee || '''2024-09-16 - 2024-09-29'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''First weeks of October 2024'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2024-February 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2025-March 2025&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2025'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Note on Seeding money ==&lt;br /&gt;
* [[Conference_Committee|OSGeo Conference Committee]] along with [[Board_of_Directors|OSGeo Board]] can provide LOC with ''seeding money'' necessary for the start&lt;br /&gt;
* LOC needs to guarantee, that after final books closing, the seeding money will be returned back to OSGeo&lt;br /&gt;
* It is fair to ask for the seeding money and we encourage LOC to do so - with proper reasoning and proposed budget. But the final decision lies solely at the Board. &lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* &lt;br /&gt;
&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
	<entry>
		<id>https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2025&amp;diff=132443</id>
		<title>Conference-Europe-2025</title>
		<link rel="alternate" type="text/html" href="https://wiki.osgeo.org/w/index.php?title=Conference-Europe-2025&amp;diff=132443"/>
		<updated>2024-07-24T06:37:16Z</updated>

		<summary type="html">&lt;p&gt;Tonisk: some rewordings&lt;/p&gt;
&lt;hr /&gt;
&lt;div&gt;= DRAFT =&lt;br /&gt;
= Call for venue =&lt;br /&gt;
&lt;br /&gt;
FOSS4G-Europe conference committee invites all interested groups from Europe to ''Call for venue''&lt;br /&gt;
&lt;br /&gt;
The proposals shall be submitted by '''2024-09-15''' to [https://lists.osgeo.org/mailman/listinfo/conference-europe Conference-europe mailing list].&lt;br /&gt;
&lt;br /&gt;
== Selection process ==&lt;br /&gt;
=== Background ===&lt;br /&gt;
[https://europe.foss4g.org FOSS4G-Europe] conference is an international symposium, where people meet to discuss and present latest development in the open source software for geospatial. &lt;br /&gt;
&lt;br /&gt;
The conference is usually held in the beginning of summer. The overall schedule is not formalized, and is up for the organizers to decide. Usually it includes day(s) for workshops, spoken word presentations and OSGeo Community sprint. And don't forget social/networking events. Although FOSS4G conferences are dev/user confs, they are also a place for meeting old friends and making new ones - they are our ''community festival''. They are the time for us all to get together and celebrate the things we have achieved and discuss how we should move onward.&lt;br /&gt;
&lt;br /&gt;
Historically the number of attendants at FOSS4G-Europe has been around 200-300 people (or less) with the exception of [[Conference-Europe_2015-Como]] with 400 participants. The last [[FOSS4G-Europe-2024]] in Tartu, Estonia, there were almost 450 in-person attendees and about 100 attendees remained on the waiting list(!). All tickets were sold out 1 day before the end of Early Bird deadline. Capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
&lt;br /&gt;
As a regional conference FOSS4G-Europe should create excellent opportunities for participating for those who have never been to a FOSS4G before. Please keep this in mind during budgeting and coming up with ticket prices. The last [[FOSS4G-Europe-2024]] had roughly 50% of first-time attendees, and about 1/3 of the whole crowd was from the hosting country.&lt;br /&gt;
&lt;br /&gt;
Before submitting a proposal, read the [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto]]&lt;br /&gt;
&lt;br /&gt;
=== How to submit proposal ===&lt;br /&gt;
Prepare the document answering following questions:&lt;br /&gt;
&lt;br /&gt;
* Where the conference should happen - country, city, venue&lt;br /&gt;
* Who do you partner with&lt;br /&gt;
* Dates&lt;br /&gt;
* How can you accommodate 500+ participants&lt;br /&gt;
* What are the traveling connections from Europe&lt;br /&gt;
* What are the accommodation possibilities&lt;br /&gt;
* What do you expect, FOSS4G-Europe conference will bring to your region&lt;br /&gt;
&lt;br /&gt;
Link the document in the end of this page and send a notification to the [https://lists.osgeo.org/mailman/listinfo/conference-europe FOSS4G-Europe mailing list]&lt;br /&gt;
&lt;br /&gt;
Proposal deadline: '''2024-09-15'''&lt;br /&gt;
&lt;br /&gt;
=== Additional information for the proposal ===&lt;br /&gt;
&lt;br /&gt;
* Expect around 400-500 attendees. So far, the number has been between 100+ at FOSS4G-CEE in Prague (2012) to ~450 in Tartu (2024). We do not set any upper limit to attendees number - this lies solely with the LOC. &lt;br /&gt;
* Regardless of the expected number of attendees, capacity planning is very important and if possible you should be ready to accommodate changes as they become apparent.&lt;br /&gt;
* The growing number of participants is not the main goal of the event. We rather prefer modest costs for attendees, therefore co-organising the event with universities might be a good way, how to ''keep the costs lower''.&lt;br /&gt;
* Cooperation with universities of course implies careful selection of conference date, which is usually, but not necessary, in the holiday season.&lt;br /&gt;
* At the same time keep in mind the typical vacation times in Europe which differ from North to South.&lt;br /&gt;
* Although the mobile data roaming policy in the Europe Union has changed, we still advise you to make sure, that the venue is covered with stable and reliable WIFI connectivity. This is especially the case when the venue is not situated in a EU member state. Consider also, that significant portion of participants are coming from non-EU countries.&lt;br /&gt;
* The communication language of the conference is English&lt;br /&gt;
* FOSS4G Europe usually has a 3-day ''main conference'', with ~4-5 '''parallel sessions''', each talk slot arranged for 30 minutes (including discussions, and time for exchanging rooms), or 5-minute lightning talks.&lt;br /&gt;
* FOSS4G Europe ''main conference'' usually has a separate '''Academic track''' during the parallel sessions with proceedings published in the days leading up to the conference. &lt;br /&gt;
* '''Workshops''' are also part of the conference. You should organize the rooms but it is fine to expect participants to use their own laptops. The workshop slots are typically 4-hours, but could also be full day 8-hours slots.&lt;br /&gt;
* The conference week should also host a '''B2B''' (business-to-business) meeting, preferably on the evening before the main conference start. B2B helps companies and individuals running FOSS-based businesses to network. There is no formal setup for the event but usually includes some form of pitching-time and/or speed-dating.&lt;br /&gt;
* Provide space and administrative help to organize the '''Geochicas take &amp;lt;your city name&amp;gt;''' event. This event is organized in cooperation with [https://www.hotosm.org/projects/geochicas-closing-the-gender-gap GeochicasOSM] and a local feminist or women-led organisation. It should be scheduled on the evening before the main conference start, but not clashing time-wise with B2B or other conference events.  &lt;br /&gt;
* You should also provide several rooms during the conference for '''BoF''' (Birds-of-a-Feather) meetings.&lt;br /&gt;
* '''Community Sprint''' events are part of the conference and take place before or after the main conference (1-2 days). If you can cover both time frames, it would be appreciated. You should provide quiet work-rooms and offer administrative help as needed. &lt;br /&gt;
* Please refer to [[FOSS4G_Manifesto#FOSS4G_Europe_Manifesto|FOSS4G-Europe Manifesto]] for further details&lt;br /&gt;
* There is also [[FOSS4G_Handbook|FOSS4G Handbook]] you might find useful&lt;br /&gt;
* We believe, students are our future - please take significant discount for students into your budget proposal&lt;br /&gt;
* What are your COVID-19 safety plans? What will you do if travel is significantly restricted in 2025? What is your financial strategy to make the event sustainable in this complex situation?&lt;br /&gt;
&lt;br /&gt;
== Position of the Local organisation committee to OSGeo and Conference committee Europe ==&lt;br /&gt;
&lt;br /&gt;
* The [[Conference-Europe#Committee|FOSS4G-Europe Conference committee]] will, after the selection process, &amp;quot;kindly ask&amp;quot; the best venue offer, to host FOSS4G-Europe on behalf of OSGeo-European chapter (in formation)&lt;br /&gt;
* There is possibility to negotiate with OSGeo.org for the seeding money for necessary spending. This comes under the condition that the LOC will guarantee at least balanced budget during the final books. The seeding money shall be negotiated with OSGeo Board of directors. &lt;br /&gt;
* Program committee shall be delegated from nominees from LOC as well as OSGeo on mutual understanding manner. The best would be to have a mix of OSGeo representatives with a previous FOSS4G Program Committee experience and LOC members co-chairing the committees.&lt;br /&gt;
* The LOC can count for the help of the OSGeo Conference Resources group https://wiki.osgeo.org/wiki/Conference_Resources&lt;br /&gt;
&lt;br /&gt;
== Dates ==&lt;br /&gt;
&lt;br /&gt;
{| class=&amp;quot;wikitable&amp;quot;&lt;br /&gt;
|-&lt;br /&gt;
! Item !! Date&lt;br /&gt;
|-&lt;br /&gt;
| Start and end of proposal submission. Proposals shall be sent to Conference-Europe mailing list || '''2024-08-05 - 2024-09-15'''&lt;br /&gt;
|-&lt;br /&gt;
| Selection period. Proposals will be evaluated by FOSS4G-Europe Conference committee || '''2024-09-16 - 2024-09-29'''&lt;br /&gt;
|-&lt;br /&gt;
| Venue announcement || '''First weeks of October 2024'''&lt;br /&gt;
|-&lt;br /&gt;
| Call for papers and workshops || '''December 2024-February 2025'''&lt;br /&gt;
|-&lt;br /&gt;
| Papers and workshops selection period || '''February 2025-March 2025&lt;br /&gt;
|-&lt;br /&gt;
| Conference and accompanying events || '''Summer 2025'''&lt;br /&gt;
|}&lt;br /&gt;
&lt;br /&gt;
== Note on Seeding money ==&lt;br /&gt;
* [[Conference_Committee|OSGeo Conference Committee]] along with [[Board_of_Directors|OSGeo Board]] can provide LOC with ''seeding money'' necessary for the start&lt;br /&gt;
* LOC needs to guarantee, that after final books closing, the seeding money will be returned back to OSGeo&lt;br /&gt;
* It is fair to ask for the seeding money and we encourage LOC to do so - with proper reasoning and proposed budget. But the final decision lies solely at the Board. &lt;br /&gt;
&lt;br /&gt;
== Submitted Proposals ==&lt;br /&gt;
* &lt;br /&gt;
&lt;br /&gt;
[[Category: FOSS4G]]&lt;br /&gt;
[[Category: FOSS4G-Europe]]&lt;/div&gt;</summary>
		<author><name>Tonisk</name></author>
	</entry>
</feed>